Contractor Quality

Management Plan

September 2013

Table of Contents
Section

Page

1.1 GENERAL REQUIREMENTS....................................................................................................................... 4

1.2 Introduction ........................................................................................................................................ 4
1.3 Organization ........................................................................................................................................ 4
1.4 Subcontractors .................................................................................................................................... 5
1.5 Responsibilities .................................................................................................................................... 6
1.5.1 Authority ...................................................................................................................................... 7
1.5.2 Coordination ................................................................................................................................ 7
1.5.3 QC Personnel Qualifications ......................................................................................................... 7
2.1 FIELD QUALITY CONTROL EXECUTION ..................................................................................................... 9
2.2 Definable Feature of Work .................................................................................................................. 9
2.3 Inspection and Surveillance ............................................................................................................... 10
2.4 Permits .............................................................................................................................................. 10
2.5 Certifications and Licenses ................................................................................................................ 10
2.6 Control Phases................................................................................................................................... 10
2.6.1 Preparatory Phase. ..................................................................................................................... 10
2.6.2 Initial Phase ................................................................................................................................ 11
2.6.3 Follow Up Phase......................................................................................................................... 12
2.6.4 Project Completion .................................................................................................................... 12
2.7 Taking Action for Deficiencies and NonCompliance......................................................................... 13
2.8 Testing and Observation ................................................................................................................... 14
2.9 Field Submittal Management ............................................................................................................ 15
2.9.1 Roles and Responsibilities .......................................................................................................... 15
2.9.2 Overview of the Submittal Process ............................................................................................ 15
2.9.3 Roles and Responsibilities .......................................................................................................... 16
2.10 ................................................................................................................................................ D
ocumentation Requirements ............................................................................................................ 16
2.10.1 .......................................................................................................................................... C
ontractor Daily Quality Control Report ...................................................................................... 16
2.10.2 .......................................................................................................................................... C
ontractor Daily Quality Control Report Supporting Documentation ......................................... 16
2.10.3 .......................................................................................................................................... C
QC Field Notes............................................................................................................................ 17
2.10.4 .......................................................................................................................................... P
hoto Logs .................................................................................................................................... 17
3.0 APPENDICES .......................................................................................................................................... 18
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Appendix A: CQCC Designation Letter..................................................................................................... 18

Appendix B: Preparatory Phase Meeting Form Template & Checklist .................................................... 19
Appendix C: Initial Phase Meeting Form Template ................................................................................. 22
Appendix D: QC Daily Report Form Template ......................................................................................... 23

CONTRACTOR QUALITY MANAGEMENT PLAN

REVIEW AND APPROVAL
AMANA PIPELINES CONSTRUCTION LLC

Providing an effective quality control system and a quality product is a top priority for Amana Pipelines
Construction LLC. This Contractor Quality Management Plan was prepared to guide work activities and
quality management implementation for the Adam Airbase Contract. It will be followed by all
employees of APC and Subcontractors.

By my signature below, I approve the content of this plan for use on the:
Adam Airbase Contract

Plan Preparer:

George Morris, Quality Control Engineer

Date

Plan Review:

Mark Burridge, Project General Manager

Date

Plan Concurrence:

Lorena Villarreal, Asst.Project Manager/Alternate QC

Date

1.1 GENERAL REQUIREMENTS

1.1 Introduction
This Contractor Quality Control Management Plan is written to conform with specific industry
standards and guidelines for Quality Control on each project. This CQMP is written to address project
quality execution and implementation throughout the duration of the project.
The Goal of CCE is to provide a quality project that conforms to contract requirements.
In support of our goal this CQMP outlines the project approach to quality control by addressing the
following key aspects of project quality:

Organization

Staff Responsibility and Authority

Personnel Qualifications

Design Quality Control

Definable Features of Work

3Phase Inspection Activities

Testing and Observations

Submittal Management

Documentation and Reporting Requirement

This CQMP shall be used by Centennial Contractors Enterprises, Inc. (CCE), applicable subcontractors,
and material vendors to ensure compliance with contract requirements found in the project
specifications and reference codes.

