Distance Learning Course Examination Policies & Procedures

To maintain the academic integrity of its online courses, The University of Michigan Dearborn (UMD),
College of Engineering and Computer Science requires that distance learning students follow these guidelines
for examinations.
This policy applies to CECS Distance Learning students. Students enrolled in campus courses must
make arrangements for makeup exams directly with the course instructor and/or the appropriate
academic unit.

Examinations must be completed in the presence of a proctor (as defined below)

Distance learning students must begin examinations no more than 24 hours after the on campus section
students. (i.e., if an exam is held on campus at 6 p.m. on Monday, DL students must begin the exam by 6
p.m. on Tuesday).

Students that reside within a 30 mile radius of UMD must complete examinations on the UMD campus,
either with the on-campus section, or with a proctor at the distance learning office.

Students outside of the 30 mile radius may designate an alternate exam location with a proctor (as defined
below).

Distance learning students that cannot meet these requirements or who have special needs should contact
the instructor as soon as possible to request alternate arrangements.

Proctor Guidelines
A proctor is a person that administers examinations to students within the parameters established by the course
instructor. The University of Michigan Dearborn, College of Engineering and Computer Science Academic Code of
Conduct requires the proctoring of all course examinations. The Academic Code of Conduct requires that proctors be
physically present with the student while they are completing examinations.
An approved proctor shall be one of the following:
1.
2.
3.
4.
5.
6.

A UM-Dearborn faculty or staff member in the Engineering Professional Development office.

An educator, counselor, librarian or administrator in a collegiate educational system
A staff member, administrator or educator at a military education center
A staff member, administrator or educator at an independent testing center (i.e., Sylvan Learning)
A public librarian or a public library testing center staff member
If none of the above are available, a person from the students business organization may proctor, provided there is not a
direct reporting relationship.

A proctor CANNOT be a relative, close personal friend, student, spouse or significant other.

The University of Michigan Dearborn, College of Engineering and Computer Science reserves the right to deny or
terminate a proctor at any time, for any reason.

UMD Proctored Exam Process (please see accompanying information for more detail)

The course instructor will provide an electronic copy of the exam to the DLN office (usually the day prior to the inclass exam) along will all of the parameters for administration.
The DLN Office will email the examination with all of the parameters to the designated exam proctor.
The examination proctor will confirm receipt of the examination materials and parameters.
The student should complete the examination with 24 hours of the in-class exam.
The examination proctor must return the examination and all related materials as soon as possible via fax or
scan/email. Students MAY NOT return their own examinations.
DLN Staff will deliver completed examinations to the instructor upon receipt.

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Student Responsibilities
Complete the Proctor Information Form and submit it to the Engineering Professional Development
office, as indicated on the form.

Provide official photo identification (either a UM-Dearborn ID or government issued photo

identification) to the proctor before the administration of every examination. Examinations will not be
administered without photo ID. *Please note: This is a required federal regulation.

Students within a 30 mile radius of UMD must request examination proctoring through the UMDearborn Engineering Professional Development (EPD) office. Proctoring of examinations
through the Engineering Professional Development office will be provided only at designated
times. Students must schedule a time at least 24 hours before the examination day.
Examinations will be proctored by an EPD staff member at the UM-D campus as follows:

Monday through Friday beginning at 9:00 a.m. to 6:00 p.m.

Proctoring is not available on weekends, holidays or during campus closures.

Students are expected to arrive on time for their scheduled exam proctoring appointment.
Students who arrive late for their scheduled appointment will have the time they are late
deducted at the end of the examination period. Example: If a student arrives 30 minutes late for
a 3 hour exam, he or she will be allowed only 2 hours and 30 minutes to complete the exam.

Students outside of a 30 mile radius of UM-D may utilize an external proctor, following the
guidelines indicated below. These arrangements MUST be made no later than the end of the
second week of classes. EPD staff will verify and certify the proctor information and then send
the examinations directly to the certified proctor by email.
The student must identify a suitable proctor.
The student must request the cooperation of the identified proctor.
The student must schedule the date, time and location of the examination directly with the approved
proctor
The student must provide the exam date and time to the EPD office no later than 48 hours before the
exam is to be administered.
The student is responsible for all applicable proctoring fees.
The student is responsible for notifying the proctor and the EPD Office if he/she will not be
able to take the examination at the pre-arranged time.

