Shortcut

Command

How
useful(?)

Display and use windows

Microsoft Word 2007
ALT+TAB
ALT+SHFT+TAB
CTRL+W or

Switch to the next window.

Switch to the previous window.

Close the active window.

Restore the size of the active window after you

Switch to the previous window.

Maximize or restore a selected window.

Copy a picture of the screen to the Clipboard.

Copy a picture of the selected window to the Clipboard.

CTRL+F4
ALT+F5

maximize it.
F6

Move to a task pane from another pane in the program

window (clockwise direction). You may need to press F6
more than once.

SHFT+F6

Move to a task pane from another pane in the program

window (counterclockwise direction).

CTRL+F6

When more than one window is open, switch to the

next window.

CTRL+SHFT+F6
CTRL+F10
PRINT SCREEN
ALT+PRINT
SCREEN

Use dialog boxes

Microsoft Word 2007

ALT+F6

Move from an open dialog box back to the document,

for dialog boxes such as Find and Replace that support
this behavior.

TAB

Move to the next option or option group.

SHFT+TAB

Move to the previous option or option group.

CTRL+TAB

Switch to the next tab in a dialog box.

CTRL+SHFT+TAB

Switch to the previous tab in a dialog box.

Arrow keys

Move between options in an open drop-down list, or

Select an option; select or clear a check box.

Open a selected drop-down list.

Select an option from a drop-down list.

Close a selected drop-down list; cancel a command

between options in a group of options.

SPACEBAR

Perform the action assigned to the selected button;

select or clear the selected check box.

ALT+ the letter

underlined in an
optn

ALT+DOWN
ARROW
First letter of an
optn in a dropdown list
ESC

and close a dialog box.

ENTER

Run the selected command.

Use edit boxes within dialog boxes

Microsoft Word 2007

HOME

Move to the beginning of the entry.

END

Move to the end of the entry.

LEFT ARROW or

Move one character to the left or right.

Move one word to the left.

RIGHT ARROW
CTRL+LEFT
ARROW

CTRL+RIGHT

Move one word to the right.

Select or unselect one character to the left.

Select or unselect one character to the right.

Select or unselect one word to the left.

Select or unselect one word to the right.

Select from the insertion point to the beginning of the

Display the Open dialog box.

F12

Display the Save As dialog box.

ALT+1

Go to the previous folder.

ALT+2

Up One Level button: Open the folder one level above

ARROW
SHFT+LEFT
ARROW
SHFT+RIGHT
ARROW
CTRL+SHFT+LEFT
ARROW
CTRL+SHFT+RIGH
T ARROW
SHFT+HOME

entry.
SHFT+END

Select from the insertion point to the end of the entry.

Use the Open and Save As dialog boxes

Microsoft Word 2007

CTRL+F12 or
CTRL+O

the open folder.

DELETE

Delete button: Delete the selected folder or file.

ALT+4

Create New Folder button: Create a new folder.

ALT+5

Views button: Switch among available folder views.

SHFT+F10

Display a shortcut menu for a selected item such as a

folder or file.
TAB

Move between options or areas in the dialog box.

F4 or ALT+I

Open the Look in list.

F5

Update the file list.

Undo and redo actions

Microsoft Word 2007

ESC

Cancel an action.

CTRL+Z

Undo an action.

CTRL+Y

Redo or repeat an action.

Perform the action assigned to the selected button.

SHFT+F10

Open a drop-down menu for the selected gallery item.

HOME or END

Select the first or last item in a gallery.

PAGE UP or PAGE

Scroll up or down in the selected gallery list.

Access and use task panes and galleries

Microsoft Word 2007

F6

Move to a task pane from another pane in the

program window. (You may need to press F6 more
than once.)

CTRL+TAB

When a menu is active, move to a task pane. (You

may need to press CTRL+TAB more than once.)

TAB or SHFT+TAB

When a task pane is active, select the next or previous

option in the task pane.

CTRL+SPACEBAR

Display the full set of commands on the task pane

menu.

SPACEBAR or
ENTER

DOWN

Access and use smart tags

Microsoft Word 2007

SHFT+F10

Display the shortcut menu for the selected item.

