11i AR SETUPS

11i AR SETUPS
Accounts Receivables
Transactions Work Bench
Recites Work Bench
Collections Work Bench
Transactions Work Bench: Profile Class: To create profile class first we setup these three.
I. Payment Terms
II. Collector
III. Statement Cycle
Payment Terms: Nav: - Setup Transactions Payment Terms
Table Name: RA_TERMS_LINES

Then Click on Discounts Enter Discounts

Table Name: RA_TERMS_LINES_DISCOUNTS

Collectors: Nav: - Setup Collections Collectors

Table Name: AR_COLLECTORS

Statement Cycle: Nav: - Setup Print Statement Cycle

Table Name: AR_STATEMENT_CYCLE_DATES

Profile Classes: Nav: - Customers Profile Classes

Profile Class Tab
Table Name: AR_CUSTOMER_PROFILE_CLASSES_V

Credit Profile Tab

Profile Class Amount Tab

Table Name: AR_CUSTOMER_PROFILE_CLASSES_V

Creating Customers: Customers are two types

Organization Customers
Individual Customers
We can create Customers in two ways
1. Standard Customer
2. Quick Customer
Standard Customer: Nav: - Customers Standard
First enter some dummy name into Name field then its gives some prompt then
click
On New

Then click on open its open another form Customer Address

Table Name: HZ_SITE_USES_V

Table Name: AR_CUSTOMERS_V

Quick Customer: Nav: - Customers Quick

First enter some dummy name into Name field then its gives some prompt then
clickOn New

Table Name: AR_ADDRESSES_V

Table Name: AR_CUSTOMERS_V

Setups for Transaction Work Bench:

Setup Transaction Type
Setup Transaction Source
Setup Standard Memo Lines
Setup Auto Accounting
Define Items
Setup Tax codes
Fright Carriers
Setup Approval Limits
Define Payment Terms
Transaction Classes: Invoice
Debit Memo
Credit Memo
Charge back

Deposit
Guarantee
Bills Receivable
1. With out Transaction Type and Transaction Source we cannot create a Transaction.
2. The Definition of customer used in more than 80 Modules.
Transaction Type: Nav: - Setup Transactions Transaction Type
Table Name: RA_CUST_TRX_TYPES

Transaction Status: Open Did not make a payment

Close After Receiving Payment
Pending Waiting for some approval
Void -- Cancel Invoice
Transaction Source: Nav: - Setup Transactions Sources
Table Name: RA_BATCH_SOURCES

Transaction: Nav: - Transactions Transactions

Table Name: RA_CUST_TRX_LINE_GL_DIST_V

After Complete: -

View Transactions: Nav: - Collections Customer Accounts

Tax Codes: Nav: - Setup Tax Codes

Table Name: AR_VAT_TAX_VL

Accounting Hierarchy: Auto Accounting is a powerful flexible tool, which create GL Accounting Flex Field.
Customer Bill to site
Customer Header
Transaction Type
Auto Accounting
Freight Carriers: These are two types.
Header Level
Line Level
1. Create Freight carriers
Nav: - Setup System Quick Codes Freight Carriers
Table Name: WSH_CARRIER_SERVICES_V

Table Name: WSH_ORG_CARRIER_SERVICES_V

2. Enter Transaction for freight

Nav: - Transactions Transactions

After Complete: -

Copy Transaction: Nav: - Transactions Copy Transactions

When ever we copy Transaction then we complete the transaction then only it
shows
Balance.
After Complete: -

Standard Memo Line: It Useful only we entering non inventory invoices.

Nav: - Setup Transactions item -- Memo Line
Table Name: AR_MEMO_LINES_VL

Print Invoice: Nav: - Print Document Invoice

Then go to view Request

View Output: -

Foreign Currency transactions: Setup: 1. Enable foreign Currency

Nav: - Setup Financials Currencies -- Currencies

2. Define Conversion Rate

Nav: - Setup Financials Currencies -- Rates Daily
Table Name: GL_DAILY_RATES_V

3. Change currency rate type to Spot in System Options in accounting tab

Nav: - Setup System System Options
Table Name: AR_SYSTEM_PARAMETERS

4. Enter Transaction
Nav: - Transactions Transactions

After Complete : -

View Accounting: -

Receivable Activities: It shows all details of discount given by customer

1. Earned Discount
2. Unearned Discount
Earned Discount: Nav: - Setup Receipts Receivable Activity
Table Name: AR_RECEIVABLES_TRX

