Vermont

Barn Preservation
Grant Manual
2009
State of Vermont
Agency of Commerce and Community Development
Department of Housing and Community Afairs
Division for Historic Preservation
www.historicvermont.org
802-828-1220
This program receives Federal funds from the National Park ervice. !egulations of the ". . #epartment of the $nterior
strictl% prohi&it unlawful discrimination in the departmental Federall% 'ssisted Programs on the &asis of race( color(
national origin( age or handicap. 'n% person who &elieves he or she has &een discriminated against in an% program(
activit% or facilit% operated &% a recipient of Federal 'ssistance should write to) #irector( *+ual ,pportunit% Program( ".
. #epartment of the $nterior( National Park ervice( P.,. -o. /0120( 1ashington( #2 2001/-0120.
Courtesy of VT Historical Society
TABLE OF CONTENTS
INTO!"CTION########$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$%
POGAM SC&E!"LE AN! INFOMATION$$$$$$$$$$$$$$$$$2
IMPOTANT A!!ITIONAL G"I!ANCE$$$$$$$$$$$$$$$$$$$$$$$$$2
AGIC"LT"AL POPET' T'PES$$$$$$$$$$$$$$$$$$$$$$$$$$$$$(
SELECTION CITEIA $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$(
APPLICATION INST"CTIONS$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$)
GANT A!MINISTATION
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
%0
T&E GANT AGEEMENT
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
%0
POC"EMENT E*"IEMENTS
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
%%
PO+ECT P"BLICIT'
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
%%
GANT PA'MENT
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
%%
APPEN!ICES
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
%(
NATIONAL EGISTE OF &ISTOIC PLACES
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
%(
PESEVATION BIEFS
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
%,
SECETA' OF T&E INTEIO-S STAN!A!S
FO E&ABILITATION OF &ISTOIC B"IL!INGS
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
%.
P&OTO O IMAGE E*"IEMENTS
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
%)
SAMPLE PICT"ES################
%/0%1
The &road purpose of the tate of 3ermont4s grant program for agricultural
&uildings is to preserve these important historic structures &ecause the%
represent 3ermont4s agricultural heritage to current and future generations.
'gricultural &uildings( &oth historic and contemporar%( provide a visual
record of rural life in 3ermont over the past two hundred %ears. The% are
three-dimensional histories of a wide variet% of agricultural practices(
recording changes in technolog% and economic via&ilit%. The% are also
surviving testaments to the cultural lifest%les of earlier generations of
3ermonters. The% have &ecome an integral part of that landscape that we
have come to treasure as 53ermont.6
2hanging agricultural technolog% has made the continued use of man%
historic agricultural &uildings pro&lematic. *conomic realit% has often made
their maintenance di7cult if not impossi&le. The sad result is that we are
losing man% of these elo+uent e.pressions of earlier life and land use at an
alarming rate. ome are &eing dismantled8 others are simpl% falling down.
3ermont9s rural landscape is &eing severel% and permanentl% altered.
Fortunatel%( man% 3ermonters4 recogni:e the importance of historic
agricultural &uildings in the landscape and are working in a variet% of wa%s
to preserve man% of them( some in continued agricultural use( others in new
uses.
The #ivision for ;istoric Preservation( in cooperation with the 3ermont
'dvisor% 2ouncil on ;istoric Preservation( is ver% pleased to &e a&le to
award 2%)03000 in competitive <0=<0 matching grants for u4 to 2%03000
5or re4air o5 6istori7 a8ri7ultural 9uil:in8s. The &uildings must &e
listed on( or &e eligi&le for listing on the National !egister of ;istoric Places.
*ligi&ilit% for listing will &e determined &% the 3ermont 'dvisor% 2ouncil on
;istoric Preservation as part of the application process.
The 3ermont -arn Preservation >rant Program is funded &% the ta.pa%ers of
the tate of 3ermont( at the direction of the >eneral 'ssem&l%( through the
annual 2apital 'ppropriations and tate -onding 'ct. Therefore pro?ects
must provide a &ene@t to the general pu&lic. $n man% cases this simpl%
means keeping an historic &arn the pu&lic can easil% see as part of the
landscape. ,r( in other situations( it ma% mean preserving a &arn that is
particularl% signi@cant &ecause of its construction( histor% or preservation.
The 'dvisor% 2ouncil will select the grant pro?ects( using the *ligi&ilit%
2riteria that are outlined in this manual. Pro?ects are evaluated against each
other. Pro?ects that propose to preserve e.isting historic features or to
restore documented( missing historic features with similar historic materials(
are given much higher priorit% than pro?ects that use non-historic materials.
New additions and utilit% s%stems work are not eligi&le for funding. >rant
pa%ment will &e made on a reim&ursement &asis( after the work is
completed.
1
Intro:u7ti on
Please read the entire manual &efore completing the application. This is a
highl% competitive program with a&out 1/3 of the applications receiving
funding. 'pplications that are complete and carefull% @lled out are more
likel% to &e funded. Please pa% special attention to the section on
photographs. >ood pictures are the &est wa% to promote %our pro?ect. $f %ou
have an% +uestions that are not covered in the >rant Aanual( please call the
#ivision at B802C 828-1220.

'pplications must &e postmarked or delivered to the #ivision o7ce &%
Novem9er (3 2001. The #ivision9s o7ce location is the National Dife
-uilding( North -uilding( 2
nd
Eoor( National Dife #rive( Aontpelier( 3ermont.