1.2 Organization
The organization of the Contractor Quality staff for this project reflects the requirements presented in
the project specifications. The organization of the project staff, including QC/QA staff, is presented in
Figure 1.
Quality Control Manager (QCM) will provide QC oversight and guidance throughout the duration of
the projects. Under the CQM, a dedicated quality control alternate will be assigned. During the course
of the project, additional quality control inspectors may be added as necessary to ensure contract
compliance.
Any additional QC staff shall be designated by the CQM and shall have complete authority to take
reasonable actions necessary to ensure compliance with the contract and design requirements. If
necessary, the CQM or designated individuals are authorized to stop work.

Figure 1 Organization Chart

Corporate Project Support
Project Cost Controls Manager
Accounting/Insurance/ Bond/ IT

Project General Manager

Mark Burridge

QC Manager
Bill Jenkins
QC Admin/ Submittals Clerk
Materials Testing & Inspection
Designer of Record Inspections

Project Manager/Alternate QC Manager

Lorena Villarreal
Project Superintendents
Dan Roelle
Greg Wessels

Owners Representative, City of Mesa JOC Contract Level

John Brobeck P.E. JOC Project
Manager Kurt Krause Civil Engineer

Owners Representative, City of Mesa JOC Project Level

Project Specific Project Manager
Project Specific Engineer Inspector

1.3 Subcontractors
The anticipated trades who will team with CCE in the execution of this contract, are as follows:

Demolition and General Trades

Acoustical Ceilings

Tile, Carpet, Flooring

Painting

Plumbing and HVAC

Electrical

Access and Security

Fire Alarm and Data

Fire Suppression

Cabinets, Countertops, Millwork

1.4 Responsibilities
Project quality staff responsibilities shall be as follows:
CQ Manager:
The CQ Manager maintains a direct reporting relationship to CCES Operations Executive on matters of
overall project quality control implementation. The CQM and CCE Field Superintendents shall maintain
overall responsibility to ensure that the quality of field work performed by construction crews is in
compliance with contract and approved work plan requirements. In addition, the CQM and Field
Superintendents are responsible for coordinating data collection, management, and implementation of
all applicable QC documentation. The identified alternate CQM shall hold the same duties and
responsibilities of the CQM in the event of loss or absence.
The CQM shall be responsible for the following:

Overall implementation of this CQMP and the three phase QC process.

Review and approval of daily reports.

Ensure proper scheduling of preparatory and initial phase inspections.

Attending preparatory and initial phase inspections.

Prevent, stop, or correct QC deficiencies, defective work, or noncompliance.

Exercise stop work authority when required to prevent performance inconsistent with contract
documents.

Investigate research, define, and isolate quality problems and participate in their resolution.

Initiate and maintain QC records, review procedures, and monitor documentation for
completeness, accuracy, and compliance with contract requirements.

Monitor and update the submittal register and review submittals.

Ensure that asbuilt drawings (redlines) are being accurately maintained.

Staffing, approval, and assignment of additional discipline specific inspectors as needed to ensure
effective implementation of this CQMP.

Field Superintendent:
The Field Superintendents shall be on site daily and be responsible for the following:

Daily inspection and implementation of this CQMP and the three phase QC process.

Perform or monitor tests, evaluations, or other measurements needed to meet quality

requirements.

Preparation of daily reports.

Holding preparatory and initial phase inspections.

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Prevent, stop, or correct QC deficiencies, defective work, or noncompliance through daily

inspection.

Exercise stop work authority when required to prevent performance inconsistent with contract
documents.

Prepare QC records and QC documentation.

Perform first line submittal review and coordination.

Ensure that asbuilt drawings (redlines) are being accurately maintained on a daily basis.

Keep a daily logbook to record all significant project site events.

