RESPONSE INFORMATICS LIMITED

16th
ANNUAL REPORT
2012-2013

RESPONSE INFORMATICS LIMITED

CONTENTS
1.Corporate Information
2.Notice of Annual General Meeting
3.Directors Report
4.Managements Discussion and Analysis
5.Report on Corporate Governance
6.Auditors Certificate on Corporate Governance
7.Auditors Report
8.Annexure to Auditors Report
9.Balance Sheet
10.Profit and Loss Account
11.Cash Flow Statement
12.Notes to Accounts
13.Significant Accounting Policies
14.Proxy Form & Attendance Slip

RESPONSE INFORMATICS LIMITED

CORPORATE INFORMATION
Board of Directors:
1. Mr. P. Maheswaran Nair
2. Mr. I V S Suryanarayana Raju
3. Mr. K. Subba Rao
4. Mr. Hemraj Baid
5. Mr. K. Ravi Kumar
6. Mr. K. Praveen Nair

-------

Director
Director
Director
Director
Director
Director

Registered Office:
Flat No.312, Arun Apartment,
Lakdikapool, Red Hills,
Hyderabad 500004
Auditors:
M/s. Hari Babu & Associates
Chartered Accountants, Hyderabad
Audit Committee:
1) Mr. K. Subba Rao
2) Mr. I V S Suryanarayana Raju
3) Mr. P. Maheswaran Nair
Remuneration Committee:
1) Mr. K. Subba Rao
2) Mr. I V S Suryanarayana Raju
3) Mr. P. Maheswaran Nair
Investor Grievance Committee/ Share Transfer Committee :
1) Mr. K. Subba Rao
2) Mr. I V S Suryanarayana Raju
3) Mr. P. Maheswaran Nair
Listing:
Calcutta Stock Exchange Limited
Registrar & Share Transfer Agents:
Aarthi Consultants Private Limited
1-2-285, Domalguda, Hyderabad
Ph No: 04027638111/27634445
Email Id: [email protected]

RESPONSE INFORMATICS LIMITED

NOTICE
Notice is hereby given that the 16th Annual General Meeting of the Shareholders
of M/s Response Informatics Limited will be held on Monday, the 30th day of
September, 2013 at 11.00 a.m. at Flat No.312, Arun Apartment, Lakdikapool, Red
Hills, Hyderabad 500004 to transact the following business:
ORDINARY BUSINESS:
1. To receive, consider and adopt the Balance Sheet as at 31st March 2013, the
Profit and Loss Account for the year ended on that date, together with notes
and schedules attached thereto along with the Reports of the Board of
Directors and Auditors thereon.
2.

To appoint a director in place of Mr. I V S Suryanarayana Raju who retires by

rotation and being eligible, offers himself for re-appointment.

3.

To re-appoint M/s. Hari Babu & Associates, Chartered Accountants as

Statutory Auditors of the Company to hold office from the conclusion of this
Annual General Meeting until conclusion of the next Annual General Meeting
and to authorize the Board to fix their remuneration.

SPECIAL BUSINESS:
4.

To consider and if thought fit, to pass, with or without modification(s) the

following resolution as an Ordinary Resolution:
RESOLVED THAT Mr. Hemraj Baid, who was appointed as an Additional
Director of the Company pursuant to the provisions of section 260 of the
Companies Act, 1956 by the Board of Directors w.e.f. 09.08.2013 and who
holds the office up-to date of the ensuing annual general meeting and in
respect of whom the Company has received a notice in writing under section
257 read with section 190 of the said Act, along with requisite deposit
proposing him as candidate for the office of Director of the Company, be and
is hereby appointed as a Director of the Company whose period of office is
liable to be determined by retirement of Directors by rotation.

5.

To consider and if thought fit, to pass, with or without modification(s) the

following resolution as an Ordinary Resolution:
RESOLVED THAT Mr. K. Ravi Kumar, who was appointed as an Additional
Director of the Company pursuant to the provisions of section 260 of the
Companies Act, 1956 by the Board of Directors w.e.f. 09.08.2013 and who
holds the office up-to date of the ensuing annual general meeting and in
respect of whom the Company has received a notice in writing under section
257 read with section 190 of the said Act, along with requisite deposit
proposing him as candidate for the office of Director of the Company, be and
is hereby appointed as a Director of the Company whose period of office is
liable to be determined by retirement of Directors by rotation.

RESPONSE INFORMATICS LIMITED

6. To consider and if thought fit, to pass, with or without modification(s) the

following resolution as an Ordinary Resolution:
RESOLVED THAT Mr. K Praveen Nair, who was appointed as an Additional
Director of the Company pursuant to the provisions of section 260 of the
Companies Act, 1956 by the Board of Directors w.e.f. 09.08.2013 and who
holds the office up-to date of the ensuing annual general meeting and in
respect of whom the Company has received a notice in writing under section
257 read with section 190 of the said Act, along with requisite deposit
proposing him as candidate for the office of Director of the Company, be and
is hereby appointed as a Director of the Company whose period of office is
liable to be determined by retirement of Directors by rotation.
For and on behalf of the Board
Response Informatics Limited

Sd/P. M. Nair
Director

Place: Hyderabad
Date:03.09.2013

NOTES:
1.

A MEMBER ENTITLED TO ATTEND AND VOTE AT THE MEETING IS

ENTITLED TO APPOINT A PROXY OR PROXIES TO ATTEND AND VOTE
ON A POLL INSTEAD OF HIMSELF / HERSELF AND THE PROXY NEED
NOT BE A MEMBER OF THE COMPANY. Proxies, in order to be effective
must be received by the company not less than 48 hours before the
commencement of the meeting.

2.

The Register of Members and Share Transfer Books of the Company will be
closed from 26.09.2013 to 30.09.2013 (Both days inclusive).

3.

Members are requested to produce the Attendance Slip duly signed as per
the Specimen Signature recorded with the Company/Depository Participant
for admission to the meeting hall.

4.

Members holding shares in physical form are requested to notify immediately

any change in their address along with address proof, i.e., Electric
/Telephone Bill, Driving License or a copy of passport and Bank particulars to
the company or its Registrar & Share Transfer Agent and in case their shares
are held in dematerialized form, this information should be passed on directly
to their respective Depository Participants and not to the company/RTA
without delay.

RESPONSE INFORMATICS LIMITED

5.

Members, who hold shares in de-materialized form, are requested to bring

their Client ID and DP IDs for easier identification of attendance at the
meeting.

6.

Members desirous of making a nomination in respect of their shareholding in

the Company, as permitted under Section 109A of the Companies Act, 1956,
are requested to send the same to the office of the Registrar and Transfer
Agent of the Company.

7.

Corporate Members are requested to send to the Companys Registrar &

Transfer Agent, a duly certified copy of the Board Resolution authorizing their
representative to attend and vote at the Annual General Meeting.