ALT+SHFT+F10

Display the menu or message for a smart tag or for

the AutoCorrect Options button or the Paste options

button. If more than one smart tag is present, switch
to the next smart tag and display its menu or
message.
DOWN ARROW

Select the next item on a smart tag menu.

UP ARROW

Select the previous item on a smart tag menu.

ENTER

Perform the action for the selected item on a smart

Move to another tab of the Ribbon.

CTRL+F1

Hide or show the Ribbon.

SHFT+F10

Display the shortcut menu for the selected command.

F6

Move the focus to select each of the following areas of

tag menu.
ESC

Close the smart tag menu or message.

Change the keyboard focus without using the mouse

Microsoft Word 2007

ALT or F10. Press

Select the active tab of the Ribbon and activate the

either of these

access keys.

keys again to
move back to the
document and
cancel the access
keys.
F10 to select the
active tab, and
then LEFT ARROW
or RIGHT ARROW

the window:Active tab of the Ribbon Any open task

panes Status bar at the bottom of the window Your
document
TAB or SHFT+TAB

Move the focus to each command on the Ribbon,

forward or backward, respectively.

DOWN ARROW, UP

Move down, up, left, or right, respectively, among the

ARROW, LEFT

items on the Ribbon.

ARROW, or RIGHT
ARROW
SPACEBAR or

Activate the selected command or control on the

ENTER

Ribbon.

SPACEBAR or

Open the selected menu or gallery on the Ribbon.

Activate a command or control on the Ribbon so you

Create a nonbreaking space.

CTRL+HYPHEN

Create a nonbreaking hyphen.

CTRL+B

Make letters bold.

CTRL+I

Make letters italic.

CTRL+U

Make letters underline.

ENTER
ENTER

can modify a value.

ENTER

Finish modifying a value in a control on the Ribbon,

and move focus back to the document.

F1

Get help on the selected command or control on the

Ribbon. (If no Help topic is associated with the
selected command, a general Help topic about the
program is shown instead.)

Common tasks in Microsoft Office Word

Microsoft Word 2007

CTRL+SHFT+SPACEB
AR

CTRL+SHFT+<

Decrease font size one value.

CTRL+SHFT+>

Increase font size one value.

CTRL+[

Decrease font size 1 point.

CTRL+]

Increase font size 1 point.

CTRL+SPACEBAR

Remove paragraph or character formatting.

CTRL+C

Copy the selected text or object.

CTRL+X

Cut the selected text or object.

CTRL+V

Paste text or an object.

CTRL+ALT+V

Paste special

CTRL+SHFT+V

Paste formatting only

CTRL+Z

Undo the last action.

CTRL+Y

Redo the last action.

CTRL+SHFT+G

Open the Word Count dialog box.

Create, view, and save documents

Microsoft Word 2007

CTRL+N

Create a new document of the same type as the

current or most recent document.

CTRL+O

Open a document.

CTRL+W

Close a document.

ALT+CTRL+S

Split the document window.

ALT+SHFT+C

Remove the document window split.

CTRL+S

Save a document.

Find, replace, and browse through text

Microsoft Word 2007

CTRL+F

Find text, formatting, and special items.

ALT+CTRL+Y

Repeat find (after closing Find and Replace window).

CTRL+H

Replace text, specific formatting, and special items.

CTRL+G

Go to a page, bookmark, footnote, table, comment,

graphic, or other location.

ALT+CTRL+Z

Switch between the last four places that you have

edited.

ALT+CTRL+HOME

Open a list of browse options. Press the arrow keys to

select an option, and then press ENTER to browse
through a document by using the selected option.

CTRL+PAGE UP

Move to the previous edit location.

CTRL+PAGE DOWN

Move to the next edit location.

Switch to another view

Microsoft Word 2007

ALT+CTRL+P

Switch to Print Layout view.

ALT+CTRL+O

Switch to Outline view.

ALT+CTRL+N

Switch to Draft view.

Promote a paragraph.

Demote a paragraph.

Outline view
Microsoft Word 2007

ALT+SHFT+LEFT
ARROW
ALT+SHFT+RIGHT

ARROW
CTRL+SHFT+N

Demote to body text.

ALT+SHFT+UP

Move selected paragraphs up.

Move selected paragraphs down.

Expand text under a heading.

Collapse text under a heading.

ALT+SHFT+A

Expand or collapse all text or headings.

The slash (/) key

Hide or display character formatting.

