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    ASSAI Booklet Ver2

    Uploaded by

    mohammadazrai
    This document provides instructions for using the ASSAI Web application for reviewing and approving documents. It outlines the review cycle which begins with an email notification from the Project Document Control Center. It describes two options for commenting - directly in ASSAI Web or by adding comments to the PDF file using Livelink Explorer. Steps are provided for downloading the file, adding comments, uploading the updated file and assigning a return code in ASSAI Web. Contact information is given for the Project DCC and Livelink Assist teams.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    ASSAI Booklet Ver2

    Uploaded by

    mohammadazrai
    233 views2 pages
    This document provides instructions for using the ASSAI Web application for reviewing and approving documents. It outlines the review cycle which begins with an email notification from the Project Document Control Center. It describes two options for commenting - directly in ASSAI Web or by adding comments to the PDF file using Livelink Explorer. Steps are provided for downloading the file, adding comments, uploading the updated file and assigning a return code in ASSAI Web. Contact information is given for the Project DCC and Livelink Assist teams.

    Original Description:

    Assai Booklet ver 2

    Copyright

    © © All Rights Reserved

    Available Formats

    PDF, TXT or read online from Scribd

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    This document provides instructions for using the ASSAI Web application for reviewing and approving documents. It outlines the review cycle which begins with an email notification from the Project Document Control Center. It describes two options for commenting - directly in ASSAI Web or by adding comments to the PDF file using Livelink Explorer. Steps are provided for downloading the file, adding comments, uploading the updated file and assigning a return code in ASSAI Web. Contact information is given for the Project DCC and Livelink Assist teams.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    233 views2 pages

    ASSAI Booklet Ver2

    Uploaded by

    mohammadazrai
    This document provides instructions for using the ASSAI Web application for reviewing and approving documents. It outlines the review cycle which begins with an email notification from the Project Document Control Center. It describes two options for commenting - directly in ASSAI Web or by adding comments to the PDF file using Livelink Explorer. Steps are provided for downloading the file, adding comments, uploading the updated file and assigning a return code in ASSAI Web. Contact information is given for the Project DCC and Livelink Assist teams.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 2

    1.

    Documents Option

    2. Projects Option


    5. Search Documents
    Display all deliverables



    Status: Document Status Code
    Approval: Responsible Engineer Return Code


    8. Documents Tree/Discipline Tree/Package Tree

    3. Home

    4. Inbox
    Only display assigned deliverables to User



    Issue Code: Transmittal Status Code
    Return Code: User Return Code
    Status: Document Status Code
    Approval Code: Responsible Engineer Return Code


    ASSAI Web Features
    6. Inbox Comment Icon


    The user logged on is a Reviewer for the document and none of the Reviewers
    have entered comments or return codes

    The user logged on is a Reviewer for the document and dome or all of the
    Reviewers have entered comments or return codes

    The user logged on is a Reviewer for the document and has entered a return
    code. No action is required anymore. This icon will only be shown when also
    not-outstanding documents are be displayed, based on the settings in the
    Inbox Search screen

    The user logged on is a Responsible Engineer for the Document and none of
    the Reviewers have entered comments or return codes

    The user logged on is a Responsible Engineer for the document and some of
    the reviewers have entered comments or return codes

    The user logged on is a Responsible Engineer for the document and all
    reviewers have entered or return codes. The responsible Engineer now can
    review the comments and close out the review cycle

    The use logged on is a Responsible Engineer for the document and the
    comment cycle has been closed

    The user logged on has received the document for information only and has
    not acknowledged it

    The user logged on has received the document for information only and has
    acknowledged it



    9. Inbox & Search Document Tips

    Use wildcard (%) to maximize search.
    e.g.:
    P&ID -> P%I%D
    Electrical doc for Floater -> FL1%AE%
    Electrical dwg for Floater -> 0-FL1-E%
    Electrical doc for Brownfield -> SJJTB%AE%
    Electrical dwg for Brownfield -> 9-SJJT-B-E%
    Internal doc -> SJ-%

    10. Document Sorting by Project Phase

    Column Header
    7. Inbox Icon
    Internet Icon takes you to the Compound
    folder for the document in Livelink
    Info Icon will open a new window showing
    document details such as revisions, distribution
    history, planning etc.
    Comment Icon shows a red tick when
    comments are made or green tick id no comment
    were made
    By: Sherizan Sapawi






    Email Guide
    To: IFR/IFA [Responsible Engineer (First name) & Reviewing Engineer]
    CC: IFI [Reviewing Engineer]





    1) Return Code
    Responsible Engineer: APP/REJ/COM/INF
    Reviewing Engineer: COM/NC
    2) Save
    3) Close



    1) Download file to desktop/Local Disk for offline comment

    2) From pdf file, tick the desired comment to be incorporated

    3) Save comment as data file by selecting Export Data File

    4) To incorporate the comment file, reserved the document
    from Livelink

    5) Download the latest file from Livelink & Submit

    6) Incorporate the comment in the latest file by Import Data
    File saved in step (3)

    7) Unreserved the latest file

    8) Upload the latest file with incorporated comment to
    Livelink, submit & assign return code in ASSAI Web








    ASSAI Web Engineer
    User Guide























    Introduction
    Purpose of this booklet is to provide simple step-by-step
    instructions using ASSAI Web as review and approval medium

    The review cycle
    1. Initiate by email notification from Project DCC to
    inform reviewers there are document/s requiring their
    action.
    2. Commenting Options
    a. ASSAI Web commenting
    b. PDF commenting (for non-pdf, directly edit
    from Livelink Web)

    ASSAI Web Url
    http://cbj-s-8147.asia-pac.shell.com:8080/assaiweb_v7p3/

    Project DCC
    [email protected]
    1) ASSAI Web Account request & ASSAI related request
    2) Deliverables register
    3) Document number request

    IM Template
    http://sww-knowledge-
    epa.shell.com/glasepa1/livelink.exe/open/49347957


    Livelink Assist
    [email protected]



    Document for
    Review/Approval
    Livelink Dos & Donts
    - Dont ADD VERSION for all documents in Livelink Controlled Area
    - Do add Comments only for PDF file
    - Do Import Comments only
    - Do install Livelink Explorer to enable PDF commenting
    - Do UNRESERVEDdocument after use


    To Livelink Web
    Transmittal Sheet
    1. DCC Email Notification

    1) From Livelink Web, click on Function button and choose
    Explore from Here to direct users to Livelink Explorer


    2) Right Click and choose Edit to add comments to pdf file


    3) Add comments to pdf (direct comment @ import data file)
    4) Save
    5) Close

    6) Go back to the same Livelink Explorer file, right click and
    choose Finish Edit and assign return code in ASSAI Web





    2 (b) Livelink Explorer 2 (a) Livelink Web
    3) ASSAI Web Return Code

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