The mailing address is) #ivision for ;istoric Preservation( National Dife
-uilding( 2
nd
Floor( Aontpelier( 3ermont 0<F20-0201. 'pplications are
availa&le at the #ivision4s 1e& site www.historicvermont.org or %ou ma%
re+uest a paper cop% from the #ivision via phone or e-mail. Late
a44li7ations ;ill not 9e 7onsi:ere:$
A44li7ants ;6o re7eive a 8rant are ineli8i9le in t6e <ear
imme:iatel< 5ollo;in8 t6e a;ar: o5 t6e 8rant$ I5 <ou re7eive: a
8rant 5or 2001 <ou are not eli8i9le to a44l< 5or a 2009 8rant$ E=7e4t
in ver< unusual 7ir7umstan7es a44li7ants ;ill not 9e eli8i9le 5or a
8rant i5 t6e< 6ave not <et 7om4lete: t6e ;or> on a 4revious 8rant$
The #ivision will notif% towns of receipt of an% grant application for &uildings
within a town9s &oundaries. Towns ma% comment on the application if the%
wish.
$n a preliminar% review round( a committee of #ivision staG will score the
pro?ects( using the scoring criteria listed &elow. The 3ermont 'dvisor%
2ouncil on ;istoric Preservation Ba >overnor -appointed council with
e.pertise in various areas of historic preservationC will make the @nal
selection. The 'dvisor% 2ouncil will review and approve the preliminar%
scoring and will re-evaluate( re-score and select the grant recipients from
among those pro?ects which received the highest scores in the preliminar%
round. >rants will &e awarded &% Fe&ruar% 200H.
'll applicants will receive written noti@cation of the results of the review
process. Noti@cation will go out as soon as the @nal decisions are made.
Telephone in+uiries a&out the status of the selection process are
discouraged.
#ivision staG will discuss the process and the speci@c pro?ect with each
grantee. >rant pa%ment will &e made following the successful completion of
the grant pro?ect. "N!E NO CIC"MSTANCES MA' PO+ECT ?O@
BEGIN BEFOE APPOVAL FOM T&E !IVISION. -efore the pro?ect
2
Pro8ram S76e:ule an:
starts( the #ivision and the applicant must discuss and agree upon the
preservation techni+ues that will &e used on the &uilding.
The appendices at the &ack of this manual have some helpful information
and sample photos.
e4air is 4re5era9le to re4la7ement. $f replacement is re+uired( it is
almost alwa%s &est to use the same t%pe of materials. ,nl% in e.treme cases
will pro?ects that include replacement elements consisting of non06istori7
materials &e considered. u&stitute materials ma% &e considered if the%
are compati&le with the historic materials in appearance and ph%sical
properties( and if the% meet performance e.pectations over a long period of
time.
Tem4orar< re4airs will &e funded onl% under e.traordinar% circumstances.
'pplicants who propose temporar% repairs must include a written outline
which descri&es how and when permanent repairs will &e undertaken( and
how and when funding will &e o&tained.
Ne; 7onstru7tion work( additions( electrical( plum&ing or heating work are
N,T eligi&le.
NEW This Year: The legislation that funded the program this year requires that funds shall not
be granted to proects !hich propose to remo"e historic building features# e"en if they !ere
added after the original construction of the building$%
Plannin8 4roAe7ts are N,T eligi&le. $n cases where a small amount of
pre-planning is necessar% for the success of a pro?ect( planning costs ma% &e
eligi&le for funding( &ut onl% as a part of the entire pro?ect. The owner would
share these costs.
In0to;n 7arria8e 9arns &uilt and=or used as garages are not considered
agricultural &uildings and are N,T eligi&le for this program.
3
Im4ortant A::i ti onal
SAMPLE LIST OF AGIC"LT"AL POPET' T'PES
'pple -arn
'sh ;ouse
-arns
2anning Factor%
2heese Factor%
2orn ;ouse=2ri&
2reamer%
Fairgrounds
Farm >arage
Farm heds
Feed
Aill=*levator
>ranar% >range
$ce ;ouse
Aachiner% hed
Aaple Factor%
Aaple ugar ;ouse
Aillhouse
Ailk Processing
Aink=Fo. hed=
Feed ;ouse
Nurser%=>reenhous
e
Pigger%
Potato 1arehouse
Poultr% ;ouse
Pump=1ell ;ouse
!oot 2ellar
ilo
laughterhouse
mokehouse
pring ;ouse
Tanner%
To&acco -arn
1indmill
1ood hed
1orkshop
2all 828-1220 if %ou have an% +uestions a&out 'gricultural -uildings.
'll applicants must meet 2riterion ,ne through Four. 2riterion Five through
Ten will &e used to rate and rank each pro?ect( using a competitive numerical
scoring s%stem. The 'dvisor% 2ouncil will evaluate each pro?ect &% these
criteria and assign points. The highest scoring pro?ects will receive funding.
The criteria will &e weighted as follows)
2riterion 1- I - not weightedJAll 4roAe7ts must meet
t6ese 7riteria
2riterion < - 10 points possi&le
2riterion F - / points possi&le
2riterion 0 - / points possi&le
2riterion 8 - / points possi&le
2riterion H - 1 point possi&le
2riterion 10 - 1 point possi&le
' &rief e.planation follows for each criterion. *ver% pro?ect must meet the
@rst four criteria.
1. T&E POPET' M"ST BE LISTE! ON O BE ELIGIBLE FO
LISTING ON T&E NATIONAL EGISTE OF &ISTOIC PLACES IN
VEMONT$
&
Barn Preservation Grant
Properties will &e evaluated for National !egister eligi&ilit% &% the
'dvisor% 2ouncil on ;istoric Preservation at the time the grant
applications are reviewed.
2. PO+ECT B"IL!INGS M"ST BE &ISTOIC AGIC"LT"AL
B"IL!INGS$
Please refer to the list of historic agricultural &uildings on Page / of
this manual. ee 2riterion 0 page <.