8.

It shall be mandatory for the transferee(s) to furnish copy of PAN Card to the
Company/RTAs for registration of transfer of shares for securities market
transactions and off market/private transaction involving transfer of shares in
physical form of listed companies.

9.

As a measure of austerity, copies of the annual report will not be distributed at

the Annual General Meeting. Members are therefore, requested to bring their
copies of the Annual Report to the Meeting.

10. Members holding shares in the same name under different ledger folios are
requested to apply for Consolidation of such folios and send the relevant
share certificates to M/s. Aarthi Consultants Private Limited, Share Transfer
Agents of the Company for their doing the needful.
11. As part of Green Initiative in Corporate Governance the Ministry of Corporate
Affairs (MCA), Government of India vide its Circular has allowed paperless
compliances by Companies inter-alia stating that if the Company sends
official documents to their shareholders electronically, it will be in compliance
with the provisions of Section 53 of the Companies Act, 1956. Keeping in view
shareholders are requested to update their E-Mail ID with their DP.

For and on behalf of the Board

Response Informatics Limited

Sd/P. M. Nair
Director

Place: Hyderabad
Date:03.09.2013

RESPONSE INFORMATICS LIMITED

EXPLANATORY STATEMENT
(Pursuant To Section 173(2) of the Companies Act, 1956)
Item No. 4
The members may note that Mr. Hemraj Baid was inducted into Board as an Additional Director of
the company, with effect from 09.08.2013 pursuant to the provisions of section 260 of the
Companies Act, 1956 and holds the office as such up to the date of ensuing Annual General
Meeting. The Company has received notice in writing from a member of the Company along with
the requisite deposit under Section 257 read with section190 of the Companies Act, 1956
proposing the candidature of the above said person for the Office of Director whose period of
office is determinable by retirement of Directors by rotation.
As per the provisions of section 257 of the Act, any such proposal ought to be approved by the
members in their General Meeting.
Hence, the Board recommends the resolution for your approval.
None of Directors except Mr. Hemraj Baid may be deemed to be concerned or interested in the
resolution.
Item No. 5
The members may note that Mr. K. Ravi Kumar was inducted into Board as an Additional
Director of the company, with effect from 09.08.2013 pursuant to the provisions of section 260 of
the Companies Act, 1956 and holds the office as such up to the date of ensuing Annual General
Meeting. The Company has received notice in writing from a member of the Company along with
the requisite deposit under Section 257 read with section 190 of the Companies Act, 1956
proposing the candidature of the above said person for the Office of Director whose period of
office is determinable by retirement of Directors by rotation.
As per the provisions of section 257 of the Act, any such proposal ought to be approved by the
members in their General Meeting.
Hence, the Board recommends the resolution for your approval.
None of Directors except Mr. K. Ravi Kumar may be deemed to be concerned or interested in the
resolution.
Item No. 6
The members may note that Mr. K Praveen Nair was inducted into Board as an Additional
Director of the company, with effect from 09.08.2013 pursuant to the provisions of section 260 of
the Companies Act, 1956 and holds the office as such up to the date of ensuing Annual General
Meeting. The Company has received notice in writing from a member of the Company along with
the requisite deposit under Section 257 read with section 190 of the Companies Act, 1956
proposing the candidature of the above said person for the Office of Director whose period of
office is determinable by retirement of Directors by rotation.
As per the provisions of section 257 of the Act, any such proposal ought to be approved by the
members in their General Meeting.
Hence, the Board recommends the resolution for your approval.
None of Directors except Mr. K Praveen Nair may be deemed to be concerned or interested in the
resolution.

For and on behalf of the Board

Response Informatics Limited

Sd/P. M. Nair
Director

Place: Hyderabad
Date:03.09.2013
6

RESPONSE INFORMATICS LIMITED

DIRECTOR'S REPORT
To
The Members
We have pleasure in presenting the 16th Annual Report with Audited Statements
of Accounts for the year ended 31st March 2013.
FINANCIAL RESULTS:

(Amt. in Rs.)

Particulars
Profit / (Loss) before depreciation
Depreciation
Profit / (Loss) before tax
Provision for Tax
-Current Tax
-Deferred Liability (Asset)
Profit / (Loss) after Tax

2012-2013

2011-2012

431660
130356
301304

773796
718896
718896

103483
(2339)
303643

102380
(142790)
759306

DIVIDEND:
Keeping the Companys expansion and growth plans in mind, your Directors have
decided not to recommend dividend for the year.
PUBLIC DEPOSITS:
Your Company has not accepted any deposits falling within the meaning of
Sec.58A of the Companies Act, 1956 read with the Companies (Acceptance of
Deposits) Rules, during the financial year under review.
LISTING:
The equity shares of your company are listed on Calcutta Stock Exchange
Limited.
CAPITAL OF THE COMPANY:
The authorized capital of the company stands at Rs. 8,00,00,000 divided into
80,00,000 shares of Rs. 10/- each and the paid up capital of the company stands
at Rs. 5,96,28,000 divided into 5875300 equity shares of Rs. 10/- each fully paid
up and 175000 equity shares partly paid up.
MANAGEMENT DISCUSSION AND ANALYSIS:
A detailed review of operations, performance and future outlook of your Company
and its businesses is given in the Management Discussion and Analysis, which
forms part of this Report.
DIRECTORS:
In accordance with the Companies Act, 1956 read with Articles of Association of

RESPONSE INFORMATICS LIMITED

the company the Director namely, Mr. I V S Suryanarayana Raju retires by rotation
and is eligible for re-appointment. Your Board recommends the re-appointment of
the Director.
During the year, Mr. Hemraj Baid, Mr. K. Ravi Kumar and Mr. K. Praveen Nair were
appointed as Additional Directors to hold office up to the date of ensuring annual
general meeting. In view of versatile experiences held by them, your directors
recommend their appointment.
BRIEF PROFILE OF MR. HEMRAJ BAID:

Name
Date of Birth
Date of Appointment
Qualifications
No. of Shares held in the Company
Directorships held in other companies
(excluding private limited and foreign
companies)

Mr. Hemraj Baid

10/04/1965
09/08/2013
B.com, FCS, LLB
64,700
2

BRIEF PROFILE OF MR. K. RAVI KUMAR:

Name
Date of Birth
Date of Appointment
Qualifications
No. of Shares held in the Company
Directorships held in other companies
(excluding private limited and foreign
companies)

Mr. K. Ravi Kumar

15/08/1954
09/08/2013
B.Com, CA, ACS, OCP
Nil
2

BRIEF PROFILE OF MR. K. PRAVEEN NAIR:

Name
Date of Birth
Date of Appointment
Qualifications
No. of Shares held in the Company
Directorships held in other companies
(excluding private limited and foreign
companies)