Unearned Discount: Nav: - Setup Receipts Receivable Activity

Table Name: AR_RECEIVABLES_TRX

Invoice Rules: Invoicing rule determined the period in which the receivable will be recognized.
These are two types
Bills in Advance
Bills in Arrears
Accounting Rules: Accounting Rule determine the period in which revenue will be recognized.
These are two types
Fixed
Variable
Bills in Advance: Nav - Setup Transactions Accounting Rules
Table Name: RA_RULE_SCHEDULES

Transaction for Bills in Advance: -

Nav: - Transactions Transactions

After Complete: -

View Accounts: For these transactions we run a program for to view the accounting
Nav: - Control Requests Run

Tools View Account

Table Name: XLA_AEL_SL_V

Bills in Arrears: Nav: - Setup Transactions Accounting Rules

Table Name: RA_RULE_SCHEDULES

Transaction for Bills in Arrears: Nav: - Transactions Transactions

Before save these line item open periods in Control Accounting open close

Tools View Account

Credit Memo: Setup: 1. Create Credit Memo Transaction Type

Nav: - Setup Transactions Transaction Type

1. Enter Invoice
Nav: - Transactions Transactions

1. Enter Credit Memo Transaction

Nav: - Transactions Transactions Summary

Debit Memo: 1.Create Debit Memo Transaction Type

Nav: - Setup Transactions Transaction Type

2.Create Debit Memo Transaction Source

Nav: - Setup Transactions Source

3.Enter Invoice
Nav: - Transactions Transactions

4.Enter Debit Memo

Nav: - Transactions Transactions

View Debit Memo: Nav: - Collections Customer Accounts

Deposit and Guarantee: Deposit and Guarantee are called commitment Transactions. For these two we cant
adjust freight and Tax
Setup: -

1. Create Transaction Type

Nav: - Setup Transactions Transaction Type

1. Create Transaction Source

Nav: - Setup Transactions Source

1. Enter Deposit Transactions

Nav: - Transactions Transactions

1. Enter Invoice
Nav: - Transactions Transactions

Receipt Work Bench: Setup: 1. Setup Receivable Activities for earned and unearned Accounts.
2. Setup Bank
3. Setup Receipt Class
4. Setup Receipt Source
Receipts are two types
1.Income from Operations
2. Other Income (Miscellaneous Receipts)
We can create Receipts in two ways
1.Manual
2. Automatic
Bank: Nav: - Setup Receipts Bank

Receipt Class: Nav: - Setup Receipts Receipt Class

Receipt Source: Nav : - Setup Receipts Receipt Source

Receipt Transaction: Nav: - Receipts Batches

Reversal of Receipts: These are two Types

Standard Reversal
Debit Memo Reversal
Standard Reversal: In Standard Reversal method when we reverse a receipt then original invoice status
will
Become open.
1.Enter Transaction
Nav - Transactions Transactions

2.Enter receipt for above Transaction

Nav: - Receipts Receipts

1. Reverse of receipt
Nav - Receipts Receipts
Query for previous receipt

Debit Memo Reversal: In DM Reversal the original invoice not disturb the status is closed only but sys will
Create a Debit Memo.
1.Enter Transaction
Nav - Transactions Transactions

2.Enter receipt for above Transaction

Nav: - Receipts Receipts

3.Reverse of receipt
Nav: - Receipts Receipts
Query for previous receipt

Charge back: We create charge back when we receive partial Amounts.

