Guidelines for Preparation of Project Report for MBA/BBA

Format of Project
Report
Guidelines and Help for Preparation of Project
Report for MBA/BBA

AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

Format of

Project Report
(With general guidelines on how to write a
Project Report)

(For the students of MBA/BBA)

Consult your Guide from time to time, as well as whenever necessary,
carry out suggested changes by your guide and then proceed for next
step.
Do take signatures of your project guide as required on your progress report sheet.

Do not include in the report the text printed in the BLUE INK. These are simply
instructions or guidelines to be used while preparing the report.

Work regularly with com ment and ensure you are following Project Report
Activity Completion Schedule and avoid last minutes hustle.

AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

Purpose of This Document

This document, henceforth referred to as the Manual, presents the general and specific
requirements for the preparation of the Management Project Report. It presents guidelines for
arrangement of the contents of the report. Detailed accounts on possible styles, structures and
presentations of business reports are available in literature. The purpose of this Manual is to
maintain uniformity in the project reports submitted by individual students of management
discipline in Al-Falah School of Engineering & Technology, Dhauj, Faridabad.

Project Report Submission

For the purposes of examination and record, one copy of the report is required to be submitted
to the Department of Management Studies. Also, the students are required to submit the same
in soft copy in MS word format. The Project Supervisors are required to ensure that the
specifications and guidelines as prescribed in this Manual are adhered to by the students while
preparing the Project Report.

Preparation of Manuscript
The report shall be typeset on any electronic medium with uniform sized and spaced
characters, lines and margins on every page. The font used shall be Times New Roman for
the entire text in the report, irrespective of whether it appears in the text, figures, tables or
appendices.

The report shall be free from typographical errors and handwritten correction. The
spell-check facility available with the word processors should be utilized for this purpose.
The use of tape as an adhesive is not permitted. All photographs shall be pasted with a good
quality adhesive applied at the back side of the photographs.

The matter shall be printed on good quality white sheets either by laser printers. The
pages may be printed back to back. In such a case, care must be taken to ensure that the paper
quality is not too translucent to show the material on the backside, and mirror margins are
used to ensure same distance of the leading and finishing text from the edge of the page.
AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

All copies of the report shall be clear, adequately dark and even. Again, when pages
are photocopied back to back, care must be taken to ensure that the paper quality is not too
translucent to show the material on the backside.

Sizes and Margins

The finished size of the report shall be that of an A4 page, i.e., 210mm297mm (8.27
inches 11.69 inches). The margins at the top, bottom and outside shall be 25mm (1 inch),
while that in the inside shall be 32mm (1.27 inches). These limits are applicable for the entire
report, including pages having tables and figures.

Footnotes, if required, are permitted only in the bottom margin area. The format of the
footnotes is demonstrated at the bottom of this the page1. In case, more than a line is required
for accommodating the footnotes, the bottom margin on that page may be increased.

Any subheading placed near the bottom of the page, shall have at least two lines of text
following it oil that page; else, it must be started on the next page. The text in all tables and
figures shall conform to the same requirements as applicable to the running text.

Style of Writing
All text shall be cast in third person singular. The sentences shall be kept in passive
voice. Personal opinions, thoughts and feelings shall not be included in the report, however
valid, important and correct they may be.

Page Numbering
The report is printed with back to back pages. Beginning with the first page of Chapter
1, all pages of the report including the appendices shall be numbered sequentially in Arabic
numerals, e.g., 1,2,3,. The pages preceding Chapter 1, which are referred to as the
preliminary pages, shall be numbered in lower case Roman numerals, e.g., i,ii,iii,. In this
regard, the title page (the first page inside the front cover) is considered to be having number
i; this number is, however, not printed on the title page.
AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

All page numbers shall be placed in the lower outside corner of the page in the footer area at
the bottom the page; the number shall be right justified to the available footer text area on the
odd pages (right hand side pages) and left justified to the available footer text area on the even
pages (left hand side pages).

The font type for page number shall be same as that of the text in the whole report, i.e., Times
New Roman. The font size, however, shall be 12 pt and in bold style.

References
All formal literature used in the project work is referred to at the appropriate locations
in the text. The citation placed in square brackets consists of last name followed by a comma
and the year of publication of that reference. This reference shall be placed at the appropriate
location in the sentence, but before the full stop. For example, the text presented in this
document is derived from two other documents available.

The list of references is arranged in alphabetical order as shown in the list of

References at the end of this Manual. All references are in. single spacing with second and
subsequent lines indented forward by 5mm. Only those references cited in text are included in
the list of references.

