History 532

RECORDS AND
INFORMATION MANAGEMENT



Winter 2010 Rand Jimerson
Office: Bond Hall 324 650-3139 (W); 650-1637 (H)
Office hours: ThF 10:00-11:30 [email protected]



COURSE REQUIREMENTS


Analytical essays: Two analytical essays (4-5 pp. each) will be required, analyzing any of the topics
covered in this course. The essays should evaluate a topic based on the assigned readings; no additional
reading is expected. The essays are due January 28 and February 18.

Research paper: An original analytical research paper is due March 18. A research prospectus (one
paragraph) and bibliography (12-15 sources) should be submitted by February 4. A full draft of the
paper must be submitted no later than March 4 (earlier submissions encouraged), so that comments can
be received and incorporated in the final draft. The paper should examine a significant problem or issue
in records management, either one addressed in this course (including, if you wish, the topic of your
essay), or another topic selected in consultation with me. The paper should be 15-20 pages, with notes
and bibliography. Class will meet during exam time for oral research presentations.

Required Books: The following books are available at the WWU bookstore, or may be ordered from
SAA, ARMA, or another source:
William Saffady, Records and Information Management: Fundamentals of Professional
Practice, (2004)
Donald S. Skupsky, Recordkeeping Requirements (Denver, 1988)
Stephens, David O., and Roderick C. Wallace, Electronic Records Retention: New Strategies for
Data Life Cycle Management (ARMA International, 2003)
Abigail Sellen and Richard Harper, The Myth of the Paperless Office (MIT Press, 2001).

Grading: Course grades will be calculated as follows:

Analytical essay #1 20%
Analytical essay #2 20%
Research paper 35%
Class discussion/participation 25%

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CLASS SCHEDULE AND READINGS


Jan 7 Introduction/Concepts of Record

Required Yeo, Geoffrey, Concepts of Record (1): Evidence, Information, and Persistent
Representations, American Archivist 70/2 (Fall/Winter 2007), 315-343.

Yeo, Geoffrey, Concepts of Record (2): Prototypes and Boundary Objects, American
Archivist 71/1 (Spring/Summer 2008), 118-143.

Optional William Saffady, Records and Information Management: Fundamentals of Professional
Practice, (2004), ch. 1.



Jan 14 Records inventories and retention schedules

Required Saffady, Records and Information Management, ch. 2-3.

Donald S. Skupsky, Recordkeeping Requirements (Denver, 1988), ch. 1-8, 13-16, 20-22.

Richard J. Cox, Metascheduling: Rethinking Archival Appraisal and Records Management
Scheduling, in Cox, No Innocent Deposits, ch. 6. [On e-reserve]

John J. Isazza, Know When to Hold Em, When to Destroy Em, IMJ 39:2 (March/April
2005), 39-44.

David O. Stephens, The Why and How of International Records Retention, IMJ 39:5
(Sept/Oct 2005), 28-35.


Jan 21 Vital records protection and disaster planning/recovery

Required Saffady, Records and Information Management, ch. 6.

Margaret E. Pember, Information Disaster Planning: An Integral Component of Corporate
Risk Management, Records Management Quarterly [RMQ] 30:2 (April 1996), 31-37.

Bruce W Dearstyne (2006). Taking Charge: Disaster Fallout Reinforces RIM's
Importance. Information Management Journal, 40(4), 37-40, 42-43.

David O. Stephens, Protecting Records in the Face of Chaos, Calamity,
and Cataclysm, IMJ 37:1 (J an/Feb 2003), 33-40.

Walter Stender and Evans Walker, The National Personnel Records Center Fire: A Study
in Disaster, American Archivist 37:521-49 (Oct. 1974). [ON RESERVE or On Microfilm]
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Jan 28 Managing active and inactive records

DUE Analytical essay #1

Required Saffady, Records and Information Management, ch. 4-5, 7-8.

Shanna Groves, Records Under Fire, IMJ 36:6 (Nov/Dec 2002), 40-45.

Abigail Sellen and Richard Harper, The Myth of the Paperless Office (MIT Press, 2001).

Willie Geiser and Bob Johnson. A Brave New World, Information Management Journal,
Nov/Dec 2002, Vol. 36 Issue 6, p47 ff.


Feb 4 Managing electronic records

DUE: Research paper prospectus

Required Stephens, Electronic Records Retention, ch. 1-9, 12.

Philip C. Bantin, The Indiana University Electronic Records Project: Lessons Learned,
IMJ 35:1 (J an. 2001), 16-24.

Caryn Wojik, Deborah Gouin, MiMi Dionne, Managing Electronic Records in the 21
st

Century, IMJ 37:6 (Nov/Dec 2003), 44-50.


