Library Management System

LIBRARY MANAGEMENT SYSTEM
1. INTRODUCTION
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1.1 Company Profile
The project titled Library Management System is Library management software for
monitoring and controlling the transactions in a library .The project "Library
Management System" is developed in vb.net, which mainly focuses on basic operations in a
library like adding new member, new books, and updating new information, searching books and
members and facility to borrow and return books.
"Library Management System" is a windows application written for 32-bit Windows

operating systems, designed to help users maintain and organize library. Our software is easy to
use for both beginners and advanced users. It features a familiar and well thought-out, an
attractive user interface, combined with strong searching Insertion and reporting capabilities. The
report generation facility of library system helps to get a good idea of which are the books
borrowed by the members, makes users possible to generate reports' hard copy.
The software Library Management System has four main modules.

Insertion to Database Module - User friendly input screen
Extracting from Database module - Attractive Output Screen
Report Generation module - borrowed book list & Available book list
Search Facility system - search for books and members
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1.2 Existing System
A Library is a collection of information resources and services, organized for use, and
maintained by a public body, institution, or private individual. In the more traditional sense, it
means a collection of books. This collection and services are used by people who choose not to
or cannot afford to purchase an extensive collection themselves, who need material no
individual can reasonably be expected to have, or who require professional assistance with their
research.
The Library Management System is designed & developed for a receipt and issuance of
books in the library along with the students details. The books received in the library are entered
in Books Entry form and the new student is entered in the student entry form. When the student
wants to get the desired book the same is issued on the availability basis to the student. The
issuance and due date for the returning of the book is also entered into the Book Issue form under
third menu Book Issue. The student has to pay the fine if any on the basis of no. of days delayed
deposit of the book in the library.
The existing system that is being used in majority of public libraries is completely
manual in nature. Information about all the books and members/users is maintained separately in
data entry registers. The entries made in each and every register are having a serial number
corresponding to the register name and year. Also there are separate registers for purchase
and sale of books and for different user plans. This often leads to redundant information too.
Though some libraries do have computerized systems that provide basic features such as adding
books, user etc and also that of issuing the books, but what they lack is the user involvement and
interactivity.
Basic tasks in library management include the planning of acquisitions (which materials
the library should acquire, by purchase or otherwise), library classification of acquired materials,
preservation of materials (especially rare and fragile archival materials such as manuscripts), the
deaccessioning of materials, patron borrowing of materials, and developing and administering
library computer systems. More long-term issues include the planning of the construction of new
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libraries or extensions to existing ones, and the development and implementation of outreach
services and reading-enhancement services (such as adult literacy and children's programming).
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1.3 Problems in Existing System
Initially LIBRARY MANAGEMENT SYSTEMS involved intervention of man. The
systems employed several different groups of people, each group to handle a particular section in
library-be it issuing books, adding member details etc. These systems were very time consuming
and required a lot of paper work and maintenance. This sometimes results in insufficient
handling of books and records thereby increasing complexity.
In our existing system all the transaction of books are done manually, So taking more
time for a transaction like borrowing a book or returning a book and also for searching of
members and books. Another major disadvantage is that to preparing the list of books borrowed
and the available books in the library will take more time, currently it is doing as a one day
process for verifying all records. So after conducting the feasibility study we decided to make the
manual Library management system to be computerized.
Limitations of existing system:
Majority of libraries are dependent on paper-work which turns out to be very inefficient,
and data backup is very difficult and tedious
Users or members in such systems either become dependent on the librarian when they
enquire about the books existing in the library or find themselves helpless when they try
to search the library for their book of interest unknown of even its availability.
Present day systems involve the users very little in the entire process, and also do not
consider the user wants for newer books etc. This non-involvement of end users, also
mean that either they have to manually ask the librarian whether a particular book is
already issued by some other user or they have to browse through the library.
They are also unable to gather the information about user interests and books
that aremore popular than others
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1.4 Need for Computerization
The purpose of Library Management Pro system is to provide a medium for the public
libraries to computerize their entire functioning and would contribute as a first step in
digitalizing their libraries.
As till now in India, public libraries (medium and small scale) had their entire records
on paper which again required maintenance and the problem of finding relevant information
proved to be a herculean task. Even if the required information was found it was usually at cost
of much valuable time.
Library Management Pro would not only simplify this process but also speedup the entire
functioning of the library. It will also contribute towards increasing the efficiency of the library
as a whole, right from the data entry to maintaining the historical records.
One major purpose is to provide user or the library members the opportunity to not only
search through the books but to reserve books that are issued by other users and also request
newer books.
From our past experiences we have seen that manual management is difficult and
moreover inefficient. Thus, we have designed a Computer based Library Management
System. This system helps us to carry out all the tasks related to library in an efficient manner. It
takes lesser time for solving our problems and is much easier and safer.
Through this system we can find a better management scheme. The system we have
designed gives correct solutions of our problems in less time. Need is the mother of invention, so
there was the need of designing such a system for the management of library tasks which was all
the more a very tedious task for a man to manage. Earlier it was very difficult for man to
maintain books and the records related to those books. But with the help of this system, we can
easily issue and return books, add members and books in our library as well as we can modify
the details of any book or the concerned member (if required). We can also display the records
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related to any book or the member (in this case it is student) if the situation demands. Thus, on
the whole, reducing the labour, cost, time etc will increase the effectiveness and efficiency.
The objective behind this project is for automating the manual library. Our library
management system is going to have the following functions:FUNCTIONS OF NEW LIBRARY MANAGEMENT SYSTEM :
1) On the login form the system requests to user id and password then select admin, staff
and student.
2) After typing the password if you are admin youll allow to access all six options, if you
are staff you only allow to access four options and if you are student then you only allow
to access two options.
3) We have Six main optionsa) Search Book You can Search book whether its available or not.
b) Exit Exit from software.
c) Issue Book You can Issue book to Student or Member.
d) Return Book You Return book from Student or Member.
e) Add Member You can add Member or Student.
f) Add Book You can add book which came new in Library.
4) A student or member can any books issued.
7) The project takes the current system date as the date of issue and calculates date of due.
8) We can save the student as well as the book information.
9) The student who has got the book issued can only return the book.
10) Only a registered user (that is the student) can get the books issued.
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2. Proposed System
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2. Proposed System
Proposed system is an automated Library Management System. Through our software
user can add members, add books, search members, search books, update information, edit
information, borrow and return books in quick time. Our proposed system has the following
advantages.
User friendly interface