ALT+SHFT+L

Show the first line of body text or all body text.

ALT+SHFT+1

Show all headings with the Heading 1 style.

ALT+SHFT+n

Show all headings up to Heading n.

CTRL+TAB

Insert a tab character.

ARROW
ALT+SHFT+DOWN
ARROW
ALT+SHFT+PLUS
SIGN
ALT+SHFT+MINUS
SIGN

on the numeric
keypad

Print and preview documents

Microsoft Word 2007

CTRL+P

Print a document.

ALT+CTRL+I

Switch in or out of print preview.

Arrow keys

Move around the preview page when zoomed in.

PAGE UP or PAGE

Move by one preview page when zoomed out.

CTRL+HOME

Move to the first preview page when zoomed out.

CTRL+END

Move to the last preview page when zoomed out.

DOWN

Review documents
Microsoft Word 2007

ALT+CTRL+M

Insert a comment.

CTRL+SHFT+E

Turn change tracking on or off.

ALT+SHFT+C

Close the Reviewing Pane if it is open.

Full Screen Reading view

Microsoft Word 2007

HOME

Go to beginning of document.

END

Go to end of document.

n, ENTER

Go to page n.

ESC

Exit reading layout view.

References, footnotes, and endnotes

Microsoft Word 2007

ALT+SHFT+O

Mark a table of contents entry.

ALT+SHFT+I

Mark a table of authorities entry (citation).

ALT+SHFT+X

Mark an index entry.

ALT+CTRL+F

Insert a footnote.

ALT+CTRL+D

Insert an endnote.

Work with Web pages

Microsoft Word 2007

CTRL+K

Insert a hyperlink.

ALT+LEFT ARROW

Go back one page.

ALT+RIGHT

Go forward one page.

Refresh.

ARROW
F9

Delete text and graphics

Microsoft Word 2007

BACKSPACE

Delete one character to the left.

CTRL+BACKSPACE

Delete one word to the left.

DELETE

Delete one character to the right.

CTRL+DELETE

Delete one word to the right.

CTRL+X

Cut selected text to the Office Clipboard.

CTRL+Z

Undo the last action.

CTRL+F3

Cut to the Spike.

Open the Office Clipboard

CTRL+C

Copy selected text or graphics to the Office Clipboard.

CTRL+X

Cut selected text or graphics to the Office Clipboard.

Copy and move text and graphics

Microsoft Word 2007

Press ALT+H to
move to the Home
tab, and then press
F,O.

CTRL+V

Paste the most recent addition to the Office Clipboard.

F2 (then move the

Move text or graphics once.

Copy text or graphics once.

When text or an object is selected, open the Create

cursor and press

ENTER)
SHFT+F2 (then
move the cursor
and press ENTER)
ALT+F3

New Building Block dialog box.

SHFT+F10

When the building block - for example, a SmartArt

graphic - is selected, display the shortcut menu that is
associated with it.

CTRL+F3

Cut to the Spike.

CTRL+SHFT+F3

Paste the Spike contents.

ALT+SHFT+R

Copy the header or footer used in the previous section

of the document.

Insert special characters

Microsoft Word 2007

CTRL+F9

A field

SHFT+ENTER

A line break

CTRL+ENTER

A page break

CTRL+SHFT+ENTER

A column break

ALT+CTRL+MINUS

An em dash

CTRL+MINUS SIGN

An en dash

CTRL+HYPHEN

An optional hyphen

CTRL+SHFT+HYPHE

A nonbreaking hyphen

SIGN

CTRL+SHFT+SPACEB

A nonbreaking space

ALT+CTRL+C

The copyright symbol

ALT+CTRL+R

The registered trademark symbol

ALT+CTRL+T

The trademark symbol

ALT+CTRL+PERIOD

An ellipsis

CTRL+`(single

A single opening quotation mark

A single closing quotation mark

Double opening quotation marks

Double closing quotation marks

An AutoText entry

AR

quotation mark),
`(single quotation
mark)
CTRL+' (single
quotation mark), '
(single quotation
mark)
CTRL+` (single
quotation mark),
SHFT+' (single
quotation mark)
CTRL+' (single
quotation mark),
SHFT+' (single
quotation mark)
ENTER (after you
type the first few
characters of the
AutoText entry name
and when the
ScreenTip appears)

Insert characters by using character codes

Microsoft Word 2007

The character

Insert the Unicode character for the specified Unicode

code, ALT+X

(hexadecimal) character code. For example, to insert

the euro currency symbol (), type 20AC, and then hold
down ALT and press X.
ALT+X

Find out the Unicode character code for the selected

character

ALT+the character

Insert the ANSI character for the specified ANSI

code (on the

(decimal) character code. For example, to insert the

numeric keypad)

euro currency symbol, hold down ALT and press 0128

on the numeric keypad.

