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Filter by Using Advaa

The document describes how to use advanced filtering in Microsoft Excel to filter data based on complex criteria. It provides examples of different types of criteria that can be used, including: multiple criteria for one column where any criteria is true; multiple criteria for multiple columns where all criteria must be true; multiple criteria for multiple columns where any criteria can be true; multiple sets of criteria for one column; and multiple sets of criteria for multiple columns. It also discusses how to enter criteria using formulas, comparison operators, predefined names, wildcards, and case-sensitivity. Steps are provided for each example to filter the data using the advanced filter dialog box.

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zoran
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
0% found this document useful (0 votes)
48 views

Filter by Using Advaa

The document describes how to use advanced filtering in Microsoft Excel to filter data based on complex criteria. It provides examples of different types of criteria that can be used, including: multiple criteria for one column where any criteria is true; multiple criteria for multiple columns where all criteria must be true; multiple criteria for multiple columns where any criteria can be true; multiple sets of criteria for one column; and multiple sets of criteria for multiple columns. It also discusses how to enter criteria using formulas, comparison operators, predefined names, wildcards, and case-sensitivity. Steps are provided for each example to filter the data using the advanced filter dialog box.

Uploaded by

zoran
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 27

Filter by using advanced criteria

Page 1 of 27

Filter by using advanced


criteria
If the data you want to filter requires complex criteria (such as Type = "Produce" OR Salesperson =
"Davolio") you can use the Advanced Filter dialog box.

Advanced Filter

Example

Overview

Multiple criteria, one column, any criteria true

Salesperson = "Davolio" OR Salesperson


= "Buchanan"

Multiple criteria, multiple columns, all criteria true

Type = "Produce" AND Sales > 1000

Multiple criteria, multiple columns, any criteria true

Type = "Produce" OR Salesperson =


"Buchanan"

Multiple sets of criteria, one column in all sets

(Sales > 6000 AND Sales < 6500 ) OR


(Sales < 500)

Multiple sets of criteria, multiple columns in each set

(Salesperson = "Davolio" AND Sales


>3000) OR
(Salesperson = "Buchanan" AND Sales >
1500)

Wildcard criteria

Salesperson = a name with 'u' as the


second letter

Text that matches a case-sensitive search (formula)

Type = an exact match of "Produce"

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Filter by using advanced criteria

Advanced Filter

Page 2 of 27

Example

A value in a column greater than the average of all values in


Sales > the average of all Sales
that column (formula)

Overview
The Advanced command works differently from the Filter command in several important ways.

It displays the Advanced Filter dialog box instead of the AutoFilter menu.

You type the advanced criteria in a separate criteria range on the worksheet and above the
range of cells or table you want to filter. Microsoft Office Excel uses the separate criteria range in
the Advanced Filter dialog box as the source for the advanced criteria.
Example: Criteria range (A1:C4) and list range (A6:C10) used for the following procedures
procedures
The example may be easier to understand if you copy it to a blank worksheet.
How to copy an example
a.

Create a blank workbook or worksheet.

b.

Select the example in the Help topic.


Note Do not select the row or column headers.

Selecting an example from Help


c.

Press CTRL+C.

d.

In the worksheet, select cell A1, and press CTRL+V.

e.

To switch between viewing the results and viewing the formulas that return the results,
press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click
the Show Formulas button.

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Filter by using advanced criteria

Page 3 of 27

2
A

Type

Salesperson Sales

Type

Salesperson Sales

5
Beverages Suyama

$5122

Meat

Davolio

$450

produce

Buchanan

$6328

Produce

Davolio

$6544

10

Comparison operators

You can compare two values with the following operators. When two values are compared by using
these operators, the result is a logical value either TRUE or FALSE.

Comparison operator

Meaning

Example

= (equal sign)

Equal to

A1=B1

> (greater than sign)

Greater than

A1>B1

< (less than sign)

Less than

A1<B1

>= (greater than or equal to sign) Greater than or equal to A1>=B1

<= (less than or equal to sign)

Less than or equal to

A1<=B1

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Page 4 of 27

Comparison operator

Meaning

Example

<> (not equal to sign)

Not equal to

A1<>B1

Using the equal sign to type text or a value

Because the equal sign (=) is used to indicate a formula when you type text or a value in a cell, Excel
evaluates what you type; however, this may cause unexpected filter results. To indicate an equality
comparison operator for either text or a value, type the criteria as a string expression in the appropriate
cell in the criteria range:
=''= entry ''
Where entryis the text or value you want to find. For example:

