BITIT

TASK 1:
To create professional letter, Features to be covered:-Formatting Fonts in
word, Applying Text effects, Using Character Spacing, Borders and Colors,
Inserting Header and Footer, Using Date and Time option in Word.

PURPOSE:
To create a document applying the above mentioned techniques.
THEORY:
Header and Footer:
1. To create a header, enter text or graphics in the header area or click button on the
header and footer tool bar.
2. To create footer, click switch between header and footer.
3. Then click exit.
Date and Time:
Insert a date field that automatically updates so that the current date is displayed when
you open or print the file. Insert a time field that automatically updates so that the current
time is displayed when you open or print the file.
Border:
On the format menu, click borders and shadings.
To specify that the border appears on a particular side of a page, such as only at the top,
click custom under setting. To specify a particular page or section for the borders to
appear, click the option you want to apply.
To specify the exact position of the border on the page. Finally, click OK.

Color:
Select the text you want to make a different color.
To apply the color most recently applied to text, click font color.
To apply different colors, click the arrow on the right of the font color button, select the
color you want and then click the button.

PROCEDURE:
First click start button on the status bar. Then select program and again select
Microsoft word. On the menu bar click the file option. Then again click new. Then enter
the text not less than 100 words. A header appears at the top and the footer appears at the
bottom of each page. On the view menu, click header and footer option. From dialogue
box, make the required changes and then click OK. On the format menu, click borders
and shading s make required changes and the click OK. Select the text you want and
make the different color . Click on right of the font color button, and then select the color
you want and then click on the button.

DEPT OF MBA
BITIT

Output :
BIT INSTITUTE OF TECHNOLGY-HINDUPUR
Department of MBA
Date
To
«ParentName»,
«Add_1»,
«Add2»,
«City».

Sub:
Progress Report of Your Word «Name»

We are here with forwarding the progress report of

your word for your kind reference. We solicit your co-operation in
building the future of your word.
S.No Subject Internal Percentage of
Marks Attendance
1 Management & Organization «S1» «A1»
Behavior
2 Managerial Economics «S2» «A2»
3 Financial Accounting Managers «S3» «A3»
4 Business Environment «S4» «A4»
5 Statistical Method for management «S5» «A5»

6 Business Communication «S6» «A6»

7 ITM «L1» «A7»
8 Case Study-I «L2» «A8»

The Minimum % attendance fixed by the JNTU

University is 75%. Candidates obtaining less than 75% will be
detained for one year.

The Percentage of marks scored in internal should be

more than 80% to score good percentage of marks in examination.

Please feel free to contact the undersigned for any

clarifications . visit our website www.bitit.org for further details.

Thanking you
Principal

DEPT OF MBA
BITIT

TASK 2:
Create a time table for Dept 1 st semester using Formatting Styles, Inserting
table, Bullets and Numbering, Changing Text Direction, Cell alignment,
Hyperlink, Symbols, Spell Check.
PURPOSE:
To create a document applying the above mentioned techniques.
PROCEDURE:
Changing Text direction:
1. Click the drawing object or table cell that contains the text you want to change.
2. On the Format menu, click Text Direction.
3. Click the orientation you want.

Table:

1. Click where you want to create a table.

2. On the Table menu, point to Insert, and then click Table.

3. Under Table size, select the number of columns and rows.

4. Under AutoFit behavior, choose options to adjust table size.

5. To use a built-in table format, click AutoFormat.

Cell Alignment:

1. Click the cell that contains text you want to align.

2. On the Tables and Borders toolbar, select the option for the horizontal and vertical
alignment you want— for example, Align Bottom Center or Align Top Right.

Hyper link:

Select the text or picture you want to display as the hyperlink, and then click Insert
Hyperlink on the Standard toolbar

Do one of the following:

1. Link to an existing file or web page:

1. Under Link to, click Existing File or Web Page.

2. In the Address box, type the address you want to link to or, in the Look in
box, click the down arrow, and navigate to and select the file

2. Link to a file you haven’t created yet

Under Link to, click Create New Document.