Setup: 1.Create Charge back Type

Create charge back source

. Enter a transaction for normal invoice

4. Enter receipt for above transaction

Adjustments: 1.Setup for receivables activities

Nav: - Setup Receipts Receivable Activities

Setup for Approval Limits

Nav: - Setup Transactions Approval Limits

Enter transaction for adjustments

Enter receipts for above transaction

Miscellaneous Receipts: Setup: 1.Setup receivable activity for Miscellaneous Cash

Nav: - Setup Receipts Receivable Activity

Enter Receipts
Nav: Receipts Receipts

Collections Work Bench: Aging Buckets: These are two types

4 Bucket Aging
7 Bucket Aging

Bucket Aging: -

Nav: Setup --Collections Aging Buckets

Bucket Aging: Nav: Setup --Collections Aging Buckets

Transfer to GL: Nav: Interfaces General Ledger

AR COMPLETE MANUAL

AR COMPLETE MANUAL
Introduction
The procedures for performing period-end processing in Oracle Receivables Release 11i.
Business Requirements
Oracle Receivables requires periodic internal reconciliation of the transactions entered into the
Accounts Receivables system. We want to verify the impact of daily activity on the Aged Trial Balance
Report and to confirm amounts posted to the General Ledger.
Oracle Receivables provides a comprehensive set of reports to facilitate reconciliation of outstanding
customer balances, transactions, receipts, and accounts balances.
Oracle Receivables provides the functionality to enable reconciliation of your sub-ledger before posting
to the general ledger. Posting to the General Ledger allows extraction of details from Oracle
Receivables, and creation of journal entries in the General Ledger. After posting to the General
Ledger, it is possible to reconcile Oracle Receivables with the general ledger by verifying that all the
correct journal entries were made
Steps -- Procedures

1.
2.
3.
4.

The following steps are taken in performing period-end processing for Oracle Receivables:
Complete All Transactions for the Period Being Closed
Ensure that all transactions have been entered for the period being closed.
Completing all transactions for Oracle Receivables:
Complete Invoicing, Credits and Adjustments
Complete Receipts and Reversals
Complete Invoice and Customer Import
Complete LockBox Processing
If you import transactions from an external system or Oracle Projects, ensure you have imported all
transactions and master files, and reviewed all audit trails for completeness.
Reconcile Transaction Activity for the Period

Reconcile the transaction activity in Oracle Receivables before posting to the General Ledger. This
reconciliation process checks that Oracle Receivables transactions balance with themselves, ensuring
that all postable items are reflected on the Sales Journal. Run the following reports for the same
accounting period date range:
The Transaction Register
This report details all the transactions (i.e. invoices, debit memos, credit memos, deposits,
guarantees, and chargebacks) entered with a GL date between the period start and end dates
specified for the period being reconciled. This report shows transactions entered and completed.
The Sales Journal By Customer Report and the Sales Journal By GL Account Report

1.
2.
3.
4.
5.
6.
7.

This report enables review of all transactions for the specified period. The summary totals for the sales
journal are by Posting Status, Company, and Transaction Currency. This report details, by account
type (i.e. receivables, revenue, freight, tax), the general ledger distributions for posted and/or
unposted invoices for the specified period.
The total on the Sales Journal by GL Account should equal the total of postable items listed on the
Transaction Register. If any discrepancies are evident, research the customer balances to find out
which balance does not tally, using the Sales Journal by Customer report.
By using the following formula, ensure that the Transaction Register matches the Sales Journal:
Transaction Register (Postable Items) + 2 * Credit Memo Total = Sales Journal (Debits plus Credits)
e.g. $100 + (2 * $20) = Debits $120 + Credits $20
($120 Debits - $20 Credits)
Attention: The Transaction Register total for any credits must be adjusted as they are negative on the
Transaction Register and positive on the Sales Journal.
Attention: Ensure that the monthly transaction total is accurate and that no distribution issues exist.
Reconcile Outstanding Customer Balances
Reconcile the outstanding customer balances at the beginning of a specified period with the ending
balance for the same period, using the following formula, known as the RollForward Formula:
Period-End Balance = Outstanding Balance at Start of Period + Transactions + Adjustments - Invoice
Exceptions - Applied Receipts - Unapplied Receipts
The following table represents the various components that affect a customers balance and the
reports which can be run and reviewed to reconcile these components:
Reconcile Outstanding Customer Balances:
Beginning Balance - Aged Trial Balance (As of the first day of the accounting period)
Transactions - Transaction Register
Adjustments - Adjustment Register
Invoice Exceptions - Invoice Exceptions Report
Applied Receipts -Applied Receipts Register (Identify payments received from customers)
Unapplied Receipts - Unapplied Receipts Register (Identify payments received from customers)
Ending Balance - Aged Trial Balance (As of the last day of the accounting period)
Attention: You can use the Invoice Exceptions Report to adjust the Transaction Register for any
transactions which are not open to Receivables and therefore do not show up in the agings.
Review the Unapplied Receipts Register
Use the Unapplied Receipts Register to review detailed information about your customers on-account
and unapplied payments for the date range that you specify. You can use this report to determine how
much your customer owes after taking into account all on-account and unapplied amounts.
Receivables displays information about your on-account or unapplied payment such as GL date, batch
source, batch name, payment method, payment number, payment date, on-account amount, and
unapplied amount. This report includes both cash and miscellaneous receipts.
If any of the Receipts listed can now be applied to outstanding transactions, then perform this action
by re-querying the receipts and following the normal application procedure.
Reconcile Receipts
Ensure that Oracle Receivables receipts balance with themselves by running the following reports:

Receipts Journal Report

This report displays details of receipts that appear in the Journal Entry Report. The Journal Entry
Report shows the receipt numbers that contribute to a particular GL account. Using the receipt
number, you can review the detailed information on the Receipts Journal Report.
Receipt Register
Use this report to review a list of receipts for a specified date range.
The total of the Receipts Journal Report should equal the total of all the receipts in the Receipt
Register for the same GL date range. Both reports display invoice related receipts and miscellaneous
receipts.
Reconcile Receipts to Bank Statement Activity for the Period
(Refer to Chapter 8 Period-End Procedures for Oracle Cash Management)
Attention: The General Ledger transfer process must be re-run for any miscellaneous accounting
entries generated from the bank reconciliation, for transfer to the General Ledger.
Post to the General Ledger
Prior to posting to the general ledger from Oracle Receivables, the Receipts Journal Report and Sales
Journal display the transactions that would be posted to the General Ledger (providing the posting
process was run for the same GL date range). After internally reconciling the transactions and receipts
using these two reports, it is possible to perform external reconciliation during and after the posting
process.
The posting process for Oracle Receivables involves two steps:
General Ledger Transfer
The general ledger transfer process transfers transaction and receipt data to Oracle General Ledgers
interface table.
Journal Import
This process follows the General Ledger Transfer. This process can be initiated from Oracle
Receivables, or from Oracle General Ledger. The process creates unposted journals in Oracle General
Ledger. A separate posting process (The GL Post) is then run in Oracle General Ledger, to create
posted journal entries. Oracle Receivables provides reporting tools to enable tracking and
reconciliation of the entire posting process.
Reconcile the General Ledger Transfer Process
Compare the GL Transfer process execution report, that details the total debits and credits
transferred, with the sales and receipt journals totals and check that they match. Ensure that the date
ranges for the reports and the GL Transfer are identical.
Oracle Receivables will generate the Unposted Items Report if there are any transactions or receipts
that could not be transferred to the general ledger interface table. If this is the case, the total untransferred items must be considered when reconciling the sales and receipts journals with the general
ledger transfer execution report.
Once transactions and receipts have been transferred to the GL interface table, Oracle Receivables
regards these items as having been posted within the sub-ledger. Account balances for transactions
and receipts can be reconciled by generating the Sales Journal by GL Account Report, the Receipts
Journal Report (in transaction mode) and the Journal Entries Report for posted items. The account
totals in the Sales and Receipt journals should match the corresponding account balances in the
Journal Entries Report.
Attention: The Detail by Account version of the Journal Entries Report may be the most useful for
reconciliation in this case.
Reconcile the Journal Import Process
Journal Import produces an execution report detailing the total debits and credits for the journals
created by the import process. These totals match the totals on the GL transfer execution report.