What you type in the cell What Excel evaluates and displays

="=Davolio"

=Davolio

="=3000"

=3000

Considering case-sensitivity

When filtering text data, Excel does not distinguish between uppercase and lowercase characters.
However, you can use a formula to perform a case-sensitive search. For an example, see Wildcard
criteria.
Using pre-defined names

You can name a range Criteria,


Criteria and the reference for the range will appear automatically in the Criteria
range box. You can also define the name Database for the list range to be filtered and define the name
Extract for the area where you want to paste the rows, and these ranges will appear automatically in the
List range and Copy to boxes, respectively.
Creating criteria by using a formula

You can use a calculated value that is the result of a formula as your criterion. Remember the following
important points:

The formula must evaluate to TRUE or FALSE.

Because you are using a formula, enter the formula as you normally would, and do not type the
expression in the following way:
=''= entry ''

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Filter by using advanced criteria

Page 5 of 27

Do not use a column label for criteria labels; either keep the criteria labels blank or use a label
that is not a column label in the list range (in the examples below, Calculated Average and Exact
Match).
If you use a column label in the formula instead of a relative cell reference or a range name,
Excel displays an error value such as #NAME? or #VALUE! in the cell that contains the criterion.
You can ignore this error because it does not affect how the list range is filtered.

The formula that you use for criteria must use a relative reference to refer to the corresponding
cell in the first row of data. In the example, A value in a column greater than the average of all
values in that column (formula), you would use C7, and in the example, Text that matches a casesensitive search (formula), you would use A7). Then, the formula is evaluated for each row of
data in the list range.

All other references in the formula must be absolute references.

Top of Page

Multiple criteria, one column, any criteria true


Boolean logic:
logic: (Salesperson = "Davolio" OR Salesperson = "Buchanan")
1.

Insert at least three blank rows above the list range that can be used as a criteria range. The
criteria range must have column labels. Make sure that there is at least one blank row between
the criteria values and the list range.
The example may be easier to understand if you copy it to a blank worksheet.
How to copy an example
a.

Create a blank workbook or worksheet.

b.

Select the example in the Help topic.


Note Do not select the row or column headers.

Selecting an example from Help


c.

Press CTRL+C.

d.

In the worksheet, select cell A1, and press CTRL+V.

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Filter by using advanced criteria

e.

Page 6 of 27

To switch between viewing the results and viewing the formulas that return the results,
press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click
the Show Formulas button.

2
A

Type

Salesperson Sales

Type

Salesperson Sales

5
Beverages Suyama

$5122

Meat

Davolio

$450

produce

Buchanan

$6328

Produce

Davolio

$6544

10

1.

To find rows that meet multiple criteria for one column, type the criteria directly below each
other in separate rows of the criteria range. In the example, you would enter:

1 Type Salesperson

="=Davolio"

="=Buchanan"

1.

Sales

Click a cell in the list range. In the example, you would click any cell in the range, A6:C10.

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Filter by using advanced criteria

2.

On the Data tab, in the Sort & Filter group, click Advanced.
Advanced

3.

Do one of the following:

Page 7 of 27

To filter the list range by hiding rows that don't match your criteria, click Filter the list, ininplace.
place

To filter the list range by copying rows that match your criteria to another area of the
worksheet, click Copy to another location,
location click in the Copy to box, and then click the
upper-left corner of the area where you want to paste the rows.
Tip When you copy filtered rows to another location, you can specify which columns to
include in the copy operation. Before filtering, copy the column labels for the columns
that you want to the first row of the area where you plan to paste the filtered rows. When
you filter, enter a reference to the copied column labels in the Copy to box. The copied
rows will then include only the columns for which you copied the labels.

4.

In the Criteria range box, enter the reference for the criteria range, including the criteria labels. In
the example, you would enter $A$1:$C$3.

To move the Advanced Filter dialog box out of the way temporarily while you select the criteria range,
click Collapse Dialog
1.

In the example, the filtered result for the list range would be:

6 Type

Salesperson Sales

8 Meat

Davolio

$450

9 produce Buchanan

$6,328

10 Produce Davolio

$6,544

Top of Page

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Page 8 of 27

Multiple criteria, multiple columns, all criteria true


Boolean logic:
logic: (Type = "Produce" AND Sales > 1000)
1.

Insert at least three blank rows above the list range that can be used as a criteria range. The
criteria range must have column labels. Make sure that there is at least one blank row between
the criteria values and the list range.
The example may be easier to understand if you copy it to a blank worksheet.
How to copy an example
a.