Mr. K. Praveen Nair

17/03/1973
09/08/2013
Diploma in Electronics
Nil
2

RESPONSE INFORMATICS LIMITED

DIRECTORS RESPONSIBILITY STATEMENT:
In pursuance of Section 217(2AA) of the Companies Amendment Act, 2000 your
directors confirm:
i)

that in the preparation of the annual accounts the applicable accounting

standards have been followed along with proper explanations relating to
material departures.

ii)

that the directors had selected such accounting policies and applied them
consistently and made judgments and estimates that are reasonable and
prudent so as to give a true and fair view of the state of affairs of the company
at the end of the financial year.

iii) that the directors had taken proper and sufficient care for the maintenance of
adequate accounting records in accordance with the provisions of this Act for
safe guarding the assets of the company and for preventing and deleting
fraud and other irregularities.
iv) that the directors had prepared the annual accounts on the going concern
basis.
CONSERVATION OF ENERGY, TECHNOLOGY ABSORPTION & FOREIGN
EXCHANGE EARNINGS AND OUT GO:
The required information as per Sec.217 (1) (e) of the Companies Act 1956 is
provided hereunder:
A. Conservation of Energy:
Your Companys operations are not energy intensive. Adequate measures have
been taken to conserve energy wherever possible by using energy efficient
computers and purchase of energy efficient equipment.
B. Technology Absorption:
1. Research and Development (R&D)
2. Technology absorption, adoption and innovation

:
:

NIL
NIL

:
:

NIL
NIL

C. Foreign Exchange Earnings and Out Go:

Foreign Exchange Earnings
Foreign Exchange Outgo
PARTICULARS OF EMPLOYEES:
There is no employee who is falling under section 217 (2A). Therefore, the
disclosures required to be made under section 217 (2A) of the Companies Act, 1956
and the rules made there under are not applicable.
9

RESPONSE INFORMATICS LIMITED

CODE OF CONDUCT:
The Code of Conduct has been circulated to all the members of the Board and Senior
Management and the compliance of the same has been affirmed by them. Code of
Conduct has also been placed on the website of the company. A declaration to this
effect is given in Annexure.
AUDITORS:
M/s. Hari Babu & Associates, Chartered Accountants, Hyderabad, will retire as
auditors of the company at the ensuing Annual General Meeting and being eligible
have expressed their willingness for reappointment. Your directors propose the
appointment of M/s. Hari Babu & Associates as statutory auditors to hold office until
the conclusion of the next Annual General Meeting of the company.
CORPORATE GOVERNANCE:
As a listed company, necessary measures have been taken to comply with the listing
agreements of Stock Exchanges. A report on Corporate Governance, along with a
certificate of compliance from the Auditors forms part of this Report as Annexure.
ACKNOWLEDGMENTS:
Your directors would like to express their appreciation for assistance and cooperation received from clients, banks, investors, Government, other statutory
authorities and all others associated with the company. Your directors also wish to
place on record their deep sense of appreciation for the excellent contribution made
by the employees at all levels, which enabled the company to achieve sustained
growth in the operational performance during the year under review.
DECLARATION BY DIRECTOR OF AFFIRMATION BY DIRECTORS AND
SENIOR MANAGEMENT PERSONNEL OF COMPLIANCE WITH THE CODE OF
CONDUCT:
The shareholders,
I, P. Maheshwaran Nair, Director of the Company do hereby declare that the
directors and senior management of the Company have exercised their authority
and powers and discharged their duties and functions in accordance with the
requirements of the code of conduct as prescribed by the Company and have
adhered to the provisions of the same.

For and on behalf of the Board

Response Informatics Limited

Sd/P. M. Nair
Director

Place: Hyderabad
Date:03.09.2013

10

RESPONSE INFORMATICS LIMITED

MANAGEMENT DISCUSSIONS AND ANALYSIS
1. Overview
The financial statements have been prepared in compliance with the
requirements of the Companies Act, 1956, guidelines issued by the Securities and
Exchange Board of India (SEBI) and the Generally Accepted Accounting
Principles (GAAP) in India. Our Management accepts responsibility for the
integrity and objectivity of these financial statements, as well as for the various
estimates and judgments used therein. The estimates and judgments relating to
the financial statements have been made on a prudent and reasonable basis, so
that the financial statements reflect in a true and fair manner the form and
substance of transactions, and reasonably present our state of affairs, profits and
cash flows for the year.
2. Industry Structure and Developments:
Changing economic and business conditions, evolving consumer preferences,
rapid technological innovation and adoption and globalization are creating an
increasingly competitive market environment that is driving corporations to
transform the manner in which they operate. Companies in this environment are
now focusing even more on their core business objectives, such as revenue
growth, profitability and asset efficiency.
Technology has evolved from merely driving cost efficiency. It is now also driving
tangible business value. As a result there is an increasing need for highly-skilled
professionals in the market to help corporations transform their business,
optimize operations and drive innovation by leveraging technology. At the same
time, enterprises are reluctant to expand their internal IT department and increase
costs. These factors have led to the increased reliance of corporations on their
outsourcing providers and are expected to continue to drive future growth for
outsourced technology services.
3. Opportunities and Threats
Though the overall scenario for the smaller companies is extremely competitive,
there are some niche areas where there are some opportunities for growth. The
management is exploring these areas to consider entering these areas and
develop expertise in such areas.
4. Outlook
The management is doing its best to forge relations with other companies and
take the company forward in the new business lines. However, the outlook of the
management is cautious in view of the competitive nature of the market.
5. Risks and Concerns
The company has managed to sail through challenges in the past year, thanks to
the unstinted support of its employees. With the worst of the economic crisis

11

RESPONSE INFORMATICS LIMITED

behind us we are poised for new challenges, increased productivity and
profitability. Competition from the existing and emerging local and international
players continues to pose challenges to the domestic markets. The company has
to reckon with aggressive strategies from the new entrants in the market.
6. Internal Control Systems
The Company has adequate internal control systems commensurate with the size
and the nature of business of the Company.
The internal control system is constantly assessed and strengthened with tighter
control procedures. The internal control systems ensures efficacy of operations,
compliance with internal policies and applicable laws and regulations, protection
of resources and assets, and accurate reporting of financial transactions.
The audit committee periodically reviews the adequacy and efficacy of the said
internal control systems. All the issues relating to internal control systems are
resolved by the audit committee.
7. Human resource development and industrial relations
The Company has a group of able and experienced employees. The Company
believes that the quality of its employees is the key to its success in the long run.
The Company continues to have cordial relations with its employees and provides
personal development opportunities for all round exposure to them.
Further, we also encourage individual and team awards to sustain and
institutionalize the various workforce practices. This helped in giving lots of
encouragement to the workforce who have been striving hard to achieve various
goals.