Additional Discipline QC Inspectors:

Discipline QC inspectors, when utilized, shall report to the CQM in all matters of quality control for
their covered project activities. QC inspectors shall ensure through the three phase inspection process
that the quality of field work performed by the construction crews are in compliance with contract
and approved design requirements. Discipline inspectors will generate report forms and provide them
to the CQM. Discipline inspectors shall be utilized as necessary by the CQM to augment the three
phase quality control process and/or address specific deficiency areas as required. Discipline inspectors
will be subject to the approval of the CQM and shall be under the direction of the CQM for all
inspection and support tasks.

1.4.1 Authority
CCEs Operations Executive delegates the responsibility and authority to the CQM to adequately
perform the functions of the position, including the authority to stop work that is not in compliance
with the contract and project plans.
An appointment letter is issued by the CCE Operations Executive, describing the CQM
responsibilities, and authority. A copy of this letter is included in Appendix A for the CQM as well as
the alternate CQM.

1.4.2 Coordination
The CQM must effectively communicate the content and purpose of the contract documents and
this CQMP to members of the field team to ensure consistency of implementation. In addition, the
CQM must monitor data collection and ensure that proper project documentation occurs.

1.4.3 Personnel Qualifications

QC personnel shall meet the following minimum qualifications:
CQM:
The CQM is assigned responsibility for ensuring all aspects of the contract drawings and
specifications are properly implemented and monitored. The individual in this role must possess
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sufficient practical, technical, and managerial experience to successfully implement the overall QC
program. In addition, the minimum qualifications of the CQM shall include:

The CQM shall have a minimum of 10 years combined experience as a superintendent,

inspector, QC Manager, project manager, or construction manager on similar size and type
construction contracts which included the major trades that are part of this contract.

The CQM shall have attended the ACOE course entitled Construction Quality Management for
Contractors.

Additional QC Staff:
Other QC personnel (QC Inspectors) shall be utilized on an asneeded basis shall be field engineers
and/or technicians who possess adequate formal training and sufficient practical, technical, and
administrative experience in executing and recording inspection activities. Inspection personnel
shall demonstrate construction and disciplinespecific knowledge (as appropriate to their job
duties), know the appropriate codes and regulations, understand observation and testing
procedures, have knowledge of equipment and general site safety, and receive training in pertinent
project documents relating to the work. Additional QC personnel are subject to the approval of the
CQM. The CQM shall generate formal assignment letters for all additional QC staff members.

2.0 FIELD QUALITY CONTROL EXECUTION

The CQC program shall be implemented through three phases of control for all definable features of
work (DFWs) to meet the following purpose:
ENSURE THAT CONSTRUCTION IS PERFORMED ACCORDING TO PLANS AND SPECIFICATIONS, WITH
PROPER DOCUMENTATION, ON TIME, AND WITHIN A DEFINED BUDGET.
The following sections outline the use of operational procedures to ensure QC from the preparatory
stages of inspections to delivery of a final product.

2.1 Definable Feature of Work

Control of quality shall be accomplished using the threephase control process for all DFWs. The
project DFWs are identified as follows. Reference specification will be added to this table as design
elements are completed.

Table 2.1 DFWs & Associated Specifications

Section Title Pages:
Division 01 General Requirements
Division 02 Existing Conditions
Division 03 Concrete
Division 05 Metals
Division 06 Wood Plastics and Composites
Division 07 Thermal and Moisture Control
Division 08 Openings
Division 09 Finishes
Division 10 Specialties
Division 12 Furnishings
Division 21 Fire Suppression
Division 22 Plumbing
Division 23 Heating, Ventilating, Air Conditioning
Division 26 Electrical
Division 27 Communications

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2.2 Inspection and Surveillance

The Field Superintendents have overall responsible for executing a QC inspection, testing, monitoring,
observation, and surveillance system through implementation of the threephase control process. All
subcontractor reports, testing records, and inspection reports will be reviewed for accuracy and
consistency by the CQM for review and acceptance.
The Field Superintendents shall keep a daily logbook and other records to document inspections,
testing, observations on construction techniques, and to report the status of ongoing testing and
other data relevant to the QC effort. The CQM and any subordinate inspectors shall report the testing
results, provide timely authorization to proceed with the work, or initiate nonconformance actions.