Create a blank workbook or worksheet.

b.

Select the example in the Help topic.


Note Do not select the row or column headers.

Selecting an example from Help


c.

Press CTRL+C.

d.

In the worksheet, select cell A1, and press CTRL+V.

e.

To switch between viewing the results and viewing the formulas that return the results,
press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click
the Show Formulas button.

Type

Salesperson Sales

Type

Salesperson Sales

Beverages Suyama

$5122

Meat

$450

Davolio

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Page 9 of 27

produce

Buchanan

$6328

Produce

Davolio

$6544

10

1.

To find rows that meet multiple criteria in multiple columns, type all of the criteria in the same
row of the criteria range. In the example, you would enter:

1 Type

Salesperson Sales

2 ="=Produce"

>1000

1.

Click a cell in the list range. In the example, you would click any cell in the range, A6:C10.

2.

On the Data tab, in the Sort & Filter group, click Advanced.
Advanced

3.

Do one of the following:

To filter the list range by hiding rows that don't match your criteria, click Filter the list, ininplace.
place

To filter the list range by copying rows that match your criteria to another area of the
worksheet, click Copy to another location,
location click in the Copy to box, and then click the
upper-left corner of the area where you want to paste the rows.
Tip When you copy filtered rows to another location, you can specify which columns to
include in the copy operation. Before filtering, copy the column labels for the columns
that you want to the first row of the area where you plan to paste the filtered rows. When
you filter, enter a reference to the copied column labels in the Copy to box. The copied
rows will then include only the columns for which you copied the labels.

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Filter by using advanced criteria

4.

Page 10 of 27

In the Criteria range box, enter the reference for the criteria range, including the criteria labels. In
the example, you would enter $A$1:$C$2.
To move the Advanced Filter dialog box out of the way temporarily while you select the criteria
range, click Collapse Dialog

5.

In the example, the filtered result for the list range would be:

6 Type

Salesperson Sales

9 produce Buchanan

$6,328

10 Produce Davolio

$6,544

Top of Page

Multiple criteria, multiple columns, any criteria true


Boolean logic: (Type = "Produce" OR Salesperson = "Buchanan")
1.

Insert at least three blank rows above the list range that can be used as a criteria range. The
criteria range must have column labels. Make sure that there is at least one blank row between
the criteria values and the list range.
The example may be easier to understand if you copy it to a blank worksheet.
How to copy an example
a.

Create a blank workbook or worksheet.

b.

Select the example in the Help topic.


Note Do not select the row or column headers.

Selecting an example from Help


c.

Press CTRL+C.

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Filter by using advanced criteria

Page 11 of 27

d.

In the worksheet, select cell A1, and press CTRL+V.

e.

To switch between viewing the results and viewing the formulas that return the results,
press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click
the Show Formulas button.

2
A

Type

Salesperson Sales

Type

Salesperson Sales

5
Beverages Suyama

$5122

Meat

Davolio

$450

produce

Buchanan

$6328

Produce

Davolio

$6544

10

1.

To find rows that meet multiple criteria in multiple columns, where any criteria can be true, type
the criteria in the different columns and rows of the criteria range. In the example, you would
enter:

1 Type

Salesperson

Sales

2 ="=Produce"

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Filter by using advanced criteria

="=Buchanan"

Page 12 of 27

1.

Click a cell in the list range. In the example, you would click any cell in the list range, A6:C10.

2.

On the Data tab, in the Sort & Filter group, click Advanced.
Advanced

3.

Do one of the following:

To filter the list range by hiding rows that don't match your criteria, click Filter the list, ininplace.
place

To filter the list range by copying rows that match your criteria to another area of the
worksheet, click Copy to another location,
location click in the Copy to box, and then click the
upper-left corner of the area where you want to paste the rows.
Tip When you copy filtered rows to another location, you can specify which columns to
include in the copy operation. Before filtering, copy the column labels for the columns
that you want to the first row of the area where you plan to paste the filtered rows. When
you filter, enter a reference to the copied column labels in the Copy to box. The copied
rows will then include only the columns for which you copied the labels.

4.

In the Criteria range box, enter the reference for the criteria range, including the criteria labels. In
the example, you would enter $A$1:$B$3.
To move the Advanced Filter dialog box out of the way temporarily while you select the criteria
range, click Collapse Dialog

5.