Extend a selection
Microsoft Word 2007

F8

Turn extend mode on.

F8, and then press

Select the nearest character.

Increase the size of a selection.

SHFT+F8

Reduce the size of a selection.

ESC

Turn extend mode off.

SHFT+RIGHT

Extend a selection one character to the right.

SHFT+LEFT ARROW

Extend a selection one character to the left.

CTRL+SHFT+RIGHT

Extend a selection to the end of a word.

Extend a selection to the beginning of a word.

Extend a selection to the end of a line.

LEFT ARROW or
RIGHT ARROW
F8 (press once to
select a word, twice
to select a sentence,
and so on)

ARROW

ARROW
CTRL+SHFT+LEFT
ARROW
SHFT+END

SHFT+HOME

Extend a selection to the beginning of a line.

SHFT+DOWN

Extend a selection one line down.

SHFT+UP ARROW

Extend a selection one line up.

CTRL+SHFT+DOWN

Extend a selection to the end of a paragraph.

Extend a selection to the beginning of a paragraph.

SHFT+PAGE DOWN

Extend a selection one screen down.

SHFT+PAGE UP

Extend a selection one screen up.

CTRL+SHFT+HOME

Extend a selection to the beginning of a document.

CTRL+SHFT+END

Extend a selection to the end of a document.

ALT+CTRL+SHFT+PA

Extend a selection to the end of a window.

CTRL+A

Extend a selection to include the entire document.

CTRL+SHFT+F8, and

Select a vertical block of text.

F8+arrow keys;

Extend a selection to a specific location in a

press ESC to cancel

document.

ARROW

ARROW
CTRL+SHFT+UP
ARROW

GE DOWN

then use the arrow

keys; press ESC to
cancel selection
mode

selection mode

Select text and graphics in a table

Microsoft Word 2007

TAB

Select the next cell's contents.

SHFT+TAB

Select the preceding cell's contents.

Hold down SHFT

Extend a selection to adjacent cells.

and press an arrow

key repeatedly
Use the arrow keys

Select a column.

to move to the

Use the arrow keys to move to the column's top or

column's top or

bottom cell, and then do one of the following:

bottom cell.

Press SHFT+ALT+PAGE DOWN to select the column

Extend a selection (or block).

Select an entire table.

from top to bottom.

Press SHFT+ALT+PAGE UP to select the column from
bottom to top.
CTRL+SHFT+F8,
and then use the
arrow keys; press
ESC to cancel
selection mode
ALT+5 on the
numeric keypad
(with NUM LOCK
off)

Move through your document

Microsoft Word 2007

LEFT ARROW

One character to the left

RIGHT ARROW

One character to the right

CTRL+LEFT

One word to the left

One word to the right

CTRL+UP ARROW

One paragraph up

CTRL+DOWN

One paragraph down

One cell to the left (in a table)

ARROW
CTRL+RIGHT
ARROW

ARROW
SHFT+TAB

TAB

One cell to the right (in a table)

UP ARROW

Up one line

DOWN ARROW

Down one line

END

To the end of a line

HOME

To the beginning of a line

ALT+CTRL+PAGE

To the top of the window

To the end of the window

PAGE UP

Up one screen (scrolling)

PAGE DOWN

Down one screen (scrolling)

