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    CS P11 Purchasing

    Uploaded by

    Idrus Ismail
    This document outlines the purchasing control procedure for CSL Technologies (M) Sdn Bhd and LRC Tech (M) Sdn Bhd. It details the purchasing process which includes raising a purchase requisition, obtaining quotations, approving or rejecting purchase orders, receiving goods, and evaluating supplier performance on a yearly basis. The procedure also describes how new suppliers are selected, registered, and approved to be added to the company's approved supplier list.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    CS P11 Purchasing

    Uploaded by

    Idrus Ismail
    89 views4 pages
    This document outlines the purchasing control procedure for CSL Technologies (M) Sdn Bhd and LRC Tech (M) Sdn Bhd. It details the purchasing process which includes raising a purchase requisition, obtaining quotations, approving or rejecting purchase orders, receiving goods, and evaluating supplier performance on a yearly basis. The procedure also describes how new suppliers are selected, registered, and approved to be added to the company's approved supplier list.

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    This document outlines the purchasing control procedure for CSL Technologies (M) Sdn Bhd and LRC Tech (M) Sdn Bhd. It details the purchasing process which includes raising a purchase requisition, obtaining quotations, approving or rejecting purchase orders, receiving goods, and evaluating supplier performance on a yearly basis. The procedure also describes how new suppliers are selected, registered, and approved to be added to the company's approved supplier list.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    89 views4 pages

    CS P11 Purchasing

    Uploaded by

    Idrus Ismail
    This document outlines the purchasing control procedure for CSL Technologies (M) Sdn Bhd and LRC Tech (M) Sdn Bhd. It details the purchasing process which includes raising a purchase requisition, obtaining quotations, approving or rejecting purchase orders, receiving goods, and evaluating supplier performance on a yearly basis. The procedure also describes how new suppliers are selected, registered, and approved to be added to the company's approved supplier list.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 4
    At a glance
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    The key takeaways are that this document outlines a purchasing control procedure that defines methods to ensure effective management and control of supplier selection, purchasing processes, and evaluation to ensure purchased materials meet quality requirements.

    The purpose of this procedure is to define the methods to ensure control and effective management of supplier selection, evaluation and re-evaluation, and purchasing processes so that purchased material satisfy the company’s needs and requirements, as well as customer’s needs.

    The purchasing process involves raising a purchase requisition, obtaining quotations, approving the purchase requisition, generating a purchase order, verifying the purchase order, checking order confirmations, and receiving goods from suppliers.

    CSL TECHNOLOGIES (M) SDN BHD

    LRC TECH (M) SDN BHD


    PURCHASING CONTROL PROCEDURE

    Ref. No.
    Revision No.
    Effective Date
    Page

    CS-P11

    00
    01/11/2010
    1 of 4

    REVISION HISTORY
    Rev
    No.
    00

    Effective Date
    01/11/2010

    Affected
    Page
    All

    Change Descriptions

    Reviewed
    By

    Approved
    By

    New Issue

    Document Distribution Acknowledgement:


    Dept. /
    Position

    Business
    Development
    Director

    Admin

    Sales &
    Marketing

    Design

    Production

    R&D

    Acknowledge
    ment
    Date

    Note: The details and the reason of change are documented in the Revision History state above and file at DCC.
    This procedure is a controlled document and authorized for use. When printed from this share drive, this
    document is uncontrolled. Before using a printed copy of this document, ensure that it is the same as the latest
    version on share drive.

    CSL TECHNOLOGIES (M) SDN BHD


    LRC TECH (M) SDN BHD
    PURCHASING CONTROL PROCEDURE

    1.0

    Ref. No.
    Revision No.
    Effective Date
    Page

    CS-P11

    00
    01/11/2010
    2 of 4

    PURPOSE
    The purpose of this procedure is to define the methods to ensure control and effective
    management of supplier selection, evaluation and re-evaluation, purchasing processes so that
    purchased material satisfy the companys needs and requirements, as well as customers needs.

    2.0

    SCOPE
    This procedure applies to all purchasing activities and it shall cover all purchased products
    that have direct impact to the quality of products supplied by the company, including raw
    materials and parts, and trading items.

