How

Shortcut Command
useful(?)

CTRL combination shortcut keys

Microsoft Excel 2007

CTRL+SHFT+( Unhides any hidden rows within the selection. +   –

CTRL+SHFT+) Unhides any hidden columns within the +   –

selection.

CTRL+SHFT+& Applies the outline border to the selected cells. +   –

CTRL+SHFT_ Removes the outline border from the selected +   –

cells.

CTRL SHFT ~ Applies the General number format in Microsoft +   –

Excel.

CTRL+SHFT+$ Applies the Currency format with two decimal +   –

places (negative numbers in parentheses).

CTRL+SHFT+% Applies the Percentage format with no decimal +   –

places.

CTRL+SHFT+^ Applies the Exponential number format with +   –

two decimal places.

CTRL+SHFT+# Applies the Date format with the day, month, +   –
and year.

CTRL+SHFT+@ Applies the Time format with the hour and +   –
minute, and AM or PM.

CTRL+SHFT+! Applies the Number format with two decimal +   –

places, thousands separator, and minus sign
(-) for negative values.

CTRL+SHFT+* Selects the current region around the active +   –

 How
Shortcut Command
useful(?)

cell (the data area enclosed by blank rows and

blank columns). In a PivotTable, it selects the
entire PivotTable report.

CTRL+SHFT+: Enters the current time. +   –

CTRL+SHFT+ Copies the value from the cell above the active +   –
cell into the cell or the Formula Bar.

CTRL SHFT Plus ( ) Displays the Insert dialog box to insert blank +   –
cells in Microsoft Excel.

CTRL+Minus (-) Displays the Delete dialog box to delete the +   –
selected cells.

CTRL+; Enters the current date. +   –

CTRL+` Alternates between displaying cell values and +   –

displaying formulas in the worksheet.

CTRL+' Copies a formula from the cell above the active +   
cell into the cell or the Formula Bar.

CTRL+1 Displays the Format Cells dialog box. +   –

CTRL+2 Applies or removes bold formatting. +   –

CTRL+3 Applies or removes italic formatting. +   –

CTRL 4 Applies or removes underlining in Microsoft +   –

Excel.

CTRL+5 Applies or removes strikethrough. +   –

 How
Shortcut Command
useful(?)

CTRL+6 Alternates between hiding objects, displaying +   –

objects, and displaying placeholders for
objects.

CTRL+8 Displays or hides the outline symbols. +   –

CTRL+9 Hides the selected rows. +   –

CTRL 0 Hides the selected columns in Microsoft Excel. +   –

CTRL+A Selects the entire worksheet. If the worksheet +   –

contains data, CTRL+A selects the current
region. Pressing CTRL+A a second time
selects the current region and its summary
rows. Pressing CTRL+A a third time selects
the entire worksheet. When the insertion point
is to the right of a function name in a formula,
displays the Function Arguments dialog box.
CTRL+SHFT+A inserts the argument names
and parentheses when the insertion point is to
the right of a function name in a formula.

CTRL+B Applies or removes bold formatting. +   –

CTRL+C Copies the selected cells. CTRL+C followed +   –

by another CTRL+C displays the Clipboard.

CTRL+D Uses the Fill Down command to copy the +   –

contents and format of the topmost cell of a
selected range into the cells below.

CTRL+F Displays the Find and Replace dialog box, +   –

with the Find tab selected. SHFT+F5 also
 How
Shortcut Command
useful(?)

displays this tab, while SHFT+F4 repeats the

last Find action. CTRL+SHFT+F opens the
Format Cells dialog box with the Font tab
selected.

CTRL+G Displays the Go To dialog box. F5 also +   –

displays this dialog box.

CTRL+H Displays the Find and Replace dialog box, +   –

with the Replace tab selected.

CTRL I Applies or removes italic formatting in +   –

Microsoft Excel.

CTRL+K Displays the Insert Hyperlink dialog box for +   –

new hyperlinks or the Edit Hyperlink dialog
box for selected existing hyperlinks.

CTRL+N Creates a new, blank workbook. +   –

CTRL O Displays the Open dialog box to open or find a +   –

file. CTRL SHFT O selects all cells that
contain comments in Microsoft Excel.

