BOARD OF DIRECTORS

Nick Capitano Unit

January 14, 2010

Agenda

1. Welcome Members & Guests…………….……………..…..Vic Holcomb, Chairman

David Fischer, Community Foundation – Guest Speaker

2. Consent Items
a. November 12, 2009 Meeting Minutes (Attachment 1)
b. December, 2009 Financial Report

3. Development Report…………….…………………………………...Lisa Richardson

a. Year End Report

4. Strategy Development………………………..………………………….Lynn Dumais

What is the “right” distribution system?................................................Shelley Kolseth

What partnerships should we cultivate, build and leverage?.................Randy Williams
How do we assure quality and consistency across Clubs?........................Marc Spencer
How do we attract and keep teens?....................................................Terrence Williams
How do we strengthen the board?............................................................Scott Jacobsen

5. President’s Report….……………………...………………….....…Brad Baumgardner

6. New Business

7. Announcements

8. Adjourn

Notes:
________________________________________________________________________

________________________________________________________________________

IMPACT. HOPE. OPPORTUNITY.

 BOYS & GIRLS CLUBS OF TAMPA BAY
BOARD OF DIRECTORS MEETING MINUTES
GARRY & MAVIS SMITH SALESIAN
November 12, 2009

Members Present:
Johnnie Cason, Adam Diasti, Lynn Dumais, David Epstein, Joe Garcia, Luis Garcia, Eddie
Gomez, Dan Hevia, Vic Holcomb, Oscar Horton, Scott Jacobsen, Shelley Kolseth, David
Lewis, Joseph McNabb, Donnie Mills, Karen Mincey, Eric Muller, Bill Poe, Jr., Don
Smith, Garry Smith, Marc Spencer, Randy Williams, Terrence Williams.

Others Present:
Brad Baumgardner, Brenda Browning, Ruben Calles, Deputy Jerry Carey, Todd Cole,
Leo Diez, Rev. Dennis Donovan, Jack Evans, Ricky Gallon, Chris Letsos, George Levy,
Phil Malcolm, Paddy Moses, Glenn Permuy, Lisa Richardson, Bill Ross, Major Mary
Tully, Tina Walker.

Chairman Holcomb called the meeting to order at 12:12 p.m.

Vic introduced our guests.

Major Mary Tully and Deputy Jerry Carey presented Vic with a check for $20K from the
Hillsborough County Sheriff’s Office Golf Tournament.

Eddie Gomez presented Vic with a check from the Tampa New Auto Dealers Assoc., Inc.
for $10K.

Consent Items:
Minutes of the September 10, 2009 meeting and the October 2009 Financial Report were
provided to the members for their review prior to the meeting. Motion by Eddie Gomez
to approve, second by Lynn Dumais. Motion carried.

Development Report:
Lisa Richardson spoke about the Steak Dinner and thanked Anne Carney for her
leadership of the committee. We had a 71% increase over last year and will top $200K in
revenue. We sent out a year end appeal with a scholarship match opportunity from the
Conn Foundation of up to $25K.

Paddy Moses, Ruben Calles and Jack Evans spoke about the Gary Nix Tournament. It
raised $80K in revenue. Ruben and Jack stated Paddy was an inspiration and they look
forward to next year’s event. They believe that Thursday and Friday worked out better
than over the weekend for the event. Paddy thanked everyone for their support.
Board of Directors
November 12, 2009
Page Two

Strategy Development:
Lynn Dumais provided a handout to everyone on the five strategic planning areas the
board will be working on. The operations policies will be left to Brad. The number one
area that most members thought needed help was the Board Involvement. At the last full
board meeting, members were asked to decide on which team they would like to serve
on. Those teams divided up into breakout groups. Each team has staff support.

The teams are:

Board Development: Chair - Scott Jacobsen, Joe Garcia, Luis Garcia, Garry Smith,
Eddie Gomez, Vic Holcomb, Bill Poe, Jr., Leo Diaz, Father Dennis Donovan, Glenn
Permuy, & Lisa Richardson.

Quality Control: Chair - Marc Spencer, Oscar Horton, David Epstein, George Levy, &
Chris Letsos.

Distribution System: Chair – Shelley Kolseth, Dan Hevia, Don Smith & Bill Ross

Partnerships: Chair – Randy Williams, Lynn Dumais, Joe McNabb, Karen Mincey, Eric
Muller, Donnie Mills & Brad Baumgardner.

Attract & Keep Teens: Chair – Terrence Williams, Johnnie Cason, Adam Diasti, David
Lewis, Phil Malcolm & Todd Cole

There being no other business, Vic adjourned the meeting at 1:05 p.m.