/. T&E APPLICANT M"ST MATC& T&E GANT ?IT& CAS& ON NO
LESS T&AN A ONE0TO0ONE BASIS$
The applicant can appl% for no more than <0K of the total pro?ect cost.
T6e ma=imum 8rant t6is <ear is 2%03000$ The applicant9s
matching share must &e in cash and must &e in-hand at the time the
application is su&mitted. #onated la&or is not allowa&le as match.
I. T&E PO+ECT M"ST BE ENS"E! OF COMPLETION AN!
S"STAINE! BENEFIT T&O"G& T&E CAPABILITIES OF T&E
O?NE$
The pro?ect must &e well planned and have a responsi&le
administrator. Propert% owners are encouraged to have a well-de@ned
plan for routine maintenance and long-term preservation of the
&uilding and include those plans in the application.
The following criteria are ?EIG&TE!B Lour pro?ect will &e scored on how
well it meets each of the following criteria.
<. PIOIT' ?ILL BE GIVEN TO PO+ECTS T&AT PESEVE
&ISTOIC B"IL!ING FEAT"ES$ C%0 4oints 4ossi9leD
' pro?ect must contri&ute to preserving the features of the &uilding
that make it eligi&le for the National !egister. 'll pro?ect work must
meet 5The ecretar% of the $nterior9s tandards for !eha&ilitation.6 '
list of the tandards appears on page 1< of this manual. Aore
information on the tandards( and Preservation -riefs that give more
detail on how to appl% the tandards are availa&le on the #ivision
we&site) www.historicvermont.org .
Priorit% activities might include( &ut are not limited to emergenc%
sta&ili:ation( foundation repair( sill repair( roof repair( wall repair(
structural frame repair( and sash restoration.
NEW This Year: The legislation that funded the program this year requires that funds
shall not be granted to proects !hich propose to remo"e historic building features# e"en if
they !ere added after the original construction of the building$%
>rant pro?ects that propose to replace missing architectural features
'
must &e supported &% documentation Bphotographs( architectural
drawings( on-site ph%sical evidenceC which proves that the missing
elements did e.ist on the pro?ect &uilding at an earlier time. This
documentation must &e su&mitted as a part of the grant application.
3er% few historic &uildings appear toda% as the% did when the% were
@rst constructed.
!ather( most have &een added to and changed over time. These
changes are a signi@cant part of a &uilding9s histor% and must &e
recogni:ed and respected. Therefore( funds will generall% not &e
granted to pro?ects which propose to remove historic &uilding features(
even if the% were added after the original construction of the &uilding.
'pplicants who want to appl% for a grant to remove historic &uilding
features should discuss their plans with the #ivision &efore su&mitting
an application.
F. PIOIT' ?ILL BE GIVEN TO PO+ECTS T&AT PESEVE
IMPOTANT EEAMPLES OF &ISTOIC AGIC"LT"AL B"IL!ING
T'PES$
C( 4oints 4ossi9leD
Noteworth% e.amples of t%pical kinds of agricultural &uildings(
e.amples of rare t%pes of agricultural &uildings( and rare survivors(
which provide a record of vanished agricultural practices( ma% receive
priorit% for funding. Please refer to page / of this manual for
information on historic agricultural &uilding t%pes.
0. PIOIT' ?ILL BE GIVEN TO PO+ECTS T&AT POMOTE T&E
BEST LONG0TEM "SE OF T&E POPET'$ C( 4oints 4ossi9leD
"ses that have little impact on the historic features are &est. 'n%
changes should &e minimi:ed to accommodate a new use.
8. PIOIT' ?ILL BE GIVEN TO POPETIES T&AT POVI!E T&E
MOST P"BLIC BENEFIT$ C( 4oints 4ossi9leD
,ne of the primar% purposes of this program is to promote 3ermont9s
agricultural heritage to the pu&lic. $t ma% &e important &ecause it is
ver% visi&le to the pu&lic or helps de@ne an agricultural landscape. '
&uilding can &e a local landmark and provide pu&lic &ene@t for man%
reasons - a silo ma% &e used as a common reference in providing
directions( a farmstead ma% &e the home of the original famil% in a
town( or a communit% ma% simpl% feel a strong attachment to the
&uilding. Bee $ntroduction for more informationC
H. PIOIT' ?ILL BE GIVEN TO APPLICANTS ?&O !EMONSTATE
A GEATE FINANCIAL NEE!$ C% 4oint 4ossi9leD
'pplicants who can clearl% show a greater @nancial need will &e
awarded one B1C point in the application process. This 1 point will onl%
(
&e awarded to applicants who make a strong case for @nancial need.
10. GEOGAP&IC !ISTIB"TION MA' BE CONSI!EE! AS A FACTO
IN PO+ECT SELECTION$ C% 4oint 4ossi9leD
$n an attempt to promote 3ermont9s agricultural heritage to as wide an
audience as
possi&le( the geographic distri&ution of applications will &e considered.
>eographic distri&ution will &ecome a selection factor in instances
where applications compete e+uall% in the @rst nine criteria.
$t is important that %ou read the entire manual &efore completing %our
application. The following information is intended to clarif% speci@c sections
in the application form.
' few application re+uirements must &e attended to well in advance of the
application deadline. The things that must &e done in advance of the
deadline are)
re+uired photographs Bsee guide for photographs in
appendicesC
good cost estimates for the &udget
Section 1. APPLICANTB $n some cases the applicant ma% &e diGerent from
the legal owner of a &uilding. Grants are awarded to Applicants. -e sure
to include :ip code and the propert% owner4s name if it is diGerent than the
applicant. The owner or their agent must sign the application.
Section 2. FAM O POPET' NAME AN! LOCATIONB The name and
address of the farm ma% &e diGerent from the applicant. Lou ma% use an
historic name or a current name. -e sure to include the o7cial B*-H11C
num&ered street address of the &uilding or propert%.