CTRL+P Displays the Print dialog box. CTRL+SHFT+P +   –

opens the Format Cells dialog box with the
Font tab selected.

CTRL+R Uses the Fill Right command to copy the +   –

contents and format of the leftmost cell of a
selected range into the cells to the right.

CTRL+S Saves the active file with its current file name, +   –
location, and file format.
 How
Shortcut Command
useful(?)

CTRL T Displays the Create Table dialog box in +   –

Microsoft Excel.

CTRL+U Applies or removes underlining. +   –

CTRL+SHFT+U switches between expanding
and collapsing of the formula bar.

CTRL+V Inserts the contents of the Clipboard at the +   –

insertion point and replaces any selection.
Available only after you have cut or copied an
object, text, or cell contents.

CTRL+W Closes the selected workbook window. +   –

CTRL+X Cuts the selected cells. +   –

CTRL Y Repeats the last command or action, if +   –

possible in Microsoft Excel.

CTRL+Z Uses the Undo command to reverse the last +   –

command or to delete the last entry that you
typed. CTRL+SHFT+Z uses the Undo or Redo
command to reverse or restore the last
automatic correction when AutoCorrect Smart
Tags are displayed.

Function keys
Microsoft Excel 2007

F1 Displays the Microsoft Office Excel Help task +   –

pane. CTRL+F1 displays or hides the Ribbon,
a component of the Microsoft Office Fluent
 user interface. ALT+F1 creates a chart of the
data in the current range. ALT+SHFT+F1
inserts a new worksheet.

F2 Edits the active cell and positions the +   –

insertion point at the end of the cell contents.
It also moves the insertion point into the
Formula Bar when editing in a cell is turned
off. SHFT+F2 adds or edits a cell comment.
CTRL+F2 displays the Print Preview window.

F3 Displays the Paste Name dialog box. +   –

SHFT+F3 displays the Insert Function dialog
box.

F4 Repeats the last command or action, if +   –

possible. CTRL+F4 closes the selected
workbook window.

F5 Displays the Go To dialog box. CTRL F5 +   –

restores the window size of the selected
workbook window in Microsoft Excel.

F6 Switches between the worksheet, Ribbon, +   –

task pane, and Zoom controls. In a worksheet
that has been split (View menu, Manage This
Window, Freeze Panes, Split Window
command), F6 includes the split panes when
switching between panes and the Ribbon
area. SHFT+F6 switches between the
worksheet, Zoom controls, task pane, and
Ribbon. CTRL+F6 switches to the next
workbook window when more than one
workbook window is open.

F7 Displays the Spelling dialog box to check +   –

 spelling in the active worksheet or selected
range. CTRL+F7 performs the Move
command on the workbook window when it is
not maximized. Use the arrow keys to move
the window, and when finished press ENTER,
or ESC to cancel.

F8 Turns extend mode on or off. In extend mode, +   –

Extended Selection appears in the status line,
and the arrow keys extend the selection.
SHFT+F8 enables you to add a nonadjacent
cell or range to a selection of cells by using
the arrow keys. CTRL+F8 performs the Size
command (on the Control menu for the
workbook window) when a workbook is not
maximized. ALT+F8 displays the Macro
dialog box to create, run, edit, or delete a
macro.

F9 Calculates all worksheets in all open +   –

workbooks. SHFT F9 calculates the active
worksheet in Microsoft Excel. CTRL ALT F9
calculates all worksheets in all open
workbooks, regardless of whether they have
changed since the last calculation. CTRL ALT
SHFT F9 rechecks dependent formulas, and
then calculates all cells in all open
workbooks, including cells not marked as
needing to be calculated. CTRL F9 minimizes
a workbook window to an icon.

F10 Turns key tips on or off. SHFT F10 displays +   –

the shortcut menu for a selected item in
Microsoft Excel. ALT SHFT F10 displays the
 menu or message for a smart tag. If more
than one smart tag is present, it switches to
the next smart tag and displays its menu or
message. CTRL F10 maximizes or restores
the selected workbook window.

F11 Creates a chart of the data in the current +   –

range. SHFT+F11 inserts a new worksheet.
ALT+F11 opens the Microsoft Visual Basic
Editor, in which you can create a macro by
using Visual Basic for Applications (VBA).