Brenda Browning, Recorder

_____________________________ ____________
Shelley Kolseth, Secretary Date
Memo
To: Finance Committee

From: Bill Ross

Date: January 11, 2010

Subj: preliminary Financial Statements

Attached is a copy of the preliminary operating Income statement and Balance

sheet for the year ending December 31, 2009. Revenue was better than
expected in December due to the generous response to our year end appeals.
This and additional cost cutting helped us achieve an operating surplus for the
year.

Please let me know if you have any questions or comments on the statements.

Thank you.
 Boys & Girls Clubs of Tampa Bay, Inc.
Preliminary Statement of Revenues & Expenses
With Comparison to Budget & Last Year

Year To Date Last Year

Actual Budget
1/1/2009 1/1/2009 Total 2009 1/1/2008
To To Variance Var Annual To Variance Var
12/31/2009 12/31/2009 Fav/(Unfav) % Budget 12/31/2008 Fav/(Unfav) %

Revenue

Public Support

Contributions $2,791,455 $3,168,500 ($377,045) (12)% $3,168,500 $2,984,064 ($192,608) (6)%

Fees & Grants $1,578,129 $1,607,083 ($28,954) (2)% $1,607,083 $1,707,988 ($129,859) (8)%

Total Public Support $4,369,585 $4,775,583 ($405,998) (9)% $4,775,583 $4,692,052 ($322,467) (7)%

Revenues

Program Service Revenues $507,002 $628,550 ($121,548) (19)% $628,550 $590,435 ($83,433) (14)%

Investment Revenues $23,493 $58,000 ($34,507) (59)% $58,000 $73,011 ($49,517) (68)%

Other Revenues $22,313 $8,300 $14,013 169% $8,300 $18,455 $3,858 21%

Total Revenues $552,807 $694,850 ($142,043) (20)% $694,850 $681,900 ($129,092) (19)%

Special Events

Special Event Revenues $666,242 $620,000 $46,242 7% $620,000 $568,785 $97,457 17%

Special Event Expenses ($91,101) ($70,000) ($21,101) (30)% ($70,000) ($65,063) ($26,038) (40)%

Net Special Events $575,142 $550,000 $25,142 5% $550,000 $503,722 $71,419 14%

Net Assets Released From Restrictions $174,020 $0 $174,020 0% $0 $170,000 $4,020 2%

Total Public Support and Revenue $5,671,554 $6,020,433 ($348,879) (6)% $6,020,433 $6,047,674 ($376,119) (6)%

Expenses

Personnel Costs

Professional Staff Salaries $2,530,145 $2,707,095 $176,951 7% $2,707,095 $2,995,795 $465,651 16%

Benefits $299,511 $331,268 $31,757 10% $331,268 $326,101 $26,591 8%

Payroll Taxes & Expense $291,453 $288,078 ($3,375) (1)% $288,078 $280,871 ($10,581) (4)%

Total Personnel Costs $3,121,108 $3,326,441 $205,333 6% $3,326,441 $3,602,768 $481,660 13%

Operating Costs

Professional Fees $18,500 $24,250 $5,750 24% $24,250 $25,713 $7,213 28%

Non-Professional Contract Services $123,328 $118,305 ($5,023) (4)% $118,305 $150,303 $26,975 18%

Supplies $281,579 $289,498 $7,919 3% $289,498 $289,495 $7,916 3%

Information Technolgy $85,294 $84,078 ($1,216) (1)% $84,078 $74,837 ($10,457) (14)%

Occupancy Expense $1,358,619 $1,487,555 $128,936 9% $1,487,555 $1,524,960 $166,341 11%

Equipment Expense $17,576 $40,450 $22,874 57% $40,450 $21,098 $3,522 17%

Postage, Printing & Publications $36,878 $47,463 $10,585 22% $47,463 $23,841 ($13,037) (55)%

Transportation Expense $182,194 $208,952 $26,758 13% $208,952 $206,697 $24,503 12%

Program Services $261,023 $388,950 $127,927 33% $388,950 $237,128 ($23,894) (10)%

Total Operating Costs $2,364,991 $2,689,501 $324,510 12% $2,689,501 $2,554,071 $189,080 7%

Total Expenses $5,486,099 $6,015,942 $529,843 9% $6,015,942 $6,156,839 $670,740 11%

