1 Execute Report for InterCompany Activity & Journal Entries

2 Open posting period for next yr

3 Run Business Area's Assignment report.
4 Review list of recurring journal entries
5 Execute Recurring Entries for A/R, A/P, G/L
6 Process Parked A/R, A/P, G/L accounting documents
7 Final Cutoff for the Maintenance of Fixed Asset- Add Transfer and Retire
8 Run Depreciation in Test Run and post
9 Verify Display Log for Depreciation Test Run
10 Capitalize AUC Assets if needed
11 Enter Payroll Data to SAP
12 Verify Depreciation Balances with GL balances
13 Post Depreciation
14 Execute Asset History Report, and retire assets if needed
15 Adjust specific depreciation areas if necessary
16 Reconcile AM subledger with GL
17 Check Bank Data
18 Review AR Open Items
19 Review AP Open Items
20 Execute Pending Invoices
21 Clear Open Item for GRIR, freight
22 Reconciliation of Financial Documents and transactional figures
23 Open new CO Posting Period
24 Compare current (cost estimates) with last current price (Moving Avg)
25 Update current cost price to material master price field.
26 Process Freight charges, Match SD freight to actual
27 Review Internal Order Postings
28 Settle All Orders
29 Verify All Post Goods Issue have been Invoiced (Billing Due List)
30 Review SD Billng Doc from prior mth that have not yet been released to accounting
31 Reconciliation of MM movements in Transit Intra-SAP to NonSAP
32 Reconcile PI Inventory with SAP
33 Perform Manual Adjustment if needed
34 Verify balance of the GR/IR account
35 Post Accruals and Deferrals
36 Clearing of Cancelled Documents
37 Check Profitability Segment Adjustment
38 Aging Report-Reconcile GL balances with subledger balances AP
39 Check the check run numbers
40 Bank reconciliation Data
41 Enter Tax Journal Entry
42 Reconcile GL balances with subledger balances AR/MM/AP
43 Display Balance Sheet Adjustments
44 Post Balance Sheet Adjustments
45 Post Foreign Currency Valuation (foreign exchange)
46 Check generic cost centers for posting with wrong accounts
47 Correct wrong postings on generic cost centers
48 Check Validation dates for Cost Centers, Cost Elements, CO area
49 Check COGI--for both month end and year end
50 Doubtful receiviables
51 Verify In-transist Inventory
52 Reconcile PA to G/L
53 Post Cost Centre Assessments and Distributions
54 Run CO-FI Reconciliation to balance
55 Run BW reports P&L and Balance Sheet
56 Maintain CO yr variant
57 Fiscal Yr Balance carryforward AP/AR/AM
58 Fiscal Yr Balance carryforward CO
59 Fiscal Yr balance carryforward FI
60 Fiscal Yr balance carryforward PCA
61 Set Document number ranges - FI
62 Set Document number ranges AP/AR
63 Generate Financial statement Reports
64 Change Fiscal Year For Assets
65 Year end Closing-- Asset Accounting--final for year end
66 Close CO Posting Period
67 Close Prior A/R Posting Period
68 Close Prior A/P Posting Period
69 Close Prior MM Posting Period
70 Reverse accruals and deferrals for the new month
71 Reconciliation of Financial Documents from old fiscal year and new fiscal year
72 Load Balances, Budget Data for Cost centers, sales
73 Update Retained Earning Account , balance carry fwd