Feb 11 Current issues and research in electronic records

Required Stephens, Electronic Records Retention, ch. 10-11

Authenticity Task Force Report, part 1 of The Long-term Preservation of Authentic
Electronic Records: Findings of the InterPARES Project, Luciana Duranti, ed, San Miniato,
(Pisa) : Archilab, [2005] ONLINE
Online at: http://www.interpares.org/book/interpares_book_d_part1.pdf

Peterson, Michael, The Coming Archive Crisis, SNIA-Data Management Forum White
Paper, (Storage Networking Industry Association, November 2006)
http://www.snia.org/forums/dmf/programs/ltacsi/100_year/SNIA-DMF_The-Coming-
Archive-Crisis_20061130.pdf

Joanne Evans, Sue Mckemmish and Karuna Bhoday, Create once, use many times: The
clever use of recordkeeping metadata for multiple archival purposes, Archival Science 5:1
(March 2005), 17-42. ONLINE:
http://www.springerlink.com/content/c18r62qh82n13237/fulltext.pdf [continues next page]

Maureen Pennock, Curating E-Mails: A life-cycle approach to the management and
preservation of e-mail messages, DCC Digital Curation Manual, S.Ross, M.Day (eds), p 7-
37. Retrieved from:
http://www.dcc.ac.uk/resource/curation-manual/chapters/curating-e-mails/curating-e-
mails.pdf

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Feb 18 Electronic records management systems

DUE 2
nd
essay

Required Julie Gable, Everything You Wanted to know About DoD 5015.2., Information
Management J ournal, Nov/Dec2002, Vol. 36 Issue 6, p32

Julie Gable & Baron Gemmer, The Importance of Architecture in ERM Software
Selection, Information Management J ournal, J an/Feb2008, Vol. 42 Issue 1, p28-34

United States Department of Defense, DoD 5015.02-STD Electronic Records Management
Software Applications Design Criteria Standard, Washington, DC: U.S. Government Printing
Office, 2008, Chapters 1 & 2. ONLINE at
http://www.dtic.mil/whs/directives/corres/pdf/501502std.pdf

European Commission, Model Requirements for the Management of Electronic Records
(MoReq2), Hook, Hampshire, United Kingdom: Serco Consulting, 2008 chapters 2-9 AND
Appendix 9. ONLINE at http://www.moreq2.eu/downloadsa.htm.


Feb 25 Secrecy and privacy concerns with public records

Required Timothy L. Ericson, Building Our Own Iron Curtain: The Emergence of Secrecy in
American Government, AA 68 (Spring/Summer 2005): 18-52. Available:
http://www.archivists.org/governance/presidential/ericson.asp

Richard J. Cox and David A. Wallace, eds., Archives and the Public Good: Accountability
and Records in Modern Society (2002), p. 67-133, 293-317. [On 2-hour reserve]

Elaine Ki Jin Kim, The New Electronic Discovery Rules: A Place for Employee Privacy,
Yale Law Journal 115, 1489 (2005-2006). Online at:
http://www.heinonline.org/HOL/Page?collection=journals&handle=hein.journals/ylr115&id=
1501

Judy Vasek Sitton,When the Right to Know and the Right to Privacy Collide, IMJ 40:5
(Sept/Oct 2006), 76-80.

Municipal Research and Services Center, Public Records Act for Washington Cities and
Counties, May 2007, 1-40. Available at: http://www.mrsc.org/Publications/pra06.pdf


Mar 4 Law and ethics in records management

DUE: Draft of research paper

Required Heather MacNeil, Trusting Records: Legal, Historical, and Diplomatic
Perspectives (2000), pp. 32-56. On E-reserve

Thomas Y. Allman, Fostering a Compliance Culture: The Role of The Sedona Guidelines,
IMJ 39:2 (March/April 2005), 54-61.
http://ezproxy.library.wwu.edu/login?url=http://proquest.umi.com/pqdweb?did=809767701&
sid=11&Fmt=3&clientId=9320&RQT=309&VName=PQD

Lucia Cucu, The Requirement For Metadata Production Under Williams V. Sprint/United
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Management Co.: An Unnecessary Burden For Litigants Engaged In Electronic Discovery,
Cornell Law Review vol 93, 221-242. Online at:
http://www.lawschool.cornell.edu/research/cornell-law-review/upload/Metadata-
Production.pdf

Daniel B. Garrie; Armstrong, Matthew J.; Burdett, Bill, Hiding the Inaccessible Truth:
Amending the Federal Rules to Accommodate Electronic Discovery, Review of Litigation,
Winter 2006, Vol. 25 Issue 1, p115-130. Online at:
http://ezproxy.library.wwu.edu/login?url=http://search.ebscohost.com/login.aspx?direct=true
&db=a9h&AN=19862674&site=ehost-live.

Julie Gable, Navigating the Compliance Landscape, IMJ 39:4 (J uly/August 2005), 28-30,
33-35.

Stephen Mason, Rethinking Concepts in Virtual Evidence, ICFAI J ournal of Cyber Law,
Feb2008, Vol. 7 Issue 1, p. 48-54.

Alan A. Andolsen, Choosing Ethical Solutions to RIM Problems, IMJ 40:5 (Sept/Oct
2006), 46-53.


Mar 11 Records management 2.0

Required Richard Heinberg, Our Evanescent Culture and the Awesome Duty of Librarians,
(October 7, 2009); online at: http://www.postcarbon.org/article/our_evanescent_culture.

Nicholas Carr, Is Google Making Us Stupid?, The Atlantic (J uly/August 2008) , 1 of 7,
online at: http://www.theatlantic.com/doc/print/200807/google.

Andrew Keen and David Weinberger, Full Text: Keen vs. Weinberger, Wall Street
Journal (J uly 18, 2007); online at:
http://online.wsj.com/article/SB118460229729267677.html.

David Bollier, Viral Spiral: How the Commoners Built a Digital Republic of Their Own
(New York: The New Press, 2008), Introduction and Conclusion; online at:
http://www.viralspiral.cc.

Steve Bailey, Managing the Crowd: Rethinking Records Management for the Web 2.0 World
(London: Facet Publishing, 2008), ch. 12 [on e-reserve].



Mar 18 Student research report presentations

DUE: Research paper