2.3 Permits
The permits required for a particular phase of work shall be obtained prior to the preparatory phase
meeting for the respective DFW and shall be presented and discussed at the preparatory phase
meeting. Any permit required for a DFW shall be documented in the preparatory phase checklist and
recorded as part of the QC daily report.

2.4 Certifications and Licenses

Certifications and licenses for personnel, equipment, materials, plans, and specifications shall be
identified in the preparatory phase checklist for the respective DFW. Each certificate and license shall
be presented and discussed at the preparatory phase meeting and recorded as part of the daily
report.

2.5 Control Phases

Project quality control shall be accomplished using the threephase control process (preparatory,
initial, and followup phases) for each DFW, where the definable feature is a task that is separate and
distinct from the other tasks and has a specific set of control requirements. Each control phase
represents an opportunity to prevent deficiencies that would otherwise result in nonconformance.
The following text outlines the execution and specific requirements of the three phases within
construction quality management. Additionally, a section on project close out requirements is
included to outline the QC role in project completion.

2.5.1 Preparatory Phase

Notification RequirementsThe designated Owners Representative shall be notified at least 24
hours in advance of beginning a preparatory phase inspection for a DFW.
ExecutionA preparatory phase meeting shall be performed prior to beginning work on each
definable feature of work (DFW). The meeting is conducted by the CQM or Field Superintendents,
and shall be attended by the Site Superintendent(s), any associated discipline inspector(s), and
specified subcontractor foremen responsible for completing work on the DFW.
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Included as Appendix B are the Preparatory Phase Meeting Form template and a preliminary
checklist for each project DFW. These preparatory check lists are provided in this report to assist the
CQM in running the preparatory phase meeting prior to implementing work on a DFW. This
documentation shall guide the preparatory phase meeting with minutes and notes being recorded. As
a note, Preparatory Phase Checklists presented in this CQMP will require modifications to address
current site conditions and methodology.
The preparatory phase meeting shall include:
1) A review of applicable plans and specifications to include reference codes and standards.
2) A check to ensure that all materials and/or equipment have been tested, submitted, and
reviewed. Preliminary work supporting the DFW is complete and acceptable.
3) Examination of the work area to ensure that all required preliminary work has been
completed and is in compliance with contract requirements.
4) A physical examination of required materials, equipment, and sample work to ensure that
they are on hand, conform to submitted shop drawings or submitted data, and are properly
stored.
5) A review of the applicable job hazard analysis.
6) Discussion of procedures for performing the work including construction tolerances and
workmanship standards.
7) A check to ensure that the portion of the design for the work to be performed has been
accepted by applicable review authorities.
8) A review of specific inspection and testing points.
Preparatory Phase Documentation RequirementsA preparatory phase meeting is documented
and retained in the project files. Original documentation from the preparatory phase shall be
recorded in QC daily report and shall include:

Meeting notes and minutes prepared by the CQM or designated Field Superintendents.

The complete and signed Preparatory Phase Checklist.

Applicable distributed meeting material.

2.5.2 Initial Phase

NotificationThe designated government representative shall be notified at least 24 hours in
advance of beginning the initial phase.
ExecutionThe initial phase shall be accomplished at the beginning of a DFW. A field meeting
format shall be used to address quality, safety, or coordination issues before they occur. While the
preparatory phase occurs at a supervisory level, the initial phase shall be carried out at the worker
level to insure compliance with applicable quality requirements. The initial phase should be
11

repeated for each new crew to work onsite, or any time acceptable or specified quality standards
are not being met.
A template Initial Phase Meeting Form can be found in Appendix C and is to be modified for use with
each project DFW. The Preparatory Phase Checklist and the Initial Phase Meeting Form shall guide
the Initial phase meeting with minutes and notes being recorded. The following shall be
accomplished in the initial phase:
1) A check of preliminary/initial representative work to ensure that it is in compliance with
applicable requirements.
2) Review of preparatory meeting minutes.
3) Verification of required controls, inspection, and testing.
4) Establish level of workmanship and verify that it meets minimum acceptable standards.
5) Resolution of coordination issues and differences.
6) Check safety to include compliance with an updating of the Activity Hazard Analysis (AHA) as
necessary. Review AHA with workers.
7) The initial phase shall be repeated for each new crew to work onsite, or any time acceptable
specified quality standards are not being met.
Initial Phase Documentation RequirementsAn initial phase meeting is documented and retained
in the project files. Original documentation from the initial phase shall be shall be recorded in the
daily QC report shall include:

Initial phase minutes prepared by the CQM/Superintendent and approved by the CQM.