Example:

Arlekar,J.N., Jain,S.K., and Murty,C.V.R, (1997), Seismic Response of RC

Frame Buildings with Soft First Storey, Tata McGraw Hill Publishing
Company Ltd., New Delhi.
Jain,S.K., and Navin,R., 1995, "Seismic Overstrength in Reinforced Concrete
Frames," Journal of Structural Engineering, ASCE, Vol. 32, No. 1, pp 1732. Paulay,T., John Wiley and Sons, New York, NY, USA.
PH, (1978), Prentice Hall Author's Guide, Prentice-Hall,Inc., Englewood Cliffs,
NJ, USA.
AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

Appendices
Each appendix starts on a fresh page. Each appendix is identified by capital letters of
English alphabet in the sequence of their appearance. The sub-sections in the appendices shall
be numbered with the first letter being that of the English alphabet corresponding to that
appendix. Please see Appendix A for examples.

All specifications applicable for the main text of the report are equally applicable to
the appendices too. When appendices are making the report voluminous, they may be printed
in reduced font size to limit the size of the report; in such cases, the font size is not smaller
than 8pt.

Printing and Binding

The three copies of the report are to be submitted in the hard bound form. The paper
quality is white bond paper, at least of 80g/m2 quality. The front cover of the bound volume
bears the same material as the Title Page of the report. The cover of the report is in light sky
blue colour. On the cover of the report along its thickness, the following matter shall be
placed: students name, report title (abbreviated, if required), degree name, department, and
year of graduation.

Sample of Project Report is given below:

AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

A PROJECT REPORT
ON

(Title of the project report in CAPITAL)

In Partial Fulfillment for the award of the degree of

MASTER OF BUSINESS ADMINISTRATION (MBA) /

BACHELOR OF BUSINESS ADMINISTRATION (BBA)
Submitted to

(College Symbol)
Department of Management studies,
Al-Falah School of Engineering & Technology,
Dhauj, Faridabad, Haryana-121004

Under the guidance of

Submitted BY

(Name & Designation of the Guide)

(Name of the student in CAPITAL)

University Roll No.:......................
College No.:................................
MBA/BBA: ....... Semester

Maharishi Dayanand University,

Rohtak, Haryana, India

AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

DECLARATION
I, Mr. /Ms.
hereby declare that this project report

is the record of

authentic

work carried out by me during the period from ----------to -----and has not been
submitted to any other University or Institute for the award of any

degree /

diploma etc.

Signature
(Name of the student)
Course: MBA/BBA
University Roll No.:......................
College No.:................................

Date:

AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

ACKNOWLEDGEMENT
(To be written and signed by the individual

student. Name

and designation of the Project Guide (Internal) and

Company/ Organisation Guide should be written correctly

AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

Certificate From The Company/Organisation

(On the letterhead of the Company/ Organisation, given and signed by

the concerned authority in the Company / Organisation where student
has done the Project/Summer Training. It should also have Company/
Organisation Seal /Stamp.)

AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

CERTIFICATE
This is to certify that Mr. / Ms.-------------------------------------- of Al-Falah School of
Engineering & Technology has successfully completed the project work titled -----------------------------------

in partial fulfillment of requirement for the completion

of

MBA/BBA course .

This project report is the record of authentic work carried out by him/her during the period
from ------- to -------.
He/She has worked under my guidance.

Signature
Name of Project Guide (Internal)
Date:

AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

Table of C O N T E N T S
Chapter
No.

Title
Declaration from student
Acknowledgement

Certificate from Company/Organisation

Certificate from Guide
Chapter Scheme
List of Tables
List of Graphs
List if Abbreviations, if any
Executive Summary
Chapter 1 Introduction to the study
Chapter 2 Review of Literature
Review of Company /& Industry profile
2.1
Background of the study domain
2.2
Background of the topic: Research Evidence
2.3
Chapter 3 Research Problem
Research Gaps in Literature
3.1
Need of the study
3.2
Scope of the study
3.3
Objectives of the study
3.4
Research Hypotheses
3.5
Chapter 4 Research Methodology
Research design
4.1
Primary data
4.2
Secondary data
4.3
Sample design
4.4
Population
4.5
Sample size
4.6
Sampling method
4.7
Method of data collection
4.8
Instrument for data collection
4.9
Data- analysis techniques
4.10

AL-FALAH University, Dhauj, Faridabad, Haryana

Page No.
i
ii
iii
iv
v
vi
vii
viii
ix
01

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Guidelines for Preparation of Project Report for MBA/BBA

Chapter 5

Data Processing and Analysis

Chapter 6
Chapter 7

Findings
Conclusions & Recommendations
Bibliography & References
Appendices / Annexure
Questionnaire/(s), if any

AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

List of Tables
(To be written sequentially as they appear in the text)
Table No.