Section 3. B"IL!ING AN! POPET' INFOMATIONB This section is a
summar% of &uilding information and the propert%. Aore detailed
information is re+uired in ection <.
Section 4A. B"!GETB $n this section the applicant is asked to list each work
item with its realistic cost estimate( in order of PIOIT'. Please choose
%our priorities carefull% &ased on the need for the work and the potential for
the pro&lem to cause further damage to the &uilding in the future. Dist the
most important work @rst. Aore detailed descriptions should appear in
ection 0.
Section 4B. B"!GETB The re+uested grant cannot e.ceed <0K of the total
)
A44l i 7ati on
pro?ect cost. The maimum grant re!uest is "#$%$$$. No costs incurred
prior to the pro?ect start date are eligi&le for reim&ursement( nor ma% the%
&e used as a match for the grant-assisted work. >rants cannot &e awarded
retroactivel%. Aatch must &e in 2';8 donated la&or is not allowa&le as
match.
Section 4C. B"!GETB >rant pa%ments are made on a reim&ursement &asis(
after the #ivision approves the completed pro?ect work. 'pplicants must not
onl% have their matching share availa&le at the time the application is
su&mitted &ut also must &e prepared to handle cash Eow needs throughout
the course of the pro?ect. $n some instances this ma% re+uire the use of a
short-term &ank loan or other source of mone% with which to pa% a
contractor prior to grant reim&ursement.
Please list each source of the matching share separatel%. For e.ample(
sources ma% &e operating cash or personal savings of the applicant( a
foundation grant Bname of foundationC( a grant or loan of pu&lic funds
Bname of sourceC( or a &ank loan. The dollar amounts must e+ual the
Aatching hare listed in &* a&ove.
Section 4D. B"!GETB $n man% cases the Total Pro?ect 2ost will e.ceed the
sum of the grant re+uest and the matching share. $n this section( please
indicate the source or sources of the additional funds needed to complete
the proposed pro?ect. The information provided here relates to 2riterion I(
page I of this Aanual.
Section 5. !ESCIPTION OF FAM O POPET'B CCriterion 23
Criterion )F( 4oints an: Criterion /000( 4ointsD
3ermont4s historic agricultural &uildings can &e over 200 %ears old or ?ust
over <0 %ears old. *ach generation of &uildings has its special
characteristics. $t ma% &e the si:e of the &arn( it ma% &e the wa% it is
framed or how close it is to &eing original that makes a &arn important.
Aan% &arns reEect the development of agriculture. 2hanges in the wa%
farms operate are often reEected in changes to &uildings. This is an
important part of the &uilding4s histor%. ome &uilding t%pes( such as round
&arns( are rare and important &ecause of this. ome are much more
common and so reEect a general agricultural use. ome are newer( such as
the "nadilla &arns( reEect developing construction technolog%. 'll are
important to the histor% of 3ermont agriculture and can &e an important
e.ample of agricultural &uilding t%pes.
The planned use of a &uilding can &e ver% important to its continued
preservation. ome uses can &e destructive of the historic features of a
&uilding others are not. $n general a &uilding that is &eing put to good use
has a &etter chance of &eing preserved over time.
'. #escri&e the propert% and give a &rief histor% including information on
+
what kind of work has &een done( how long it has &een in the famil%(
how the use has changed. -e sure to include a description of how the
propert% is now &eing used. $s it &eing farmedM
-. Dist the &uildings that are currentl% on the farm( e.g. &arn( heifer
&arn( milkhouse( silo( sheep &arn( etc. 1hat do %ou call itM Bee page
/ for listC $f %ou do not know the e.act date of construction( use the
&est information %ou have. >ive the appro.imate dimensions and a
&rief description of each &uilding including its original and current
use. 1hat is general condition of each &uilding. $ndicate which
&uildings %ou are including in %our &udget. -e sure to include a
sketch map of the farm.
Section 6. P"BLIC BENEFIT CCriterion 1000( 4ointsD
This grant program uses pu&lic funds in partnership with private propert%
owners to help preserve 3ermont4s agricultural heritage for the general
pu&lic to en?o% and appreciate. This en?o%ment and appreciation ma% &e &%
local citi:ens( other 3ermonters or tourists. B$f the &uildings are generall%
open to the pu&lic descri&e how accessi&le the% are for a person in a
wheelchair.C

'. The information that %ou provide here will ena&le the 2ouncil to
evaluate %our application in regard to 2riterion 8( concerning how the
pu&lic can en?o% or learn from %our &uilding or farm as part of
3ermont4s working landscape. ;ow visi&le is the &uilding or farm from
pu&lic roads( places or vistasM $f the &uilding is a local landmark that
is well known in the communit%( descri&e how. $s it used for
directionsM ee 2riterion 8 on page < for further information. Lou
ma% want to ask people in %our town how the% would descri&e %our
&uilding.
-. The current use program( sale of development rights and easements
all help in protecting the rural farming landscape and so protect the
setting of a farm or farm &uildings.
Section 7 . PESEVATION OF IMPOTANT B"IL!ING FEAT"ES
CCriterion .000 %0 4oints 4ossi9le$D This is a&out the work %ou plan to
do on the &uilding or &uildings. The work must meet the ecretar% of
$nterior tandards outlined in the appendices of the manual. ' summar% of
the work and costs should &e in the &udget in ection I'.