The complete and signed Initial Phase Meeting Form.

2.5.3 Follow Up Phase

NotificationThere are no notification requirements associated with the followup phase.
ExecutionThe followup phase consists of daily checks performed to assure continuing compliance
with applicable quality standards and contract requirements. Towards the end of a DFW, final
followup checks shall be conducted and all deficiencies corrected prior to the start of additional
DFWs which may be affected by the deficient work.
Followup Phase Documentation RequirementDaily checks shall be recorded as in the text of the
daily QC report.

2.5.4 Project Completion

NotificationThe designated Owners Representative shall be notified by the CQM of the status of
the contractor punch list as well as the correction of all deficiencies. The prefinal and final
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inspections should be properly scheduled with involved personnel (and the customer in the case of
the final inspection.)
ExecutionThe following sequence of QC inspections and closure activities should occur at the
completion of project work:
1) Throughout the execution of the work the CQM and subordinate inspectors shall conduct
inspections of the work and develop a deficiency log for work inspected that is not in
conformance with contract plans and specifications. The CQM shall review all deficiency logs
generated and compile into a project deficiency log. The punch list generated by the CQM with
input from the designated owners representative shall be posted in the field office. This list
shall be maintained and kept current and reported in the generated daily quality control report
and shall include the estimated date by which each deficiency will be corrected. The designated
owners representative shall notify the CQM of their finding of any additional deficiencies. The
CQM shall add these deficiencies to the maintained punchlist. The CQM and subordinate
inspectors shall repeat inspection(s) as necessary to ascertain that all deficiencies have been
corrected. These additional inspection(s) as well as a statement that all punch list deficiencies
have been corrected shall be recorded in the QC daily report.
2) Following Contractor punchout, the designated owners representative, CQM and any discipline
inspectors shall conduct the prefinal inspection. The CQM will assure that all deficiencies noted
during the prefinal inspection are corrected and shall report the status of the inspection and
status of corrective actions in the daily quality control report. Upon correction of all
nonconforming work the CQM shall certify in writing to the Owners Representative that all work
completed to date is in accordance with the plans and specifications.
3) The final inspection occurs in the same manner following the completion of prefinal corrective
actions. As with the prefinal inspection, the CQM shall document the inspection as well as the
correction of all deficiencies in the daily quality control report.
Project Completion Documentation RequirementsAs previously discussed, documentation of all
completion inspections, including contractor punchout, shall be recorded into the daily quality
control report. During construction of the project the CQM shall ensure that updates to the project
red line drawings are kept current. During project completion, the CQM shall ensure the completion
and quality of asbuilt drawings and O&M manuals, where appropriate.

2.6 Taking Action for Deficiencies and NonCompliance

The CQM and subordinate inspectors shall not only identify and track deficiencies, but shall implement
the proper action to resolve/correct deficiencies. A number of tools shall be available to document,
track, and correct deficiencies yet proper judgment on the part of the CQM is also required to best
address deficiencies. Table 2.6 provides a summary of available actions for resolving, tracking, and
documenting deficiencies:

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Table 2.6 Deficiency Action Alternatives

Deficiency Action Alternatives
1) Preventive Action

The main role of the CQM and CQC staff is not just to detect
deficiencies but to prevent deficiencies.
Properly implemented preparatory and initial phase
inspections play a major role in such prevention.
During any phase of work, the CQM or QC inspectors exercising
good judgment can discover potential problem areas and
prevent such problems, thus minimizing deficiencies and
increasing project quality and costeffectiveness.