CTRL+PAGE DOWN

To the top of the next page

CTRL+PAGE UP

To the top of the previous page

CTRL+END

To the end of a document

CTRL+HOME

To the beginning of a document

SHFT+F5

To a previous revision

SHFT+F5

After opening a document, to the location you were

UP
ALT+CTRL+PAGE
DOWN

working in when the document was last closed

Move around in a table

Microsoft Word 2007

TAB

To the next cell in a row

SHFT+TAB

To the previous cell in a row

ALT+HOME

To the first cell in a row

ALT+END

To the last cell in a row

ALT+PAGE UP

To the first cell in a column

ALT+PAGE DOWN

To the last cell in a column

UP ARROW

To the previous row

DOWN ARROW

To the next row

ALT+SHFT+UP

One row up

One row down

ARROW
ALT+SHFT+DOWN
ARROW

Insert paragraphs and tab characters in a table

Microsoft Word 2007

ENTER

New paragraphs in a cell

CTRL+TAB

Tab characters in a cell

Copy formatting
Microsoft Word 2007

CTRL+SHFT+C

Copy formatting from text.

CTRL+SHFT+V

Apply copied formatting to text.

Change or resize the font

Microsoft Word 2007

CTRL+SHFT+F

Open the Font dialog box to change the font.

CTRL+SHFT+>

Increase the font size.

CTRL+SHFT+<

Decrease the font size.

CTRL+]

Increase the font size by 1 point.

CTRL+[

Decrease the font size by 1 point.

Apply character formats

Microsoft Word 2007

CTRL+D

Open the Font dialog box to change the formatting of

characters.
SHFT+F3

Change the case of letters.

CTRL+SHFT+A

Format all letters as capitals.

CTRL+B

Apply bold formatting.

CTRL+U

Apply an underline.

CTRL+SHFT+W

Underline words but not spaces.

CTRL+SHFT+D

Double-underline text.

CTRL+SHFT+H

Apply hidden text formatting.

CTRL+I

Apply italic formatting.

CTRL+SHFT+K

Format letters as small capitals.

CTRL+EQUAL SIGN

Apply subscript formatting (automatic spacing).

CTRL+SHFT+PLUS

Apply superscript formatting (automatic spacing).

CTRL+SPACEBAR

Remove manual character formatting.

CTRL+SHFT+Q

Change the selection to the Symbol font.

SIGN

View and copy text formats

Microsoft Word 2007

CTRL+SHFT+*
(asterisk on
numeric keypad
does not work)

Display nonprinting characters.

SHFT+F1 (then

Review text formatting.

CTRL+SHFT+C

Copy formats.

CTRL+SHFT+V

Paste formats.

click the text with

the formatting you
want to review)

Set the line spacing

Microsoft Word 2007

CTRL+1

Single-space lines.

CTRL+2

Double-space lines.

CTRL+5

Set 1.5-line spacing.

CTRL+0 (zero)

Add or remove one line space preceding a paragraph.

Align paragraphs
Microsoft Word 2007

CTRL+E

Switch a paragraph between centered and leftaligned.

CTRL+J

Switch a paragraph between justified and left-aligned.

CTRL+R

Switch a paragraph between right-aligned and left-

aligned.
CTRL+L

Left align a paragraph.

CTRL+M

Indent a paragraph from the left.

CTRL+SHFT+M

Remove a paragraph indent from the left.

CTRL+T

Create a hanging indent.

CTRL+SHFT+T

Reduce a hanging indent.

CTRL+Q

Remove paragraph formatting.

Apply paragraph styles

Microsoft Word 2007

CTRL+SHFT+S

Open Apply Styles task pane.

ALT+CTRL+SHFT+

Open Styles task pane.

ALT+CTRL+K

Start AutoFormat.

CTRL+SHFT+N

Apply the Normal style.

ALT+CTRL+1

Apply the Heading 1 style.

ALT+CTRL+2

Apply the Heading 2 style.

ALT+CTRL+3

Apply the Heading 3 style.

Perform a mail merge

Microsoft Word 2007

ALT+SHFT+K

Preview a mail merge.

ALT+SHFT+N

Merge a document.

ALT+SHFT+M

Print the merged document.

ALT+SHFT+E

Edit a mail-merge data document.

ALT+SHFT+F

Insert a merge field.

Work with fields

Microsoft Word 2007

ALT+SHFT+D

Insert a DATE field.

ALT+CTRL+L

Insert a LISTNUM field.

ALT+SHFT+P

Insert a PAGE field.

ALT+SHFT+T

Insert a TIME field.

CTRL+F9

Insert an empty field.

CTRL+SHFT+F7

Update linked information in a Microsoft Office Word

source document.
F9

Update selected fields.