This is an historic preservation grant program. Traditional materials should
&e repaired or replaced in kind with materials that match the original and
are ?oined in the same wa%. ,ccasionall% and under special conditions
su&stitute modern materials ma% &e used. The fewer changes from the
original construction the more likel% the pro?ect is to &e funded$
,
NEW This Year: The legislation that funded the program this year requires that funds shall not
be granted to proects !hich propose to remo"e historic building features# e"en if they !ere
added after the original construction of the building$%
1hen planning a preservation pro?ect( it is critical that the proposed work
addresses the cause of the pro&lem( and not simpl% the s%mptoms. '
common mistake is a proposal to repair water damage to a foundation wall
or cellar that does not ade+uatel% address the source of the water.
Farms often have a num&er of agricultural &uildings grouped to form a
comple.8 each &uilding serves a diGerent purpose on the farm. 1ork on
several &uildings in a comple. ma% &e considered. -e clear in %our
application what work is proposed for each &uilding. -e sure to include a
site plan clearl% identif%ing each &uilding.
$t is important that the entire &uilding &e e.amined when planning a
preservation pro?ect. This section calls for an evaluation of ma?or &uilding
components. This need not &e a professional evaluation &ut does need to
show that all components of the &uilding have &een carefull% e.amined as
part of developing the pro?ect. The description of the &uilding4s conditions(
pro&lems and failures( and the speci@c work that is proposed to repair the
pro&lem are ma?or factors in rating %our application.
Condition) #escri&e the condition of each &uilding component. $f
the condition is other than 5*.cellent6 or 5>ood6 descri&e the
pro&lems and the e.tent of damage that has or will occur to the
&uilding if the pro&lem is not corrected. $f the roof leaks sa% so.
For how longM ;ow man% placesM 1h%M $f the frame is rotten or
&roken sa% so. ;ow &adl%M ;ow man% placesM $t is important that
%ou &e as clear and speci@c as possi&le( particularl% for the areas
covered in %our grant re+uest.
Proposed Repairs) #escri&e the methods and materials to &e used in
repairing or restoring the components in need of repair. ;ow are
%ou going to @. the roof( frame or other componentsM 're %ou
going to use the same materials and workmanship that are now in
placeM $f there is a change sa% wh% the use of the same materials
and workmanship is not possi&le. ee The ecretar% of the
$nterior4s tandards for !eha&ilitation in the appendices on page 1<
of the manual.
Cost) #etailed &ids are not recommended for the application &ut
estimates should &e as accurate as possi&le and reEect the kind of
work re+uired for preservation pro?ects. 1ork on historic &uildings
demands great care and attention to the ecretar% of the $nterior4s
tandards for ;istoric Preservation Pro?ects Bsee page 1<C. For
further information on speci@c items look in Preservation -riefs Bsee
page 1IC. For e.ample( in repointing a &rick &uilding( a mason will
&e e.pected to match repair work to the e.isting mortar ?oints in
appearance and strength of mortar. ,n the other hand( the
1-
replacement of a standing-seam metal roof( assuming there is no
damage to the roof structure( ma% &e as straightforward as for new
construction.
$ncluded in the manual appendices is a list of NPreservation -riefsN( which
are technical assistance pamphlets that are availa&le upon re+uest( free of
charge from the #ivision B at www.historicvermont.org or 802-828-/21/C.
'lso availa&le is 5Taking 2are of Lour ,ld -arn) Ten Tips for Preserving and
!eusing 3ermont4s ;istoric 'gricultural -uildings6. The information that %ou
provide here will ena&le the 2ouncil to evaluate %our application in regard to
2riterion <( which addresses preserving historic &uilding features.
Section 8. F"T"E ?O@ The goal of this +uestion is to determine the
amount and kind of future work that is needed or planned for the &uilding
and how this work will &e accomplished under %our organi:ation4s long-
range plans. The 'dvisor% 2ouncil will use this information to evaluate
2riteria I( < and 0.
Section . FINANCIAL NEE! $t is the applicant4s responsi&ilit% to suppl% the
information that &est e.presses the @nancial need for the proposed pro?ect.
Poor information ma% su&stantiall% reduce the chances that points will &e
awarded for @nancial need. The information %ou provide should answer the
&asic +uestion) N1h% do %ou need state funding for this pro?ectMN B1 point
possi&leC
Section 1!. B"IL!ING EVAL"ATIONS ' written evaluation of the condition
of the &uilding and the work recommended to correct an% pro&lems are a
valua&le resource in planning for preservation. 'rchitectural !eports( needs
assessments( historic structures reports and architectural plans and
speci@cations are good sources for this information. The Preservation Trust
of 3ermont has a -arn 'ssessment program8 see their we&site at
www.ptvermont.org or call *ric >il&ertson at 802-202-8<I/.
Section 11. A!!ITIONAL COMMENTS AN! INFOMATION "se this
section to suppl% an% additional comments a&out the &uildings( the farm( or
its histor% that %ou feel are important in evaluating the application.

Section 12. T&E E*"IE! ATTAC&MENTS AE VE' IMPOTANT FO
EVIE? OF 'O" APPLICATION$
$nclude a map that shows the e.act location of the &uilding in the
town. ' site map ma% &e used. Ma4s )Lou ma% use a town map or
a "> topographic map to mark the location of %our &uilding.
Please sketch a &irdse%e view map of the farm la%out. $t should
show roads( rivers( streams( and &uildings( and could also include
stonewalls( hedgerows( orchards( @elds( etc. Da&el items on the
map or provide a ke%.
'rchitectural reports or plans &% professionals can &e ver% useful in
evaluating %our application. $f %ou have such a report please
include it.
11
Photographs are ver% important. ee appendices for guidelines on
taking good pictures of %our &uilding.
Section 13. S"#NAT$%E -e sure to sign the application to certif% that all
information is correct to the &est of %our knowledge. $f the 'pplicant is
diGerent than the ,wner( &oth must sign.

The following information informs the applicant a&out the administration of
the grant and important re+uirements and o&ligations that must &e met in
the process. $t is important that %ou keep in touch with the #ivision as %ou
move through the process of getting the work done.