Fast access to database
Less error
More Storage Capacity
Search facility
Look and Feel Environment
Quick transaction
All the manual difficulties in managing the Library have been rectified by implementing
Computerization.
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2.2 Hardware and Software

Specification
Hardware & Software Requirements:-
For Client- PC with Pentium III-class processor, 600 MHz

1.
Processor
(Recommended: Pentium IV-class processor, 866 MHz)
Windows 2000 Professional- 128 MB or more
2.
RAM
Windows 2000 Server- 128 MB or more
Available
Approx.600 MB or more on system drive,
Hard-disk space
5 GB installation drive
3.
S/W
50 MB on system drive
Hard-disk space
4.
Operating System
Windows XP
5.
Supporting S/W
VB.Net & Ms-2003
CD-Rom or DVD
Optional(Recommended)
6.
Rom Drive
7.
Video
8.
Mouse
9.
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Environment
1024X768, 32 bit
Ps/2 mouse
No Need
10

10.
Printer
11.
Monitor
12.
Floppy disk
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A good quality DeskJet Printer

A 14-inch color monitor. A XGA(1024 X 768) video card
1.44 floppy disk drive
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2.3 Feasibility Studies

Whatever we think need not be feasible .It is wise to think about the feasibility of any
problem we undertake. Feasibility is the study of impact, which happens in the organization by
the development of a system. The impact can be either positive or negative. When the positives
nominate the negatives, then the system is considered feasible. Here the feasibility study can be
performed in two ways such as technical feasibility and Economical Feasibility.
Technical Feasibility:
We can strongly says that it is technically feasible, since there will not be much difficulty
in getting required resources for the development and maintaining the system as well. All the
resources needed for the development of the software as well as the maintenance of the same is
available in the organization here we are utilizing the resources which are available already.
Economical Feasibility:
Development of this application is highly economically feasible .The organization needed
not spend much m one for the development of t he system already available. The only thing is to
be done is making an environment for the development with an effective supervision. I f we are
doing so , we can attain the maximum usability of the corresponding resources .Even after the
development , the organization will not be in a condition to invest more in t he organization.
There fore , the system is economically feasible.
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2.4 Fact finding Techniques