Month End and Year End Closing Operations
Month
End Closing
Operations
Module Sr.
No.
Process Description T Code / Menu-path Periodicity(D/W/M) Person Responsible /
Location
MM 1 Inventory balance Programm ZBIL Monthly Logistic
MM 2 Inventory
Revaluation
MR22
Logistics > Materials
Management > Valuation >
Change in Material Price >
Change Material Prices
Monthly Corporate Accounts
MM 3 Physical Inventory
Differences-Post ,
after Physical
counting
MI07 -
Logistics > Materials
Management > Physical
Inventory > Difference > Post
(+ MI01 MI04 )
Monthly Depot/corporate accounts
after prior approval from
head of finance
MM 4 PO Closure ME22N -
Logistics > Materials
Management > Purchasing >
Purchase Order > Change
Monthly Purchase dept
SD 5 Check Billing Due
List for the last
days in the month
VF04 -
* *Logistics > Sales and
Distribution > Billing > Billing
Document > Process Billing Due
List
Monthly Logtistics/Sales Admin.
SD 6 General check of
SD billing flows
of Goods Issues
without invoices
VL06F -
Information Systems > General
Report Selection > Sales and
Distribution >Shipping >
Delivery Monitor
Monthly Logtistics/Sales Admin.
FI 7 General account
manual FI postings
FB50 / KE21N Monthly Corporate Accounts
SD 8 Release SD billing
to Accounting
VFX3 -
Logistics > Sales and
Distribution > Billing > Billing
Document > Blocked Billing
Docs
Monthly Logtistics/Sales Admin.
COPA 9 Reconciliation
between CO/FI/SD
KEAT
Accounting > Controlling >
Profitability Analysis > Tools >
Monthly Reporting
Analyze Value Flows
FI &
COPA
10 Invoicing
Regularisation
of deliveries non
invoiced
FB50
Accounting -> Financial
Accounting-> General Ledger ->
Document Entry -> FB50 -
Enter G/L Account Document
Monthly Reporting
FI-CO-SD 11 Ensure Return sale
order -credit memo
and transfer posting
tally
KE24/MB51 Monthly Sales
Admin/Reporting/Accounts
Payroll 12 Running of payroll
interface
NON STANDARD Monthly IT/Corporate Accounts
MM 13 Open next MM
Period
MMPV Logistics > Material
Managements > Material Master
> Other > Close Period
Monthly Manual orAutomated back
ground job
FI 14 Open FI Posting
Periods
OB52 Accounting -> Financial
Accounting-> General Ledger ->
Environment -> Current Settings
-> S_ALR_87003642 - Open
and Close Posting Periods
Monthly Corporate Accounts
CO/IM 15 Settlement of
Investment Orders
to AUC
KO8G
Accounting > Controlling >
Internal Orders > Period-End
Closing > Single Functions >
Settlement > KO8G Collective
Processing
Monthly Reporting
/Corporate Accounts
CO/IM 16 Settlement of
Investment Orders
to Fixed Assets
KO8G
Accounting -> Investment
Management -> Internal Orders
->Period-End Closing->Single
Functions > Settlement >
KO8G - Collective Processing
Monthly Reporting/Corporate
Accounts
FI 17 Depreciation Run AFAB
-Accounting -> Financial
Accounting-> Fixed Assets ->
Periodic Processing ->
Depreciation Run -> AFAB -
Execute
Monthly Reporting/Corporate
Accounts
FI 18 Maintain Exchange
Rates
OB08
Accounting -> Financial
Accounting-> General Ledger ->
Environment -> Current Settings
-> S_BCE_68000174 - Enter
interface MEDECO
Translation Rates
FI 19 Post Accrual /
Deferral Entries
FBS1
Accounting -> Financial
Accounting-> General Ledger ->
Periodic Processing -> Closing -
> Valuate -> FBS1 - Enter
Accrual/Deferral Doc.
Monthly Corporate Accounts
FI 20 Post Recurring
Entries
F.14
Accounting -> Financial
Accounting-> General Ledger ->
Periodic Processing ->
Recurring Entries -> F.14 -
Execute
Depends on Nature of
entry and target
accrual dates
Corporate Accounts
FI 21 Reverse Accrual /
Deferral Entries
F.81