2) On the spot deficiency

correction

3) Documentation of
Deficiencies

4) Stop Work Authority

This action involves no documentation and involves simple

correction of very minor nonrepetitive deficiencies.
Throughout the execution of the work the CQM and
subordinate inspectors shall conduct inspection of the work
and develop a list of deficiencies for work inspected that is
not in conformance with contract plans and specifications.
A list of deficiencies would be found as part of the QC
Daily Report Form, Appendix D. Contractor Quality Control
Report and the punch list generated by the CQM are the
means of logging and tracking deficiencies.
In some cases, this is a necessary action. Stop work authority
shall be exercised only when other alternatives have failed or are
not appropriate.

2.7 Testing and Observation

A QC Testing List will be generated as part of the preparatory phase meeting when anticipated tests
are required in performance of this contract. This matrix shall be appended to accommodate
additional project designs as they become available. All analysis of tests shall be performed by an
approved laboratory with current validations/certifications.
Before a particular field test is performed, The CQM shall become familiar with the particular testing
method required. The CQM or applicable discipline inspectors shall consult with the person
performing the field test methods and note any variations or substitutions to the prescribed method.
QCM and staff members shall have the authority to stop any testing that does not conform to
specifications. All testing procedures shall be based upon the applicable accepted industry methods.
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Testing may include analytical testing of soils, fluids, or other matrices; American Society for testing
and Materials testing of materials; and any quality control testing work required to verify compliance
with contract specifications. The CQM will perform periodic spot checks of testing activities and
document compliance in the QC Daily Report.
Offsite testing laboratories, if required, shall be appropriately certified. If required and under special
circumstances, offsite testing laboratories may be inspected and audited by the QCM to verify that
the facilities and testing equipment are available and that they comply with testing standards. This
inspection and audit would include review of all laboratory certifications, verification that instruments
have been calibrated against certified standards, and securing of copies of calibration records from the
testing laboratory for the job site files.
Actual locations of each test sample shall be selected to provide adequate representation of the
material.

2.8 Field Submittal Management

2.8.1 Roles and Responsibilities
In the field, the CQM or Field Superintendents shall be responsible for 1) proper execution of
submittal procedures, 2) ensuring that submittals meet specified requirements, 3) transmittal and
submission to Owners Representative, and 4) proper documentation and tracking of submittals. The
CQM shall be responsible for submittal management during project. It is key that submittals are
properly managed prior to field efforts and that a proper transfer of submittal responsibility occurs
between the Owners Representative and the CQM prior to the start of definable features of work.

2.8.2 Overview of the Submittal Process

The following timeline overviews the submittal process:
1) Within 10 days of NTP, CCE provides the draft QCM Plan, draft submittal register, and
preliminary project schedule to the Owners representative for initial concurrence and approval.
2) Final QCM Plan, Submittal register and Project Schedule revised as needed for final approval.
3) Starting with NTP procurement and extending to mobilization, administrative submittals
between CCE and MWR shall be recorded and tracked primarily by the QCM. A Submittal
Transmittal Sheet shall be generated and shall accompany all Submittals. Additionally, the
Submittal Register Form shall be kept current and updated where necessary.
4) During premobilization activities, the CQM shall become familiar with required submittals by
reviewing applicable submittal registers. The CQM shall review the current status of each
submittal register and verify that required submittals have been made. Discrepancies, where
noted, shall be brought to the attention of the Owners Representative and resolved prior to
field mobilization.
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5) The CQM shall be responsible for review of all submittals prior to submission to the Owners
Representative for approval.
6) The CQM ensures the quality and documentation of submittals. As with premobilization
activities, submittals shall be accompanied by a Transmittal Sheet and the Submittal Register
shall be kept current and updated.
7) Issues regarding the quality or timeliness of submittals noted by the CQM shall be considered
deficiencies and managed as such (NOTE: In most cases, failure to meet submittal requirements
has direct contractual implications and contracts representatives need to be made aware of the
issues and associated resolution.)
8) In conjunction with activity closeout or demobilization, the CQM shall ensure that submittal files
are complete, of sufficient quality, and up to date.