A Software has to be developed for automating the manual library. The system should be stand
alone in nature. It should be designed to provide functionalitys as explained below:
ISSUE OF BOOKS:
A Student or Member should be able to get books issued.
A limitation is imposed on the 1 book to 1 student can issue.
The due date for return of the books is stamped on the book.
RETURN OF BOOKS:
Any person can return the issue of books.
The information is saved and the corresponding updating take place in database.
QUERY PROCESSING:
Availability of a particular book.
Check the books whom it to be issued.
Search the books also with the Book Code.
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3. Analysis
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3.1 Nomenclature (ERD, DFD Symbols)
Entity Relationship Diagram (ERD):

Entity Relationship Diagrams (ERDs) illustrate the logical structure of databases.
Entity Relationship Diagram Notations
Peeter Chen developed ERDs in 1976. Since then Charles Bachman and James Martin have
added some slight refinements to the basic ERD principles
Entity
An entity is an object or concept about which you want to store information.
Entity
Weak Entity
A weak entity is an entity that must defined by a foreign key relationship with another entity as it
cannot
be
uniquely
identified
by
its
own
attributes
alone.
Entity
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Key attribute
A key attribute is the unique, distinguishing characteristic of the entity. For example, an
employee's social security number might be the employee's key attribute.
Attribute
Multivalued attribute
A multivalve attribute can have more than one value. For example, an employee entity can have
multiple skill values.
Attribute
Derived attribute
A derived attribute is based on another attribute. For example, an employee's monthly salary is
based on the employee's annual salary.
Attribute
Relationships
Relationships illustrate how two entities share information in the database structure.
Learn
how
to
draw
relationships:
First, connect the two entities, and then drop the relationship notation on the line.
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Relationships
Data Flow Diagram (DFD)

In the late 1970s data-flow diagrams (DFDs) were introduced and popularized for structured
analysis and design. DFDs show the flow of data from external entities into the system, showed
how the data moved from one process to another, as well as its logical storage. In DFD there are
four symbols:
1. Squares representing external entities, which are sources or destinations of data.
= Source of Destination of data
2. Arrows representing the data flows, which can either, be electronic data or physical
items.
=Data flow
3. Circle or Rounded rectangles representing processes, which take data as input, do
something to it, and output it.
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= Process that transforms data flow
4. Open-ended rectangles representing data stores, including electronic stores such as

databases or XML files and physical stores such as or filing cabinets or stacks of paper.
Or
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= Data Source
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3.2 System Flowchart
A system flowchart is a diagram that describes the overall flow of control between
computer programs in a system
It is a computer system representation of various computer programs, files, databases and

associated manual procedures.
It is observed that programs and sub systems have complex interdependencies including
flow of data, flow of control and interaction with data stores.
The interdependencies can be represented through a system flowchart using below

figures.
For convenience of design, it is a good idea to segregate the inputs, processes, output and
files involved in the system into a tabular form before proceeding with a flowchart.
==
Progress Or Program.
= File or Database.
=
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Document or Report.
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= Connection between
component, an Arrow indicates flow.
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3.3 Context Level Diagram
A context level diagram is a top level (also known as Level 0) Data Flow Diagram. It is only
contains one process node (process 0) that generalizes the function of the entire system in
relationship to external entities.
All external agents and data flows into and out of the system are shown in a single
diagram with the entire system represented as a single process. A context diagram is useful for
showing the scope of the system which is being designed. The project scope defines the
functions of the system or the application which is to be developed is suppose to perform. The
context diagram includes external agents, data flows and a single process which represents the
entire system being developed.
The Context Diagram shows two external entities namely client and Accounting
(Accounts Dept.). The data flows in and out of the system are also shown. A single process
namely Purchase Order System is shown which represents the computerized system as a whole.
The symbols used in the Context Diagram are:
A directed arrow to represent data flows in and out of the System.
A circle to represent a process.
A rectangular box with to represent External agent
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Context Level Diagram
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3.4 Entity Relationship Diagram
Entity Relationship diagram constitute a technique for representing the logical structure
of database in a pictorial manner. In this the entities are isolated and the relationships between
them are defined. The data is the focal point of an Entity Relationship diagram.
Guidelines for drawing Entity Relationship diagram:
o Determine the entities.
o Generate a list of all potential entities.
o Determine the relationships between the entities.
o Develop individual Entity Relationship diagrams
o Develop an integrated Entity Relationship diagram.
o Define the attributes for each entity.
The symbols used in an Entity Relationship diagram are:

o A rectangle to represent entities.
o A diamond is used to represent the relationships.
o The lines between the entities represent relationships.
The attributes are shown within ovals. Attributes which represent primary keys are underlined.
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ENTITY RELATIONSHIP DIAGRAM
3.5 Data Flow Diagram