Run the Publish Journals-General Report with a Posting Status of Unposted from Oracle General
Ledger to view the journals created. The grand totals on this report match the Journal Import
Execution Report.
Print Invoices
Once you are satisfied that customer balances are reconciled, ensure all the invoices generated during
the month have been printed and issued.
If consolidated invoice functionality is used, then ensure that the consolidated invoices have been
generated for the current period.
Print Statements (Optional)
Once you are satisfied that the customer balances are reconciled and the business procedure is to
generate and issue Statements. Initiate the printing of all monthly (periodic) cycle statements.
Print Dunning (Reminder) Letters (Optional)
Once you are satisfied that the customer balances are reconciled, and the business procedure is to
generate and issue Dunning or Reminder Letters. Initiate the printing of all dunning letters/sets.
Close the Current Oracle Receivables Period
Close the current period in Oracle Receivables using the Open/Close Accounting Periods window.
Reconcile Posted Journal Entries
After running the GL posting process in Oracle General Ledger, run the Publish Journals-General
Report with a Posting Status of Posted from the Oracle General Ledger, and verify that the grand
totals from this report match the Journal Import Execution Report.
Review the Unposted Items Report
Receivables prints the Unposted Items Report for all items that are not posted for the specified GL
date range. There are two ways to generate this report: through the Submit Requests window or by
running the General Ledger Interface Program. If you submit this report through the Submit Requests
window, the output will consist of all unposted items for the specified GL date range.
The General Ledger Interface Program automatically generates this report if there are items that you
attempt to transfer to your general ledger that are out of balance. In this case, Receivables prints a
reminder on the Posting Execution Report to check your log file for out of balance items.
Using the Submit Requests window to generate this report, submit with a GL date range for at least
the current financial year. This report should not generate any output if all Receivables transactions
have been successfully posted to General Ledger.
If there are any unposted items for the current or prior periods, then re-open both appropriate
Receivables and General Ledger Periods and initiate another posting.
Open the Next Oracle Receivables Period
Open the next period in the Oracle Receivables using the Open/Close Accounting Periods window.
Run Reports for Tax Reporting Purposes (Optional)
A variety of standard reports can be used to provide tax information which is required to be reported
to the relevant Tax Authority, including withholding tax.
The Financial Tax Register can be used to view the output from the Tax Reporting Ledger using
Reports Exchange and Application Desktop Integrator (ADI). Using these products you can change the
layout of the report, publish the report in different formats, and export the data to a tab delimited or
HTML file.
The Tax Reporting Ledger consists of accounting information created in Oracle Receivables, Oracle
Payables, and Oracle General Ledger. The Financial Tax Register uses this data to generate Tax
Register reports using the Rxi reporting tool.
The following tax registers are available:
Tax Register
Interim Tax Register
Nonrecoverable Tax Register
The following summary levels are available within each Tax Register:
Transaction Header
Transaction Line
Accounting Line
Run Archive and Purge Programs (Optional)
The Archive and Purge cycle is divided into four separate processes, Selection and Validation, Archive,
Purge, and optionally Copying to a file. The Selection and Validation and Archive processes form the

Archive-Preview program. This program selects eligible transaction using criteria you specified,
validates the data to identify the transaction chains, then stores this information in the archive tables.
The Purge program uses the information in the archive tables to delete eligible transactions from the
database tables. Alternatively, you can run selection and validation, archive, and purge processes
together using the Archive and Purge program. The final process is to transfer the archive data to a
separate storage medium.
Warning: You should not use the Receivables Archive and Purge program if you are using cash basis
accounting.

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AP SETUPS
Account Payables
Creating Liabilities (Invoice Work Bench)
Making Payments (Payments Work Bench)
Types Of Invoices: Standard Invoice
Debit Memo Invoice
Credit Memo Invoice
Mixed Invoice
PO Default Invoice
Quick Match Invoice
Prepayment Invoice
Interest Invoice
Expense Report Invoice
AWT (Allow withhold Tax) Invoice

Creating Supplier: Nav: - Suppliers Entry

Table Name: AP_VENDORS_V

Table Name: AP_VENDOR_SITES_V

Creating Paygroup
Nav: - Setup Lookups Purchasing
Table Name: FND_LOOKUP_VALUES_VL