All students enrolled in UMD CECS online courses are subject to the rules, procedures and outcomes
associated with the UMD CECS Code of Academic Conduct.

All students are responsible for providing the required support materials (i.e., paper, writing
utensils, reference sheets, calculators, etc.) relative to the exam to the extent permitted by the
instructor.

Students MAY NOT submit their own completed examination materials. The examination
proctor must promptly return completed exams via fax or scan/email to the DLN Office. Student
handling of examination materials could result in no credit.

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Proctor Responsibilities
Administer the test in an area that is conducive to test taking and has the appropriate facilities.

Proctors are required to review the guidelines for the examination and guarantee with reasonable
certainty that the student follows the guidelines, including use of resource materials and timing
of the exam.

Proctors will be provided with the course examination no later than the morning of the date that
the student will be permitted to complete the exam.

Proctors will be required to administer each examination within the required time period and
authenticate the validity of the examination.

Return the completed examination, test questions, reference sheets to the Engineering
Professional Development Office as soon as possible after completion of the exam (preferably
within one hour). The completed examination may be returned by fax to 313-593-4070, or by
email to [email protected]. Students MAY NOT submit their own
completed examination materials. The examination proctor must promptly return completed
exams via fax or scan/email to the DLN Office. Student handling of examination materials could
result in no credit.

The proctor must remain in close proximity to the room with the student(s) throughout the
completion of the examination.

The proctor must report any indiscretions of the student relative to the examination by contacting
the program manager at 313-593-4000.

The proctor is not responsible for providing any support/resource materials for the student
relative to the exam.

The proctor may not provide any assistance in completing the contents of the examination.

The proctor may not reproduce or permit the student or any other person to reproduce in any
manner the examination or student responses to the exam, or any reference materials (including
cheat sheets).

The University of Michigan Dearborn College of Engineering and Computer Science reserves
the right to deny or terminate a proctor at any time, for any reason.

If you have any questions please contact the Engineering Professional Development Office at 313593-4000 or [email protected] .
The University of Michigan Dearborn, an AA/EO institution, provides persons with documented disabilities
reasonable accommodations to participate in educational programs, activities or services. Students with
disabilities requiring accommodations to participate in class activities or meet program requirements should
contact the Disability Resource Center at 313 593-5430.

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Distance Learning Network students must complete and submit this form by the end of the second week of
the semester.
Student Name _______________________________________________ ID Number ___________________
Student Email Address _____________________________________ Contact Number __________________
Date Submitted ________________________________

This form will be kept on file and used until updated information is submitted.

-----------------------------------------------------------------------------------------------------------------------------------_____ I will attend the live (face to face) section of the course for my examinations
_____ I reside within a 30 mile radius of UMD and will have my examinations proctored by EPD staff at UM-Dearborn.
_____ I reside outside of the 30 mile radius of UMD and request that my examinations be proctored by the individual
indicated below.
_____ I reside within a 30 mile radius of UMD, but will be out of the area due to business travel and therefore request
exams be proctored by the individual indicated below. *Documentation is required to verify business travel status.

STUDENT SIGNATURE - REQUIRED

I have read and understand the examination proctor information and the CECS Academic Code of Conduct.
Student Signature_________________________________________________________

External Proctor Information (Please Print Legibly)

Proctor Name ______________________________________________Title __________________________
Proctor Email ____________________________________________________________________________
Examinations will not be sent to a personal email address

Contact Number ____________________________

Fax Number __________________________

Proctor Organization _______________________________________________________________________

Proctor Mailing Address ____________________________________________________________________
City ______________________ State ______ Country __________ Postal Code ____________
Is there a charge for proctoring services? Yes _____ No _____ If so, what is the amount? ____________ To whom is payment made?

PROCTOR SIGNATURE - REQUIRED

I have read and understand the examination proctor information and agree to proctor examinations for the
above named student. I will, to the best of my ability, protect the intellectual content and integrity of all
examinations that I proctor.
Proctor Signature: ________________________________________________________________
Please return completed form to Ben Goraj at: [email protected] or by fax to 313-593-4070.
EPD Staff Only

Proctor Approval _________Initials _________Date

Policy Exception Explanation:

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