2.8.3 Roles and Responsibilities

The main tools of the submittal process are the Transmittal Sheet and the Submittal Register.
Submittal Registers shall be maintained in an electronic format.

2.9 Documentation Requirements

The CQM shall ensure complete and accurate project documentation and data collection. This
documentation forms the basis of record for work activities and will serve to support the project
during follow up reporting and completion. All project records will be retained onsite at the project
office (CCE Site Office, Mesa) until final completion, at which point they will be retained in the CCE
project archive files located at CCEs Office located in Phoenix AZ.

2.9.1 Contractor Daily Quality Control Report

The CQM shall ensure complete and accurate project documentation. This documentation forms the
basis of record for work activities and will serve to support the project during follow up reporting
and completion.
Appendix D contains an CCE standard QC daily report template to be completed by the CQM daily to
record project work and inspections to include supporting documentation and reports from
Subcontractors or field testing laboratories.

2.9.2 Contractor Daily Quality Control Report Supporting Documentation

Supporting Documentation should include only those documents that are fact based, and are not
judgment based. The supporting documentation shall include, but not be limited to:

Field testing results

Completed Tailgate Safety Meeting Forms
Preparatory Inspections and meeting minutes
Initial Inspections and meeting minutes
Written instructions by the owners representative to CCE
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Written instructions by CCE to Subcontractors

Material Specifications

All of these and other pertinent information shall be maintained inside the field files.

2.9.3 CQC Field Notes

The CQM or Field Superintendents daily field notes serve as a tool in recording events throughout
the day for later inclusion into the QC daily report. The QC daily report serves as the projects official
documentation. Pertinent facts recorded in the field notes shall be included in the daily report.

2.9.4 Photo Logs

Photographs provide the most accurate demonstration of the field workers observations. The
project photo log will be maintained and indexed electronically.

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3.1 APPENDICES
Appendix A: CQCC Designation Letter

August 6, 2013
Subject: Assignment of Contractor Quality Control Manager (CQM) City of Mesa JOCG12 Contract
Dear Mr. Jenkins,
By this letter we establish your duties and responsibilities as the Contractor Quality Control
Manager for Project: City of Mesa JOCG12 Contract.
You are responsible for the execution of the Contractor Quality Management Plan as and overall QC
implementation on the project. Your authority includes, but is not limited to: assigning Field
Superintendent as QC staff with full authority to: exercising stop work directives for CCE, its
subcontractors, and its offsite vendors when it is anticipated or know that such work will be or
is a detriment to the project. In addition, you are responsible for:

Overall implementation of the CQMP and the three phase QC process.

Review and approval of daily reports.
Ensure proper scheduling of preparatory and initial phase inspections.
Attending preparatory and initial phase inspections.
Prevent, stop, or correct QC deficiencies, defective work, or noncompliance.
Exercise stop work authority when required to prevent performance inconsistent with contract
documents.
Investigate research, define, and isolate quality problems and participate in their resolution.
Initiate and maintain QC records, review procedures, and monitor documentation for
completeness, accuracy, and compliance with contract requirements.
Monitor and update the submittal register and review submittals.
Ensure that asbuilt drawings (redlines) are being accurately maintained.

You have the authority to stop the work of CCE or any CCE subcontractors where
the work is not in compliance with the contract, design, or safe work practices.
Sincerely,
Tracy Kerns
Centennial Contractors Enterprises Operations Executive

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Appendix B: Preparatory Phase Meeting Form Template & Checklist

CENTENNIAL CONTRACTORS ENTERPRISES, INC.
PROJECT: City of Mesa JOC G-12 Contract
PREPARATORY PHASE MEETING
Definable Feature:
Date/Time:

Project No.

Name:

AGENDA:
1.
Review of contract and specifications
2.
Location of Work Area
3.
Review of Submittals
4.
Review of Materials
5.
Relationship to other DFW
6.
Personnel Responsibilities
7.
Permits/Administrative Requirements

8.
9.
10.
11.
12.
13.
12.

