Outsourcing
Outsourcing
Outsourcing
_______
GOVERNMENT OF ANDHRA PRADESH
FOREST DEPARTMENT
Issued to M/s __________________________________________________________
: 23/U2/2014,
dated 16/02/2015
Department Name
Subject
10/03/2015upto 1.00PM
10/03/2015 at 2.30PM
: Rs.1125/-
19/02/2015
27/02/2015 on wards
10
:
11. Terms & Conditions governing supply of
Man Power is given at Annexure.1
Page 1 of 12
Signature of Tenderer
ANNEXURE-I
TERMS & CONDITIONS
1
Sealed tenders shall be submitted in the two prescribed forms i.e., Technical
Bid form and Financial Bid form separately in two separate boxes ie., Box-I
for Technical Bid and Box-II for financial bid kept in the office of Forest
Utilisation Officer, Andhra Pradesh, Hyderabad before the 1.00 PM on
10.03.2015_
a) Sealed Tenders will not be received/accepted after the prescribed
time and date as prescribed above i.e., 1.00 PM on_10.03.2015_.
b) Downloaded tenders received through online from website will be
accepted subject to production of cost of tender schedule Rs.1125/in the form of DD/BC infavour of FUO,AP,Hyderaba payable at
Hyderabad , along with Technical Bid .
Eligibility Criteria :
TECHNICAL BID:
The tenderers should enclose the following documents attested by Gazetted
Officer with the technical bid form sealed tender.
a)
Certificate of Registration Number under Shops & Establishment
Act, 1988 under United Andhra Pradesh.
b)
Certificate of Registration Number
under Contract Labour
(Regulation & Abolition) Act, 1970 and Rules 1971 by Deputy
Commissioner/ Assistant Commissioner of Labour
c)
Tenderers having registration for EPF,ESI & Service Tax only to
participate.
d)
Certificate Registration Number of EPF certified by EPF
department
e)
Certificate of Registration Number of ESI by ESI department
f)
Certificate of Service Tax Registration
g)
PAN Card Number
h)
Whether the tenderer is a Registered Partnership Firm /
individual or HUF / Company incorporated under Companies Act
1956. Evidence of Proof certified by the Gazetted Officer should be
enclosed. In case of partnership firm, a copy of Deed of Parnership
with the list of parnters and in case of Company, a copy of
Memorandum of Understanding and articles of association should be
enclosed.
i)
Income Tax Returns filed in the last three assessment years
2012-13, 2013-14 & 2014-15.
j)
Documentary Proof of complying EPF,ESI & Service Tax to the
concerned departments in the last three years.
k)
Documentary Proof of Turnover of the tenderer for the last three
years ie., from 2012-13 to 2014-15 by way of Profit & Loss Statement
issued by Chartered accountant
l)
Experience Certificate for the last three years attested by Gazetted
in supply of manpower in each year to Government Department or
Public Sector Departments of United Andhra Pradesh. For this
purpose, Copies of Labour licences issued to the tenderer in supply of
man power for various department should be enclosed for verification
purpose along with copies of work orders of concerned departments
forwhich manpower supplied by Tenderer.
m)
The Tenderer must have placed atleast 25 Number of Data
Processing Officers/ Data Entry Operators/Drivers/Attenders/Office
Assistants etc., in Government Departments in each year during last
three years. All necessary work orders should be enclosed and should
be get attested by a Gazetted officer.
n) EMD for Rs.2.00 lakh in the form of Demand Draft in favour of Forest
Utilisation Officer, Andhra Pradesh, Hyderabad should be enclosed.
Exemption of EMD will not be considered in any circumstances.
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Signature of Tenderer
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9
10
11
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The technical bid form will summarily rejected if any of the above documents
attested by Gazetted Officer are not enclosed.
The tenderer should invariably sign all the pages of the tender schedule
along with terms and conditions in token of his acceptance of all terms and
conditions
The page wise signed copy of the tender schedule along with terms and
conditions should be enclosed with the signed technical bid form. In the
event of non-enclosure of such page wise signed copies or in the case of
enclosed unsigned copies, the technical bid will be rejected.