In the example, the filtered result for the list range would be:

6 Type

Salesperson Sales

9 produce Buchanan

$6,328

10 Produce Davolio

$6,544

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Page 13 of 27

Top of Page

Multiple sets of criteria, one column in all sets


Boolean logic:
logic: ( (Sales > 6000 AND Sales < 6500 ) OR (Sales < 500) )
1.

Insert at least three blank rows above the list range that can be used as a criteria range. The
criteria range must have column labels. Make sure that there is at least one blank row between
the criteria values and the list range.
The example may be easier to understand if you copy it to a blank worksheet.
How to copy an example
a.

Create a blank workbook or worksheet.

b.

Select the example in the Help topic.


Note Do not select the row or column headers.

Selecting an example from Help


c.

Press CTRL+C.

d.

In the worksheet, select cell A1, and press CTRL+V.

e.

To switch between viewing the results and viewing the formulas that return the results,
press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click
the Show Formulas button.

1
A

Type

Salesperson Sales

Type

Salesperson Sales

4
Beverages Suyama

$5122

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Page 14 of 27

6
A

Meat

Davolio

$450

produce

Buchanan

$6328

Produce

Davolio

$6544

10

1.

To find rows that meet multiple sets of criteria, where each set includes criteria for one column,
include multiple columns with the same column heading. In the example, you would enter:

1 Type Salesperson Sales Sales

>6000 <6500

<500

1.

Click a cell in the list range. In the example, you would click any cell in the list range, A6:C10.

2.

On the Data tab, in the Sort & Filter group, click Advanced.
Advanced

3.

Do one of the following:

To filter the list range by hiding rows that don't match your criteria, click Filter the list, ininplace.
place

To filter the list range by copying rows that match your criteria to another area of the
worksheet, click Copy to another location,
location click in the Copy to box, and then click the
upper-left corner of the area where you want to paste the rows.
Tip When you copy filtered rows to another location, you can specify which columns to
include in the copy operation. Before filtering, copy the column labels for the columns

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Filter by using advanced criteria

Page 15 of 27

that you want to the first row of the area where you plan to paste the filtered rows. When
you filter, enter a reference to the copied column labels in the Copy to box. The copied
rows will then include only the columns for which you copied the labels.
4.

In the Criteria range box, enter the reference for the criteria range, including the criteria labels. In
the example, you would enter $A$1:$D$3.

To move the Advanced Filter dialog box out of the way temporarily while you select the criteria range,
click Collapse Dialog
1.

In the example, the filtered result for the list range would be:

6 Type

Salesperson Sales

8 Meat

Davolio

9 produce Buchanan

$450

$6,328

Top of Page

Multiple sets of criteria, multiple columns in each set


Boolean logic:
logic: ( (Salesperson = "Davolio" AND Sales >3000) OR (Salesperson = "Buchanan" AND
Sales > 1500) )
1.

Insert at least three blank rows above the list range that can be used as a criteria range. The
criteria range must have column labels. Make sure that there is at least one blank row between
the criteria values and the list range.
The example may be easier to understand if you copy it to a blank worksheet.
How to copy an example
a.

Create a blank workbook or worksheet.

b.

Select the example in the Help topic.


Note Do not select the row or column headers.

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Page 16 of 27

Selecting an example from Help


c.

Press CTRL+C.

d.

In the worksheet, select cell A1, and press CTRL+V.

e.

To switch between viewing the results and viewing the formulas that return the results,
press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click
the Show Formulas button.

2
A

Type

Salesperson Sales

Type

Salesperson Sales

5
Beverages Suyama

$5122

Meat

Davolio

$450

produce

Buchanan

$6328

Produce

Davolio

$6544

10

1.

To find rows that meet multiple sets of criteria, where each set includes criteria for multiple
columns, type each set of criteria in separate columns and rows. In the example, you would
enter:

1 Type Salesperson

Sales

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Filter by using advanced criteria

="=Davolio"

>3000

="=Buchanan" >1500

Page 17 of 27

1.

Click a cell in the list range. In the example, you would click any cell in the list range, A6:C10.

2.

On the Data tab, in the Sort & Filter group, click Advanced.
Advanced

3.

Do one of the following:

To filter the list range by hiding rows that don't match your criteria, click Filter the list, ininplace.
place

To filter the list range by copying rows that match your criteria to another area of the
worksheet, click Copy to another location,
location click in the Copy to box, and then click the
upper-left corner of the area where you want to paste the rows.
Tip When you copy filtered rows to another location, you can specify which columns to
include in the copy operation. Before filtering, copy the column labels for the columns
that you want to the first row of the area where you plan to paste the filtered rows. When
you filter, enter a reference to the copied column labels in the Copy to box. The copied
rows will then include only the columns for which you copied the labels.

