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Selection Criteria Statement

This candidate has over 10 years of experience in administrative roles, including 6 years working at the University. She has excellent communication skills, as demonstrated by interacting with a wide range of internal and external clients in her current role. She also has strong organizational abilities and experience coordinating conferences and events. The candidate is proficient in Microsoft Office applications and the University's financial records system. She meets deadlines and has a proven ability to work independently and as part of a team.

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314 views3 pages

Selection Criteria Statement

This candidate has over 10 years of experience in administrative roles, including 6 years working at the University. She has excellent communication skills, as demonstrated by interacting with a wide range of internal and external clients in her current role. She also has strong organizational abilities and experience coordinating conferences and events. The candidate is proficient in Microsoft Office applications and the University's financial records system. She meets deadlines and has a proven ability to work independently and as part of a team.

Uploaded by

bemusa
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as RTF, PDF, TXT or read online on Scribd
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SELECTION CRITERIA STATEMENT

Administrative Assistant, School of Business (Ref !"#$%&


'ear (" or e)uivalent com*etenc+
I successfully completed Year 12 in 1998. I am currently studying part-time
towards a Diploma in Business Administration at TA!.
E,cellent ver-al and inter*ersonal communication s.ills
In t"e positions I "a#e "eld o#er t"e past ten years I "a#e $een t"e first point of
contact for internal and e%ternal clients& $ot" on t"e p"one and face-to-face. At
present I liaise wit" staff at all le#els in t"e 'ni#ersity& including mem$ers of t"e
!%ecuti#e& deans& "eads of sc"ool& academic and professional staff mem$ers& and
students. I answer general en(uiries& pro#ide information on t"e section)s policies
and procedures and welcome #isitors to t"e centre. In 2**2 I attended an
interpersonal s+ills wor+s"op w"ic" assisted me in dealing wit" sensiti#e
situations. I "a#e $een complimented $y clients and colleagues on my "elpful
manner and tactful "andling of difficult situations.
Relevant office e,*erience
I "a#e wor+ed at t"e 'ni#ersity for t"e past si% years& and pre#iously in
administrati#e positions in t"e pri#ate sector. ,y e%perience wor+ing in a "uman
resources department is particularly rele#ant to t"is position. I "a#e effecti#ely
performed t"e full range of office duties& including "andling en(uiries& word
processing& arranging meetings and #enues& managing diaries& filing&
p"otocopying& sorting mail& etc.
/ood or0anisational s.ills
-ood organisational a$ility is essential in my present position& as I fre(uently
arrange meetings& seminars and presentations& as well as tra#el and
accommodation for o#erseas #isitors. I en.oy "andling a wide range of tas+s and
meet daily and wee+ly deadlines& including payment of casual times"eets and
in#oices. In 2**/ I was responsi$le for assisting in organising a conference
attended $y 2** delegates. ,y role in#ol#ed arranging ad#ertising& "andling
registrations& $oo+ing #enues& accommodation& catering and entertainment& and
ensuring t"at t"e conference ran smoot"ly. T"e e#ent was successful and se#eral
delegates commented on "ow well it "ad $een organised. I "a#e since $een as+ed
to organise anot"er conference.
/ood 1ritten communication s.ills
In my current .o$ I write and respond to emails from staff and students on a daily
$asis. I regularly produce letters and memos on $e"alf of my super#isor. I "a#e
also written two reports on t"e use of computers wit"in t"e sc"ool. 0ast year I
de#eloped a leaflet a$out t"e sc"ool to "elp in t"e induction of new staff.
1olleagues "a#e said t"at t"ey found t"e leaflet clear& concise and easy to read. I
also assisted in writing a procedures manual for t"e sc"ool& w"ic" "as $een well
recei#ed $y staff. T"e one-day wor+s"op I attended recently on )2riting for
Impact3 4ow to write clearly& concisely and forecefully) "as furt"er en"anced my
s+ills.
A-ilit+ to use initiative
As my super#isor is re(uired to $e away from t"e office se#eral times a wee+& I
fre(uently wor+ independently and use my initiati#e to "andle situations in "er
a$sence. !%amples of t"ings I "a#e initiated in t"e past include a new system for
"andling course enrolments& w"ic" "as resulted in less paperwor+ and (uic+er
processing of applications5 and a spreads"eet system for monitoring e%penditure
of departmental accounts. Bot" systems "a#e $een operating successfully for t"e
last two years.
A-ilit+ to 1or. as *art of a team
I "a#e wor+ed in teams as large as 6* and ot"ers as small as t"ree. I "a#e
always wor+ed well wit" ot"er team mem$ers and en.oyed a good rapport wit"
t"em& $ot" at wor+ and socially. I wor+ closely wit" ot"er team mem$ers to
ensure t"at seminars are organised effecti#ely& t"at reports are distri$uted on
time and t"at t"e office runs smoot"ly. I often #olunteer to assist ot"ers in t"e
team w"en t"ere are deadlines to $e met& and ensure t"at I +eep ot"ers informed
of issued t"at may $e rele#ant to t"em.
Accounts e,*erience
I am currently responsi$le for t"e payment of all accounts in my sc"ool and "a#e
$een for t"e past t"ree years. T"is includes raising purc"ase orders and electronic
T orms& payment of in#oices& c"ec+ing of mont"ly account printouts& and
monitoring e%penditure against t"e $udget. I am proficient in t"e use of
Peoplesoft& t"e 'ni#ersity)s financial records system& w"ic" I access electronically
on a wee+ly $asis to monitor account transactions and to run reports.
2roficienc+ in a ran0e of com*utin0 s.ills
I "a#e used computers& $ot" at wor+ and "ome for o#er ten years and am
e%perienced in using a wide range of software pac+ages& including t"e full suite of
,icrosoft 7ffice products. I use ,icrosoft 2ord on a daily $asis to produce letters&
reports& mail merge documents& and ta$les. I "a#e set up spreads"eets in
,icrosoft !%cel for $udgets and can create formulas and pi#ot ta$les. I "a#e set
up two large data$ases using ,icrosoft Access& and regularly create ta$les&
(ueries and reports. I use ,icrosoft 7utloo+ on a daily $asis for all my email&
calendar and diary needs. I regularly set up and maintain distri$ution lists and
filters. I use !%plorer to searc" for information& $ot" wit"in t"e 'ni#ersity and
$eyond& and "a#e e%perience of editing we$ pages using 4T,0 editor and
,y8ource. I recently attended a ,y8ource wor+s"op.
Additional information
I regularly use a range of ot"er 'ni#ersity computer systems& including Alesco&
T9I,& and t"e student records system.
I am familiar wit" t"e 'ni#ersity)s policies and procedures in relation to safety
and "ealt"& and e(uity and di#ersity& including family-friendly policies& wor+force
di#ersity& "arassment and wor+place $ullying.

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