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Lesson 11 Page Layout

The document discusses various page layout options in Excel including changing the page orientation to landscape or portrait, modifying margins, using print titles to repeat rows or columns on each page, inserting horizontal or vertical page breaks, and adding headers and footers. It provides step-by-step instructions for how to use each of these features and includes screenshots to illustrate the steps.

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Joviner Yabres Lactam
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53 views12 pages

Lesson 11 Page Layout

The document discusses various page layout options in Excel including changing the page orientation to landscape or portrait, modifying margins, using print titles to repeat rows or columns on each page, inserting horizontal or vertical page breaks, and adding headers and footers. It provides step-by-step instructions for how to use each of these features and includes screenshots to illustrate the steps.

Uploaded by

Joviner Yabres Lactam
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Excel 2013

Page Layout
Page 1

Introduction
Many of the commands you'll use to prepare your workbook
for printing and PDF export can be found on the Page
Layout tab. These commands let you control the way your
content will appear on a printed page, including the page
orientation, margin size, and more. Other page layout
options, such as print titles and page breaks, can help
make your workbook easier to read.

Video: Page Layout

Watch the video (4:02). Need help?

Page Layout View


Before you start modifying a workbook's page layout, you may want to view the workbook in Page Layout view,
which can help you visualize your changes.

To access Page Layout view, locate and select the Page Layout view command in the lower-right corner
of your workbook.

Selecting Page Layout view

Page Orientation
Excel offers two page orientation options: landscape and portrait. Landscape orients the page horizontally,
while Portrait orients the page vertically. Portrait is especially helpful for worksheets with a lot of rows, while
Landscape is best for worksheets with a lot of columns. In the example below, Portrait orientation works best
because the worksheet includes more rows than columns.

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Portrait and Landscape orientation

To Change Page Orientation:


1. Click the Page Layout tab on the Ribbon.
2. Select the Orientation command and then choose either Portrait or Landscape from the drop-down menu.

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Choosing a page orientation

3. The page orientation of the workbook will be changed.

To Format Page Margins:


A margin is the space between your content and the edge of the page. By default, every workbook's margins are
set to Normal, a one-inch space between the content and each edge of the page. Sometimes, you may need to
adjust the margins to make your data fit more comfortably on the page. Excel includes a wide variety of predefined margin sizes.
1. Click the Page Layout tab on the Ribbon and then select the Margins command.
2. Select the desired margin size from the drop-down menu. In our example, we'll select Narrow to fit more of
our content on the page.

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Choosing a pre-defined margin size

3. The margins will be changed to the selected size.

To Use Custom Margins:


Excel also allows you to customize the size of your margins in the Page Setup dialog box.
1. From the Page Layout tab, click Margins. Select Custom Margins... from the drop-down menu.

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Selecting Custom Margins...

2. The Page Setup dialog box will appear.


3. Adjust the values for each margin and click OK.

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Setting custom page margins

4. The margins of the workbook will be changed.

Page 2

To Include Print Titles:


If your worksheet uses title headings, it's important to include those headings on every page of your printed
worksheet. It would be extremely difficult to read a printed workbook if the title headings appeared only on the
first page. The Print Titles command allows you to select specific rows and columns to appear on each page.
1. Click the Page Layout tab on the Ribbon, then select the Print Titles command.

Clicking the Print Titles command

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2. The Page Setup dialog box will appear. From here, you can choose rows or columns to repeat on each
page. In our example, we'll repeat a row.
3. Click the Collapse Dialog button next to the Rows to repeat at top: field.

Clicking the Collapse Dialog Button

4. The cursor will become a small selection arrow and the Page Setup dialog box will be collapsed. Select
the row(s) you want to repeat at the top of each printed page. In our example, we'll select row 1.

Selecting row 1

5. Row 1 will be added to the Rows to repeat at top: field. Click the Collapse Dialog button again.

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Clicking the Collapse Dialog button

6. The Page Setup dialog box will expand. Click OK. Row 1 will be printed at the top of every page.

Clicking OK

To Insert a Page Break:


If you need to print different parts of your workbook across separate pages, you can insert a page break. There
are two types of page breaks: vertical and horizontal. Vertical page breaks separate columns, while horizontal
page breaks separate rows. In our example, we'll insert a horizontal page break.
1. Locate and select the Page Break view command. The worksheet will appear in Page Break view.

Selecting Page Break View

2. Select the row above where you want the page break to appear. For example, if you want to insert a page
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break between rows 28 and 29, select row 29.

Selecting a row

3. Click the Page Layout tab on the Ribbon, select the Breaks command and then click Insert Page Break.

Inserting a page break

4. The page break will be inserted, represented by a dark blue line.

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The inserted page break

When viewing your workbook in Normal view, inserted page breaks are represented by a solid gray line, while
automatic page breaks are represented by a dashed line.

Viewing inserted and automatic page breaks in Normal view

Page 3

To Insert Headers & Footers:


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You can make your workbook easier to read and look more professional by including Headers & Footers. The
header is a section of the workbook that appears in the top margin, while the footer appears in the bottom
margin. Headers and footers generally contain information such as page number, date, and workbook name.
1. Locate and select the Page Layout view command. The worksheet will appear in Page Layout view.

Selecting Page Layout View

2. Select the desired header or footer you wish to modify. In our example, we'll modify the footer at the
bottom of the page.

Selecting a footer to modify

3. The Header & Footer Tools tab will appear on the Ribbon. From here, you can access commands that
will automatically include page numbers, date, workbook name, and more. In our example, we'll add page
numbers.

Adding page numbers from the Header & Footer Tools tab

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4. The footer will change to include page numbers automatically.

The newly added footer

Excel uses the same tools as Microsoft Word to modify headers and footers. Check out our lesson on
Headers, Footers and Page Numbers from our Word 2013 tutorial to learn more.

Page 4

Challenge!
1. Open an existing Excel workbook. If you want, you can use the Lesson 11
Practice Workbook.
2. Change the page orientation to Landscape.
3. Try modifying the margins of a worksheet.
4. Try using the Print Titles command to include a row or column on every page of
your workbook. If you are using the example, use the Print Titles command to
make row 1 of the Schedule worksheet appear at the top of every page
5. Insert a page break. If you are using the example, insert a page break between
rows 19 and 20 on the Schedule worksheet.
6. Navigate to Page Layout view and insert a header or footer.

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