12

RESPONSE INFORMATICS LIMITED

REPORT ON CORPORATE GOVERNANCE
(Forming part of Directors Report)
I. COMPANYS PHILOSOPHY ON CODE OF GOVERNANCE
Your Company strongly believes that for attaining sustainable growth in this
competitive corporate world, Corporate Governance is a pre-requisite. The
governance practices followed by your Company have played a vital role in its
journey of continued success. Our endeavor over the years has been to
strengthen the governance processes and systems attributing to constant
improvisations, sustainability, profitable growth and creating long-term value for
the stakeholders.
II. BOARD OF DIRECTORS
a.) The Board of Directors consists of 6 Members of whom 4 are Non-Executive
Independent Directors. The Composition of the Board is in conformity with the
listing requirements.
b.) The details of the Directors being appointed / re-appointed on retirement by
rotation at the ensuing Annual General Meeting, as required pursuant to
Clause 49(IV) (G) of the Listing Agreement, are mentioned in the Notice to the
Annual General Meeting, forming part of the Report.
c.) The names and categories of the Directors on the Board, their attendance at
Board Meetings held during the year and the number of Directorships is given
below. Other Directorships do not include alternate directorships,
directorships of private limited companies, section 25 companies and of
companies incorporated outside India.
d.) Pecuniary relationship or transaction of the Non executive Directors vis-vis the company. None of the Non-executive Directors has any pecuniary
relationship or transactions with the company.
e.) The Board of Directors met 5 times during the year on 30.05.2012,
10.08.2012, 03.09.2012, 12.11.2012 and 11.02.2013 and the maximum gap
between any two meetings was less than four months, as stipulated under
Clause 49.

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RESPONSE INFORMATICS LIMITED

The details of Composition of Board of Directors, directors attendance at Board
Meetings, AGM and details of other directorships during the year are as follows:

S.
No.

Name of the
Directors

Category Attendance
Particulars

No. of other
Director
ships

No. of Board meetings Last

held during the
AGM
tenure of the director
Held

Attended

1. Mr. P. Maheswaran Nair Promoter

& Executive

Yes

2. Mr. I V S Suryanarayana Independent

Raju
& NonExecutive

Yes

Independent
& NonExecutive
Promoter &
NonExecutive
Independent
& NonExecutive

Yes

No

No

Independent
& NonExecutive

No

3. Mr. K. Subba Rao

4. Mr. Hemraj Baid*

5. Mr. K. Ravi Kumar*

6. Mr. K. Praveen Nair*

* appointed w.e.f. 09.08.2013

Boards Procedure:
Agenda papers along with explanatory statements were circulated to the directors
in advance for each of these meetings. All relevant information as per Clause 49 of
the Listing Agreement was placed before the Board from time to time.
Committees of the Board:
Currently, there are three (3) Committees of the Board, namely: Audit Committee,
Remuneration Committee, Shareholders/ Investors Grievance Committee and
Share Transfer Committee. The Board decides the terms of reference for these
Committees. The minutes of the meetings of the Committees are placed before
the Board for information. The details as to the composition, terms of reference,
number of meetings and related attendance, etc., of these Committees are
provided hereunder:
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RESPONSE INFORMATICS LIMITED

III. AUDIT COMMITTEE
a) The Audit Committee of the Company is constituted in line with the provisions
of Clause 49 of the Listing Agreements with the Stock Exchanges read with
Section 292A of the Companies Act, 1956.
b) The terms of reference of the Audit Committee includes;
i)

ii)
iii)
iv)
v)

Overview of the Companys financial reporting process and disclosure of

its financial information to ensure that the financial statements reflect a
true and fair position and that sufficient and credible information is
disclosed.
Recommending the appointment and removal of external auditors,
fixation of audit fee and also approval for payment for any other services.
Discussion with external auditors before the audit commences, of the
nature and scope of audit as well as post-audit discussion to ascertain
any area of concern.
Reviewing the financial statements and draft audit report including
quarterly / half yearly financial information.
Reviewing with management the annual financial statements before
submission to the Board, focusing on:
1.
2.
3.
4.
5.
6.

Any changes in accounting policies and practices;

Qualification in draft audit report;
Significant adjustments arising out of audit;
The going concern concept;
Compliance with accounting standards;
Compliance with stock exchange and legal requirements concerning
financial statements;
7. Any related party transactions
vi)
vii)
viii)
ix)

x)
xi)

xii)
xiii)

Reviewing the companys financial and risk managements policies.

Disclosure of contingent liabilities.
Reviewing with management, external and internal auditors, the
adequacy of internal control systems.
Reviewing the adequacy of internal audit function, including the audit
character, the structure of the internal audit department, approval of the
audit plan and its execution, staffing and seniority of the official heading
the department, reporting structure, coverage and frequency of internal
audit.
Discussion with internal auditors of any significant findings and follow-up
thereon.
Reviewing the findings of any internal investigations by the internal
auditors into the matters where there is suspected fraud or irregularity or
a failure of internal control systems of a material nature and reporting the
matter to the Board.
Looking into the reasons for substantial defaults in payments to the
depositors, debenture holders, shareholders (in case of non-payment of
declared dividends) and creditors.
Reviewing compliances as regards the Companys Whistle Blower
15

RESPONSE INFORMATICS LIMITED

c)
d)

The previous Annual General Meeting of the Company was held on 26th
September 2012 and Mr. K. Subba Rao, Chairman of the Audit Committee,
attended previous AGM.
The composition of the Audit Committee and the attendance of each
member of the Audit Committee are given below:

The Company has complied with all the requirements of Clause 49 (II) (A) of the
Listing Agreement relating to the composition of the Audit Committee. During the
financial year 2012-2013, (4) four meetings of the Audit Committee were held on
the 30.05.2012, 10.08.2012, 12.11.2012 and 11.02.2013.
The details of the composition of the Committee and attendance of the members
at the meetings are given below:

Name

Designation

Category No. of
meetings
attended

Mr. K. Subba Rao

Chairman

NED (I)

Mr. I V S Suryanarayana Raju

Member

NED (I)

Mr. P. Maheswaran Nair

Member

ED (P)

NED (I):
ED (P):

Non Executive Independent Director

Executive Director Promoter

The necessary quorum was present at all the meetings.

IV. REMUNERATION COMMITTEE
The details of the composition of the Committee and attendance of the members
at the meetings are given below:

Name

Designation

Category No. of
meetings
attended

Mr. K. Subba Rao

Chairman

NED (I)

Mr. I V S Suryanarayana Raju

Member

NED (I)

Mr. P. Maheswaran Nair

Member

ED (P)

NED (I):
ED (P):

Non Executive Independent Director

Executive Director Promoter

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RESPONSE INFORMATICS LIMITED

Terms of reference:
The main term of reference of the Committee is to approve the fixation/revision of
remuneration of the Managing Director/Whole Time Director or other key
employees of the Company and while approving:

To take into account the financial position of the Company, trend in the
industry, appointees qualification, experience, past performance, past
remuneration etc.