4.

In the Criteria range box, enter the reference for the criteria range, including the criteria labels. In
the example, you would enter $A$1:$C$3.

To move the Advanced Filter dialog box out of the way temporarily while you select the criteria range,
click Collapse Dialog
1.

In the example, the filtered result for the list range would be:

6 Type

Salesperson Sales

9 produce Buchanan

$6,328

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10 Produce Davolio

Page 18 of 27

$6,544

Top of Page

Wildcard criteria
Boolean logic:Salesperson
= a name with 'u' as the second letter
logic:
To find text values that share some characters but not others, do one or more of the following:

Type one or more characters without an equal sign (=) to find rows with a text value in a column
that begin with those characters. For example, if you type the text Dav as a criterion, Excel finds
"Davolio," "David," and "Davis."

Use a wildcard character.

Use

To find

? (question mark)

Any single character


For example, sm?th finds "smith" and "smyth"

* (asterisk)

Any number of characters


For example, *east finds "Northeast" and "Southeast"

~ (tilde) followed by ?, *, or ~

A question mark, asterisk, or tilde


For example, fy91~? finds "fy91?"

1.

Insert at least three blank rows above the list range that can be used as a criteria range. The
criteria range must have column labels. Make sure that there is at least one blank row between
the criteria values and the list range.
The example may be easier to understand if you copy it to a blank worksheet.
How to copy an example
a.

Create a blank workbook or worksheet.

b.

Select the example in the Help topic.


Note Do not select the row or column headers.

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Page 19 of 27

Selecting an example from Help


c.

Press CTRL+C.

d.

In the worksheet, select cell A1, and press CTRL+V.

e.

To switch between viewing the results and viewing the formulas that return the results,
press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click
the Show Formulas button.

2
A

Type

Salesperson Sales

Type

Salesperson Sales

5
Beverages Suyama

$5122

Meat

Davolio

$450

produce

Buchanan

$6328

Produce

Davolio

$6544

10

1.

In the rows below the column labels, type the criteria that you want to match. In the example,
you would enter:

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1 Type

Salesperson Sales

Page 20 of 27

2 ="=Me*"

="=?u*"

1.

Click a cell in the list range. In the example, you would click any cell in the list range, A6:C10.

2.

On the Data tab, in the Sort & Filter group, click Advanced.
Advanced

3.

Do one of the following:

To filter the list range by hiding rows that don't match your criteria, click Filter the list, ininplace.
place

To filter the list range by copying rows that match your criteria to another area of the
worksheet, click Copy to another location,
location click in the Copy to box, and then click the
upper-left corner of the area where you want to paste the rows.
Tip When you copy filtered rows to another location, you can specify which columns to
include in the copy operation. Before filtering, copy the column labels for the columns
that you want to the first row of the area where you plan to paste the filtered rows. When
you filter, enter a reference to the copied column labels in the Copy to box. The copied
rows will then include only the columns for which you copied the labels.

4.

In the Criteria range box, enter the reference for the criteria range, including the criteria labels. In
the example, you would enter $A$1:$B$3.
To move the Advanced Filter dialog box out of the way temporarily while you select the criteria
range, click Collapse Dialog

5.

In the example, the filtered result for the list range would be:

6 Type

Salesperson Sales

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Page 21 of 27

7 Beverages Suyama

$5,122

8 Meat

Davolio

$450

9 produce

Buchanan

$6,328

Top of Page

Text that matches a case-sensitive search (formula)


Boolean logic:Type
= an exact match of "Produce"
logic:
1.

Insert at least three blank rows above the list range that can be used as a criteria range. The
criteria range must have column labels. Make sure that there is at least one blank row between
the criteria values and the list range.
The example may be easier to understand if you copy it to a blank worksheet.
How to copy an example
a.

Create a blank workbook or worksheet.

b.

Select the example in the Help topic.


Note Do not select the row or column headers.

Selecting an example from Help


c.

Press CTRL+C.

d.

In the worksheet, select cell A1, and press CTRL+V.

e.

To switch between viewing the results and viewing the formulas that return the results,
press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click
the Show Formulas button.

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Filter by using advanced criteria

Page 22 of 27

2
A

Type

Salesperson Sales

Type

Salesperson Sales

5
Beverages Suyama

$5122

Meat

Davolio

$450

produce

Buchanan

$6328

Produce

Davolio

$6544

10

1.

