INSTRUCTIONS FOR COMPLETING THE ON-LINE APPLICATION

General Instructions
1. The candidate should first register by clicking New Registration. An email confirming the registration will be sent by assigning
the application number and a password. The application number and the password are required for subsequent operations.
Hence the candidate should remember both of them or keep them at a safe place.

2. Candidate can start filling up the on-line application by logging in through View/Edit Application.

3. On-line application can be completed in one or more sessions by revisiting the website using the assigned application number
and password.

4. The candidate should enter all required information correctly in all fields of the on-l i ne application.

5. After filling the fields, the candidate can save the information in between by using the SAVE button. The candidate can edit
data in any field till the final submission and printout is taken. The last date for the on-line submission of application is
November 01
st
, 2013.

Personal Informati on
6. For the Designation field, the candidate should choose one of the following designation codes from the combo box.
For designations not covered, the candidate should specify the exact designation under the other designation field, failing
which his / her application cannot be considered.

Desi gnati on Code Desi gnati on Code Desi gnati on Code
Assistant Lecturer 1 Senior Lecturer 4 Associate Professor 7
Associate Lecturer 2 Reader 5 Professor 8
Lecturer 3 Assistant Professor 6 Other Designation 9

7. After completing the Name, Designation, Department and Address fields (using the pull-down menu) enter Date of Birth;
Gender as Male or Female; the category by General, SC, ST, or OBC; put Yes if you belong to Physically Disabled
Category and No if you do not; Married as Yes if you are married and No if you are single.


Educati onal Quali fi cati ons and Academi c Data

8. During the process of entering the application details, additional sub-links are provided in appropriate places. For example,
while entering the overall performance of the candidate under Educational Qualifications, there will be a link through which
the candidate can furnish the semester wise / year wise particulars.

9. For filling Academic data and Additional qualification, if the absolute marks are awarded, then fill, e.g. 650/800 where the
total marks obtained is 650 out of total of 800. If the Grade Point Average (GPA) is awarded, fill, e.g. 6.7/10 where 6.7 is GPA
obtained on a scale of 10. If the candidate has failed in any subject during any semester examination and cleared that
subject in a later semester, the marks obtained in that subject should be added back to the semester in which it was supposed to
have been cleared and then the total marks is to be calculated. Candi date shoul d take the marks of al l the semesters for
cal cul ati ng the overal l percentage or CGPA (irrespecti ve of the methodol ogy adopted by the uni versi ty/coll ege i n
awardi ng fi nal class/di vi si on).

10. During the entry of details like detailed semester wise / year wise information, detailed teaching experience etc., the candidate
has to enter the details for which documents of proof are to be attached.
Insti tute and Department Preferences

11. A candidate can apply to a maximum of three institutions and a maximum of two departments in each of the chosen Institutes
(i.e., maximum of total six options only).

12. Select the Institution by using the pull-down-menu as per the order of your preference. Then enter the programme code
desired as per preferred choices with valid code.

13. Appropriate list of valid codes can be viewed using links provided. The Programme code contains 6 characters; the first
2 alphabets identify the Institute, the next 2 alphabets identify the department within the Institute and the last 2 digits identify the
field of specialization. For example, a code KNEC01 represents a particular field of specialization in the Department of
Electronics Communication Engineering, IIT Kanpur.
Preview of Application
14. Once the complete details about the candidate are entered and saved, the on-line application can be printed. To preview the
completed application, the candidate can print a draft copy of the application. He should check the completeness and
correctness of the information; if needed, corrections can also be made before the final submission.

Final Confirmations and Printouts
15. After finalizing the contents of the application, the candidate should invoke the FINAL version of the application. Click
here for printing the FINAL version of the application. Once the FINAL versi on opti on is chosen, the candi date wil l not be
al l owed to modi fy the contents of the appl i cati on. The FINAL versi on shoul d be pri nted onl y on A4 sheet wi th the
pri nt orientati on as portrai t, and margi ns as 20 mm (l eft, ri ght, top and bottom). The pri nt report contains multiple copies
of the application. The first copy corresponds to the copy for Principal Coordinator QIP, Centre for Development of Technical
Education, Academic Affairs Building, Room No.-303, Indian Institute of Technology Kanpur, Kanpur-208016
(U.P.) and one copy each for the preference code rel ated to the number of i nsti tuti ons and departments, a candi date
proposes to appl y to.

16. The following Table indicates the number of printouts to be taken and the number of sets of enclosures required as rel ated to the
number of i nsti tuti ons and departments a candi dat e proposes to appl y.

No. of Instituti ons
Chosen
Total No. of Departments
(Streams or Special i zations)
Chosen
No. of appl ications to be pri nted and
No. of sets of encl osures requi red
1 1 2
1 2 3
2 2 3
2 3 4
2 4 5
3 3 4
3 4 5
3 5 6
3 6 7

17. In each copy, the candidate should affix hi s/her recent stamp-si ze photograph in the space provided.
18. The candidate should thoroughly verify the contents of the printed documents and sign at the appropriate places.
19. In the Forwardi ng Note of the Appl i cati on Form, the space provi ded for the Name of the Candi date and Teachi ng
Experi ence must be dul y fil l ed i n and si gned by the Pri nci pal / Head of the Insti tuti on along wi th Offi ce Seal .
20. Applications submitted without signatures of the candidate and the appropriate authorities with seal, and/or without the required
enclosures will automati cal l y be deemed i nvali d.