'fter pro?ects are selected for funding( the #ivision personnel will notif% each
&uilding owner and=or applicant. The applicant will receive a form that the%
must sign and return acknowledging the receipt of the grant. The person
managing the grant should contact the #ivision to discuss the details of the
grant program and to determine what plans and=or speci@cations will &e
necessar% for the pro?ect.
' 5cope of 1ork(6 which will de@ne the work to &e performed and the
methods and materials to &e used( must &e approved &% the #ivision. 'll
pro?ects must meet the Necretar% of the $nterior9s tandardsN Bsee page1<C.
The #ivision will write a speci@c Pro?ect #escription( which will &e included in
the >rant 'greement &etween the grantee and the #ivision. >rantees are
responsi&le for o&taining an% re+uired local or state permits. The pro?ect
description will &e &ased on a 5cope of 1ork6 su&mitted to the #ivision &%
the >rantee.
,nce the #ivision approves the scope and methods of work( a >rant
'greement will &e prepared &% the #ivision to &e signed &% the grantee.
>!'NT** A'L N,T -*>$N P!,O*2T 1,!P "NT$D T;* >!'NT
'>!**A*NT $ *Q*2"T*# ,! #;P 'PP!,3* 2,P* ,F 1,!P 'N#
2,NT!'2T,!. This document is essentiall% a contract for the grantee to
perform the work as approved and to a&ide &% the stated re+uirements of
the grant program. $n return( the #ivision will make a grant pa%ment &%
check when the pro?ect is completed and all re+uirements of the >rant
'greement are met.
12
T6e Grant A8reement
Grant A:mini strati on
T6e a8reement in7lu:esB
1. -asic legal 5&oilerplate6 that allows the state to reim&urse the
applicant when the work is complete.
2. 'greeing that the pro?ect will &e done according to the agreed upon
scope of work and will meet the ecretar% of $nterior4s tandards
for ;istoric Preservation Pro?ects as determined &% the #ivision.
/. 'greeing to consult with the #ivision on all changes to the &arn
other than routine maintenance for < %ears.
I. 'greeing to return the grant on a pro-rated &asis if it is sold within <
%ears of the award.
<. 'greeing to follow certain procurement re+uirements for all goods
and services for the pro?ect.
F. 'greeing that the applicant is responsi&le for maintaining the
propert% for a period of < %ears.
-ecause the funding for the grants is pu&lic mone%( there must &e as open
selection process.
'fter receiving a grant( owners must follow speci@c procurement procedures
in selecting a contractor to do the work. $n order to provide free and open
competition for grant-assisted pro?ects( grantees whose total pro?ect cost
will &e less than R0<(000 must solicit 4ro4osals from at least three +uali@ed
sources. >enerall%( the lowest +uali@ed proposal is accepted. The grantee is
onl% re+uired to solicit proposals from three sources( not to o&tain three
proposals. $f there is no response to a re+uest and the grantee is satis@ed
with the remaining proposal or proposals( it is not necessar% to solicit further
proposals. $n some cases it ma% &e useful to put a short notice in the
newspaper to solicit proposals.
For all pro?ects with a contract price of R0<(000 or more( the work must &e
advertised in the local newspaper and put out to &id. >rantees ma% also
invite proposals or &ids from speci@c contractors. The lowest +uali@ed
proposal=&id will generall% &e accepted. 2osts incurred for pro?ect
advertisements are eligi&le for reim&ursement.
The #ivision will provide grantees with further guidance a&out procurement
on an individual &asis.
'll prospective contractors must understand that the pro?ect must follow the
5ecretar% of the $nterior9s tandards for !eha&ilitation.6 Proposals should
reEect a historic preservation approach to the pro?ect.
The #ivision ma% provide grantees with a simple card&oard sign which must
13
Pro7urement
ProAe7t
&e prominentl% displa%ed on-site throughout the course of the pro?ect. 'n%
newspaper( radio( television( etc.( pu&licit% must credit the #ivision for
;istoric Preservation.
>rantees are also encouraged( &ut not re+uired( to hold an open house so
that interested people might visit the &uilding and see and learn from the
pro?ect work. This is one wa% in which the pu&lic might &ene@t from the
investment of pu&lic grant funds in privatel% owned &uildings.
The grantee will &e sent a reim&ursement check when the pro?ect work is
complete and all the re+uirements of the >rant 'greement are met to the
complete satisfaction of the #ivision. Total grant pa%ment will &e e+ual to
<0K of the total pro?ect cost( or the full amount of the grant award(
whichever is less. >enerall% the check will &e issued appro.imatel% 10-1<
da%s after @nal #ivision approval. The grantee should &e prepared to handle
cash Eow needs throughout the course of the pro?ect. $n some instances this
ma% re+uire the use of a short-term &ank loan or other source of mone% with
which to pa% a contractor prior to grant reim&ursement.
"4on 7om4letion o5 t6e ;or> 46ase o5 t6e 4roAe7t3 an: !ivision
a44roval3 8rantees are reGuire: to su9mit t6e 5ollo;in8 materialsB
1. FINANCIAL !OC"MENTATIONB The grantee must su&mit
documentation on the pro?ect9s total cost( alon8 ;it6 46otos o5 t6e
4roAe7t 9e5ore an: a5ter 7om4letion. 'll costs should &e recorded on the
'ccounting !eport Form( Bto &e provided &% the #ivision to each granteeC. $n
addition( the grantee must provide the #ivision with photocopies of all
supporting invoices and canceled checks.
2. P6otos :o7umentin8 t6e 7om4lete: ;or> must 9e su9mitte:
9e5ore 4a<ment 7an 9e 4ro7esse:$
/. CETIFICATE OF GOO! STAN!INGB Finall%( the grantee must provide
the #ivision with proof of good standing with the 3ermont tate Ta.
