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Letterwritingintroduction

The document provides guidance on writing effective letters. It explains that the format, content, tone, and structure of a letter should be tailored based on whether it is formal or informal. Key details like stating the purpose upfront, using short sentences, and ending positively are emphasized. Sample letters for resignation, interest in a job, apology, and personal apology are also included to illustrate these guidelines.

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Ola Quest
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91 views5 pages

Letterwritingintroduction

The document provides guidance on writing effective letters. It explains that the format, content, tone, and structure of a letter should be tailored based on whether it is formal or informal. Key details like stating the purpose upfront, using short sentences, and ending positively are emphasized. Sample letters for resignation, interest in a job, apology, and personal apology are also included to illustrate these guidelines.

Uploaded by

Ola Quest
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Letter Writing Introduction

Writing letters can seem to be an old-fashioned method in the day of high-tech communication
gadgets. However, the written word definitely yields more power than the spoken word and can
always stand up to the test of time.
Writing letters can be a daunting task and it can appear more so, depending on the reasons for
your writing.
It will be helpful to remember a few things before writing any letter:
The format of writing formal and informal letters varies, so while writing any letter it would be
helpful to use a Letter Template which will make writing letters that much easier.
The content obviously is very important in any letter-writing. It is good to keep the sentences
short and simple. This helps in conveying the message precisely without any fear of distortions.
For example, if you are writing an Acceptance letter it is good to state what it is that you are
accepting. It could be a Job acceptance letter or just an interview acceptance letter.
The tone of the sample letters, whether it be formal and courteous or polite and friendly will vary
depending on the kind of letter you intend to write. A Farewell letter would obviously be written
more warmly than a Donation Request Letter.
It is best to avoid slang and jargon, unless you are writing a casual letter to a close friend or
relative, as in the case of a Friendship letter. However, in a Business letter, it is best to avoid
such colloquialism.
The opening paragraph of a letter is important, as it must state the purpose of your writing. If you
are writing an Apology Letter, it is best to start the letter with a sorry rather than have a How
is everything? kind of opening.
The subsequent paragraphs must take the purpose of your writing the letter further. For instance,
a Covering Letter would highlight key areas of achievement in the second and third paragraphs.
The letters must preferably end on a positive note and should be unambiguous. For example, the
last paragraph in a Recommendation Letter should reiterate the positive points of a person you
are recommending.
http://www.sampleletters.in/

This resignation letter example includes thanks and appreciation for the opportunities provided by
the employer.
Tilda White
ABC School
983 Green Ave.
WENTWORTH, NSW 6101
Dear Ms. White,
Please accept this letter of resignation from ABC School as sixth grade history teacher. My last day
of employment will be February 3, 2010.
Thank you so much for five excellent years at your school. I have worked alongside some excellent
colleagues, and have had so many opportunities to grow and develop in my career field.
I will never forget my time at ABC School. Please let me know if you need any assistance with the
transition.
All the best,
Tripp Meter

421 Liberty St.


Kenyon, MN 55021
June 7, 2007
DTI
111 Riverfront Ste 325
PO Box - Box 157
Wabasha, MN 55946
Attention: Jen Carlson
Dear Ms. Carlson
RE Advertisement for Advertising Consultant
Your recent advertisement in the Herald made it clear that customer satisfaction is an integral part of DTI. In
addition, my close friend, Paula Chavez who is in your employ, suggested that my special talents might benefit
your customer service department.
Part of my success is because I place a high value on personal integrity and represent both my employer and
myself in an ethical and respectable manner. Added to my diligence in paying close attention to detail, as a
representative of your company I would bring focus not only to the value of your services, but also to quality
customer service and the ease of doing business with DTI. Furthermore, I am a hard, smart-working, self-starter
who works equally well in a team environment or individually.
I will call you on June 15 to answer any questions about this letter or my resume in the hope of scheduling an
interview. If you prefer, please contact me by phone (555) 454-1307 or e-mail, [email protected].
Thank you for your time in considering my qualifications.
Yours sincerely
Signature
Linda Jones
http://www.letterwritingguide.com/sampleinterest.htm

45 Maple Wood Street


Fairfield, SA 3626
29 November 2011
Mr. Joseph Bicman
358 Noncook Road
John's Town, PA 57323
Dear Mr. Bicman:
I apologize for the mix-up of order #: 26429782. We have just implemented a new packaging system that still
has a few bugs to be worked out, but we did fix your order and sent it out this morning. For your trouble, we
have enclosed a $25 gift certificate which can be used at any of our stores. Once again I would like to apologize
for the mix-up in your order and any inconveniences this may have caused you.
Sincerely,
Signature
Scott Mahoney
Customer Service Manager

Dear Jolene,

68 Pine Zaggat Lane


Hampervile, NE 25385
January 5, 2005

I am sorry about forgetting about our lunch date. It was completely my fault; I was so busy at work that it
must have slipped my mind. How about I treat you to lunch next Wednesday, at the new Italian restaurant Julie's
at 12:30PM? I have marked this date in my planner so I will not forget about it. I'd just like to apologize again
for missing the lunch date.
Your Friend,
Signature

http://www.letterwritingguide.com/sampleapologypersonal.htm

<First Name> <Last Name>


<Street Address>
<SUBURB> <STATE> <Postcode>
<Day> <Month> <Year>
<Recipient Name>
<Street Address>
<SUBURB> <STATE> <Postcode>
<Salutation>
RE: <Subject>
<Enter the content of your letter here>
Yours sincerely
<>
<>
<>
<>
<First Name> <Last Name>
<Title>

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