In the rows below the column labels, type the criteria that you want to match as a formula by
using the EXACT function to perform a case-sensitive search. Because you are looking for an
exact match in the Type column, which is in column A, you would enter A7 as the first argument.
In the example, you would enter:

1 Type Salesperson Sales Exact Match

=EXACT(A7, "Produce")

1.

Then, the formula is evaluated for each row of data in the list range.

2.

Click a cell in the list range. In the example, you would click any cell in the list range, A6:C10.

3.

On the Data tab, in the Sort & Filter group, click Advanced.
Advanced

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Filter by using advanced criteria

4.

Page 23 of 27

Do one of the following:

To filter the list range by hiding rows that don't match your criteria, click Filter the list, ininplace.
place

To filter the list range by copying rows that match your criteria to another area of the
worksheet, click Copy to another location,
location click in the Copy to box, and then click the
upper-left corner of the area where you want to paste the rows.
Tip When you copy filtered rows to another location, you can specify which columns to
include in the copy operation. Before filtering, copy the column labels for the columns
that you want to the first row of the area where you plan to paste the filtered rows. When
you filter, enter a reference to the copied column labels in the Copy to box. The copied
rows will then include only the columns for which you copied the labels.

5.

In the Criteria range box, enter the reference for the criteria range, including the criteria labels. In
the example, you would enter $D$1:$D$2.

To move the Advanced Filter dialog box out of the way temporarily while you select the criteria range,
click Collapse Dialog
1.

In the example, the filtered result for the list range would be:

6 Type

Salesperson Sales

10 Produce Davolio

$6,544

Top of Page

A value in a column greater than the average of all


values in that column (formula)
Boolean logic:Sales
> the average of all Sales
logic:
1.

Insert at least three blank rows above the list range that can be used as a criteria range. The
criteria range must have column labels. Make sure that there is at least one blank row between
the criteria values and the list range.

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Filter by using advanced criteria

Page 24 of 27

The example may be easier to understand if you copy it to a blank worksheet.


How to copy an example
a.

Create a blank workbook or worksheet.

b.

Select the example in the Help topic.


Note Do not select the row or column headers.

Selecting an example from Help


c.

Press CTRL+C.

d.

In the worksheet, select cell A1, and press CTRL+V.

e.

To switch between viewing the results and viewing the formulas that return the results,
press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click
the Show Formulas button.

1
A

Type

Salesperson Sales

Type

Salesperson Sales

4
Beverages Suyama

$5122

Meat

Davolio

$450

produce

Buchanan

$6328

Produce

Davolio

$6544

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Filter by using advanced criteria

Page 25 of 27

10

1.

In the rows below the column labels, type the criteria that you want to match as a formula that
finds a value in the Sales column greater than the average of all the Sales values. Because you
are comparing the formula to values in the Sales column, which is in column C, you would enter
C7 as the first argument. In the example, you would enter:

1 Type Salesperson Sales Calculated Average

=C7>AVERAGE($C$7:$C$10)

1.

Then, the formula is evaluated for each row of data in the list range.

2.

Click a cell in the list range. In the example, you would click any cell in the list range, A6:C10.

3.

On the Data tab, in the Sort & Filter group, click Advanced.
Advanced

4.

Do one of the following:

To filter the list range by hiding rows that don't match your criteria, click Filter the list, ininplace.
place

To filter the list range by copying rows that match your criteria to another area of the
worksheet, click Copy to another location,
location click in the Copy to box, and then click the
upper-left corner of the area where you want to paste the rows.
Tip When you copy filtered rows to another location, you can specify which columns to
include in the copy operation. Before filtering, copy the column labels for the columns
that you want to the first row of the area where you plan to paste the filtered rows. When
you filter, enter a reference to the copied column labels in the Copy to box. The copied
rows will then include only the columns for which you copied the labels.

5.

In the Criteria range box, enter the reference for the criteria range, including the criteria labels. In
the example, you would enter $D$1:$D$2.

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Filter by using advanced criteria

Page 26 of 27

To move the Advanced Filter dialog box out of the way temporarily while you select the criteria
range, click Collapse Dialog
6.

In the example, the filtered result for the list range would be:

6 Type

Salesperson Sales

7 Beverages Suyama

$5,122

9 produce

Buchanan

$6,328

10 Produce

Davolio

$6,544

Top of Page

Applies To: Excel 2007

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