Accounting -> Financial
Accounting-> General Ledger ->
Periodic Processing -> Closing -
> Valuate -> F.81 - Reverse
Accrual/Deferral Document
Monthly Corporate Accounts
FI 22 Receivables and
Payables
Regroupements
F101 Accounting -> Accounts
Receivables -> Periodic
Processing -> Closing ->
Regroup -> F101 -
Receivables/payables
Monthly Corporate Accounts
FI 23 GR/IR Clearing F.13 Accounting -> Financial
Accounting-> General Ledger ->
Periodic Processing ->
Automatic Clearing -> F.13 -
Without Specification of
Clearing Currency
Monthly Corporate Accounts
FI 24 Revaluation of
Foreign Currency
Balances
F.05 Accounting -> Financial
Accounting-> General Ledger ->
Periodic Processing -> Closing -
> Valuate -> F.05 - Foreign
Currency Valuation
Monthly/Weekly Corporate Accounts
COCCA 25 Correction of FI
documents for
wrong cost centre
entries
KB61
Accounting > Controlling >
Cost Center Accounting >
Actual Postings > KB61 Repost
Line Items
Weekly/Monthly
CO 26 Period close in CO OKP1 Accounting >
Controlling > Profitability
Analysis > Actual Posting >
Period End Closing > Transfer
Monthly Reporting
Cost Center costs > Assessment
CO-FI 27 CO-FI Reco S_ALR_87013603
Accounting > Controlling > Cost
Element Accounting >
Information System > Reports
for Cost and Revenue Element
Acc > Reconciliation > CO/FI
Reconciliation in CoCd
Currency
Weekly/Monthly Reporting
COPA 28 CO - PA
assessment
KEU5 Accounting >
Controlling > Profitability
Analysis > Actual Posting >
Period End Closing > Transfer
Cost Center costs > Assessment
Monthly Reporting
COPA 29 Reconciliation
between CO - CCA
- COPA
GR55 ZTL8 Accounting >
Controlling > Cost Center
Accounting > Information
System > Tools > Report Painter
> Report Writer > Report
Group ZTL8 > Execute
Monthly Reporting
COPA 30 RES1 Report
execution and
validation
KE30
Accounting > Controlling >
Profitability Analysis >
Information System > Execute
Report
D/W/M Reporting
FI 31 Balance Audit
Trail
S_ALR_87100205 -
General Ledger >Periodic
Processing > Closing >
Document > Balance Audit Trail
> All Accounts >
S_ALR_87100205 - General
Ledger from the Document File
Monthly Corporate Accounts
FI 32 Compact Journal S_ALR_87012289
Accounting -> Financial
Accounting-> General Ledger ->
Periodic Processing ->Closing >
Report > General Ledger
Reports >Document > General
> Compact Document Journal
Monthly Corporate Accounts
FI 33 VAT Liability F.38 General Ledger >Periodic
Processing > Closing > Report >
F.38 - Transfer Deferred Tax
Monthly Corporate Accounts
FI 34 VAT Liability F-32 Accounting -> Financial
Accounting-> General Ledger ->
Monthly Corporate Accounts
Document Entry -> F-02 -
General Posting
FI 35 Analyse GR / IR a/c
to crystalise and
close the liability in
the GR / IR a/c to
chase up invoices
FBL3N / F.13
(TEST run and without tick "
only docs which can be cleared"
Monthly Corporate Accounts
FI 34 Review and
download the p& l
and balance sheet
S_ALR_87012284 Ledger -
Reporting -> Information
System -> General Ledger
Reports > Balance Sheet/ Profit
and Loss Statement / Cash Flow
->General > Actual/Actual
Comparisons -
>S_ALR_87012284
Monthly Corporate Accounts/
Reporting
IM 35 Investment
Management
Report
S_ALR_87013019
Accounting -> Investment
Management -> Internal Orders
->Information System ->Reports
for Internal Orders ->More
Reports
S_ALR_87013019
S_ALR_87012816 ,
S_ALR_87012824 ,
S_ALR_87012993 ,
S_ALR_87012994 :
Monthly Reporting
IM 36 Investment
Management
Report
AW01N
Accounting > Investment
Management > Fixed Assets
>Asset > AW01N Asset
Explorer
D/W/M Reporting