To bring out objectivity in determining the remuneration package while

striking a balance between the interest of the Company and the
Shareholders.
Remuneration Policy:
The objectives of the remuneration policy are to motivate Directors to excel in their
performance, recognize their contribution and retain talent in the organization and
reward merit.
The remuneration levels are governed by industry pattern, qualifications and
experience of the Directors, responsibilities shouldered, individual performance
etc.
No remuneration was paid to any of the directors during the year.
V. SHAREHOLDERS / INVESTOR GRIEVANCE AND SHARE TRANSFER
COMMITTEE
A.) Composition during the year:
The Details of composition of the Committee at the meetings are given below:

Name

Designation

Category

Mr. K. Subba Rao

Chairman

NED (I)

Mr. I V S Suryanarayana Raju

Member

NED (I)

Mr. P. Maheswaran Nair

Member

ED (P)

NED (I):
ED (P):

Non Executive Independent Director

Executive Director Promoter

B.) Powers:
The committee has been delegated with the following powers:

To redress shareholders and investor complaints relating to transfer of

shares, dematerialization of shares, non-receipt of balance sheet, nonreceipt of declared dividend etc.

To approve, transfer, transmission, and issue of duplicate/ fresh share

certificate(s).

Consolidate and sub-division of share certificate etc.

To redress, approve and dispose off any, other complaints, transactions and
requests etc. received from any shareholder of the company and investor in
general.
17

RESPONSE INFORMATICS LIMITED

The Board has delegated the power to process the transfer and transmission of
shares to the Registrar and share Transfer Agents, who process share transfers
within a week of lodgment in the case of shares held in physical form.
The Board has designated Mr. P. Maheswaran Nair, Director as the Compliance
Officer.
The Company has designated an exclusive e-mail ID [email protected]
for redressal of shareholders complaints/grievances.
Complaints received and redressed by the Company during the financial year:
During the year no complaints were received.

S.No

Particulars

Remarks

1.

At the beginning of the year

NIL

2.

Received during the year

NIL

3.

At the end of the year

NIL

VI. GENERAL BODY MEETINGS:

Financial
Year

Venue

Date

Time Special
Resolution

2011-12 Flat No.312, Arun Apartment, Lakdikapool,

Red Hills, Hyderabad 500004

26.09.2012 11.00 AM

Nil

2010-11 Flat No.312, Arun Apartment, Lakdikapool,

Red Hills, Hyderabad 500004

29.09.2011 11.00 AM

Nil

2009-10 Flat No.312, Arun Apartment, Lakdikapool,

Red Hills, Hyderabad 500004

30.09.2010 11.00 AM

Nil

During the year no resolutions was passed by way of postal ballot

VII. OTHER DISCLOSURES
(a)
(b)
(c)
(d)

There were no significant related party transactions that may have potential
conflict with the interests of the Company at large.
In the preparation of financial statements, no treatment materially different
from that prescribed in Accounting Standards had been followed.
There were no penalties or strictures imposed on the Company by the Stock
Exchanges or SEBI or any statutory authority on any matter related to capital
markets at any time during the last 3 years.
Whistle Blower policy: We have established a mechanism for employees to
18

RESPONSE INFORMATICS LIMITED

(e)
(f)

report concerns about unethical behavior, fraud or violation of code of

conduct of the company. The mechanism provided direct access to the
Managing Director/Chairman of the Audit Committee for exceptional cases.
All employees can also directly meet the Audit Committee members of the
company.
The Company has complied with the non mandatory requirements to
relating to remuneration committee and Whistle Blower policy.
The Company has furnished the requisite Certificates to the Board of
Directors under Clause 49 of the Listing Agreement.

VIII. MEANS OF COMMUNICATION

The quarterly, half yearly and yearly financial results will be sent to the Stock
Exchanges immediately after the Board approves the same.
IX. GENERAL SHAREHOLDERS INFORMATION
a) 16th Annual General Meeting:

Date and Time

Monday, the 30th day of September, 2013 at 11.00 A.M.

Venue

Flat No.312, Arun Apartment, Lakdikapool, Red hills,

Hyderabad 500004

b) Book Closure Date

: 26.09.2013 to 30.09.2013 (Both days inclusive)

c) Financial Year and Calendar (Tentative) 2013-14:

The Company follows April to March as its Financial Year. The results of every
quarter beginning from April are declared in the first month following each quarter
as follows:
Financial Calendar

Financial Reporting for 2013-14 (tentative)

On or before

The First Quarter results

14.08.2013

The Second quarter results

14.11.2013

The Third quarter results

14.02.2014

The Fourth quarter results

30.05.2014

19

RESPONSE INFORMATICS LIMITED

d) Listing on Stock Exchanges

Calcutta Stock Exchange Limited

e) Listing Fees

Listing fee for the year 2013-14 has been paid

f) ISIN No.

For equity shares: - INE401B01010

i) Registrar & Share Transfer Agents (for shares held in both physical and demat
mode):
Aarthi Consultants Pvt. Ltd.,
1-2-285, Domalguda, Hyderabad - 500029.
Ph No: 04027638111/27634445
E-mail Id: [email protected]
j) Share Transfer System:
The Physical shares transfers are processed and the share certificates are
returned to the shareholders within a maximum period of 15 days from the date of
receipt, subject to the document being valid and complete in all respects.
Any transferee who wishes to demat the shares may approach a Depository
Participant along with a duly filled Demat Request Form, who shall, on the basis of
the Share Certificate, generate a demat request and send the same to the
Registrar and Share Transfer Agents (RTA). On receipt, the Depository Registrar
confirms the request.
All the requests for Dematerialization of shares are processed and the
confirmation is given to the respective Depositories i.e., National Securities
Depository Limited (NSDL) and Central Depository Services (India) Limited
(CDSL) within 21 days on receipt.

20

RESPONSE INFORMATICS LIMITED

k) Shareholding Pattern as on 31st March, 2013:

Particulars

Category

No. of shares Percentage of

held
shareholding

A.

Shareholding of Promoter
and promoter group

1.