IX. APPLICATION FEE
A demand draft for Rs 1000/-for General/OBC Category and Rs. 500/-for SC/ST/PD/ Women Candidate, drawn in favour of
Coordi nator, Conti nui ng Educati on Programme payable at IIT Kanpur should be attached with the form marked as, Copy
for Pri nci pal Coordi nator on top of the form. Candidate should write their application number, name, address and courses
applied on back side of the DD. Candidate should note that the fee paid other than DD i.e., by IPO, cheques, etc. are not
acceptabl e. Application fees once paid cannot be refunded.

X. CHECKLIST FOR EACH COPY OF THE APPLICATION FORM
In Forwardi ng Note, the candi date shoul d check hi s/her Name, years and months of experi ence, signature, date,
and offi ce seal .
Photographs: Affix recent stamp size photographs at space provided on all copies of Application Forms including Copy
for Pri ncipal Coordi nator.
Signatures of the Applicant: The candidate should sign in all the print-outs at relevant places.
Candidate should ensure that all informations are properly filled in and required number of print-outs are
taken and all copies are to be send to the Principal Coordinator QIP.

Enclosures
1. Appl icati on Fee: DD of Rs. 1000/- for General/OBC Category and Rs. 500/- for SC/ST/PD/ Women Candidate should be
enclosed with the copy of the Pri nci pal Coordi nat or QIP form only.
2. Candidates belonging to SC, ST or OBC category, must attach an attested copy of the caste certi ficate
issued by a competent authorit y as per the Government of India rules.
3. Physi cal l y Disabl ed candidates must attach a copy of the certi fi cate issued by a competent authori ty as per Government
of India rules.
4. Enclose attested copies of all the relevant certificates
Certificates of the Qualifying Examination (Bachelor and Master)and other Degrees
Age proofing Certificate
Mark Lists of all years/semesters of qualifying examination (mark sheets clearly showing total marks obtained
out of maximum marks according to semester or year)
Teaching Experience
Industrial/Research Experience Certificates.
The certificates of Short Term Courses attended.
All Research Publications.
Any other Academic qualifications/Awards etc.

XI. INSTRUCTIONS FOR DESPATCHING
1. For the convenience of the candidate, a check list is also printed as the last page. One can use this list and ensure the
completeness of application. Once completed, the entire bunch (all copies) is to be dispatch to the Principal Coordinator
QIP/CDTE, IIT Kanpur along with the DD of the relevant amount.
2. Before mail i ng the compl eted forms, pl ease ensure that each copy of appli cati on form and i ts encl osures are
properl y f astened wi th a tag separatel y at the l eft -hand top corner.
3. In case, your applications are submitted by your sponsor, it is your responsibility to ensure that the application is
forwarded to the Office of the Principal Coordinator QIP well within time so as to reach on or before November 08, 2013
(Fri day). Appli cati ons recei ved after this date wil l not be consi dered.
4. In case, the candidate has forgotten the password, the candidate should send an email (using the email ID mentioned in the on-
line application) to [email protected] furnishing the following details: Application Number, Name of the Candidate, Date of Birth,
and Address for correspondence, Gender and Category. After verification, the candidate will be informed the password through
email only.
5. The requisite number of the print-outs of the application submitted on-line, along with the required number of enclosures, as
mentioned, should be sent to The Pri nci pal Coordinator QIP, Centre for Devel opment of Technical Educati on, Academi c
Af f ai rs Bui l di ng, Room No. -303, Indi an Inst i t ut e of Technol ogy Kanpur , Kanpur -208016 (U.P.),
preferably by Speed Post or Couri er Servi ce, to reach the Office on or before November 08, 2013 (Fri day). Appli cati ons
recei ved after this date will not be consi dered: All the completed forms along with enclosures should be sent only to The
Pri nci pal Coordi nator QIP, Centre for Devel opment of Techni cal Educati on, Academi c Af f ai r s Bui l di ng, Room
No.-303, Indi an Inst i t ut e of Technol ogy Kanpur , Kanpur -208016 (U.P.), For any clarification contact:
Phone: 0512 2597795; Fax: 0512 2596209, Email: [email protected]
XII. LAST DATE
The last date for on-line submission of application is November 01
st
, 2013 (Fri day). Print-outs of on-line filled-in application,
including the Copy for Principal Coordinator, with its enclosures, complete in all respect should reach The Princi pal
Coordi nator QIP, Centre for Development of Techni cal Educati on, Indi an Insti tute of Technol ogy Kanpur, Kanpur
208016, on or before November 08, 2013 (Fri day). Appl i cati ons recei ved after thi s date wil l not be consi dered.