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Excel Tutorial

This tutorial provides instructions for basic Excel functions including entering and formatting data, using formulas to calculate values, selecting multiple cells, copying formulas, moving and copying cells, and creating graphs and charts. Key steps include typing data into cells, using the =SUM function to add values across a range, copying formulas by dragging the fill handle, moving or copying groups of cells, and generating a chart through the Chart Wizard.

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Svb Chary
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© © All Rights Reserved
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Download as DOC, PDF, TXT or read online on Scribd
118 views

Excel Tutorial

This tutorial provides instructions for basic Excel functions including entering and formatting data, using formulas to calculate values, selecting multiple cells, copying formulas, moving and copying cells, and creating graphs and charts. Key steps include typing data into cells, using the =SUM function to add values across a range, copying formulas by dragging the fill handle, moving or copying groups of cells, and generating a chart through the Chart Wizard.

Uploaded by

Svb Chary
Copyright
© © All Rights Reserved
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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TUTORIAL FOR MS EXCEL 97

INTRODUCTION
What is Excel?
Excel is basically a glorified calculator. You can do basic calculations in cells. You can
put numbers in cells and refer to them in formulas that you have in other cells. Cells are
referred to by column and row. For instance the very top left hand corner cell is column A row
and would be referred to as A not A.
!f your in Excel this is what you should see. For now the only important thing is the
Function "ar and the Active Cell. #he topics covered in this tutorial are as follows$
Entering %ata
Entering Formulae
&electing 'ultiple cells
Copying Formulae
'oving and Copying Cells
Creating (raphs and Charts

ENTERING DATA
A cell can contain text) numbers) or a formula.
To Enter text and numbers into cells:
When you start the program the cursor is resident in cell A.
#ype in the heading as shown and press the *ey. +,ote how the cells
merge to contain all of the data.-
Enter the rest of the data as shown.
.se the arrow *eys to move from cell to cell. +,ote that if using the arrow *eys it
is unnecessary to press Enter after entering information.-
ENTERING FORMULAE
Formula cells create calculations on the contents of other cells +e.g. #otals or Averages-.
All formulae begin with an / sign. #he result of the calculation is seen in the cell. #he formula
can be seen in the Function "ar where it can be altered if needed.
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To enter a formula:
&elect cell A1 2 move to it with the mouse and clic* in the cell.
#ype the word Total: .
'ove to cell "1. Clic* on the cell.
type =SUM(B4:B6) and press . ,ow cell "1 is ta*ing the sum of
cells "3 through "4.
+,ote$ &.'+- is a built in Excel function to see a list of other built in Excel functions select
Fu!t"o# from the I$%&t menu on the menu bar or select the function wi5ard .-
SELECTING MULTI'LE CELLS
To highlight a group of cells:
'ove to any cell.
'ethod $ Clic* and hold down the left button of the mouse and drag to another
part of the sheet. #he area should be highlighted.
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'ethod 0$ 7old down the shift *ey and move to the opposite corner using the
*eys. +,ote$ typing the *ey and then typing an arrow *ey
will automatically move the cursor to the end of a column or row of data.-
To highlight Rows and Columns:
'ove to the 8ow margin.
Clic* on a number. #he row should highlight.

Clic* on a column heading to highlight a column.
%ragging across several row numbers or several column headings will highlight
groups of rows or columns
To highlight separate areas on a sheet:
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7ighlight the first area as indicated in the previous section.
7old down the *ey and highlight the second area.
CO'(ING FORMULAE
#he e9uivalent formula for summing column " needs to be replicated in cells C1 to E1. !t is
very common to re9uire repeating formulae in spreadsheets.
To copy formulae:
'ove the cursor to cell "1.
:lace the cross of the pointer on the C;:Y 7A,%<E +small s9uare on the bottom
corner of the cell- #he pointer should change to a small blac* cross.
Clic* and hold down the left button on the mouse.
=eeping the button depressed drag the mouse across row 1 up to and to include
E1.
8elease the button. +Clic* and drag-.
Another way to do this would be to use the copy and paste method described in the
moving and copying cells section.
C1 to E1 should contain the results of the formulae /&.'+C3$C4- to /&.'+E3$E4-. ,otice
how the formula has changed in each column. #o *eep the formula from changing in each
>
column the original formula should be typed /&.'+?"?3$?"?4-. #he ? sign in front of the
column letter @loc*sA the column. #he ? sign in front on the row number @loc*sA the row.
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MO)ING a* CO'(ING CELLS
(roups of cells can be moved or copied to other parts of the spreadsheet or another sheet.
To Move a group of cells to a new location:
7ighlight cell A to cell E1.
'ethod $ 'ove to the pointer to the edge of the group of cells. #he pointer must
appear as . Clic* and drag the group of cells so that the spreadsheet title now
starts in FB.
'ethod 0$ select Cut from the E*"t menu +ctrl C x-. Clic* on cell FB and select
'a$t% from the E*"t menu +ctrl C v-.
To Copy a group of cells to a new location:
'ethod $ 8epeat the above method holding down the *ey as you drag
'ethod 0$ 8epeat the above method 0 selecting Co+, +ctrl C c- rather than Cut
from the E*"t menu.
CREATING GRA'-S a* C-ARTS
To create a graph or a chart:
#he creation of Excel charts is a simple D step process.
&tep $ 7ighlight the data that you want to be graphed. +#he first column is the E
axis and the second column is the Y axis.-
&tep 0$ Clic* the Chart Wi5ard button on the tool bar or clic* on I$%&t and
then C.a&t/// on the menu bar.
D
&tep 6$ ,ext pic* the type of chart that you want to be created and clic* ,ext.
+.sually an EY scatter plot-
&tep 3$ Chec* the sample chart to ma*e sure your axes are correct and clic* ,ext.
!f not you can change what is on the E and Y axis by clic*ing on the &eries tab.
&tep >$ Add a chart title) E axis label) and Y axis label. Clic* on the > tabs at the
top to alter other aspects of the chart.
&tep 4$ Choose if you want the chart to be in your current wor*sheet +with your
data- or as a separate wor*sheet and clic* Finish.
&tep D$ 'a*e any final adFustments. You can double clic* on parts of the chart to
change them +e.g. change the font si5e of your labels-.
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