#epartment. ' Ncerti@cate of good standingN ma% &e o&tained &% calling
Oudith Dam&ert at the Ta. #epartment( at 828-F80H. $t is tate polic% to
avoid giving grants to propert% owners who owe overdue ta.es to the state.
1&
Grant
T6e !ivision 7annot issue 8rant 76e7>s until t6ese materials are
re7eive:$ In7om4lete :o7umentation ;ill :ela< t6e issuan7e o5 t6e
8rant 76e7>$
1'
NOTE 0 Please remem9er to 5or;ar:
46otos o5 t6e 7om4lete:
4roAe7t to t6e !ivision$
The following material is provided to assist %ou in planning %our pro?ect and
helping %ou @ll out %our application.
The +ualit% of signi@cance in 'merican histor%( architecture( archaeolog%(
engineering and culture is present in districts( sites( &uildings( structures(
and o&?ects that possess integrit% of location( design( setting( materials(
workmanship( feeling and association and)
'. that are associated with events that have made a signi@cant
contri&ution to the &road patterns of our histor%8 or
-. that are associated with the lives of persons signi@cant in our
past8 or
2. that em&od% the distinctive characteristics of a t%pe( period or
method of construction( or that represent the work of a
master( or that possess high artistic values( or that represent a
signi@cant and distinguisha&le entit% whose components ma%
lack individual distinction8 or
#. that have %ielded( or ma% &e likel% to %ield( information
important in prehistor% or histor%.
1(
Nationa& %e'ister o( )istoric *&aces
Cri teri a 5or Evaluati on
A44en:i7es
The following is a list of NPreservation -riefsN pu&lished &% the National Park ervice
that are availa&le from the #ivision for ;istoric Preservation or availa&le on the
we&B www2.cr.nps.gov=tps=&riefs=pres&hom.htm.
1. The 2leaning and 1aterproof 2oating of Aasonr% -uildings
2. !epointing Aortar Ooints in ;istoric -rick -uildings
/. 2onserving *nerg% in ;istoric -uildings
I. !oo@ng for ;istoric -uildings
<. Preservation of ;istoric 'do&e -uildings
F. #angers of '&rasive 2leaning to ;istoric -uildings
0. The Preservation of ;istoric >la:ed 'rchitectural Terra-cotta
8. 'luminum and 3in%l iding on ;istoric -uildings
H. The !epair of ;istoric 1ooden 1indows
10. *.terior Paint Pro&lems on ;istoric 1oodwork
11. !eha&ilitating ;istoric torefronts
12. The Preservation of ;istoric Pigmented tructural >lass
1/. The !epair and Thermal "pgrading of ;istoric teel 1indows
1I. New *.terior 'dditions to ;istoric -uildings
1<. Preservation of ;istoric 2oncrete) Pro&lems and >eneral 'pproaches
1F. The "se of u&stitute Aaterials on *.teriors
10. 'rchitectural 2haracter) $dentif%ing the 3isual 'spects of ;istoric -uildings
as an 'id to Preserving Their 2haracter
18. !eha&ilitating $nteriors in ;istoric ;ouses
1H. The !epair and !eplacement of ;istoric 1ooden hingle !oofs
20. The Preservation of ;istoric -arns
21. !epairing ;istoric Flat Plaster - 1alls and 2eilings
22. The Preservation and !epair of ;istoric tucco
2/. Preserving ;istoric ,rnamental Plaster
2I. ;eating( 3entilating and 2ooling ;istoric -uildings) Pro&lems and !ecommended
'pproaches
2<. The Preservation of ;istoric igns
2F. The Preservation and !epair of ;istoric Dog -uildings
20. The Aaintenance and !epair of 'rchitectural 2ast $ron
28. Painting ;istoric $nteriors
2H. The !epair( !eplacement( and Aaintenance of ;istoric late !oofs
/0. The Preservation and !epair of ;istoric 2la% Tile !oofs
/1. Aoth&alling ;istoric -uildings
/2. Aaking ;istoric Properties 'ccessi&le
//. The Preservation and !epair of ;istoric tained and Deaded >lass
/I. 'pplied #ecoration for ;istoric $nteriors
/<. "nderstanding ,ld -uildings) the Process of 'rchitectural $nvestigation
/F. Protecting 2ultural Dandscapes) Planning Treatment and Aanagement of
;istoric Dandscapes
/0. 'ppropriate Aethods for !educing Dead-paint ;a:ards in ;istoric ;ousing
/8. !emoving >ra7ti from ;istoric Aasonr%
/H. ;olding the Dine) 2ontrolling "nwanted Aoisture in ;istoric -uildings
I0. Preserving ;istoric 2eramic Tile Floors
1)
Preservati on
I1. The eismic !etro@t of ;istoric -uildings) Peeping Preservation in the Forefront
I2. The Aaintenance( !epair and !eplacement of ;istoric 2ast tone
2ompiled and reproduced &% the 3ermont #ivision for ;istoric Preservation &% permission of the National
Park ervice( "nited tates #epartment of the $nterior.