The forms for Technical Bid and Financial Bid should be furnished
separately along with enclosures in sealed covers super scribing on the
cover TECHNICAL BID, FINANCIAL BID.In case specific superscription is
not made, such covers will not be opened and the same stand rejected.
The received sealed tenders will be finalised in two steps as follows;
Step-1: The Box-I consisting of sealed tenders of Technical bid forms will be
opened first by the committee members in the presence of tenderers
whoever are present. The committee will scrutinise the qualified technical
bids and finalise the qualified technical bids.
Step-2 :The Box-II consisting of sealed tenders of Financial Bid forms will be
opened subsequently by the committee members in the presence of
tenderers who ever are present. Only the sealed covers of financial bids
corresponding to the qualified technical bids will be opened and
finalise the successful tenderer.
Tenders received without EMD or insufficient EMD will summarily be
rejected
EMD will not carry any interest
EMD of the successful tenderer will be adjusted against the security deposit.
EMD of the unsuccessful tenderer will be refunded to them after finalization
of the tender process
No conditional tender will be accepted.
Tenders namely viz., technical bids and financial bids will be opened by the
Committee or by any person authorized to do so in the presence of a
committee appointed for this purpose by the Prl. Chief Conservator of
Forests, Andhra Pradesh.
If the date of tender opening happens to be a general holiday or local holiday
the same will be carried out on the next working day. The Forest Utilisation
Officer may also postpone the date of opening of tenders and any such
action shall be displayed on the notice board in the office of Forest
Utilisation Officer, Andhra Pradesh, Hyderabad.
Tender shall remain valid for (120) days after the date of closure. The
department reserves the right to extend, in exceptional circumstances, the
validity of tenders for a further period to be notified by the Forest Utilisation
Officer and in that case the validity of the tenders shall stand extended
accordingly.
Tenders shall not be withdrawn by the tenderer during the said period of
validity. If a tender is withdrawn during the said period, the EMD and
Security Deposit of the concerned tenderer will be forfeited without any
further notice.
The Committee reserves the right to reject all or any of the tenders received
without assigning any reason whatsoever. No appeal lies against the rejected
tenders.
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Signature of Tenderer
Details
1
2.
3
b)
c)
d)
e)
% of Rate
quoted
13.61%
4.75%
12.36%
_____%
19
20
Signature of Tenderer
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The successful Tenderer shall enter into an agreement for supply of the
manpower for a minimum period of (12) months i.e. 01/04/2015 to
31/03/2016 from the date of commencement of agreement. The Forest
Department reserves the right to renew the contract for a further period of
12 months or a portion of it on the present terms and conditions and prices
subject to the satisfaction of the committee. The agreement shall be between
successful tenderer and the Forest Department.
The successful tenderer should enter into an agreement with the Forest
Utilization Officer, Andhra Pradesh, Hyderabad to provide services as per
the manpower requirement in the following categories on the terms and
conditions mentioned therein. The successful tenderer shall continue the
persons rendering service at present in various categories where ever
possible. The candidates to be provided under various categories should
have the qualifications as shown in the Annexure-B. The required number
of persons mentioned below are tentative only. It may increase or
decrease depending up on actual requirement.
The Successful
tenderer is bound to accept such modification in requirement for
supply of outsourced persons as demanded by Forest Utilisation
Officer, AP, Hyderabad.
Remuneration
Required No. of
Sl.
Name of the category
payable per
persons.
No.
month (in Rs.)