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A DFD is also known as a Bubble Chart. Its purpose is to classify system requirement and
identifying major transformation that will becomes programs in system design. The Data Flow
Diagram is a graphical model showing the inputs, processes, storage & outputs of a system
procedure in structure analysis.
Advantages of DFD:-
o A DFD typically shows the minimum contents of data stores.
o It is quite effective, to clear the design to the user.
o Analyst has to the notational language for communication.
o Hence it requires the large number of iterations that often are required to arrive at the
most accurate & complete solution.
0 level Diagram
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DFD FRAGMENT LEVEL

1) Maintain Login Info:2010-2011
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Process Name: - Maintain Login Info

Inflow: - Store Login Info
Outflow: - Generate Login Info
If Store login info then

Show Generated Login info
End if
2) Maintain Book Track Info:-
Process Name: - Maintain Book Track Info

Inflow: - Store Book Track Info
Outflow: - Generate Book Track Info
If Store Book Track Info then

Show Generated Book Track Info
End if
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3) Maintain Book User Info:-
Process Name: - Maintain Book User Info

Inflow: - Store Book User Info
Outflow: - Generate Book User Info
If Store Book User Info then

Show Generated Book User Info
End if
4) Maintain Book Info:-
Process Name: - Maintain Book Info

Inflow: - Store Book Info
Outflow: - Generate Book Info
If Store Book Info then

Show Generated Book Info
End if
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4. System Design
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Input Design
Input design is the process of converting user-oriented input to a computer based format.
Input design is a part of overall system design, which requires very careful attention .Often the
collection of input data is the most expensive part of the system. The main objectives of the input
design are
1. Produce cost effective method of input

2. Achieve highest possible level of accuracy
3. Ensure that the input is acceptable to and understood by the staff.
Input Data:
The goal of designing input data is to make enter easy, logical and free from errors as
possible. The entering data entry operators need to know the allocated space for each field; field
sequence and which must match with that in the source document. The format in which the data
fields are entered should be given in the input form .Here data entry is online; it makes use of
processor that accepts commands and data from the operator through a key board. The input
required is analyzed by the processor. It is then accepted or rejected. Input stages include the
following processes.
Data Recording
Data Transcription
Data Conversion
Data Verification
Data Control
Data Transmission
Data Correction
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One of the aims of the system analyst must be to select data capture method and devices,
which reduce the number of stages so as to reduce both the changes of errors and the cost .Input
types, can be characterized as.
External
Internal
Operational
Computerized
Interactive
Input files can exist in document form before being input to the computer. Input design is
rather complex since it involves procedures for capturing data as well as inputting it to the
computer.
OUTPUT DESIGN:-
Outputs from computer systems are required primarily to communicate the results of
processing to users. They are also used to provide a permanent copy of these result for latter
consultation .Computer output is the most important and direct source of information to the
users. Designing computer output should proceed in an organized well through out the manner.
The right output must be available for the people who find the system easy o use. The outputs
have been defined during the logical design stage. If not, they should defined at the beginning of
the output designing terms of types of output connect, format, response etc,
Various types of outputs are:External outputs

Internal outputs
Operational outputs
Interactive outputs
Turn around outputs
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All screens are informative and interactive in such a way that the user can full fill his
requirements through asking queries.
DATABASE DESIGN:The general theme behind a database is to handle information as an integrated whole. A
database is a collection of interrelated data stored with minimum redundancy to serve many users
quickly and effectively. After designing input and output, the analyst must concentrate on
database design or how data should be organized around user requirements. The general
objective is to make information access, easy quick, inexpensive and flexible for other users.
During database design the following objectives are concerned:
Controlled Redundancy
Data independence
Accurate and integrating
More information at low cost
Recovery from failure
Privacy and security
Performance
Ease of learning and use
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4.1 Data Element Dictionary