Title

AL-FALAH University, Dhauj, Faridabad, Haryana

Page No.

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Guidelines for Preparation of Project Report for MBA/BBA

List of Graphs
(To be written sequentially as they appear in the text)
Graph No.

Title

AL-FALAH University, Dhauj, Faridabad, Haryana

Page No.

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Guidelines for Preparation of Project Report for MBA/BBA

List of Abbreviations
(To be written alphabetically)
Abbreviation

Full form

AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

EXECUTIVE SUMMARY
An executive summary is a one-page statement of the problem, Objectives of

the

study,

Research methodology used, a summary of the results, conclusions, and recommendations. The
Executive Summary should be concise but contain sufficient detail for an outsider to read and
completely understand the report purpose and content. Normally it should not be more than 250
- 500 words.

AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

Chapter 1
Introduction to the study
A good introduction should tell the reader what the project is about without assuming special
knowledge and without introducing any specific material that might difficult to understand the
overview. It should anticipate and combine main points described in more detail in the rest of the
project report. Normally it should include such things as:
Tell the reader what the topic of the report is
It outlines the purpose and specific objectives of the project.
It provides a road map for the rest of the report.
the intended audience or beneficiaries of the work done;
Chapter Layout: The structure and logical flow of the remainder of this Project
should be outlined in brief (short summary of each chapter).

AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

Chapter 2
Review of Literature
Review of Company /& Industry profile: Company Profile
Normally it should include:
Name, Location and

address of the Company, type of the Organisation, type

Organizational set up, Products

of Industry,

/Services, Annual turnover, Number of employees, future

plans etc.

For Project dealing with marketing aspects:

Product:

uses,

competitors,

prices, Brands,

Major

markets,

Advertising/Promotion
Branding,

Present market share,

Customers

After

sales service,

profile, Distribution

Major

channels

strategy, Product Life Cycle and present stage, Positioning

Segmentation, Marketing control system, Organizational

and

set up, Marketing

strategies, future plans, if any, .etc.

For Project dealing with Human Resource aspects:

Culture, Values/ethical values, Mission,
Job profile and

Organizational

set up, Number

of employees,

responsibilities, Corporate Social Responsibly, HR practices

(Recruitments and selection strategies,

benefits, appraisal,

composition policies,

followed

and fringe/ non monetary

growth prospects, retention policies, career

prospects, succession

planning etc).

For project dealing with Financial aspects:

Financial performance in terms

of abridged financial

year/(s)( may be a

data),

( may

be

given

published
in

statements for current and preceding

Important ratios: liquidity, profitability, solvency

tabular form, no

need of showing calculations), Important

Auditor Comment/(s), if any, Information

regarding corporate governance or CSR, Corporate

Social Responsibility : ( may be found

in the Annual Report), Funding structures

AL-FALAH University, Dhauj, Faridabad, Haryana

( i.e.

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Guidelines for Preparation of Project Report for MBA/BBA

Share

Capital

and Debt Capital composition), Market price

listed company, Comparative data of 52

shares plus

weeks

price earning (PE), multiple. Land

mergers/acquisitions,

of shares

in

case

of a

high/ low and ratio to book value of

mark developments in the Company like

technology tie-ups/ new issues etc.

Background of the study domain

It should explain why the project is addressing the problem described in the report, indicate an
awareness of other work relevant to this problem and show clearly that the problem has not been
solved by anyone else. This section may describe such things as:

Any theory associated with the problem area;

existing solutions relevant to the problem area, and why these are unsuitable or
insufficient in this particular case;

AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

Chapter 3
3.1
3.2
3.3
3.4
3.5

Research Problem
Research Gaps in Literature
Need of the study
Scope of the study
Objectives of the study
Research Hypotheses

AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

Chapter 4
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10

Research Methodology
Research design
Primary data
Secondary data
Sample design
Population
Sample size
Sampling method
Method of data collection
Instrument for data collection
Data- analysis techniques

AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

Chapter 5

Data Processing and Analysis

AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

Chapter 6 Findings

AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

Chapter 7

Conclusions & Recommendations

AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

Bibliography & References

AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

Appendices / Annexure

AL-FALAH University, Dhauj, Faridabad, Haryana

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Guidelines for Preparation of Project Report for MBA/BBA

Questionnaire/(s), if any

AL-FALAH University, Dhauj, Faridabad, Haryana

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