Promoters & Persons

acting in concert

2638950

43.62

Sub- Total A

2638950

43.62

1033295
2378055
3411530
6050300

17.08
39.30
-

B.
1.
2.

Public Shareholding
Institutions
Non-Institutions
a)
b)
c)

Bodies Corporate
Indian public and others
Any others
i) NRIs
ii) Clearing Members
Sub Total B
Grand Total (A+B)

56.38
100.00

l) Dematerialization of Shares:
The Companys shares are dematerialized on National Securities Depositories
limited (NSDL) and Central Depository Services (India) Limited. The Companys
ISIN is INE401B01010. As on 31st March, 2013, 7,25,590 equity shares are
dematerialized which is 11.99% of the paid up capital of the company and out of
which 145320 shares are in CDSL and 580270 shares are in NSDL and the
balance are in physical form.
m) Address for Investors Correspondence:
The Shareholders may correspond with the Company for the redressal of their
grievances, if any to the registered office of the company.
Flat No.312, Arun Apartment,
Lakdikapool, Red Hills,
Hyderabad 500004
Tel No: 040 23317935, 040 23317945
n) CEO/MD Certification:
As required by the clause 49 (V) of the Listing Agreement, the certificate is
attached elsewhere in the annual report.
21

RESPONSE INFORMATICS LIMITED

o) Compliance Certificate of the Auditors:
The Statutory Auditor has certified that the company has complied with the
conditions of the Corporate Governance as stipulated in clause 49 of the listing
agreement and the same forms part of the Annual Report. The Certificate from the
statutory auditor will be sent to the stock exchange along with the Annual Report of
the Company.
For and on behalf of the Board
Response Informatics Limited

Sd/P. M. Nair
Director

Place: Hyderabad
Date:03.09.2013

22

RESPONSE INFORMATICS LIMITED

Dear Shareholder,
Please find below the certificate as per Clause 49(V) of the Listing Agreement:
CERTIFICATE
I, P. Maheshwaran Nair, Director of M/s Response Informatics Limited certify that:
1. We have reviewed the financial statements for the year and that to the best of
our knowledge and belief:
(a) These statements do not contain any materially untrue statement or omit
any material fact or contain statements that might be misleading;
(b) These statements present a true and fair view of the state of affairs of the
Company and of the results of the operations and cash flows. The financial
statements have been prepared in conformity, in all material respects, with
the existing generally accepted accounting principles including accounting
standards, applicable laws and regulations.
2.
There are, to the best of our knowledge and belief, no transactions entered
into by the Company during the year which are fraudulent, illegal or in
violation of Companys code of conduct.
3.
We accept overall responsibility for establishing and monitoring the
Companys internal control system for financial reporting and evaluating its
effectiveness. Internal Audit function monitors the internal control system for
financial reporting, which encompasses the examination and evaluation of
the adequacy and effectiveness. Internal Audit works with all levels of
management and Statutory Auditors, and reports significant issues to the
Audit Committee of the Board. The Auditors and Audit Committee are
apprised of any corrective action taken with regard to significant deficiencies
and material weakness.
4.
We indicate to the Auditors and to the Audit Committee:
(a) Significant changes in internal controls over financial reporting during the
year;
(b) Significant changes in the accounting policies during the year;
(c) No instances of significant fraud of which we have become aware of and
which involve the management or other employees who have significant
role in the Companys internal control system over financial reporting.
However, during the year there were no such changes and instances.

For and on behalf of the Board

Response Informatics Limited

Sd/P. M. Nair
Director

Place: Hyderabad
Date:03.09.2013
23

RESPONSE INFORMATICS LIMITED

AUDITORS CERTIFICATE ON CORPORATE GOVERNANCE
To
The Members of
Response Informatics Limited
We have examined the Compliance with conditions of Corporate Governance of
M/s. Response Informatics Limited for the year ended 31st March, 2013 as
stipulated in clause 49 of the Listing Agreement with stock Exchanges.
The Compliance with the conditions of Corporate Governance is the responsibility
of the Management. Our examination has been limited to review the procedures
and implementations thereof adopted by the Company for ensuring the
compliance with the conditions of the Corporate Governance. It is neither an audit
nor an expression of opinion on the financial statement of the Company.
In our opinion and to the best of our information and according to the explanations
given to us and representations made by the Directors and the Management, we
certify that the company has compiled with conditions of the Corporate
Governance as stipulated in Clause 49 of the above mentioned Listing agreement.
As required by the guidance note issued by the institute of Chartered Accountants
of India, we have to state that no grievances of investors are pending for a period
exceeding one month against the Company as per the records maintained by the
Company.
We further state that such compliance is neither an assurance as to future viability
of the Company nor of the efficiency or effectiveness with which the management
has conducted the affairs of the company.

For Hari Babu & Associates

Chartered Accountants
FRN: 01064S
Sd/(CA. Ch. HariBabu)
Partner
Membership No: 022361

Place: Hyderabad
Date: 03.09.2013
24

RESPONSE INFORMATICS LIMITED

Independent Auditors Report
To
The Members of
RESPONSE INFORMATICS LIMITED
Report on the Financial Statements
We have audited the accompanying financial statements of RESPONSE
INFORMATICS LIMITED (the Company), which comprise the Balance Sheet as
at March 31, 2013, and the Statement of Profit and Loss for the year then ended,
and a summary of significant accounting policies and other explanatory
information.
Managements Responsibility for the Financial Statements
Management is responsible for the preparation of these financial statements that
give a true and fair view of the financial position, financial performance of the
Company in accordance with the Accounting Standards referred to in sub-section
(3C) of section 211 of the Companies Act, 1956 (the Act). This responsibility
includes the design, implementation and maintenance of internal control relevant
to the preparation and presentation of the financial statements that give a true and
fair view and are free from material misstatement, whether due to fraud or error.
Auditors Responsibility
Our responsibility is to express an opinion on these financial statements based on
our audit. We conducted our audit in accordance with the Standards on Auditing
issued by the Institute of Chartered Accountants of India. Those Standards require
that we comply with ethical requirements and plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free from
material misstatement.
An audit involves performing procedures to obtain audit evidence about the
amounts and disclosures in the financial statements. The procedures selected
depend on the auditors judgment, including the assessment of the risks of
material misstatement of the financial statements, whether due to fraud or error. In
making those risk assessments, the auditor considers internal control relevant to
the Companys preparation and fair presentation of the financial statements in
order to design audit procedures that are appropriate in the circumstances. An
audit also includes evaluating the appropriateness of accounting policies used
and the reasonableness of the accounting estimates made by management, as
well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate
to provide a basis for our audit opinion.

25

RESPONSE INFORMATICS LIMITED

Opinion
In our opinion and to the best of our information and according to the explanations
given to us, the financial statements give the information required by the Act in the
manner so required and give a true and fair view in conformity with the accounting
principles generally accepted in India:
a)

in the case of the Balance Sheet, of the state of affairs of the Company as at
March 31, 2013;

b)

in the case of the Profit and Loss Account, of the Profit for the year ended on
that date; and

Report on Legal and Regulatory Requirements:

1. As required by the Companies (Auditors Report) Order, 2003 (the Order)
issued by the Central Government of India in terms of sub-section (4A) of
section 227 of the Act, we give in the Annexure a statement on the matters
specified in paragraphs 4 and 5 of the Order.
2.