Book
Sr.No
1
2
3
4
5
Field Name
Data Type
BookCode
Text
BookName
Text
BookAuthor
Text
BookPrice
Text
IssuedTo
Text
Size
Primary Key
255
Yes
255
No
255
No
255
No
255
No
Registration
Sr.No
1
2
3
4
5
6
7
Field Name
Data Type
MemberNo
Text
FName
Text
LName
Text
Address
Text
MobileNo
Text
Gender
Text
Age
Text
Size
Primary Key
255
Yes
255
No
255
No
255
No
255
No
255
No
255
No
User1
Sr.No
1
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Field Name
UserName
Data Type
Text
Size
255
Primary Key
Yes
33
2
3
4
5
6
7
8
Password
Text
Address
Text
PhoneNo
Text
Fname
Text
Lname
Text
IsAdmin
Text
Gender
Text
255
No
255
No
255
No
255
No
255
No
No
255
No
BookTrack
Sr.No
1
2
3
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Field Name
Data Type
BookCode
Text
MemberNo
Text
IssueDate
Date/Time
Size
Primary Key
255
Yes
255
Yes
---
No
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4.2 Table Design

Table Name:- Book
This table holds Books information.
Fields
Type
BookCode
Text
Description
This Fields Store the Unique
Code of Book.
This Field Store the Name of
BookName
Text
Book.
This Field Store the Name of
BookAuthor
Text
Author of the Book.
This Field Store the price of
BookPrice
Text
Book.
This Field used to store Whether
IssuedTo
Text
this Issued or Not.
Table Name:- Registration

This Table Holds Members and Students Information.
Fields
Type
MemberNo
Text
Description
Member or Student ID Number.
This Field Store the First Name
FName
Text
of Member or Student.
This Field Store the Last Name
LName
Text
of Member or Student.
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This Field Store the Address of
Address
Text
Member or Student.
This Field Store the Contact
MobileNo
Text
Number of Member or Student.
This Field Store the Gender of
Gender
Text
Age
Text
Member or Student.
This Field Store the Age of
Member or Student.
Table Name:- User1

This Table Holds Admin and Staff Information.
Fields
Type
UserName
Text
Description
This fields store the user name of
Staff or Admin.
This fields store the password of
Password
Text
Staff or Admin.
This fields store the address of
Address
Text
Staff or Admin.
This fields store the contact
PhoneNo
Text
number of Staff or Admin.
This fields store the first name of
Fname
Text
Staff or Admin.
This fields store the last name of
Lname
Text
Staff or Admin.
This fields store the whether the
IsAdmin
Text
user is Admin or not
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This fields store the gender of
Gender
Text
Staff or Admin.
Table Name:- BookTrack

This Table Holds Book Issue and Book return Information.
Fields
Type
BookCode
Text
Description
Code of Book.
MemberNo
Text
Member or Student ID Number.
This fields store the Date of book
IssueDate
Date/Time
issued.
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Program Specification
Form No.
Form Name
Form 1(Beginning Window)
Form Purpose
Startup screen, displayed when the project gets

loaded.
Input Table
Output Table
Validations
Its a startup form so one cannot skip this.
Form No.
Form Name
Form 2(Login window)
Form Purpose
Admin, Staff and Member can use this for log in

proposes.
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Input Table
Output Table
Validations
Admin, Staff and Member must be fillip this form
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Form No.
Form Name
Form 3(Home Page)
Form Purpose
This form describe Home page for all Menu assess.
Input Table
Output Table
Assessed Menus Display
Validations
Form No.
Form Name
Form 4(Registration Members window)
Form Purpose
This form describe to Open an Account to user .
Input Table
Output Table
Validations
39
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Form No.
Form Name
Form 5(Add and Update Book window)
Form Purpose
This form describe to Add new book and update

existing book.
Input Table
Output Table
Validations
Form No.
Form Name
Form 6(Issue Book window)
Form Purpose
This form describe whether book is issued on not.
Input Table
Output Table
Validations
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Form No.
Form Name
Form 7(Return window)
Form Purpose
This form describes returning the book.
Input Table
Output Table
Validations
Form No.
Form Name
Form 8(Search Book window)
Form Purpose
This form describes to search any book which is

