1-1-1 Proposal Cost Benefit

Project Proposal
Cost Benefit Analysis

This document is to be used by projects with complexity:
Basic Low Medium High
Section 1 -- Proposed Project - General Information

Project Name:
Sponsoring Organization:
Project Sponsor:
Project Manager:
Project Start:
Project Reporting:
Prepared By:
Project Finish:
Project Complexity:
Prepared Date:
Business Problem
The Business Problem is a question, issue, or situation, pertaining to the business, which needs to be answered or resolved. State in specific terms the problem or issue this project will
resolve. Often, the Business Problem is reflected as a critical business issue or initiative in the Mason IT Strategic Plan.
<This information should be the same as what is stated in section 2.1 of the Project Proposal.>
Section 2 -- Solution Descriptions

As Is
Description for 'As Is'
Briefly describe the current state, As-Is solution -- that is, the current process for the business problem summarized above will be retained. List the intangible benefits associated with
this solution.
Option 1
Description for 'Option 1'
Briefly describe Option 1 -- that is, discuss the investment in I.T. project 'A' that will replace the current "As Is" process. List the intangible benefits associated with this solution.
Option 2
Description for 'Option 2'
Briefly describe Option 2 -- that is, discuss the investment in I.T. project 'B' that will replace the current "As Is" process. List the intangible benefits associated with this solution.
Section 3 -- Solutions Analysis - Tangible Benefits

Cost Category
1. Internal Staff Costs
2. Services Costs
3. Hardware Costs
269516220.xls
Note(s)
Project Costs (One-Time)

Base Budget Cost
As Is
$0
$0
$0
Option 1
$0
$0
$0
Option 2
$0
$0
$0
$0
$0
$0
Version Date:05/08/2015
Project Proposal
4. Software Costs
5. Other Costs
$0
$0
$0
Total One-Time Project Costs

Cost Category
Note(s)
1. Internal Staff Costs
2. Services Costs
3. Hardware Costs
4. Software Costs
5. Other Costs
Total Annual On-going Project Costs
$0
$0
$0
Project Costs (On-going/Annual)

Base Budget Cost
As Is
$0
$0
$0
$0
$0
$0
$0
$0
$0
Option 1
$0
$0
$0
$0
$0
$0
$0
$0
$0
Option 2
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Section 4 -- Solutions Analysis - Intangible Benefits

Weighted evaluation of the intangible benefits of each solution. Weighting - choose a weighting between 0 and 100% for each of the 5 criteria. The total weighting
MUST = 100% (the cell will turn green). Then, rate each solution between 1 and 5 (1 is the lowest rating, 5 is the highest rating) for each criteria. The sheet will then
calculate the weighted average rating for each solution.
Criteria
Institutional Impact
Risk
Complexity
Ease of Use
Maintenance
Total Rating
Criteria
Weight
20%
20%
20%
20%
20%
100%
As Is
Criteria Rating
Option 1
Option 2
Section 5 -- Solutions Evaluation

Selected Solution
Identify the Selected Solution and provide justification for the selection.
269516220.xls
Version Date:05/08/2015
Project Proposal
Section 1 -- Proposed Project (Basic Information)

Project Name:
Sponsoring Organization:
Project Sponsor:
Project Manager:
Project Start:
Project Reporting:
Prepared By:
Project Finish:
Project Complexity:
Prepared Date:
Business
Problem
The Business Problem is a question, issue, or situation, pertaining to the business, which needs
to be answered
or resolved. State in specific terms the problem or issue this project will resolve. Often, the
Business Problem is reflected as a critical business issue or initiative in the Mason IT Strategic Plan.
<This information should be the same as what is stated in section 2.1 of the Project Proposal.>
Anticipated (proposed) Funding Source

Funding Source
General Fund
Non-General Fund
Special Revenue
Federal
Other
Total
Total
Comments
$0
$0
$0
$0
$0
$0
Section 2 -- Solutions Analysis - Intangible Benefits

As Is
Solution Description for 'As Is'
Briefly describe Solution # 1 -- that is, the current process for the business problem summarized above will be retained.
269516220.xls
3
Note: This document is based on the VITA template CBA_Template
Version Date: <Insert Date>
Project Proposal
Intangible Benefits for 'As Is'

List the intangible benefits associated with this solution.
Option 1
Solution Description for 'Option 1'
Briefly describe Solution # 2 -- that is, discuss the investment in I.T. project 'A' that will replace the current "As Is" process.
Intangible Benefits for 'Option 1'

Option 2
Solution Description for 'Option 2'
Briefly describe Solution #3 -- that is, discuss the investment in I.T. project 'B' that will replace the current "As Is" process.
Intangible Benefits for 'Option 2'

269516220.xls
4
Project Proposal
Section 3 -- Solutions Analysis - Tangible Benefits