DEPT OF MBA
BITIT

3. In the Name of new document box, type the name of the new file.
4. Under When to edit, click either Edit the new document later or Edit the
new document now

Symbol:

1. Click where you want to insert the symbol.

2. On the Insert menu, click Symbol, and then click the Symbols tab.
3. In the Font box, click the font that you want.
4. Double-click the symbol that you want to insert.
5. Click Close

Spell check:

1. On the Standard toolbar, click Spelling and Grammar .

2. When Word finds a possible spelling or grammatical problem, make your changes
in the Spelling and Grammar dialog box.

Bullets and Numbering:

1. Type 1. to start a numbered list or * (asterisk) to start a bulleted list, and then
press SPACEBAR or TAB.
2. Type any text you want.

3. Press ENTER to add the next list item.

Word automatically inserts the next number or bullet.

4. To finish the list, press ENTER twice, or press BACKSPACE to delete the last
bullet or number in the list

Formatting Styles:

1. Select the words, paragraph, list, or table you want to change.

2. If the Styles and Formatting task pane is not open, click Styles and Formatting on
the Formatting toolbar
3. Click the style you want in the Styles and Formatting task pane.

If the style you want is not listed, click All Styles in the Show box

DEPT OF MBA
 BITIT

Output:
BIT INSTITUTE OF TECHNOLOGY, HINDUPUR
[Approved by AICTE, New Delhi, Affiliated to JNTU, ANANTAPUR]
MBA - Class Time Table – September’09 - May’09

Lecturer Hall: Branch: EEE Section - E

TIME
10:00 - 10:50 - 11:40 - 12:30 2:20 - 3:10 - 4:00 -
 1:30 - 2:20
10:50 11:40 12:30 1:30 3:10 4:00 4:45
DAY
Engineering & IT Workshop
MON C&DS MM PHY LIB
(IT LAB)
TUE CHE M1 ENG L  Engineering Drawing  PD
WED  C&DS lab (CS LAB 1&3) U CHE MM M1 LIB
N
THR M1 C&DS MM C  PHY / CHE Lab  PD
H
FRI  Engineering Drawing  C&DS PHY MM LIB
SAT  ELC lab (Online Lab 1&2) ENG M1 C&DS PD

Principal

DEPT OF MBA
BITIT

TASK 3:
Create a Newsletter. Features to be covered:-Table of content. Newspaper
columns, Images from files and clipart, Drawing toolbar and Word Art,
Formatting Images, Textboxes ..

PURPOSE:
To create a news Letter

PROCEDURE:
Table of contents:
1. Click where you want to insert the table of contents.
2. On the Insert menu, point to Reference, and click Index and Tables.
3. Click the Table of Contents tab.
4. To use one of the available designs, click a design in the Formats box. S
5. Select any other table of contents options you want.

Newspaper columns:

1. Select the entire or part of document to be converted into a newsletter-style

2. Click on format menu , select columns
3. Any desired number of columns are presets-one or two or three or left or right b\can be
selected.
4. Width and spacing can be fixed and equal columns width can be checked for
uniformity
5. If a newspaper columns are to be separated by a line, then check line between
6. Under apply to will be whole document if entire document is selected else we have to
select a selected text.
7. Click ok
Inserting images from files and clip art:
1. Click where you want to insert the picture.
2. On the Insert menu, point to Picture, and then click From File.
3. Locate the picture you want to insert.
4. Double-click the picture you want to insert.

CLIP ART:

1. On the Insert menu, point to Picture, and then click Clip Art.
2. In the Clip Art task pane, in the Search for box, type a word or phrase that
describes the clip you want or type in all or some of the file name of the
clip.
3. To narrow your search, do one or both of the following:
 To limit search results to a specific collection of clips, in the
Search in box, click the arrow and select the collections you want
to search.

DEPT OF MBA
BITIT

 To limit search results to a specific type of media file, in the

Results should be box, click the arrow and select the check box
next to the types of clips you want to find.
4. Click Go.