available in library.
Input Table
Output Table
Validations
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Form No.
Form Name
Form 9(Remove Book window)
Form Purpose
This form describes Remoove Book from library

which is no longer to be use.
Input Table
Output Table
Validations
Form No.
10
Form Name
Form 10(Help Counter)
Form Purpose
This form describes for help to user for there

suggestion or inconvenience.
Input Table
Output Table
Validations
42
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Form No.
11
Form Name
Form 11(Removing User Window)
Form Purpose
This form describes to permanently Remove a user

from Library .
Input Table
Output Table
Validations
43
4.4 Menu Design

Library Management System
Add Book
Add
Member
Issue Book
Sea
Bo
Return Book
Save
Check
Is
Available
Return
Clear All
Add
Issue
Clear All
Close
Update
Clear All
Close
Clear All
Close
Remove
Close
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Library Management System
Help
Exit
Help
Exit
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4.5 Input Screen Design
Login Screen
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Add User
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Add Member
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Add or Update Book
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Issue Book
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Return Book
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Search Book
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Remove Book
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Remove Member
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Help Counter
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5. Testing Procedure
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SOFTWARE TESTING:-
Is the menu bar displayed in the appropriate contested some system related features
included either in menus or tools Do pull -Down menu operation and Tool-bars work properly
Are all menu function and pull down sub function properly listed ; Is it possible to invoke each
menu function using a logical assumptions that if all parts of the system are correct, the goal will
be successfully achieved . In adequate testing or non-testing will leads to errors that may appear
few months later.
This creates two problems:-
1) Time delay between the cause and appearance of the problem.
2) The effect of the system errors on files and records within the system.
The purpose of the system testing is to consider all the likely variations to which it will
be suggested and push the systems to limits.
The testing process focuses on the logical intervals of the software ensuring that all
statements have been tested and on functional interval is conducting tests to uncover
errors and ensure that defined input will produce actual results that agree with the
required results. Program level testing, modules level testing integrated and carried out.
There are two major type of testing they are:1) WHITE BOX TESTING.
2) BLACK BOX TESTING.
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WHITE BOX TESTING:-
White box some times called "Glass box testing" is a test case design uses the control
structure of the procedural design to drive test case.
This testing methodology looks under the covers and into the subsystem of an
application. Whereas black-box testing concerns itself exclusively with the inputs and
outputs of an application, white-box testing enables you to see what is happening inside the
application. White box testing provides a degree of sophistication that is not
available with black-box testing as the tester is able to refer to and interact with the objects
that comprise an application rather than only having access to the user interface. An
example of a white-box system would be in-circuit testing where someone is looking at the
interconnections between each component and verifying that each internal connection is
working properly. Another example from a different field might be an auto-mechanic who
looks at the inner-workings of a car to ensure that all of the individual parts are working
correctly to ensure the car drives properly.
Using white box testing methods, the following tests where made on the system
All independent paths within a module have been exercised once. In our system, ensuring
that case was selected and executed checked all case structures. The bugs that were
prevailing in some part of the code where fixed.
All logical decisions were checked for the truth and falsity of the values.
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BLACK BOX TESTING:-
Black box testing focuses on the functional requirements of the software. This is black
box testing enables the software engineering to derive a set of input conditions that will fully
exercise all functional requirements for a program. Black box testing is not an alternative to
white box testing rather it is complementary approach that is likely to uncover a different class of
errors that white box methods like..
1)
Interface errors
2)
Performance in data structure
3)
Performance errors
4)
Initializing and termination errors
This testing methodology looks at what are the available inputs for an application and
what the expected outputs are that should result from each input. It is not concerned with the
inner workings of the application, the process that the application undertakes to achieve a
particular output or any other internal aspect of the application that may be involved in the
transformation of an input into an output. Most black-box testing tools employ either coordinate
based interaction with the applications graphical user interface (GUI) or image recognition. An
Example of a black-box system would be a search engine you enter text that you want to
search for in the search bar, press Search and results are returned to you. In such
a case, you do not know or see the specific process that is being employed to obtain your
search results, you simply see that you provide an input a search term and you receive an
output your search results.
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6. Output Screens
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Report
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7. Implementation
Procedure
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System Implementation:Implementation is the stage in the project where the theoretical design is turned into a
working system. The implementation phase constructs, installs and operates the new system. The
most crucial stage in achieving a new successful system is that it will work efficiently and
effectively.
There are several activities involved while implementing a new project they are
y
y
y
y
y
y
End user training

