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Excel Advanced Filter

The Advanced Filter in Excel allows users to filter a dataset based on complex criteria. It requires manually setting up criteria headers and values, but provides more flexibility than the AutoFilter. The filter can be applied in-place or copy results to another location. Key steps include copying headers, entering criteria, selecting the list and criteria ranges, and choosing whether to filter in-place or copy results. Reserved names can also be used to automatically fill ranges.

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Sankar Sasmal
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427 views5 pages

Excel Advanced Filter

The Advanced Filter in Excel allows users to filter a dataset based on complex criteria. It requires manually setting up criteria headers and values, but provides more flexibility than the AutoFilter. The filter can be applied in-place or copy results to another location. Key steps include copying headers, entering criteria, selecting the list and criteria ranges, and choosing whether to filter in-place or copy results. Reserved names can also be used to automatically fill ranges.

Uploaded by

Sankar Sasmal
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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The Advanced Filter is similar to the Autofilter, the Autofilter is fully automated whereas the
Advanced filter we have to set up manually with the help of an Excel wizard.

The benefit of the Advanced Filter is that you can enter more complex criteria(s), the data
can be filtered in-place or copied to another sheet.


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1. Copy the header row of your list and paste one set of headers to the right hand side
of the list, separating them by at least one column or row from the list, This will act as
your criteria headings.

2. Enter the Criteria values.



Once you have entered all the criterias that you wish to extract from the List, you are ready
to start the Advanced Filter wizard.

1. Select from the Data tab the
Advanced Button.


Tip: Place your cursor within the List Range before you start the wizard, this will save you
highlighting the range in the wizard.




Select the Copy to another location if
you wish to place the filtered data either
beside or on another sheet, if this option
is not selected the data will be filtered in
place (the original List will be hidden).

List Range: The List range box will be
automatically completed.

Criteria Range: Highlight the criteria
including the headings.



Copy to: Select the location where you wish to place the results (filtered data Extract).

This option will not be able to be selected unless you have chosen the Copy to another
location.

Unique records only: If you origional list has duplicate records, tick this box so that
duplicates records are not shown.




Reserved Names

You can name a range "Criteria", and the reference for the range will appear automatically in
the Criteria range box. Define the name "Database" for the range of data to be filtered and
define the name "Extract" for the area where you want to paste the rows, and these ranges
will appear automatically in the List range and Copy to boxes. Advanced filter is advanced in
years as well, this is the old, original design of the Excel data filter from the early 1990's long


before AutoFilter arrived.





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There is a range of database functions that can be performed with the advanced filter, below
we have listed a few of the more frequently used database functions.

Firstly we must understand the syntax of the function, to show this we are using the DSUM
function using the above advanced filter example.



Syntax:

Breakdown: A1:A7
C1
F1:H2
is the List Range.
is the Field Name.
is the criteria.

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