As required by section 227(3) of the Act, we report that:

a)

we have obtained all the information and explanations which to the best of our
knowledge and belief were necessary for the purpose of our audit;

b)

in our opinion proper books of account as required by law have been kept by
the Company so far as appears from our examination of those books

c)

the Balance Sheet, Statement of Profit and Loss dealt with by this Report are
in agreement with the books of account.

d)

in our opinion, the Balance Sheet, Statement of Profit and Loss comply with
the Accounting Standards referred to in subsection (3C) of Section 211 of the
Companies Act, 1956;

e)

on the basis of written representations received from the directors as on

March 31, 2013, and taken on record by the Board of Directors, none of the
directors is disqualified as on March 31, 2013, from being appointed as a
director in terms of clause (g) of sub-section (1) of section 274 of the
Companies Act, 1956.
For HARI BABU &ASSOCIATES
CHARTERED ACCOUNTANTS
FRN No: 01064S

Place: Hyderabad
Date: 03/09/2013

CH. HARI BABU

(PARTNER)
M.No.022361
26

RESPONSE INFORMATICS LIMITED

The Annexure referred to in our Report of even date to the members of
RESPONSE INFORMATICS LIMITED on the accounts of the company for the
year ended 31st March, 2013.
On the basis of such checks as we considered appropriate and according to the
information and explanation given to us during the course of our audit, we report
that:
1. (a) The company has maintained proper records showing full particulars
including quantitative details and situation of its fixed assets.
(b) As explained to us, fixed assets have been physically verified by the
management at reasonable intervals; no material discrepancies were
noticed on such verification.
(c) In our opinion and according to the information and explanations given to us,
no fixed asset has been disposed during the year and therefore does not
affect the going concern assumption.
2. (a)
As explained to us, inventories have been physically verified
during the year by the management at reasonable intervals.
(b) In our opinion and according to the information and explanations given to us,
the procedures of physical verification of inventories followed by the
management are reasonable and adequate in relation to the size of the
company and the nature of its business.
(c) In our opinion and on the basis of our examination of the records, the
Company is generally maintaining proper records of its inventories. No
material discrepancy was noticed on physical verification of stocks by the
management as compared to book records.
3.

(a) According to the information and explanations given to us and on the basis
of our examination of the books of account, the Company has not granted any
loans, secured or unsecured, to companies, firms or other parties listed in the
register maintained under Section 301 of the Companies Act, 1956.
Consequently, the provisions of clauses iii (b), iii(c) and iii (d) of the order are
not applicable to the Company.

(e) According to the information and explanations given to us and on the basis of
our examination of the books of account, the Company has not taken loans
from companies, firms or other parties listed in the register maintained under
Section 301 of the Companies Act, 1956. Thus sub clauses (f) & (g) are not
applicable to the company.
4.

In our opinion and according to the information and explanations given to us,
there is generally an adequate internal control procedure commensurate with
the size of the company and the nature of its business, for the purchase of
inventories & fixed assets and payment for expenses & for sale of goods.
During the course of our audit, no major instance of continuing failure to
correct any weaknesses in the internal controls has been noticed.

27

RESPONSE INFORMATICS LIMITED

5.

a) Based on the audit procedures applied by us and according to the

information and explanations provided by the management, the particulars of
contracts or arrangements referred to in section 301 of the Act have been
entered in the register required to be maintained under that section.

b)

As per information & explanations given to us and in our opinion, the

transaction entered into by the company with parties covered u/s 301 of the
Act does not exceeds five lacs rupees in a financial year therefore
requirement of reasonableness of transactions does not arises.

6.

The Company has not accepted any deposits from the public covered under
section 58A and 58AA of the Companies Act, 1956.

7.

As per information & explanations given by the management, the Company

has an internal audit system commensurate with its size and the nature of its
business.

8.

As per information & explanation given by the management, maintenance of

cost records has not been prescribed by the Central Government under
clause (d) of sub-section (1) of section 209 of the Act. Hence, this clause is not
applicable.

9.

(a) According to the records of the company, undisputed statutory dues

including Provident Fund, Investor Education and Protection Fund,
Employees State Insurance, Income-tax, Sales-tax, Wealth Tax, Service
Tax, Custom Duty, Excise Duty, cess to the extent applicable and any other
statutory dues except listing fee to Calcutta stock exchange have generally
been regularly deposited with the appropriate authorities. According to the
information and explanations given to us there were no outstanding statutory
dues as on 31st of March, 2013 for a period of more than six months from the
date they became payable.

(b) According to the information and explanations given to us, there is no

amounts payable in respect of income tax, wealth tax, service tax, sales tax,
customs duty and excise duty which have not been deposited on account of
any disputes.
10. The Company has no accumulated loss and has not incurred cash losses
during the financial year covered by our audit and in the immediately
preceding financial year.
11. In our opinion and according to the information and explanations given to us,
the Company has not defaulted in repayment of dues to any financial
institution, bank or debenture holders.

28

RESPONSE INFORMATICS LIMITED

12. According to the information and explanations given to us, the Company has
not granted loans and advances on the basis of security by way of pledge of
shares, debentures and other securities.
13. The Company is not a chit fund or a nidhi /mutual benefit fund/society.
Therefore, the provision is not applicable to the Company.
14. The Company is not trading in Shares, Mutual funds & other Investments.
Therefore, the provision is not applicable to the Company.
15. Company has not given any guarantees for loans taken by others from a bank
or financial institution.
16. The company has not obtained term loan during the year under report002E
17. According to records examined by us and the information and explanations
given to us and on an overall examination of the Balance Sheet of the
Company, we report that no funds raised on short-term basis have been used
for long-term investment.
18. Company has not made any preferential allotment of shares to parties and
companies covered in the register maintained u/s 301 of the Companies Act,
during the year.
19. The Company has not issued or has any outstanding debentures during the
period under audit.
20. The Company has not raised any money by public issue during the year
under report.
21. According to the information and explanations given to us and on the basis of
our examination of books and records of the company in accordance with the
generally accepted auditing practices, we report that no fraud on or by the
Company has been noticed or reported during the year, nor have we been
informed of such case by the management.

