Lesson One: The Microsoft Powerpoint Screen
Lesson One: The Microsoft Powerpoint Screen
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Title Bar
The Title bar generally appears at the top of the screen. The Title bar displays the title of
the current presentation.
Menu Bar
The Menu bar displays the menu. You use the menu to give instructions to PowerPoint.
Standard and Formatting Toolbars
PowerPoint has several toolbars. Toolbars provide shortcuts to menu commands. The most
commonly used toolbars are the Standard and Formatting toolbars. You use the Standard
toolbar to do such things as open a file; save a file; print a file; check spelling; cut, copy,
and paste; undo and redo; or insert a chart or table. You use the Formatting toolbar to
change the font, font size or font color; bold, underline, or italicize text; left align, right
align, center, or justify; bullet or number lists; highlight; or decrease or increase the indent.
Rulers
Rulers are vertical and horizontal guides. You use them to determine where you want to
place an object. They are marked in inches.
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Leftclicking
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Opens a pop-up menu. You can use this menu to navigate the
slides, add speaker notes, select a pointer, and mark your
presentation.
Drawing Toolbar
The Drawing toolbar generally appears near the bottom of the screen. It contains tools for
creating and editing graphics.
Common Tasks Buttons
Using the common tasks buttons, you can select the type of tasks you want to perform.
Task Pane
The Task pane enables you to select the specific task you want to perform.
Vertical Splitter Bar
You can click and drag the vertical splitter bar to change the size of your panes.
Minimize Button
You use the Minimize button to remove a window from view. While a window is minimized,
its title appears on the taskbar.
Maximize/Restore Button
You use the Maximize button to cause a window to fill the screen. After you maximize a
window, if you click the Restore button, the window returns to its former size.
Close Button
You use the Close button to exit the window and close the program.
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Click and type the title of your presentation in the "Click to add title" area.
Click and type a subtitle in the "Click to add subtitle" area.
If you do not wish to use the Title Slide, choose Edit > Delete slide from the menu to delete
it.
Create New Slides
After completing your title slide, you can create additional slides. To create a new slide:
1. Do one of the following:
o Choose Insert > New Slide from the menu.
o
o
The Apply Slide Layout pane will appear on the right side of the screen. The Apply Slide
Layout pane provides you with slide templates you can use when creating your PowerPoint
presentation. There are four types of Text Layout templates.
Title Slide - The Title Slide contains two text placeholders that you can use to display a title
and a subtitle of your presentation.
Title Only - The Title Only slide contains a single placeholder. You can use it to display a
title.
Title and Text - The Title and Text template provides a placeholder for a title and a
placeholder for text.
Title and 2 Column Text - The Title and Text template provides a placeholder for a title and
two placeholders for text.
2. To select a layout, click the layout you want in the Apply Slide Layout pane. The
layout will then appear in the Slide pane.
Click the down arrow next to the slide layout. A menu will appear). Choose
Insert New Slide.
Correct Spelling
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Procedure
Click Ignore.
Correct spelling.
Add to Dictionary.
Click Add.
Sorter View
After you have created your PowerPoint slides, you can move, cut, copy, paste, duplicate,
navigate, and view them in Sorter view. To view the slides in Sorter view, do one of the
following:
o
o
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Procedure
Ctrl-Home
Ctrl-End
Right arrow
Single-click
Double-click slide.
Select a single slide:
Select slides.
Delete a slide.
2. Press the Delete key.
1. Select the slide or slides you want to delete.
2. Choose Edit > Delete Slide from the menu.
1. Select the slide.
Copy a slide.
2. Choose Edit > Copy from the menu.
1. Select the slide.
2. Click the copy icon.
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Procedure
1. Select the slide.
2. Press Ctrl-C.
Paste a slide
1. Select the slide after which you want the new slide or slides
to appear.
2. Choose Edit > Paste from the menu.
1. Select the slide after which you want the new slide or slides
to appear.
2. Click the paste icon.
1. Select the slide after which you want the new slide or slides
to appear.
2. Press Ctrl-V.
1. Select the slide or slides you want to cut.
Cut a slide
Move a slide
Duplicate a slide
duplicate.
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Procedure
Left-click
Choose File >Print Preview from the menu. The Print Preview area will open.
Click the down arrow next to the Print What field.
Select what you would like to print.
Click the Print icon. The Print dialog box will open.
Select whether you want your slides to print in color, grayscale, or black and white. If
you are using a black and white printer, choose black and white. You will use less ink
or toner.
6. Check whether you want your slides to print vertically or horizontally.
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3. Enter the information shown here. Type College Scholarships and Financial Aid in the
Click to Add Title text box. Type Paying for College in the Click to Add Subtitle text
box.
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3. Enter the information shown here. Type Here is what to do: in the Click to Add Title
area. Type the bulleted text in the Click to Add Text area.
Create a Hierarchy
1. Insert a new slide. Right-click the Title and Text icon. A context menu will appear.
Choose Insert New Slide from the context menu.
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2. Click the Outline tab to view the text of your presentation as an outline.
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1. Choose View > Slide Sorter from the menu to move to Slide Sorter view.
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