(Tentative)
10
1
Data Processing Officer
11500/2
9500/-
48
Driver
8000/-
46
Attender
6700/-
34
Office Assistant
8400/-
11
Senior Steno(Asst)
Forest Officers
(FSO/DRO)
Plumber
Electrician
Total:
23
24
149
Signature of Tenderer
25
26
27
28
29
30
31
32
33
34
Signature of Tenderer
35
36
37
38
39
40
Other Conditions:The Successful Tenderer shall pay basic monthly wages and remit the
statutory charges (EPF/ESI) provided by the Principal Employer into the
individuals accounts of all his employees and he should give the remittance
slips to the individuals along with the pay of next month without fail. In the
event of minimum wages exceeding the basic wages, already being paid then
the Successful Tenderer shall pay wages to his employees at the rate of
minimum wages as fixed by the Regional Provident Commissioner from time
to time. The Successful Tenderer shall provide full information in respect of
the wages etc., paid by him to his employees deployed in conformity with the
provisions of the Contract Labour (Regulation and Abolition) Act, 1970 and
Rules. Wages for different categories of Manpower if increase the same will
be effected.
The Successful Tenderer shall furnish details of disbursement of salary of
previous month to the Principal Employer / Forest Utilization Officer,
Andhra Pradesh, Hyderabad along with the monthly bill. This obligation is
imposed on the Successful Tenderer to ensure that the Successful Tenderer
is fulfilling his commitments towards his employees so deployed under the
various labour laws. The Successful Tenderer shall comply with or cause to
be complied with the Contractors LabourRegulations made by the FOREST
DEPARTMENT from time to time in regard to payments of wages, wage
period deduction from wages, recovery of wages not paid and deductions unauthorizedly made. He will maintain attendance registers, individuals ledger
/ wage book, wage slip, publications of scale of wages and terms of
employment.
As most of the outsourcing persons will be working as personal assistance
to the officers - it is important that the individual appointed should be able
to discharge duties in close association with the concerned officer. The
Successful Tenderer should take all requirements of the officer concerned
into consideration and appoint a suitable person as desired by the
concerned officer. He may also consider the candidates presently working
for such placement before considering new candidates.
The instructions issued by Government of Andhra Pradesh vide GO
Rt.No.4459, Finance (SMPC) Dept, dt.27.12.2006, GO Rt.No.815, GA(Ser-A)
Dept,dt.13.2.2007,
Circular
Memo
No.8999-A/319/A2/SMPC/2007,
dt.21.4.2007 & GO Rt.No.4271,Finance (SMPC) Dept, dt.1.11.2008 should
be abide by the Successful Tenderer.
The Principal Employer / Forest Utilization Officer, Andhra Pradesh,
Hyderabad or any other Officer(s) so authorized by him shall be at liberty to
carry out any surprise check on the working of the persons so deployed by
the outsourcing agency in order to ensure that he required number of
persons are deployed and that they are attending to their duties
satisfactorily.
For the purpose of proper identification of the employees deployed at various
places, the successful tenderer shall issue them identity cards at his own
Page 7 of 12
Signature of Tenderer
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cost and his employees are duty bound to display the identity cards during
duty hours. The persons rendering service at present in various categories
shall have to be considered first by the successful tenderer before selecting
any other candidate for providing persons. A distinct coloured APRON shall
be supplied to all the outsourced employees for state identification
On taking over the responsibility of providing said services, the Successful
Tenderer shall formulate the mechanism and monthly duty assignment
chart for circulation in all the areas of the deployment in FOREST
DEPARTMENT for approval of the Principal Employer/ Forest Utilization
Officer, Andhra Pradesh, Hyderabad. He will keep on reviewing his
arrangements from time to time and take additional measures, if any, for
further streamlining the said arrangements. He will further ensure that no
person is deployed on double duty except in urgent circumstances. The
successful tendeerer as well as the staff deployed on duty shall, however, be
duty bound to carry out the directions/ instructions given to him in this
regard by the Principal Employer/ Forest Utilization Officer, Andhra
Pradesh, Hyderabad to do so in this regard from time to time. Any
dereliction from such obligation shall be considered as breach of the terms
of this contract.
The Successful Tenderer should confirm to the provisions of various
Central/ State Act(s) or the Regulations on the subject as well as terms
and conditions of the agreement. He will be liable for the deduction of
TDS as Income Tax as per provision of the Income Tax Act, 1961 or as
applicable from time to time. Apart from this, the successful tenderer
shall also pay Service Tax at the rates as applicable from time to time.