F12 Displays the Save As dialog box. +   –

Other useful shortcut keys

Microsoft Excel 2007
ARROW KEYS Move one cell up, down, left, or right in a +   –
worksheet. CTRL+ARROW KEY moves to
the edge of the current data region (data
region: A range of cells that contains data
and that is bounded by empty cells or
datasheet borders.) in a worksheet.
SHFT+ARROW KEY extends the selection
of cells by one cell. CTRL+SHFT+ARROW
KEY extends the selection of cells to the
last nonblank cell in the same column or
row as the active cell, or if the next cell is
blank, extends the selection to the next
nonblank cell

BACKSPACE Deletes one character to the left in the +   –

Formula Bar in Microsoft Excel. Also clears
the content of the active cell. In cell editing
 mode, it deletes the character to the left of
the insertion point.

DELETE Removes the cell contents (data and +   –

formulas) from selected cells without
affecting cell formats or comments. In cell
editing mode, it deletes the character to the
right of the insertion point.

END Moves to the cell in the lower-right corner +   –

of the window when SCROLL LOCK is
turned on. Also selects the last command
on the menu when a menu or submenu is
visible. CTRL+END moves to the last cell
on a worksheet, in the lowest used row of
the rightmost used column. If the cursor is
in the formula bar, CTRL+END moves the
cursor to the end of the text.
CTRL+SHFT+END extends the selection
of cells to the last used cell on the
worksheet (lower-right corner). If the cursor
is in the formula bar, CT

ENTER Completes a cell entry from the cell or the +   –

Formula Bar, and selects the cell below (by
default). In a data form, it moves to the first
field in the next record. Opens a selected
menu (press F10 to activate the menu bar)
or performs the action for a selected
command. In a dialog box, it performs the
action for the default command button in
the dialog box (the button with the bold
outline, often the OK button). ALT+ENTER
starts a new line in the same cell.
 CTRL+ENTER fills the selected cell range

ESC Cancels an entry in the cell or Formula Bar +   –

in Microsoft Excel. Closes an open menu
or submenu, dialog box, or message
window. It also closes full screen mode
when this mode has been applied, and
returns to normal screen mode to display
the Ribbon and status bar again.

HOME Moves to the beginning of a row in a +   –

worksheet. Moves to the cell in the upper-
left corner of the window when SCROLL
LOCK is turned on. Selects the first
command on the menu when a menu or
submenu is visible. CTRL+HOME moves
to the beginning of a worksheet.
CTRL+SHFT+HOME extends the selection
of cells to the beginning of the worksheet.

PAGE DOWN Moves one screen down in a worksheet. +   –

ALT+PAGE DOWN moves one screen to
the right in a worksheet. CTRL+PAGE
DOWN moves to the next sheet in a
workbook. CTRL+SHFT+PAGE DOWN
selects the current and next sheet in a
workbook.

PAGE UP Moves one screen up in a worksheet. +   –

ALT+PAGE UP moves one screen to the
left in a worksheet. CTRL+PAGE UP
moves to the previous sheet in a
workbook. CTRL+SHFT+PAGE UP selects
the current and previous sheet in a
workbook.
SPACEBAR In a dialog box, performs the action for the +   –
selected button, or selects or clears a
check box. CTRL+SPACEBAR selects an
entire column in a worksheet.
SHFT+SPACEBAR selects an entire row in
a worksheet. CTRL+SHFT+SPACEBAR
selects the entire worksheet. If the
worksheet contains data,
CTRL+SHFT+SPACEBAR selects the
current region. Pressing
CTRL+SHFT+SPACEBAR a second time
selects the current region and its summary
rows. Pressing CTRL+SHFT+SPACEBAR
a third time selects the entire worksheet.
Wh

TAB Moves one cell to the right in a worksheet.

Moves between unlocked cells in a
protected worksheet. Moves to the next
option or option group in a dialog box.
SHFT TAB moves to the previous cell in a
worksheet or the previous option in a
dialog box in Microsoft Excel. CTRL TAB
switches to the next tab in dialog box.
CTRL SHFT TAB switches to the previous
tab in a dialog box.