End user Education
Training on the application software
System Design
Parallel Run And To New System
Post implementation Review
End user Training:

The successful implementation of the new system will purely upon the involvement of
the officers working in that department. The officers will be imparted the necessary training on
the new technology.
End User Education:

The education of the end user start after the implementation and testing is over. When the
system is found to be more difficult to under stand and complex, more effort is put to educate the
end used to make them aware of the system, giving them lectures about the new system and
providing them necessary documents and materials about how the system can do this.
Training of application software:

After providing the necessary basic training on the computer awareness, the users will
have to be trained upon the new system such as the screen flows and screen design type of help
on the screen , type of errors while entering the data , the corresponding validation check at each
entry and the way to correct the data entered. It should then cover information needed by the
specific user or group to use the system.
Post Implementation View:

The department is planning a method to know the states of t he past implementation
process. For that regular meeting will be arranged by the concerned officers about the
implementation problem and success.
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The anticipated system has been totally developed in two environments
1. Front-end as VB.net
2. Back-end as Microsoft Access.
Back-end: Microsoft Access

(a) Computer: Intel or compatible Pentium 166MHz or higher.
(b) Operating System: Microsoft Windows 2000 Professional, Windows 2000
Server
(c) Memory (RAM): 128MB or more (recommended).
(d) Hard Disk Space:
250MB for typical installation.
(e) Internet Software: Microsoft Internet Explorer Version 5.0 or later.
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FACTORS FOR CONSIDERING MS-SQL AS BACK END TOOL
Microsoft SQL (Structured Query Language) is powerful program to create and

manage your databases .It has many built in features to assist you in constructing and
viewing your information .SQL is much more involved and is a more genuine application
than other programs
SQL Server is a family of products and technologies that meets the data storage
requirements of OLTP (Online Transaction Processing) and OLAP (Online Analytical
Processing) environment.SQL Server is a Relational Database Management System
(RDBMS) that:
Manage Data Storage for transaction and analysis
Responds to requests from client application
Uses Transact SQL, Extensible Markup Language (XML), Multidimensional
Expressions (MDX) or SQL Distributed Management Objects (SQL-DMO) to send
requests between a client and SQL Server .
SQL Server uses client-server architecture to separate the workload into the tasks that run on
server computers and those that run on client computers.
Microsoft ActiveX Data Objects (ADO) wrap OLE DB for use in languages such as
Microsoft Visual Basic.
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8. User Manual
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Now we are looking for how to use this application.

To open Home page,
Go through Login Process as per Appropriate User for say
Admin, Staff or Member. And proceed by entering proper user id &
password.
After we will go on Home page.
1. For Add Member Click Add Member Button.
2. For Add Book Click Add Book Button. It is also use for
updating Book details.
3. For Issue Book Click Issue Book Button.
4. For Return Book Click Return Book Button.
5. For Searching Book Click Search Book Button.
6. For Exit Application Click Exit Button.
7. And Last is Help counter to use it, go at top left corner and
press help button for getting any kind of help.
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9. Scope for Future

Enhancement
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In the future versions of the system, I would like to introduce Interactive voice
technology to minimize the use of keyboard and make the system user-friendly, hence;
customers themselves can operate the system.
This will lead to an exclusive implemented of CRM. The only reason for this technology
not being implemented in the current system is the high cost of taking permission for the
interactive voice software. As a result, institute might not be willing to purchase
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10. Conclusion
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Conclusion
Our project is only a humble venture to satisfy the needs in a library. Several user
friendly coding have also adopted. This package shall prove to be a powerful package in
satisfying all the requirements of the organization.
The objective of software planning is to provide a frame work that enables the manger to
make reasonable estimates made within a limited time frame at the beginning of the software
project and should be updated regularly as the project progresses. Last but not least it is no the
work that played the ways to success but ALMIGHTY.
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11. Bibliography
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BIBLIOGRAPHY:-
http://www.vbdotnethaven.com
http://www.startvbdornet.com
http://www.msn.microsoft.com
The Complete Reference Visual Basic.Net Jefrey R. Shapiro
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