NET SURPLUS/(DEFICIT) $185,455 $4,491 $180,964 4,029% $4,491 ($109,165) $294,620 270%

1/11/2010 01:56:53 PM Page 1

 Boys & Girls Clubs of Tampa Bay, Inc.
Preliminary Statement of Revenues & Expenses
With Comparison to Budget & Last Year

1/11/2010 01:56:53 PM Page 2

1/11/2010 02:01:00 PM Boys & Girls Clubs of Tampa Bay, Inc. Page 1

Condensed Balance Sheet

Operating Land & Bldg Restricted Endowment Totals Totals

12/31/2009 12/31/2009 12/31/2009 12/31/2009 12/31/2009 12/31/2008

Assets

Current Assets

Cash & Cash Equivalents $1,131,141.52 $102,942.56 $97,919.83 $38,415.67 $1,370,419.58 $1,124,501.53

Grants Receivable $167,939.85 $0.00 $0.00 $0.00 $167,939.85 $223,228.05

Current Pledges Receivable $0.00 $0.00 $745,575.01 $0.00 $745,575.01 $694,970.01

Investments - Short Term $0.00 $212,450.80 $1,550,000.00 $0.00 $1,762,450.80 $1,719,970.00

Prepaid Expenses $261,740.39 $0.00 $0.00 $0.00 $261,740.39 $312,792.22

Total Current Assets $1,560,821.76 $315,393.36 $2,393,494.84 $38,415.67 $4,308,125.63 $4,075,461.81

Non Current Assets

Investments $0.00 $0.00 $0.00 $571,229.16 $571,229.16 $487,776.35

Land, Property and Equipment $0.00 $7,228,763.77 $0.00 $0.00 $7,228,763.77 $7,496,481.91

Long Term Pledges Receivable $0.00 $0.00 $40,299.38 $0.00 $40,299.38 $248,194.38

Other Assets $0.00 $0.00 $64,855.90 $0.00 $64,855.90 $62,236.58

Total Non Current Assets $0.00 $7,228,763.77 $105,155.28 $571,229.16 $7,905,148.21 $8,294,689.22

Total Assets $1,560,821.76 $7,544,157.13 $2,498,650.12 $609,644.83 $12,213,273.84 $12,370,151.03

Liabilities and Net Assets

Liabilities

Current Liabilities

Accounts Payable $39,424.48 $0.00 $0.00 $0.00 $39,424.48 $25,715.07

Payroll Benefits Payable $1,151.84 $0.00 $0.00 $0.00 $1,151.84 $9.88

Accrued Salaries Expense $110,293.13 $0.00 $0.00 $0.00 $110,293.13 $405,098.00

Accrued Pension Exp $108,000.00 $0.00 $0.00 $0.00 $108,000.00 $0.00

Deferred Revenue $207,229.00 $0.00 $0.00 $0.00 $207,229.00 $182,362.50

Leased Liability $0.00 $0.00 $0.00 $0.00 $0.00 $4,905.35

Total Current Liabilities $466,098.45 $0.00 $0.00 $0.00 $466,098.45 $618,090.80

Total Liabilities $466,098.45 $0.00 $0.00 $0.00 $466,098.45 $618,090.80

Net Assets

Net Assets - UR - Operations $534,781.30 $0.00 $0.00 $0.00 $534,781.30 $349,326.24

Net Assets - UR - Fixed Assets $0.00 $7,720,083.24 $0.00 $0.00 $7,720,083.24 $7,865,533.11

Net Assets - TR - Other $0.00 $0.00 $2,868,979.80 $0.00 $2,868,979.80 $3,008,721.21

Net Assets - PR - Endowment $0.00 $0.00 $0.00 $623,331.05 $623,331.05 $528,479.67

Net Asset Transfers

Transfers (To)/From UR - Operations $559,536.08 ($175,926.11) ($370,329.68) ($13,686.22) ($405.93) $0.00

Transfers (To)/From UR - Fixed Assets ($177,082.61) $0.00 $0.00 $0.00 ($177,082.61) $0.00

Transfers (To)/From TR - Other $171,401.11 $0.00 $0.00 $0.00 $171,401.11 $0.00

Transfers (To)/From PR - Endowment $6,087.43 $0.00 $0.00 $0.00 $6,087.43 $0.00

Total Net Asset Transfers $559,942.01 ($175,926.11) ($370,329.68) ($13,686.22) $0.00 $0.00

Total Net Assets $1,094,723.31 $7,544,157.13 $2,498,650.12 $609,644.83 $11,747,175.39 $11,752,060.23

Total Liabilities and Net Assets $1,560,821.76 $7,544,157.13 $2,498,650.12 $609,644.83 $12,213,273.84 $12,370,151.03