Work Execution
Testing Requirements
Review of AHA
Review of Past Repetitive Deficiencies
Comments
Establish Schedule for Initial Inspection
Other

NAMES OF THOSE PRESENT:

Name

Employer

Position

Safety Features Reviewed By:

REVIEW SIGNATURES:
CQ Manager

Date:

Safety Manager

Date:

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CENTENNIAL CONTRACTORS ENTERPRISES, INC.

City of Mesa JOC G12 Contract

PREPARATORY PHASE CHECKLIST

MINUTES AND NOTES
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CENTENNIAL CONTRACTORS ENTERPRISES, INC.

City of Mesa JOC G12 Contract

PREPARATORY PHASE CHECKLIST AND CONTROL POINTS

Definable Feature:

Date:
INSPECTION CHECKLIST

CONTROL POINTS
Initial Preparation
Worker safety orientations complete
prior to field work
Applicable work areas identified
AHA in place for site activities prior to
field work execution
Required submittals in place and
approved
DFW Task/Activity

APPLICABLE REFERENCE

Project Safety manager

Project Civil Drawings
Activity Hazard Analysis
Project Submittal Register

ACCEPTANCE CRITERIA

Orientations Complete for

all workers
Work to be done at proper
sites
All work is covered by AHA signed
by all workers
Submittals in place and approved
based on final design based
submittal register

APPLICABLE REFERENCE

21

Appendix C: Initial Phase Meeting Form Template

CENTENNIAL CONTRACTORS ENTERPRISES, INC

City of Mesa JOC G-12 Contract

Initial Phase Checklist
Definable Feature:

Owners Rep
Notification
I.

Date:

Date
Time

Comments:

Personnel Present:
Name

Employer

Position

II.

Identify full compliance with procedures identified during preparatory phase. Coordinate plans,
specifications, and submittals, and ensure coordination with other definable features of
work (DFWs).

III.

Preliminary Work. Establish standard of workmanship and ensure preliminary work is

complete and correct. If not, what action is taken?

IV.

Check Safety. Review job conditions using OSHA Safety Standards and job hazard analysis.

CQ Manager

22

Appendix D: QC Daily Report Form Template

DAILY CONTRACT QUALITY CONTROL REPORT
(SEE INSTRUCTIONS)
3. ABBREVIATED CONTRACT NAME

I. CONTRACT NUMBER

4. NAME Of CONTRACTOR (COMPANY NAME)

2. TASK ORDER NUMBER

5. NOTICE TO PROCEED DATE

7. WEATHER AND TEMPERATURE

0800 HOURI

1200 HOURS

IlOO HOURI

6. ACTUAL DATE STARTED

Sa. CONTRACTOR DESCRIBE WORK BEING PERFORMED (INCLUDE LOCATION Of WORK)

8b. NUMBER Of WORKERS ON JOB

8c. NAME Of CONTRACTOR'S REPREIENTATIVE

9. CONTRACTOR RECORD GOVERNMENT REPRESENTATIVE'S INSTRUCTIONS (IF ANY)

I0. CONTRACTOR OEICRIBE DIFFICULTIES ENCOUNTERED (INCLUDE DELAYS, DESCRIBE WORK NOT PERFORMED IN ACCORDANCE WITH THE CONTRACT, CORRECTIVE ACTIONS, ETC.)

1 1. GOVERNMENT REPRESENTATIVE COMMENTS TO ITEHI 8, 9, AND 10; WAS A SITE INSPECTION PERFORMED Of ANY WORK?

12. CONTRACT COMPLETION om

13. PERCENT COMPLETE

YES

LJ DATE Of INSPECTION

14. QUALITY CONTROL SIGNATURE AND DATE

15. QUAL!ll ASSURANCE SIGNATURE ANO DATE

16. PROJECT MANAGER REVIEW (SIGNATURE AND DATE)

17. COR O! CO SIGNATURE AND DATE

18. REPORT 11 FOR DATE(\)

HFL FORM 1235 (15 JUNE 2005)

NO

1 1?. REPORT SERIAL NUMBER

LJ

NA