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    Configuring Workflow For Purchase Orders - Purchase Order Changes (SAP Library

    Uploaded by

    fgoya211
    This document describes the steps to configure workflow for automatically creating or changing purchase orders from sales orders in SAP. It involves: 1. Creating a workflow user and defining a logical destination for tRFC. 2. Checking event links between sales order events and purchase order functions. 3. Configuring standard workflow tasks for errors and assigning agents to handle errors. 4. Checking the standard workflow tasks and events have been correctly defined.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Configuring Workflow For Purchase Orders - Purchase Order Changes (SAP Library

    Uploaded by

    fgoya211
    429 views3 pages
    This document describes the steps to configure workflow for automatically creating or changing purchase orders from sales orders in SAP. It involves: 1. Creating a workflow user and defining a logical destination for tRFC. 2. Checking event links between sales order events and purchase order functions. 3. Configuring standard workflow tasks for errors and assigning agents to handle errors. 4. Checking the standard workflow tasks and events have been correctly defined.

    Original Description:

    SAP Workflow for PO

    Original Title

    Configuring Workflow for Purchase Orders_Purchase Order Changes (SAP Library

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    This document describes the steps to configure workflow for automatically creating or changing purchase orders from sales orders in SAP. It involves: 1. Creating a workflow user and defining a logical destination for tRFC. 2. Checking event links between sales order events and purchase order functions. 3. Configuring standard workflow tasks for errors and assigning agents to handle errors. 4. Checking the standard workflow tasks and events have been correctly defined.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    429 views3 pages

    Configuring Workflow For Purchase Orders - Purchase Order Changes (SAP Library

    Uploaded by

    fgoya211
    This document describes the steps to configure workflow for automatically creating or changing purchase orders from sales orders in SAP. It involves: 1. Creating a workflow user and defining a logical destination for tRFC. 2. Checking event links between sales order events and purchase order functions. 3. Configuring standard workflow tasks for errors and assigning agents to handle errors. 4. Checking the standard workflow tasks and events have been correctly defined.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 3
    At a glance
    Powered by AI
    The key steps outlined are: 1) Create a system user for workflow, 2) Define a logical destination, 3) Check event links, 4) Configure task-specific customizing

    You need to activate the relevant ALE event links and type linkages, assign agents to standard error tasks, and activate the event linking in task-specific customizing

    The standard tasks 00008097 (Error: Purchase order not created) and 00008114 (Error: Purchase order not changed) are used to handle purchase order errors

    Configuring Workflow for Purchase Orders/Purchase Order Changes (SAP Library - Special Processes in Logistics)

    Configuring Workflow for Purchase Orders/Purchase Order


    Changes
    Use
    In order that a purchase order is created or can be changed automatically in the sales system, the
    relevant SAP Business Workflow must be activated.
    The business object for the sales order is BUS 2032. The ALE indicator Create purchase order
    automatically in the item category controls that the event ALECREATED or ALE CHANGED is triggered.
    For this event you must have activated the event link to the user function module
    PUR_ORDER_CREATE_VIA_SD_EVENT or PUR_ORDER_CHANGE_VIA_SD_EVENT.

    Procedure
    1. In the sales system, enter the user WF Batch for the workflow. From the SAP Easy Access menu,
    choose Tools Administration User Maintenance Users. Create a user with the user
    category System (Background). Assign the authorization profiles SAP_ALL and SAP_NEW.
    2. Define the logical destination with connection category L for the workflow. In Customizing for Basis
    choose Business Management SAP Business Workflow Basic Settings (Workflow System)
    Create Logical Destination for tRFC. The system automatically proposes a name for the
    destination (such as WORKFLOW_LOCAL_200). To log on, enter the system user (for example,
    WF Batch) and any RFC password. Choose Synchronize passwords.

    Check the Customizing settings and make any missing standard settings for the
    SAP Workflow. If you perform automatic Customizing, you do not have to perform
    step 1 or step 2. Both steps are performed automatically if you have the
    authorization to create users. In Customizing for Basis choose Business
    Management SAP Business Workflow Maintain Standard Settings.

    3. Check the event link by choosing on the SAP Easy Access screen, Tools Business Workflow
    Development Utilities Events Type Linkages.

    Type linkage for automatic creation of a purchase order

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    Configuring Workflow for Purchase Orders/Purchase Order Changes (SAP Library - Special Processes in Logistics)

    Object
    category

    Event

    Receiver type

    Type
    linkage
    activated

    Enable
    event queue

    Status

    BUS2032

    ALECREATED

    Without
    errors

    Check the type linkages on the detail screen. Receiver function module
    PUR_ORDER_CREATE_VIA_SD_EVENT (create purchase orders from purchase
    requisition for sales order).
    Type linkage for automatic changes to a purchase order

    Object
    category

    Event

    Receiver type

    Type
    linkage
    activated

    Enable
    event queue

    Status

    BUS2032

    ALECHANGED

    Without
    errors

    Check the type linkages on the detail screen. Receiver function module:
    PUR_ORDER_CHANGE_VIA_SD_EVENT (changes a purchase order according to the
    changes to the sales order).

    4. Check the task-specific Customizing. Check the standard tasks, the possible processors, and the
    event linking. In Customizing for Basis choose Business Management SAP Business Workflow
    Perform Task-Specific Customizing.

    a. From the application hierarchy, choose Sales and Distribution Sales Basic Functions
    Assign Agents.

    Under Basic Functions, choose the standard tasks Error: Purchase order not created and
    Error: Purchase order not changed and specify the agent assignment. If you enter a user
    here, when errors occur this user receives work items in his/her workflow inbox (transaction
    SBWP) that allow the user to further analyze the errors. If the user executes the work item,
    the purchase order creation is called again using the same data. The system usually issues
    an error message that prevents the user creating or changing the purchase order.

    b. Activate the event linking.


    5. SAP task

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    Configuring Workflow for Purchase Orders/Purchase Order Changes (SAP Library - Special Processes in Logistics)

    From the SAP Easy Access screen, choose Tools Business Workflow Development
    Definition Tools Tasks/Task Groups Display.
    Check the following standard tasks:

    00008097 (Error: Purchase order not created)


    00008114 (Error: Purchase order not changed)

    Standard tasks

    00008097 Error: Purchase order not created

    Abbr.:SD_PO_Err
    Work item text: Create purchase order
    for request (PurOrderRequisition.
    Number&
    Object: BUS2032 (Sales Order)
    Method: POCREATEERRDISPLAY
    (ALE order error)
    Event: ERRORCREATINGPURORD
    (Sales Order Purch. Order Error)

    00008114 Error: Purchase order not changed


    Abbr.:SD_PO_ChgErr
    Work item text: Purchase order
    &PurchaseOrder.PurchaseOrder& could not be
    changed
    Object: BUS2032 (Sales Order)
    Method: POCHANGEERRDISPLAY (Error.
    Order change)
    Event: ERRORCHANGINGPURORD (Sales
    Order Purch. Order Error)

    If the purchase order is not created automatically, you can also check the following:

    Use transaction SM21 to check whether entries were created in the syslog for user WF Batch.
    If necessary, use transaction ST22 to check whether a short dump was generated for user WF
    Batch. Check and correct the runtime errors that were reported in the short dump (for example,
    invalid password for user WF Batch). Search for notes using the keywords listed in the short dump.

    See also:
    Workflow Scenarios in Applications (BC-BMT-WFM)

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