5.If you don't know the exact file name, you can substitute wildcard characters
for one or more real characters. Use the asterisk (*) as a substitute for zero or
more characters in a file name. Use the question mark (?) as a substitute for a
single character in a file name.

6.In the Results box, click the clip to insert it.

Drawing Toolbar and Word Art:

1. Click in your document where you want to create the drawing.

2. On the Insert menu, point to Picture, and then click New Drawing.

A drawing canvas is inserted into your document.

3. Use the Drawing toolbar to add any shapes or pictures that you want.

WORD ART:

1.On the Drawing toolbar, click Insert WordArt .

2.Click the WordArt effect you want, and then click OK.

3.In the Edit WordArt Text dialog box, type the text you want.

4.Do any of the following:

 To change the font type, in the Font list, select a font.

 To change the font size, in the Size list, select a size.
 To make text bold, click the Bold button.
 To make text italic, click the Italic button.

Formatting Images:

1.Formnatting of the images can be achieved by selecting the image and double
click on the picture, format picture dialog box appears.

2.The same can be achieved by selecting the tools menu > customize>tool bars
tab>picture and click close.

DEPT OF MBA
BITIT

Basic formatting features of an image

Resize a drawing

1. Select the drawing canvas

2. On the Drawing Canvas toolbar, do one of the following:

o To make the drawing canvas boundary larger without changing the size of

the objects on the canvas, click Expand .

o To make the drawing canvas boundary fit tightly around the drawing

objects or pictures, click Fit .

o To scale the drawing and make the objects and canvas proportionately
smaller or larger, click Scale Drawing, and then drag the edges of the
canvas.

Resize a picture or shape

1. Position the mouse pointer over one of the sizing handles

2. Drag the sizing handle until the object is the shape and size you want.

To increase or decrease the size in one or more directions, drag the mouse away
from or toward the center, while doing one of the following:

o To keep the center of an object in the same place, hold down CTRL while
dragging the mouse.
o To maintain the object's proportions, drag one of the corner sizing handles.
o To maintain the proportions while keeping the center in the same place,
hold down CTRL while dragging one of the corner sizing handles.

Crop a picture

1. Select the picture you want to crop.

2. On the Picture toolbar, click Crop .

3. Position the cropping tool over a cropping handle and then do one of the
following:
o To crop one side, drag the center handle on that side inward.
o To crop equally on two sides at once, hold down CTRL as you drag the
center handle on either side inward.
o To crop equally on all four sides at once, hold down CTRL as you drag a
corner handle inward.
4. On the Picture toolbar, click Crop to turn off the Crop command.
DEPT OF MBA
BITIT

Text Box:

1. On the Drawing toolbar, click Text Box .

2. Click or drag in your document where you want to insert the text box
3. You can use the options on the Drawing toolbar to enhance a text box— for
example, to change the fill color— just as you can with any other drawing object

Output:

BIT INSTITUTE OF TECHNOLGY

HINDUPUR-515212

DEPT OF MBA
BITIT

TASK 4:
Creating a progress Report:-Features to be covered: Forms, Text Fields,
Inserting objects and Mail Merge in Word.

PURPOSE: To create a Feed Back form, text fields, inserting objects, mail
merging,

THEORY:

Mail Merge:
It helps us to produce from letters mailing labels envelopes catalogs and others
types of merged document. It is so found in the tools option on the menu bar. In tools we
have letters and mailing. In letters and mailing we have mail merge mail merge tool box
envelopes tables and letters wizard. In mail merge select the required document you are
working on. A window for customizing the data base structure appears. This file contains
the names, address details with contact numbers etc of people you wish to send the
letters.
Inserting objects:
Insert an object such as drawing word art text effects or an equation at the
inserting point.
Fields:
It inserts a field at the inserting font fields are used to insert a variety of
information automatically. Select table in table select insert. In that select insert table a
box containing number of rows and columns will appear. Select six colors and four rows
and click o.k. Given the first row as date, problem repeated student’s signature action
recommended problem status and councilors sign. Insert the objects in the feed back form
and apply the text fields in the
form.