    3.0

    DEFINITION
    HOD = Head of Department
    PR = Purchase Requisition
    PO = Purchase Order
    ASL = Approved Supplier List
    MR = Material Requisition

    THIS IS AN UNCONTROLLED COPY OF A CONTROLLED DOCUMENT PRINTED

    CSL TECHNOLOGIES (M) SDN BHD


    LRC TECH (M) SDN BHD
    PURCHASING CONTROL PROCEDURE
    4.0

    4.1

    Ref. No.
    Revision No.
    Effective Date
    Page

    CS-P11

    00
    01/11/2010
    3 of 4

    PROCEDURE DETAILS
    PURCHASING PROCESS

    Process Flow

    Description

    Raise Purchase
    Requisition (PR)

    Obtain Quotation from


    suppliers

    Approve?
    YES

    Issue
    Purchase Order

    Personnel

    - Requestor to raise Purchase


    Requisition.

    - Purchase
    Requisition
    (CS-F27)

    - Requestor

    - Obtain quotation from supplier.

    - Quotation

    - Purchasing
    personnel

    - PR

    - HOD /
    Director

    - Purchasing will generate PO once the


    PO is approved by Director.

    - Purchase
    Order (CS-F24)

    - Purchasing
    - Director

    - Review PO and verify.


    - Arrange for transmit PO to supplier.

    - PO

    - Account

    - Check & verify the order confirmation


    from supplier against PO (if any).

    - PO

    - Account

    - Received goods from supplier, refer to


    Production & Delivery Control process
    for details.

    - Refer to
    Production &
    Delivery Control
    Process

    - Obtain approval based on amount


    limit:
    NO

    Documents
    / Ref.

    Purchasing Dept approving


    limit is RM5,000

    End

    Any amount above the limit


    shall require approval from
    Director.
    - Abandon PR if not approved.

    Review PO and
    verify. Fax/Email

    Check & verify order


    confirmation/ delivery
    date

    Received Goods

    THIS IS AN UNCONTROLLED COPY OF A CONTROLLED DOCUMENT PRINTED

    CSL TECHNOLOGIES (M) SDN BHD


    LRC TECH (M) SDN BHD
    PURCHASING CONTROL PROCEDURE

    4.2

    Ref. No.
    Revision No.
    Effective Date
    Page

    CS-P11

    00
    01/11/2010
    4 of 4

    Supplier Selection & Evaluation

    Process Flow

    Description
    - Gather new supplier information such
    as: Company profile
    Business track records
    Quotation
    A copy of the relevant license
    /certification

    Select Supplier
    a) Credit Terms
    b) Price
    c) Past Performance
    d) Customers
    recommendation
    e) Approved Body

    NO

    Approve?

    YES

    Register Supplier

    Monitor performance
    & Yearly Evaluation

    - Evaluate the new supplier capability in


    meeting the companys requirements.
    - The supplier qualification criteria
    include but not limited to the following Reliability
    Price
    Credit Term
    Technical Support
    Recommended by Customer
    Sample Evaluation
    - Record the evaluation results in the
    Supplier Registration Form & obtain
    Director approval.

    Management Review

    Personnel
    - Purchasing

    - New Supplier
    Registration
    Selection &
    Evaluation
    (CS-F25)

    - Purchasing

    - Register the approved supplier in ASL


    once the new supplier has been
    approved.

    - ASL (CS-F38) - Purchasing

    - Monitor the performance of existing


    supplier at once a year.

    - Supplier
    Performance
    Assessment
    (CS-F26)

    - Purchasing
    / Director /
    HOD

    - Supplier who meets the requirement


    will be remained in Approved Supplier
    List, otherwise disqualified.

    - Supplier
    Performance
    Assessment
    (CS-F26)

    - Purchasing

    Approve?

    Update Approved
    Supplier List

    Documents
    / Ref.

    - The outcomes from the evaluation will


    be analyzed and reviewed during
    Management Review.

    THIS IS AN UNCONTROLLED COPY OF A CONTROLLED DOCUMENT PRINTED

    - MR

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