Export procedures:-

Step:-1:- Preliminaries:-

(A) :- I.E.C number :- {I.E.C.=import export code no}
- Import export code no.
- Allotted by the regional licensing authority
- Required to be incorporated in various export
documentation.

(B) :- membership can registration:-
- Membership of certain body-EPC[export
promotion council]
Commodity.
- E.P.C
Export development authority.
- Other local chambers of commerce
productivity council.
- I.T.P.O {India trade promotion organization
- Registration with sales tax authorities.



Step: - 2:- Inquiry &offer:-
- If new exporters some investigation into the
financial position of client.


Bankers trade
Reference reference
- Should bearinmind competitive situations
- Establish effective communication to overseas
buyers.
- Send sample & make an offer with overseas
Bayer.
- Exporter submit quotation.
Other relevant information.
- The offer is accepted it become an order.
- Preforma invoices includes:-
- details of products.
- Quality.
- Quantity value.
- Insurance & other changes.
- Method of payment.
- Other condition of sale.
Step:-3:- confirmation of order:-

- After completed the negotiation exporter
should send acceptance letter to the Bayer.
- Performa of invoice 3copies send to Bayer
- Two copies are resend with signature & stamp
from buyers to exporter.
- Out of two-one copy with exporters signatures
& stamp send to Bayer.

Step: - 4:- export license:-

- Some items are banned! Controlled by means of
license.
- Exporter should make sure to item which note
be from boned.

Step: - 5:- finance:-

- It exporter require pre-shipment payment
should take necessary steps.


Step: - 6:- production! Procurement of goods:-

- If exporter is manufacture-production schedule
should adjust as per export order.
- If exporter is not manufacture he should
contract with soldier! Ensure time availability.

Step: - 7:- shipping space:-
- Contract with shipping company.
- Exporter may get necessary information from
daily shipping intelligence.
- Shipping have usually their agents, to asset the
cargo on their behalf.
- Clearing and forwarding agents. To will worth
for the exporter on a certain commission.
- Exporters application or application of the fruit
(broker) on the exporters behalf.
Shipping advice.
- Two kinds of acceptance
Shipping order.
- Shipping advice not bound to accept the
cargo.
- Shipping order bind to accept the cargo.
- Original is given exporter! One copy is sent to
officer of the ship commanding.

Step :- 8 :- packing & marking :-
- If the buyer given instruction-should follow
according.
- If there is not instruction-should follow as per
standard for certain items.
- EX:- British standard pacing coda published by
British STD institute.
- Exporter encyclopedia published in U.S.A.
Shipping marks of
Consigns.
Part of destination
- Marking include measures.
Mesurment the
country
Of origin.
Other matter the
Buyer specified.
Step :- 9 :- quality control & pre-shipment inspection.

- Quality of product affect the image of
individual as well as nation.
- The export (quality control & inspection)
Act .1963 .

Step :- 10 :- excise clearance :-

- Govt granted exice duty exemption for export
products.
- In cues of export under claim for refund.
First duty is paid .
Then claim for refund.
- Controller of exise duty may approve for sum of
excise duty.
Step :- 11 :- customs formalities :-

- Present the documents to custom authority.
(1) Shipping bill
(2) Declaration regarding great
(3) Invoice.
(4) G.R form (genral regulatry).
(5) Export license.
(6) Quality control inspection certificate
(wether requar)
(7) Original contract, were war available or
coraspondas lending to contract.
(8) Contract registration certificate (were war
applicable )
(9) Letter of credit (were war applicable)
(10) Paking list.
(11) A.R. 4 form.
(12) Anay other documents,

Step :- 12 :- exchange control formalities:-

- Export has the obligation to satify the R.B.I that
he received payments from overseas.
- The exchange control regulation requires:-
(1) Make declaration on the prescribed form to
the collectors of custom that foreign
exchange represent the full export value of
the good,has been or will be disposed of in
the menar and within the specified piread
by the R.B.I.
(2) Nagosiat all shipping document incluading
sales on concinment thrue authoraise
dealers.
(3) Recive payment by an apruad method.
(4) Exporter are requard to realize the foreign
exchange process. Of exportes within the
specified period if the exporter as enay
genuan difficulty key must seek the
permission of the R.B.I for the extention of
time limit.
- An exporter require to fill certain specific
forms&submit them to customs authorities.
Step :- 13 :- insurance :-
- The risk of such period covered under marine
insurance.
- Who should bear the cost of insurance.
- Under CIP insurance is the Responsibility of
exporter. CIP(cash insurance & freight).
- Marine insurance in indea is undertaken by :-
(1) General insurance corporation of india
(G.I.C)
(2) National insurance company
(3) The new india assurance company
(4) The oriental fire & general insurance
company
(5) The united india fire & general insurance
company
- E.C.G.C (export credit guarantee corporation )
Covers certain risk which are not coverd in
general insurance.

Step :- 14 :- shipping the goods :-
(1) Shipping by sea :-
- To obtain permission of the port authorities.
- To present cart ticket to the gate inspector /
keeper at part gate.
- Several charge have to part commissioner B4
the good sent.
- Very from part.
Boat charges depend on
Quantity of cargo.
- Have to pay for rate of charges fixed bet
him? Boatman.
- After the cargo is located the master of vessels
isues the meite receipt which contains
information about the name of the vesels. Berth
date of shipment description of packaging marks
and number condition of the cargo at the time
of its recept on board the vessels.
- The exporter shoud prepaid atlist two copy of
the bill of lading and shoud submit dept.
- When shipment is mate thrua incland container
the dport (ICD) the exporter will file shipping bill
at the export section of ICD.

(2) Shipping by air :-
- Such prodiets/commodities perishable
Seasonal
High cost but
Lowing bulk.
- Ensures quicker delivery of goods.
- Less handling of goods risk&dameges.

(3) Shipping by post :-
- Export of goods by parcel post as. Gift
Commercial
Perpose.
- It is regulated in accordance with the provision
of postal notice no:13,deted 3,decembar 1973,
- The postal notice is reproduce in the hand book
of import export procedar which is publish
anualy by the ministry of commerce.
- It is responsibility of the sender (exporter)

(4) Shipping by land :-

- The procedure for the export of exisebal goods
by lend two country like Afghanistan, by and
large similar to the one land doun for export by
sea.
- The A.R form is different for export by lend and
this each to be fiat a long which form number
(A.R.4A)
- The exporter having filled in the necessary
sertificate on the dublicate form submit to his
claims for exise rebat to collector of central
exise.

Step :- 15 :- negosiation of document :-

- Aftar shipping the goods:-
(1) Arreange to obtain payment for exports by
nagociating the relrvant document thru the
bank.
(2) Present the documents to custom
authority.
- Shipping bill
- Declaration regarding great
- Invoice.
- G.R form (genral regulatry).
- Export license.
- Quality control inspection certificate
(wether requar)
- Original contact, were war available or
coraspondas lending to contract.
- Contract registration certificate (were war
applicable )
- Letter of credit (were war applicable)
- Paking list.
- A.R. 4 form.
- Anay other documents,




Step :- 16 :- export insentives :-

- If the export entitled to any export incintives he
shoud take the necessary step to realize it.