Module Sr. Process T Code / Menu-path Preceding Subsequent Periodicity(D/W/M) Person
No. Description Dependency Process
Impacted
Responsible
/ Location
FI 1 Open FI
Posting
Periods
OB52 Accounting ->
Financial Accounting->
General Ledger ->
Environment -> Current
Settings ->
S_ALR_87003642 - Open
and Close Posting Periods
Open period
13
close Normal
periods 1 to 12
initially.
Open Special
Period 13 ,
only for non
sales accounts (
exclude
accounts 7*)
Allows all
specific en
year postings
Annual Corporate
Accounts
FI 2 End year
Manual FI
Postings
FB50 Accounting ->
Financial Accounting->
General Ledger ->
Document Entry -> FB50 -
Enter G/L Account
Document
All specific
postings for
regularisation
involving
generation of
and FI and non
sales imapct
-commissions
on sales
Annual Corporate
Accounts
FI 3 Fiscal Year
Change for
Fixed Assets
AJRW Accounting ->
Financial Accounting->
Fixed Assets -> Periodic
Processing -> AJRW -
Fiscal Year Change
None 1/Calcul
evaluation on
next period
2/Posting to
Assets
Accounting in
next Fiscal
Year
3/reporting
Budget
Annual Corporate
Accounts
FI 4 Open FI
Posting
Periods
OB52 Accounting ->
Financial Accounting->
General Ledger ->
Environment -> Current
Settings ->
S_ALR_87003642 - Open
and Close Posting Periods
Close Special
Period 13 to 16
to be closed
after full &
complete
finalisation. of
trial balance.
All processing
involving
generation of
and FI
Document not
allowed in next
posting period.
Annual Corporate
Accounts
FI 5 Fixed Assets
Year-End
Closing
AJAB Accounting ->
Financial Accounting->
Fixed Assets -> Periodic
Processing -> Year-End
Closing -> AJAB -
Execute
After END
closing period
13
=>Completion
of
Capitalization
Posting to
Previous Fiscal
Year can not
be continued
after the year-
end closing
Annual Corporate
Accounts
Activities and
Posting of
Final
Depreciation
Run for the
Fiscal Year.
FI 6 Account
Reconciliation
for Fixed
Assets
ABST2 Accounting ->
Financial Accounting->
Fixed Assets -> Periodic
Processing -> Year-End
Closing -> ABST2 -
Account Reconciliation
After END
closing period
13
=>
Completion of
Capitalisation
Activities and
Posting of
Final
Depreciation
Run for the
Fiscal Year.
Rectification
of reported
errors on
account of
Capitalisation
or depreciation
Annual Corporate
Accounts
FI 7 Vendors &
Customers
F.07 Accounting ->
Financial Accounting->
Accounts Payable ->
Periodic Processing ->
Closing -> Carrying
Forward -> F.07 - Balance
Carry Forward
Scrutiny and
closing of all
Vendor &
Customer
accounts
Annual Corporate
Accounts
FI 8 Balance Sheet
GL
F.16 Accounting ->
Financial Accounting->
General Ledger -> Periodic
Processing -> Closing ->
Carrying Forward -> F.16 -
Balance Carry Forward
Scrutiny and
closing of all
GL Balance
Sheet accounts
Annual Corporate
Accounts
FI 9 P & L Items F.16 Accounting ->
Financial Accounting->
General Ledger -> Periodic
Processing -> Closing ->
Carrying Forward -> F.16 -
Balance Carry Forward
Scrutiny and
closing of all
GL P & L
accounts
Annual Corporate
Accounts
CO 10 Period close in
CO
OKP1
Accounting > Controlling
> Profitability Analysis >
Actual Posting > Period
End Closing > Transfer
Cost Center costs >
Assessment
FI closing done
and FI period is
closed for last
month.
CO process
and assessment
cycle
run,RES1
reporting
Annual Reporting
CO-IM 11 Carry forward KOCF Budgetory Annual Reporting
of open
commitments
for investment
Accounting > Controlling
>Internal Orders > Year-
End Closing >
Commitment Carryforward
control on
investment in
next year
COCCA 12 Checking
overhead
report(before
and after
assessment
run)
S_ALR_87013611 ,
S_ALR_87013634 ,
S_ALR_87013635 ,
S_ALR_87013625
MIS reporting
????
Annual Reporting
FI 13 Review and
download the
p& l and
balance sheet
S_ALR_87012284
Ledger - Reporting ->
Information System ->
General Ledger Reports >
Balance Sheet/ Profit and
Loss Statement / Cash
Flow ->General >
Actual/Actual
Comparisons -
>S_ALR_87012284
Scrutinise &
Download P&
L and Balance
Sheet
Year end Annual Corporate
Accounts
IM 14 Investment
Management
Report
_ALR_87013019
List:
Budget/Actual/Commit:
Accounting -> Investment
Management -> Internal
Orders ->Information
System ->Reports for
Internal Orders ->More
Reports :
S_ALR_87012816 ,
S_ALR_87012824 ,
S_ALR_87012993 ,
S_ALR_87012994 :
Special FI
periods
closed
Reporting Annual Reporting



As MM consultant

As a year end activity maintainance of GR/IR clearing a/c is usualy taken care by FI consultant.

From MM point of view note down the followings
1)check for open POs which are pending for GR(which are supposed to be posted in current year)
2)check for open Physical inventory docs
3)Check for Subcontracting challans pending
4)make sure all goods movements are completed in current year.
5)For excise number ranges-there is a list objects for which you need to maintain the number ranges


Also Run T Code MI22


Also do Number Maintainence for documents with excise documents