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GCE EDEXCEL Applied ICT - Unit 8 Project Management: Project Review Meeting Sheet

The document provides guidance for a project manager to prepare for a review meeting with senior managers. It outlines areas to prepare, including drafting meeting minutes, updating the project plan to show progress, identifying any tasks behind schedule, communication with stakeholders, and the project folder structure. The project manager needs to demonstrate updates to the plan, address any late tasks, summarize communications, and present minutes from a previous design meeting.

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363 views4 pages

GCE EDEXCEL Applied ICT - Unit 8 Project Management: Project Review Meeting Sheet

The document provides guidance for a project manager to prepare for a review meeting with senior managers. It outlines areas to prepare, including drafting meeting minutes, updating the project plan to show progress, identifying any tasks behind schedule, communication with stakeholders, and the project folder structure. The project manager needs to demonstrate updates to the plan, address any late tasks, summarize communications, and present minutes from a previous design meeting.

Uploaded by

pwincezz_x
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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GCE EDEXCEL Applied ICT – Unit 8 Project Management

Project Review Meeting Sheet

Remember YOU are the Project Manager for this project. You are also the Analyst
and the Developer of the software and are fully responsible for conducting all
activities and completing the associated deliverable for these roles.

By now you will have had several meetings with you client to update them on the
progress and get feedback into your work so far. The Senior Managers at your
software company have asked you to update them with the progress so far. Use
this document to prepare for your meeting as you will be presenting each of the
points to them.

Your Project Name: New Club Launch

Project Manager Name: _________________________________

Client Name: __________________________________________

Areas you need to prepare for:

• Document to record feedback from the Senior Managers during the review
meeting

• Show updated plan and progress of the project.

• Show up to date project log.

• Show minutes of Design meeting and list of actions required to take from
client’s feedback.

• Show folder of all communication between you, your client and other
stakeholders

• Show the folder structure of your project organisation

Draft minutes document to record feedback

Before you conduct your review meeting you must create a document that you
will use to record the feedback given to you from your Senior Managers. Create
a WORD document called – ‘draft minutes.docx’. You must act on all the
feedback you are given.
You can also use the draft minutes to write up the formal minutes for this review
meeting. The document must contain the date you hold your meeting. Do this
now.
Cut and paste the document name here: _________________________________

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Show updated Microsoft Project Plan(s)

You need to make a copy of your last MS Project Plan and update the copy to
show what tasks have been completed. You will need to include in the file name
and header the date you made this copy.
Cut and paste the document name here: __________________________________

For each task update the Percentage Completed via the task information
window. Look at the help if you don’t know how to do this.
Make a list of each task that is behind schedule (i.e. late). For each of these tasks
list what will you do to catch up?

Take your evidence from the plan(s) and log and complete this table:

Description of the task behind What action are you going to take
schedule now to bring the task back on
schedule?

You must also tell the Senior Managers in your meeting what tasks in your
project plan have been added or changed and the reason why.

Take your evidence from the plan(s) and log and complete this table:

Description of task added or Why have you added or changed


changed this task?

Show the Project log

Display your project log. There must be an entry for every time you have worked
on your project. For each entry you must say what you did and any problems
you had to solve.
If there is a deliverable for any entry (e.g. a Document or a new version of the
plan) you must include the name and a working link to it. Use the Log to record
communication with your client and the other stakeholders– giving the
evidence…. See below

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Show the communication between you and all the stakeholders

Ensure all communication between stakeholders is shown. Refer to your


stakeholders list to check all are included. Any emails you have sent / received to
your client and other stakeholders must be an actual screen print clearly
showing the data and time.
Summarise all communication so far between you and the stakeholders as in this
table:

Stakeholder What has been discussed


name(position)
E.g. John Brown (Client) Have updated the last two copies of the project
plan and emailed. Sent copies of the design
document before the meeting. Telephoned to
discuss the images required for the products
screen.
Link to copy of email
Link to notes on the phone conversation

Show the Minutes of the Design meeting

Show your Agenda and the Minutes of the meeting you had with you Client.
You should have a list of actions from this meeting. These actions will be a list of
changes to make to your Flash product.
If you do not already have a document showing the changes you must make to
the Flash product as a result of feedback from your client then complete this
table:

Points made by your client The action you must take now
E.g. The overall colour scheme does I will contact their marketing
not represent the business correctly. department to get the colour scheme
that represents the company brand. I
will then modify the Flash product so
that these colours are used.

Project Folder structure and content

You must show the Senior Managers your project folder structure and contents to
ensure that all documents are created and maintained correctly. An example
may look like this:

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