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Excel Advanced 2010

The document discusses how to consolidate data from multiple worksheets using Excel's Consolidate feature. It explains that the Consolidate feature can easily sum, count, or average data across worksheets by looking at labels, rather than requiring formulas. It provides steps for consolidating data by position or category, noting requirements like identical layouts or labels. It also briefly discusses removing duplicate rows in a data set.

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Suhaila Mohammad
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43 views

Excel Advanced 2010

The document discusses how to consolidate data from multiple worksheets using Excel's Consolidate feature. It explains that the Consolidate feature can easily sum, count, or average data across worksheets by looking at labels, rather than requiring formulas. It provides steps for consolidating data by position or category, noting requirements like identical layouts or labels. It also briefly discusses removing duplicate rows in a data set.

Uploaded by

Suhaila Mohammad
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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EXCEL ADVANCED 2010

CONSOLIDATE
As you can see, the worksheets are not identical. However, the beauty of the Consolidate feature is that it can easily sum, count,
average, etc this data by looking at the labels. This is a lot easier than creating formulas.
1. Open all three workbooks.
2. Open a blank workbook. On the Data tab, click Consolidate.
3. Choose the Sum function to sum the data.
4. Click in the Reference box, select the range A1:E4 in the district1 workbook, and click Add.
5. Repeat step 4 for the district2 and district3 workbook.
6. Check Top row, Left column and Create links to source data.
Note: if you don't check Top row and Left column, Excel sums all cells that have the same position. For example, cell B2 (in
distric1.xls) + cell B2 (in district2.xls) + cell B2 (in district3.xls). Because our worksheets are not identical, we want Excel to sum
cells that have the same labels. If you check Create links to source data, Excel creates a link to your source data (your
consolidated data will be updated if your source data changes) and creates an outline.
7. Click OK.
CONSOLIDATE DATA BY POSITION
Data Consolidation by Position is a little more rigid than Three Dimensional Formulas because it requires the layout and structure of
the data on each of the worksheets involved in the consolidation be identical.
And, for Data Consolidation by Position to work properly, your data needs to be in list format. In other words, each column should
have a header row and there should be no blank rows or blank columns.
Finally, each range that you want to include in the consolidation needs to have its own worksheet.

CONSOLIDATE DATA BY CATEGORY
When working with Data Consolidation by Category, the only thing you really need to be careful is to make sure that
your column or row labels are identical from page to page, worksheet to worksheet. This includes spelling and
capitalization.
And, just like Data Consolidation by Position, your data needs to be in list format. In other words, each column should
have a header row and there should be no blank rows or blank columns.
Finally, each range that you want to include in the consolidation needs to have its own worksheet.

On the Data tab, in the Data Tools group, click Consolidate.
Remove Duplicates

This example teaches you how to remove duplicates in Excel. Go here to only find duplicates.
1. Click any single cell inside the data set.
2. On the Data tab, click Remove Duplicates.
The following dialog box appears.
3. Leave all checkboxes checked and click OK.
Result. Excel removes all identical rows (blue) except for the first identical row found (yellow).

To remove rows with the same values in certain columns, execute the following steps.
4. For example, remove rows with the same Last Name and Country.
5. Check Last Name and Country and click OK.

Result. Excel removes all rows with the same Last Name and Country (blue) except for the first instances found (yellow).

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