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Spreadsheet Basics

This document provides instructions for creating a basic spreadsheet to track eating habits and nutritional information of various foods. The spreadsheet includes formatting cells, entering labels and values, creating formulas to calculate calories from fat and fat percentage, and printing the spreadsheet with proper headers and formatting. Key steps are: 1. Format cells for title, labels, and values. Create formulas to calculate calories from fat and fat percentage of total calories for each food. 2. Print the spreadsheet showing values with headers including name, teacher, and file name. Adjust page setup to center spreadsheet and show gridlines. 3. Save the completed spreadsheet as instructed.

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105 views

Spreadsheet Basics

This document provides instructions for creating a basic spreadsheet to track eating habits and nutritional information of various foods. The spreadsheet includes formatting cells, entering labels and values, creating formulas to calculate calories from fat and fat percentage, and printing the spreadsheet with proper headers and formatting. Key steps are: 1. Format cells for title, labels, and values. Create formulas to calculate calories from fat and fat percentage of total calories for each food. 2. Print the spreadsheet showing values with headers including name, teacher, and file name. Adjust page setup to center spreadsheet and show gridlines. 3. Save the completed spreadsheet as instructed.

Uploaded by

api-26077977
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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EXERCISE 1 Spreadsheet Basics

The purpose of this exercise is to show you how to create a basic spreadsheet. Features to be covered include:
use of values & labels, cell formatting, value formatting, formulas & functions, and page setup.

Cell Label Formatting Instructions:


1. Start a new spreadsheet file in Microsoft Excel.

2. To center the spreadsheet title across columns A through E - highlight cells A1 through E1 and click
the Merge & Centre button on the formatting toolbar. Key the spreadsheet title of Eating Habits –
Good/Bad using any font style and font size 14.

3. Key the remaining spreadsheet labels in cells A3:E11 using Arial font, size 10. Do not increase
column widths of C through E.
A B C D E
1 Eating Habits – Good/Bad
2          
3 Food Items Grams of Fat Calories from Fat Total Calories per item Fat % of Total Calories
4 Bagel 2   240  
5 Light Cream Cheese 5   60  
6 Peanut Butter 12   190  
7 Saltine Crackers 1   60  
8 Microwave Popcorn 3   40  
9 Potato Chips 8   140  
10 Chocolate Ice Cream 6   280  
11 Pretzels 1   100  
4. To increase the width of column A, place the cursor symbol between column A heading and column
B heading. The cursor symbol changes to , drag column A to the right until all labels in
column A appear in the cells. Column widths can also be set to an exact figure using the Format
menu.

5. To vertically & horizontally center the column headings and wrap text within the cells - highlight the
cells A3:E3:
 Select the Format menu, cells on the menu bar
 Select the alignment tab and set the text alignment to: horizontal – center, vertical - center
 Set the text control to: wrap text and click OK

6. The formatting of your spreadsheet should match the spreadsheet shown here:
Eating Habits - Good/Bad
         
Total Fat % of
Calories
Food Items Grams of Fat Calories per Total
from Fat
item Calories
Bagel 2   240  
Light Cream Cheese 5   60  
Peanut Butter 12   190  
Saltine Crackers 1   60  
Microwave Popcorn 3   40  
Potato Chips 8   140  
Chocolate Ice Cream 6   280  
Pretzels 1   100  

Calculation Instructions
7. Create a formula to calculate Calories from Fat for each food item. Each gram of fat contains nine
calories so the calculation needs to multiply the grams of fat value by 9.
 In cell C4, key + use the mouse to click cell B4, key * (multiply symbol), key 9 and press enter
 The formula +B4*9 should appear in the formula bar and the answer will appear in cell C4

Note: You may start a formula with either the + symbol or the = symbol.
8. Copy the formula created in cell C4 down through to cell C11
 Place your cursor at the bottom right corner of cell C4, the cursor symbol will change to + (the
copy command) and drag the cursor down to cell C11.
 The relative cell address of B4 will adjust to the new row address to calculate calories from fat
for each food item.

9. Create a formula to calculate Fat % of Total Calories for each food item. The calculation needs
to divide the Calories from Fat by Total Calories per item.
 In cell E4, key +, use the mouse to click cell C4, key / (divide symbol), use the mouse to click
cell D4 and press enter
 The formula +C4/D4 should appear in the formula bar and the answer will appear in cell E4
 Copy the formula created in cell E4 down through to cell E11

10. Format the cell values for E4:E11 to percent with 1 decimal place using the % button and increase
decimal button on the formatting toolbar

Additional Formatting Instructions:

11. To add borders to the spreadsheet – highlight cells A1:E11


 Click the borders arrow down button on the formatting toolbar. Select the All borders button.
The cells will now have a single line border around all cells.

12. To change the style of the outline and inside border lines – highlight cells A1:E11
 Select the Format menu, cells on the menu bar
 Select the borders tab
 Select the double line style and then press the outline preset button
 Select the dash line style and then press the inside preset button
 Press the OK button

13. Save the spreadsheet as ex01 on your home drive in your Excel folder using the File, Save As
commands.

Printing Instructions: READ only

When you print a spreadsheet assignment to submit for evaluation you must always:

 Add a footer that includes your name in the left section, your teacher’s name &
period in the center section and the filename in the right section
 Center the spreadsheet horizontally and vertically on the page
 Print the spreadsheet answer showing value & label formatting
 Print the spreadsheet showing formulas showing row & column headings, and
gridlines fitting on one page using landscape orientation

To add Headers & Footers


 Select File, Page Setup on the menu bar – Headers & Footers tab
 Select customize footer button, key your name in the left section, your teacher’s name & period
in the center section and select the filename button to add the filename in the right
section
To center the spreadsheet horizontally and vertically on the page
 Select File, Page Setup on the menu bar – Margins tab
 Select center on the page, horizontal and vertical

To print your spreadsheet showing formulas


 Select Tools, Options on the menu bar
 Select the Windows Option, Formula and press OK
o Showing formula’s will automatically increase column widths and remove some of the
formatting features
o DO NOT SAVE THE SPREADSHEET SHOWING FORMULAS

To show cell gridlines and row & column headings


 Select File, Page setup on the menu bar – Sheet tab
 Add a check mark under the Print - gridlines box and row & column headings box and press OK

To change the page orientation to landscape and fit to one page


 Select File, Page Setup on the menu bar – Page tab
 Select Scaling - fit to one page
 Select Orientation – landscape and press OK

14. Now add an appropriate footer to your first Excel file.

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