1+
The Secretar+ o( the "nterior,s
Stan-ar-s (or %eha.i&itation
1$ . property !ill be used as it !as historically# or be gi"en a ne! use that requires minimal change to its
distincti"e materials# features# spaces# and spatial relationships$
2$ The historic character of a property !ill be retained and preser"ed$ The remo"al of distincti"e materials
or alteration of features# spaces# and spatial relationships that characteri/e a property !ill be a"oided$
3$ 0ach property !ill be recogni/ed as a physical record of its time# place# and use$ Changes that create a
false sense of historical de"elopment# such as adding conectural features or elements from other historic
properties# !ill not be underta1en$
&$ Changes to a property that ha"e acquired historic significance in their o!n right !ill be retained and
preser"ed$
'$ 2istincti"e materials# finishes# and construction techniques or e3amples of craftsmanship that
characteri/e a property !ill be preser"ed$
($ 2eteriorated historic features !ill be repaired rather than replaced$ 4here the se"erity of deterioration
requires replacement of a distincti"e feature# the ne! feature !ill match the old in design# color#
te3ture# and# !here possible# materials$ 5eplacement of missing features !ill be substantiated by
documentary and physical e"idence$
)$ Chemical or physical treatments# if appropriate# !ill be underta1en using the gentlest means possible$
Treatments that cause damage to historic materials !ill not be used$
+$ .rcheological resources !ill be protected and preser"ed in place$ 6f such resources must be disturbed#
mitigation measures shall be underta1en$
,$ 7e! additions# e3terior alterations# or related ne! construction !ill not destroy historic materials#
features# and spatial relationships that characteri/e the property$ The ne! !or1 shall be differentiated
from the old and !ill be compatible !ith the historic materials# features# si/e# scale and proportion and
massing to protect the integrity of the property and its en"ironment$
1-$ 7e! additions and adacent or related ne! construction !ill be underta1en in such a manner that# if
remo"ed in the future# the essential form and integrity of the historic property and its en"ironment
!ould be unimpaired$
P&OTOS O IMAGES AE A VE' IMPOTANT PAT OF 'O"
APPLICATIONB
!emem&er that %our application will &e one of man% under consideration. '
well-illustrated application makes a favora&le and lasting impression on
reviewers. $t helps them &etter understand the importance of %our pro?ect to
the pu&lic and to saving the &uilding.
&ere are some su88estionsB
Be sure t6at <ou in7lu:e vie;s t6at s6o; t6e 9uil:in8 in its
settin8$ $f there are neigh&oring &uildings show them8 if it stands &%
itself show the area around the &uilding. $f %ou are taking photos of a
&arn &e sure to include the house and other associated &uildings.

In7lu:e 4i7tures s6o;in8 t6e 9uil:in8 5rom 4u9li7 4la7es$ This
ma% &e from a village green( and=or a pu&lic road( even an $nterstate( or
?ust a prett% view including the &uilding. The pu&lic4s a&ilit% to view a
&uilding is an important part of evaluating the pu&lic &ene@t of investing
pu&lic funds.
Ta>e 4i7tures o5 t6e 9uil:in8 t6at s6o; all , si:es$ $f %ou take a
picture towards a corner it can cover two sides.
S6o; t6e s4e7iH7 4ro9lems 7learl< an: 7lose u4$ -e sure viewers
can understand the location of the picture &% including some of the
surrounding area. $t is important to show the leak% roof( &roken &eams(
rotten wood( failing windows or caved in foundation.
$f %our &uilding has an% interesting or unusual features( include a picture.
$f %ou can( take pictures with the light at %our &ack. "nder some
conditions overcast da%s with even light are &etter than &right sunn%
da%s.
$f %ou have an ad?usta&le camera( take additional pictures with %our light
meter showing &oth a little higher and a little lower than the ideal. Then
choose the &est shot.
$nterior photos in attics and &asements are often di7cult. "se Eash if
%ou have it or &right arti@cial lights. !emem&er most Eashes are onl%
eGective for a short distance. B1< ft. at the mostC.
Take %our photos as soon as possi&le $f the% do not turn out well %ou can
retake them in time for the application deadline.
The 5one time use6 cameras ma% &e useful for pictures needing Eash.
1,
BE S"E TO ?ITE T&E NAME OF T&E B"IL!ING3 T&E TO?N AN! A
VE' S&OT !ESCIPTION OF T&E VIE? ON EAC& AN! EVE'
P&OTO O !IGITAL IMAGE$ C?6en <ou use :i8ital ima8es ;rite on
t6e 4rint an: la9el t6e C! ;it6 t6e 4roAe7t name$D PO+ECTS "SING
!IGITAL IMAGES M"ST INCL"!E PINTE! IMAGES $
!o not sen: more t6an 20 ima8es 4er 4roAe7t$ P6otos or :i8ital
ima8es are 4re5erre:$ I5 <ou 6ave sli:es it is O@ to use t6em$ ?6en
<ou use :i8ital ima8es 4lease in7lu:e 4rints an: a :is>$ !o not sen:
:i8ital ima8es on IIP :rives$ "se C!s or ($. Jo44< :is>s$
2-
SAMPLE PICT"ES
;ere are a few samples of good pictures from previous %ear4s applications.
These are onl% to give general guidance. Lour pictures will &e diGerent---
ever% &uilding is diGerent and ever% pro?ect is diGerent. -e sure to la&el
%our photos.
'&ove are good pictures showing the overall farm and &uildings of these two
farms. Note that the road is in the view on the picture on the left so it is
clear the pu&lic can see what is in the picture. The% also contain all the
&uildings on the farm including the farm house. $n &oth cases the &uildings
were illustrated &% additional photos of each &uilding.
The pictures a&ove are good e.amples of pictures that illustrate the
condition of an individual &uilding. This horse &arn clearl% has a signi@cant
sag in one wall. Aore pictures of this &arn were included in the application.
Notice that %ou can see the relationship of this &uilding to others in the
comple. and the overall condition of the &uilding.
21
>ood illustrations of rotten tim&ers and siding. $t is clear that these framing
mem&ers need help and are not doing a good ?o& of supporting the &uilding.

;ow to show that %our roof needs work. Note the patches and deteriorated
shingles on the left and the water collection s%stem using a tarp and
gar&age can on the right.
22