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    Unit - 1: Automatic Payments Lesson: Explaining The Automatic Payment Run

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    Haneesh Devarasetty
    This document discusses automatic payment runs in SAP. It describes how the SAP payment program allows selecting open invoices, posting payment documents, and printing/transmitting payments. The payment program processing steps are maintaining parameters, starting a proposal run, executing a debit check, editing the proposal, and starting the payment run and scheduling prints. It also covers maintaining bank master records for house banks, vendors, and customers to store bank account and payment information used for automatic payment processing.

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    Unit - 1: Automatic Payments Lesson: Explaining The Automatic Payment Run

    Uploaded by

    Haneesh Devarasetty
    50 views3 pages
    This document discusses automatic payment runs in SAP. It describes how the SAP payment program allows selecting open invoices, posting payment documents, and printing/transmitting payments. The payment program processing steps are maintaining parameters, starting a proposal run, executing a debit check, editing the proposal, and starting the payment run and scheduling prints. It also covers maintaining bank master records for house banks, vendors, and customers to store bank account and payment information used for automatic payment processing.

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    This document discusses automatic payment runs in SAP. It describes how the SAP payment program allows selecting open invoices, posting payment documents, and printing/transmitting payments. The payment program processing steps are maintaining parameters, starting a proposal run, executing a debit check, editing the proposal, and starting the payment run and scheduling prints. It also covers maintaining bank master records for house banks, vendors, and customers to store bank account and payment information used for automatic payment processing.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    50 views3 pages

    Unit - 1: Automatic Payments Lesson: Explaining The Automatic Payment Run

    Uploaded by

    Haneesh Devarasetty
    This document discusses automatic payment runs in SAP. It describes how the SAP payment program allows selecting open invoices, posting payment documents, and printing/transmitting payments. The payment program processing steps are maintaining parameters, starting a proposal run, executing a debit check, editing the proposal, and starting the payment run and scheduling prints. It also covers maintaining bank master records for house banks, vendors, and customers to store bank account and payment information used for automatic payment processing.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 3
    At a glance
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    The key takeaways from the document are that it explains the automatic payment run process and characteristics of the SAP payment program. It also discusses maintaining bank accounts and key fields for automatic payments.

    The SAP payment program allows you to perform tasks like selecting open invoices to be paid or collected, posting payment documents, printing payment media, using data medium exchange or initiating electronic data interchange. It can handle both national and international payment transactions with vendors and customers as well as outgoing and incoming payments.

    The SAP payment program processing steps are: maintain the parameters, start the proposal run, execute a debit balance check (optional), edit the proposal, start the payment run and schedule the print.

    Unit -1 : Automatic Payments

    Lesson: Explaining the Automatic payment Run


    1. Automatic payment Run- Overview
    Invoices are entered
    Open invoices are analyzed for due date
    Invoices due for payment are prepared for review
    Payments are approved and /or modified
    Invoices are paid
    2. Automatic payment program (APP) is a tool that helps handle mass transactions and
    manage payables. The program runs in accounting at specific intervals and processes the
    relevant transactions.
    3. The SAP Payment program allows you to perform the following tasks automatically.
    Select open invoices to be paid or collected
    Post payment documents.
    Print payment media, use data medium exchange(DME), or initiate electronic data
    interchange(EDI).
    4. Characteristics of SAP payment program:
    It is for both national and international payment transactions with vendors and
    customers.
    It handles both outgoing and incoming payments
    It allows us to define payment features vary from country to country ( Such as
    Payment methods, Payment forms or data carrier specifications)
    5. SAP payment program processing steps:
    Maintain the parameters
    Start the proposal run
    Execute a debit balance check(optional)
    Edit the proposal
    Start the payment run
    Schedule the print.
    Lesson 2 : Maintaining Bank Accounts
    1. Bank Master data Characteristics:
    Each bank master record has a unique bank country and bank key.
    Each bank master record includes address data and control data ( such as SWIFT
    code, postal giro data and the bank group). This helps to optimize the payments in
    Automatic payment program.( APP).
    Bank master records are stored centrally in the Bank directory.

    2. House bank : The banks your company uses are called house banks.
    It contains following information.
    Bank Master data
    Information for electronic payment transactions
    Bank accounts for each house bank
    General ledger accounts for each bank account
    EDI partner profiles and DME details. (Refer 1 page for EDI and DME full forms).
    The payment program uses the house bank ID to determine which bank to use .
    3. Points to be remember
    Combination of house bank ID and account ID represent each bank account in
    SAP ERP. Combination entered in G/L account represents the bank account in
    general ledger.
    G/L account must be created and assigned to the bank account and vice versa.
    Both accounts must have the same account currency.
    4. Vendor and customer Bank Accounts
    When you enter the bank details in the vendor or customer master record. You
    can access any banks that were already created in the bank directory. In this
    scenario you only have to enter the bank country and bank key. System
    automatically the name and address of the bank. If a bank is not in bank directory
    choose the bank data push button in vendors or customer master record to add a
    new bank.
    Ways to create bank master data
    You can enter bank information in vendor or customer master record or in
    customizing for house banks.
    You can enter bank information from a disk or tape using the program
    RFBVALL_O.
    Customers who use the lock box function can create a batch input session that
    automatically updates customer banking information in master record.
    Key fields for automatic payments Client level vendor master /Customer master
    Address details
    Bank country
    Language
    Bank key
    Bank account no
    International Bank Account Number ( IBAN)
    Collection authorization.
    Key fields for automatic payments Company code level Vendor master /Customer Master
    Terms of payment
    Payment methods
    Payment block
    Clearing with the customer or vendor
    If a vendor is also a customer or vice versa you can have the payment program and the
    dunning program clear the vendor and customer open items against each other. You can
    also select the customer line items when you display the vendor line items for this
    account.
    Before you can clear items between existing vendor and customer account. You must
    perform the following steps

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