Business Process Costs
Base
Budget
Cost
As Is
Option 1
Option 2
1. Ongoing Personnel Costs
$0
$0
$0
$0
2. Ongoing Facilities Costs
$0
$0
$0
$0
3. Ongoing Hardware Costs
$0
$0
$0
$0
4. Ongoing Software Costs (incl. Maint.)
$0
$0
$0
$0
5. Other Ongoing Costs
$0
$0
$0
$0
$0
$0
Note(s)
I.T. Project Investment Costs

6. Project Costs
Note(s)
$0
6a. Internal Staff Labor
$0
6b. Services
6k. User Defined Item 1 (chg name as needed)
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
6c. Software Tools

6d. Hardware
6e. Materials and Supplies
6f. Facilities
6g. Telecommunications
6h. Training
6i. IV & V
6j. Contingency (Risk)
7. Revenue
269516220.xls
6l. User Defined Item 2 (chg name as needed)
$0
6m. User Defined Item 3 (chg name as needed)
$0
6n. User Defined Item 4 (chg name as needed)
$0
6o. User Defined Item 5 (chg name as needed)
$0
$0
$0
5
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Project Proposal
Incremental Benefits Summary

Benefit Type
Cost Avoidance (One Time)
Cost Avoidance (On-Going)
Hard (Cost) Savings
Productivity Gains
Revenue
Other
To Be Assigned
Benefit Code
CAO
CAA
HCS
PRO
N O T
As Is
$0
$0
$0
Option 1
$0
$0
$0
Option 2
$0
$0
$0
$0
$0
$0
$0
N/A
>4YR
$0
N/A
>4YR
M E A S U R E D
REV
OTH
N O T
D E F I N E D
TBA
N O T
D E F I N E D
Commonwealth of Virginia (CoVA) Net Benefit>>>
$0
CoVA ROI:
Payback:
Benefits Summary by Cost/Revenue Category

Personnel
Avoidance-One Time
Avoidance-Ongoing
Hard Cost Savings
Productivity Gains
Revenue
Other
To Be Assigned
Option 1
Facilities Hardware
Software
Other
Revenue
Total $
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
NOT MEASURED
$0
NOT DEFINED
NOT DEFINED
Total Benefits
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Option 1
Option 2
Option 2
Avoidance-One Time
Avoidance-Ongoing
Hard Cost Savings
Productivity Gains
Revenue
Other
To Be Assigned
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
NOT MEASURED
$0
NOT DEFINED
NOT DEFINED
Total Benefits
$0
$0
$0
$0
$0
Section 4 -- Solutions Evaluation

Solution Comparison
Rate the solutions between 1 and 5 (1 is the lowest rating, 5 is the highest rating)
Criteria
As Is
Net Benefit
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Project Proposal
Return on Investment (ROI)

Payback Period
Easy to use for citizens
Low ongoing maintenance
Other Intangible Benefit 2
Other Intangible Benefit 3
Intangible
Weights
0.25
0.25
0.25
0.25
Total
Rating
Intangible Weighting Justification

Note: Intangible Weight Justification is Not Required
Selected Solution
Identify the Selected Solution and provide justification for the selection.
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Project Proposal
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Project Proposal
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Project Proposal
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Project Proposal
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Project Proposal
1
2
3
4
5
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1-1-1 Proposal Cost Benefit

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Project Proposal

Cost Benefit Analysis

Section 1 -- Proposed Project - General Information

Section 2 -- Solution Descriptions

Section 3 -- Solutions Analysis - Tangible Benefits

Project Costs (One-Time)

Total One-Time Project Costs

Project Costs (On-going/Annual)

Section 4 -- Solutions Analysis - Intangible Benefits

Section 5 -- Solutions Evaluation

Section 1 -- Proposed Project (Basic Information)

Anticipated (proposed) Funding Source

Section 2 -- Solutions Analysis - Intangible Benefits

Version Date: <Insert Date>

Intangible Benefits for 'As Is'

Intangible Benefits for 'Option 1'

Intangible Benefits for 'Option 2'

Version Date: <Insert Date>

Section 3 -- Solutions Analysis - Tangible Benefits

1. Ongoing Personnel Costs

2. Ongoing Facilities Costs

3. Ongoing Hardware Costs

4. Ongoing Software Costs (incl. Maint.)

5. Other Ongoing Costs

I.T. Project Investment Costs

6a. Internal Staff Labor

6k. User Defined Item 1 (chg name as needed)

6c. Software Tools

6l. User Defined Item 2 (chg name as needed)

6m. User Defined Item 3 (chg name as needed)

6n. User Defined Item 4 (chg name as needed)

6o. User Defined Item 5 (chg name as needed)

Version Date: <Insert Date>

Incremental Benefits Summary

Commonwealth of Virginia (CoVA) Net Benefit>>>

Benefits Summary by Cost/Revenue Category

Section 4 -- Solutions Evaluation

Version Date: <Insert Date>

Return on Investment (ROI)

Intangible Weighting Justification

Version Date: <Insert Date>

Version Date: <Insert Date>

Version Date: <Insert Date>

Version Date: <Insert Date>

Version Date: <Insert Date>

Version Date: <Insert Date>

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