For HARI BABU &ASSOCIATES

CHARTERED ACCOUNTANTS
FRN No: 01064S

Place: Hyderabad
Date: 03/09/2013

CH. HARI BABU

(PARTNER)
M.No.022361
29

RESPONSE INFORMATICS LIMITED

In'Rs

Place: Hyderabad
Date: 03/09/2013

30

RESPONSE INFORMATICS LIMITED

In'Rs

Place: Hyderabad
Date: 03/09/2013

RESPONSE INFORMATICS LIMITED

In'Rs

Place: Hyderabad
Date: 03/09/2013

32

RESPONSE INFORMATICS LIMITED

NOTES ON ACCOUNTS:
Note 1:
1) The previous years figures have been reworked, regrouped, rearranged
and reclassified wherever necessary.
2) Reconciliation of Nos. of Shares
C.Y
Number of Equity Shares at the Beginning
ADD:- Number of Shares issued
Number of Equity Shares at the end

P.Y

60,50,300
60,50,300
Nil
Nil
-------------------------------------60,50,300
60,50,300

3) Below are the names of the shareholders holding more than 5% of Shares

812900

13.44

4) Investment Carried at other than at cost should be separately stated

Specifying the basis of Valuation thereof
5) Aggregate amount of Quote Investment & Market Value and Also
Aggregate amount of unquoted Investment
6) In case of Investment in Partnership firm, Name of the partner and
Partnership firm along with total capital and Share of each partner
7) The inventories of the company is been valued AT COST OR MARKET VALUE
WHICHEVER IS LOWER
8) SIGNIFICANT ACCOUNTING POLICIES :
A) METHOD OF ACCOUNTING:
a) The financial statements are prepared on the historical cost convention and in

33

RESPONSE INFORMATICS LIMITED

accordance with the generally accepted principles.
b) The company follows accrual system of accounting in the preparation of
accounts except where otherwise stated.
B) FIXED ASSETS:
a) Fixed assets are stated at actual cost. Actual cost is inclusive of freight.
Installation cost, duties, taxes and other incidental expenses.
b) Capital work-in-progress comprises the cost of fixed assets that are not ready
for their intended use at the balance sheet date.
C) DEPRECIATION:
a) Depreciation is provided on written down value method at the rates prescribed
in schedule XIV of the companies Act, 1956.
D) PRELIMINERY & DEFERRED REVENUE EXPENSES:
a) Preliminary expenses are written of over a period of Ten years.
E) TAXATION:
a) Provision for Income Tax is made after confederating eligible exemptions and
deductions at the rate applicable under the Income Tax Act, 1961.
b) Deferred tax is recognized on timing differences; being the difference between
taxable incomes and accounting income that originate in one period and are
capable of reversal in one or more subsequent periods.
F) RELATED PARTY DISCLOSURES:
Name of the party
Nature of Transaction

31/03/13
Rs

31/03/12
Rs

NIL

NIL

G) Earnings per share(EPS) is computed in accordance with accounting

standards 20 Earning per share

34

RESPONSE INFORMATICS LIMITED

PARTICULARS
Earning per share
a)
Profit after tax as per accounts(Rs)
b)
No of shares outstanding during the year
c)
Basic Earnings per share(EPS) (a/b)

2012-13

2011-12

2,82,601
60,50,300
0.05

7, 59, 307
60, 50, 300
0.13

H) ADDITONAL INFORMATIONS PERSUANT TO PART II AND PART III OF

SCHDULE VI OF THE COMPANIES ACT, 1956.
----------------------------------------------------------------------------------------------2012-13
2011-12
Rs.
Rs.
--------------------------------------------------------------------------------------------------------A. LICENSED CAPACITY
N.A
N.A
B. INSTALLED CAPACITY
N.A
N.A
C. ACTUAL PRODUCTION
N.A
N.A
D. OPENING STOCK
N.A
N.A
E. CLOSING STOCK
N.A
N.A
F. TURNOVER
30,20,000
NIL
G. OTHER INCOME
11,94,871
15,35,203
--------------------------------------------------------------------------------------------------------NAME OF THE IMPORTED AND INDIGENOUS RAW METERIAL CONSUMED:

IMPORTED
INDIGENOUS

2013
Rs.

2012
Rs.

NIL
NIL

NIL
NIL

NIL

NIL

OTHER NOTES :
1. Contingent liabilities not provided for: (By way of Bank Guarantee)
2. Details of securities held
Expenditure in foreign currency

:-

3. Previous years figures have been re-grouped / re-arranged where ever

necessary, to confirm to current years classifications.

35

RESPONSE INFORMATICS LIMITED

4. Particulars of Remuneration to Directors

2012-13
Rs.
1) Salary

NIL

2011-12
Rs.
NIL

5. Expenditures on employees who are in receipt of remuneration aggregating not

less then Rs. 12,00,000 /- per annum if employed through out year of Rs. 1,00,000
/- per month if employed for any part of the year : - - NIL 6. Figures or rounded off to the nearest rupee.

Place: Hyderabad
Date: 03/09/2013

36

RESPONSE INFORMATICS LIMITED

In'Rs

In'Rs

In'Rs

In'Rs

37

RESPONSE INFORMATICS LIMITED

In'Rs

In'Rs

In'Rs

38

RESPONSE INFORMATICS LIMITED

In'Rs

In'Rs

In'Rs

In'Rs

39

RESPONSE INFORMATICS LIMITED

In'Rs

In'Rs

In'Rs

In'Rs

In'Rs

In'Rs

40

RESPONSE INFORMATICS LIMITED

In'Rs

Place: Hyderabad
Date: 03/09/2013

41

RESPONSE INFORMATICS LIMITED

RESPONSE INFORMATICS LIMITED
Flat No.312, Arun Apartment, Lakdikapool, Red Hills, Hyderabad 500004

PROXY FORM
I/We _______________________of _________________ being a Member(s) of
above named company, hereby appoint ______________ of ________________
or failing him/her ________________ of ___________ as my/our proxy to attend
and vote for me/us, on my/our behalf at the 16th Annual General Meeting of the
Company to be held on Monday, the 30th day of September, 2013 at 11.00 a.m. at
the registered office of the company at Flat no.312, Arun Apartment, Lakdikapool,
Red Hills, Hyderabad 500004 and at any adjourned meeting thereof.
As Witnessed Signed this __________ day of September 2013
Affix
Re.1/Revenue
Stamp.

Signed by the said ______________

Folio No. / Client ID _____________
No. of shares held ______________

Note:
The proxy in order to be effective should be duly stamped, completed, signed and
must be deposited at the Registered Office of the Company not less than 48 hours
before the time for holding the meeting.

ATTENDANCE SLIP
(Please present this slip at the Meeting venue)
I hereby record my presence at the 16th Annual General Meeting of the members of
the company to be held on Monday, the 30th day of September, 2013 at 11.00 a.m.
at the registered office of the company at Flat no.312, Arun Apartment, Lakdikapool,
Red Hills, Hyderabad 500004.
Shareholders/Proxys full name___________________________________
(In block letters)
Folio No. / Client ID___________________
No. of shares held_________
Note:
Shareholders attending the meeting in person or by proxy are required to complete
the attendance slip and hand it over at the entrance of the meeting hall.
42

PRINTED MATTER
BOOK - POST

If undelivered please return to :

RESPONSE INFORMATICS LIMITED
Flat No.312, Arun Apartment, Lakdikapool,
Red Hills, Hyderabad 500004