Payment Terms
Nav - Setup Invoice Payment Terms
Table Name: AP_TERMS

Period Open: NAV: - Accounting Control Payables Periods

Table Name: GL_PERIOD_STATUSES

Creating Standard Invoice: NAV - Invoices Entry -- Invoices

Table Name: AP_INVOICES_V

Table Name: AP_INVOICE_DISTRIBUTIONS_V

View Accounting: NAV: - Tools View Accounting

Table Name: XLA_AEL_SL_V

View Accounting: NAV: - Tools View Accounting

Table Name: XLA_AEL_SL_V

Holds: 1.User Defined holds

2.System Defined holds
User Defined Holds: Holds All Payments
Holds Unvalidated Invoices
Holds Unmatched Invoices
User Defined holds can rectified using Action 1 Button
System Defined Holds: It occurs in two ways
1. If invoice exceeds invoice limit.
2. When Distribution amount does not match to invoice amount.
These can rectify only when the condition is resolve.
Creating Freight Invoice: Setup: 1.Enable fright in payable options in invoice tab and Map Fright Account
Path: - Setup Options Payables

2. Enter invoice for fright

Nav: - Invoices Entry -- Invoices

Table Name: AP_INVOICES_V

Table Name: AP_INVOICE_DISTRIBUTIONS_V

View Accounting: Nav: - Tools View Accounting

Cancel Invoice: -

Foreign Currency Invoice: Setup: 1.Enable Foreign Currency

Nav: - Setup Currency Define
Table Name: FND_CURRENCIES_VL
2.Conversion Rate
Nav: - Setup Currency Rate Daily
Table Name: GL_DAILY_RATES_V

3.Enable allow multiple currencies in payable options in currency tab

Nav: - Setup Options Payable
Table Name: AP_SYSTEM_PARAMETERS

4.Enable Invoice for foreign currencies

Nav: - Invoices Entry Invoices

View Accounting: Nav: - Tools View Accounting

Distribution Set: 1. Define Distribution set

Nav: - Setup Invoice Distribution Set
Table Name: AP_DISTRIBUTION_SET_LINES

2. Enter Invoice for Distribution Set

Nav: - Invoices Entry Invoices

View Accounting: Nav: - Tools View Accounting

Debit Memo: Nav: - Invoices Entry Invoices

Table Name: AP_INVOICES_V

Credit Memo: Nav: - Invoices Entry Invoices

Mixed Invoice: Nav: - Invoices Entry Invoices

Expense Report Invoice: Setup: 1. Define Employee Suppliers

Nav: - Suppliers Entry
Table Name: AP_VENDORS_V

Table Name: AP_VENDOR_SITES_V

2. Enter Expense Report Invoice

Nav: - Invoices Entry Invoices

Table Name: AP_INVOICE_DISTRIBUTIONS_V

Taxes: Nav: - Setup Tax -- Codes

Table Name: AP_TAX_CODES

Allow Withholding Tax Invoice: Setup: 1. Define Tax Authority Suppliers

Nav: - Suppliers Entry

1. Define Special Calendar

Nav: - Setup Calendar Special Calendar
Table Name: AP_OTHER_PERIODS

1. Define Special Tax Code and Rate

Nav: - Setup Tax Codes

BANK: -

Nav: - Setup Payment Banks

Table Name: AP_BANK_BRANCHES

Table Name: AP_BANK_ACCOUNTS

Payments: Independent
Batch (Automatic Payments)
Prepayment Invoice:
Setup: 1. Create Prepayment Invoice.
Nav: - Invoices Entry Invoices

.Enter Standard Invoice.

Nav: - Invoices Entry Invoices

Interest Invoice:
Setup: 1. Enable allow interest invoice at supplier header level in payment Tab.

Nav: - Suppliers Entry

1. Define Interest Rates.

NAV: - Setup Payment Interest Rates
Table Name: AP_INTEREST_PERIODS

1. Enable allow interest invoice at payable options in Interest Tab..

NAV: - Setup Options -- Payables
Table Name: AP_SYSTEM_PARAMETERS

1. Enter Invoice for interest invoice.

NAV: - Invoices Entry Invoices

PO Default Invoice and Quick Match Invoice : -

Setup: 1.Create Employee or Buyer in System Administrator

NAV: - Security User Define
Table Name: FND_USER

1. Create Purchase Order in Purchasing

Nav: - Purchase Orders -- Purchase Orders

3.Create Invoice in AP and Match with PO

Nav: - Invoices Entry Invoices

Table Name: XLA_AEL_SL_V

Batch Payments: Nav: - Payments Entry Payment batches

Table Name: AP_INV_SELECTION_CRITERIA_V

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