PROCEDURE:
Mail Merge:
1. Open a document and type the complete body of the letter and format it as
required.
2. Create a data source and choose mail merge from tool bar a window is
displayed.
3. Click on create button and choose from letter options. Then a window is
displayed.
4. Click active window choose currently active document. Click on data and
create data source option.
5. A window for customizing the data base structure appears and this file contains
the names address details with contact number etc. we can add or remove
fields from this file.

DEPT OF MBA
 BITIT

6. Once the list of fields is finalized a window of same is displayed and types the
required file names and click on save button.
7. A window is displayed. Type the details of 10 candidates. After typing details
of one person, click on add menu.
8. Click on the o.k. to finish entering the records mail merge tool bar is displayed.
9. Place the curser at the place where you wish to insert names and click on insert
mail merge button. A drop list is displayed all fields created would be shown.
10. By highlighting to desired file and click on it we can insert the field into the
main document and go to begin the mail merge click on mail merge.
11. A window is displayed click once on the merge button to generate letters for all
records in your data source file.

Output:
1.datafile

ParentNa Name City S1 S2 S3 S4 S5 S6 L1 L2 A1 A2 A3 A4 A5 A6 A7 A

me
Dasarata Ramu Bangalor 70 60 70 50 60 65 85 90 70 80 85 86 84 80 82 78
e
Drupada Bema Mangalor 55 65 58 60 70 55 90 85 75 77 79 80 82 84 85 86
e
Yashoda Krish Chittore 60 65 70 75 70 73 85 88 90 92 88 86 85 87 82 80
na
Radha Ragin Kadapa 62 64 66 68 70 72 90 92 85 86 88 90 92 94 79 80
i
Vengam Mohi Nellore 70 68 66 64 62 60 85 80 90 92 94 96 98 100 88 90
amba ni

DEPT OF MBA
BITIT

2.main file:
BIT INSTITUTE OF TECHNOLGY-HINDUPUR
Department of MBA
Date
To
«ParentName»,
«City».

Sub:
Progress Report of Your Word «Name»

We are here with forwarding the progress report of

your word for your kind reference. We solicit your co-operation in
building the future of your word.

S.No Subject Internal Percentage of

Marks Attendance
1 Management & Organization «S1» «A1»
Behavior
2 Managerial Economics «S2» «A2»
3 Financial Accounting Managers «S3» «A3»
4 Business Environment «S4» «A4»
5 Statistical Method for management «S5» «A5»

6 Business Communication «S6» «A6»

7 ITM «L1» «A7»
8 Case Study-I «L2» «A8»

The Minimum % attendance fixed by the JNTU

University is 75%. Candidates obtaining less than 75% will be
detained for one year.

The Percentage of marks scored in internal should be

more than 80% to score good percentage of marks in examination.

Please feel free to contact the undersigned for any

clarifications . visit our website www.bitit.org for further details.

Thanking you
Principal
DEPT OF MBA
BITIT

3.merged file:
BIT INSTITUTE OF TECHNOLGY-HINDUPUR
Department of MBA
Date
To
Dasarata,
Bangalore.

Sub:
Progress Report of Your Word Ramu

We are here with forwarding the progress report of

your word for your kind reference. We solicit your co-operation in
building the future of your word.

S.No Subject Internal Percentage of

Marks Attendance
1 Management & Organization 70 70
Behavior
2 Managerial Economics 60 80
3 Financial Accounting Managers 70 85
4 Business Environment 50 86
5 Statistical Method for management 60 84

6 Business Communication 65 80
7 ITM 85 82
8 Case Study-I 90 78

The Minimum % attendance fixed by the JNTU

University is 75%. Candidates obtaining less than 75% will be detained
for one year.

The Percentage of marks scored in internal should be

more than 80% to score good percentage of marks in examination.

Please feel free to contact the undersigned for any

clarifications . visit our website www.bitit.org for further details.

Thanking you
Principal

DEPT OF MBA