CTRL+SHFT+F9

Unlink a field.

SHFT+F9

Switch between a selected field code and its result.

ALT+F9

Switch between all field codes and their results.

ALT+SHFT+F9

Run GOTOBUTTON or MACROBUTTON from the field

that displays the field results.

F11

Go to the next field.

SHFT+F11

Go to the previous field.

CTRL+F11

Lock a field.

CTRL+SHFT+F11

Unlock a field.

Handwriting recognition
Microsoft Word 2007

Left ALT+SHFT

Switch between languages or keyboard layouts.

+C

Display a list of correction alternatives.

+H

Turn handwriting on or off.

ALT+~

Turn Japanese Input Method Editor (IME) on 101

keyboard on or off.
Right ALT

Turn Korean IME on 101 keyboard on or off.

CTRL+SPACEBAR

Turn Chinese IME on 101 keyboard on or off.

Function keys
Microsoft Word 2007

F1

Get Help or visit Microsoft Office Online.

F2

Move text or graphics.

F4

Repeat the last action.

F5

Choose the Go To command (Home tab).

F6

Go to the next pane or frame.

F7

Choose the Spelling command (Review tab).

F8

Extend a selection.

F9

Update the selected fields.

F10

Show KeyTips.

F11

Go to the next field.

F12

Choose the Save As command (Microsoft Office Button

).

SHIFT+Function key
Microsoft Word 2007

SHFT+F1

Start context-sensitive Help or reveal formatting.

SHFT+F2

Copy text.

SHFT+F3

Change the case of letters.

SHFT+F4

Repeat a Find or Go To action.

SHFT+F5

Move to the last change.

SHFT+F6

Go to the previous pane or frame (after pressing F6).

SHFT+F7

Choose the Thesaurus command (Review tab, Proofing

group).

SHFT+F8

Shrink a selection.

SHFT+F9

Switch between a field code and its result.

SHFT+F10

Display a shortcut menu.

SHFT+F11

Go to the previous field.

SHFT+F12

Choose the Save command (Microsoft Office Button ).

CTRL+Function key
Microsoft Word 2007

CTRL+F2

Choose the Print Preview command (Microsoft Office

Button ).

CTRL+F3

Cut to the Spike.

CTRL+F4

Close the window.

CTRL+F6

Go to the next window.

CTRL+F9

Insert an empty field.

CTRL+F10

Maximize the document window.

CTRL+F11

Lock a field.

CTRL+F12

Choose the Open command (Microsoft Office Button ).

CTRL+SHIFT+Function key
Microsoft Word 2007
CTRL+SHFT+F3

Insert the contents of the Spike.

CTRL+SHFT+F5

Edit a bookmark.

CTRL+SHFT+F6

Go to the previous window.

CTRL+SHFT+F7

Update linked information in an Office Word 2007

source document.
CTRL+SHFT+F8,
and then press an

Extend a selection or block.

arrow key
CTRL+SHFT+F9

Unlink a field.

CTRL+SHFT+F11

Unlock a field.

CTRL+SHFT+F12

Choose the Print command (Microsoft Office Button ).

ALT+Function key
Microsoft Word 2007

ALT+F1

Go to the next field.

ALT+F3

Create a new Building Block.

ALT+F4

Exit Office Word 2007.

ALT+F5

Restore the program window size.

ALT+F6

Move from an open dialog box back to the document,

for dialog boxes such as Find and Replace that support

this behavior.
ALT+F7

Find the next misspelling or grammatical error.

ALT+F8

Run a macro.

ALT+F9

Switch between all field codes and their results.

ALT+F10

Maximize the program window.

ALT+F11

Display Microsoft Visual Basic code.

ALT+SHIFT+Function key
Microsoft Word 2007

ALT+SHFT+F1

Go to the previous field.

ALT+SHFT+F2

Choose the Save command (Microsoft Office Button ).

ALT+SHFT+F7

Display the Research task pane.

ALT+SHFT+F9

Run GOTOBUTTON or MACROBUTTON from the field

that displays the field results.

ALT+SHFT+F10

Display a menu or message for a smart tag.

CTRL+ALT+Function key
Microsoft Word 2007

CTRL+ALT+F1

Display Microsoft System Information.

CTRL+ALT+F2

Choose the Open command (Microsoft Office Button ).