The successful tenderer should take all reasonable precautions to prevent
any unlawful act or disorderly conduct of his employees so deployed for the
preservation of peace and protection of persons and property of the FOREST
DEPARTMENT
In case any of the persons deployed by the Successful Tenderer does not
come upto the mark or does not perform duties satisfactorily or indulges in
any unlawful act or misconduct, the successful tenderer shall take suitable
action against such employee on the direction of the Principal Employer/
Forest Utilization Officer, Andhra Pradesh, Hyderabad or any other officer so
authorized by him in this regard. The successful tenderer is fully
responsible for the acts of omissions / commissions done by the persons
deployed by him which may results in damage or loss to the Forest
Department.
In case of any complaint/ defect pointed out by the FOREST DEPARTMENT
authorities, the Successful Tenderer shall immediately replace the person so
deployed and the loss amount will be recovered from the Successful
Tenderer. The Successful Tenderer also is responsible for the property
damaged / stolen by any person employed by him and he should take
adequate precautions in this regard to screen the persons before deploying
them
In case of any deficiency in the service by personnel so deployed on contract
basis or in the case of disobedience by the staff so deployed on duty, the
Principal Employer/ Forest Utilization Officer, Andhra Pradesh, Hyderabad
or any officer authorized by him shall be at liberty to impose penalty as may
be deemed fit upto a maximum of Rs.500/- for each such occasion after
Page 8 of 12
Signature of Tenderer
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Signature of Tenderer
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It is certified that I have read all the 1 to 57Terms and Conditions at (Page No.1 to 9) & Annexure-A (at
Page No.10)& Annexure-B (at Page No.11) which are supplied with the Tender schedule : Terms and Conditions and
agreed with all Terms and Conditions and also agreed to participate in the tenders for supply of man power to the
O/o Prl. Chief Conservator of Forests, Andhra Pradesh, Hyderabad. The terms and conditions of the tender schedule
are agreed and signed by me.
Signature of Tenderer
Page 10 of 12
Signature of Tenderer
ANNEXURE A
(For the Tender Notice No23/U2/2014, dt. 16/02/2015)
Sl.
No.
(1)
1
2
Name of the
category
(2)
Data Processing
Officer
Data Entry
Operator
Driver
Attender
Office
Assistant/Jr.Asst.
Number
of
persons
(3)
10
48
46
34
11
149
6
7
8
9
Senior Steno(Asst)
Forest Officers
(FSO/DRO)
Plumber
Electrician
Remuneration
payable
per month
(in Rs.)
(4)
11500/9500/8000/6700/8400/Total :
Total Wage
bill for 12
months
(5)
1380000
5472000
4416000
2733600
1108800
15110400
Total Amount of
turnover (which
includes
EPF,ESI &
Service Tax)
(6)
EMD at
the time of
tendering
(7)
1835252.28
18353
7277174.28
72771
5872807.31
58728
3635395.40
36354
1474585.31
14746
20095214.58
200952
The requirement of staff to the categories from 6 to 9 will be informed at the time of
entering into agreement. The successful tenderer is bound accept the same and
supply the outsourced staff as demanded by FUO,AP,Hyderabad
OR SAY RS.2,00,000/-
Page 11 of 12
Signature of Tenderer
ANNEXURE B
(For the Tender Notice No23/U2/2014, dt. 16/02/2015)
Sl.
No.
Name of the
category
Data Processing
Officer
Data Entry
Operator
Remuneration
payable per
month (in Rs.)
11500/-
9500/-
Basic qualification
/ Requirement
Degree
+
Type
writing (lower) or
Certificate course
in
Officesubordinate
by
Board of Technical
Education.
Degree
+
Type
writing (lower) or
Certificate course
in
Officesubordinate
by
Board of Technical
Education.
Desirable
Qualification
Exposure
MS-Office,
Internet
email
Exposure
MS-Office,
Internet
email
Driver
8000/-
Attender
6700/-
10th Pass
---
Office Assistant/
Junior Assistant
8400/-
Degree
Knowledge of
Computers
Page 12 of 12
Signature of Tenderer