MS Power Point

Microsoft PowerPoint By BALJEET/1
Terminology
Slides - You create and edit individual pages called slides.
Speaker’s Note - Use speaker’s mote when you are present. They are usually
printed on paper and can be either the exact text of
speech, reminder notes, Backup information, or
combination there of.
Handouts - Handouts are paper copies of all or some of the slides to be

given to the audience. They can be one per page or
reduced so that three or six fit on a sheet of paper.
Presentation of Files - All of the PowerPoint slides for a particular project are
kept in a single PowerPoint file are called a presentation
of file. These presentation files normally end with the
extension .PPT . Each presentation consist of only one file,
making it easy to copy and pass around presentations.
Masters - You create masters to hold information that will appear on

multiple slides in your presentation. For instance, if you
wanted to put your name, company logo, or some other
decoration on each slide, you did add it to the masters for
that presentations.
Color Schemes - PowerPoint lets you define rules used for applying colors or
shades of gray to the various components of your
presentation. For instance, You can specify a slide’s
background colors, the color used for major headings and
so on.
VIEWS
Outline Views - It’s easy to rearrange the individual line items while
in outline view. And you can Collapse items in this view so
that you can see just heading or just the names of each
slides.
Slide View - Slide view shows you how Your finished slides will look.
You will see the backgrounds, colors or shades of gray, and
so forth.
Slide Sorter View - The Slide Sorter View lets you see “Thumbnails”. While
in slide sorter view you can drag slides to move them. The
slide sorter view is also where you specify type of slide
transitions. You can also specify how individual bullets
points on a slides are revealed to the audience.
Notes Pages View - Use the notes pages view to create and see notes to
the presentor. it shows a miniature slide image and
provides a text area for presentor’s notes.
Slides Show View - Use slide show view to help you rehearse, or for
actual VDU presentation of a finished shows. It removes all of the Powerpoints
clutter and places small pencil icon at the bottom right of the screen. To
Move forward, either press the space bar, click the primary mouse button, or use
the —> key. Use the <— key to move backward. If you click on the little pencil
icon, you can use the mouse to draw temporary lines on the screen. Use the
lines to emphasis things on the screen on the screen as you talk. To leave the
slide show view, press Esc. You will be switched to the previous view you were
using.
Create a new presentation
You can create a new presentation in several ways. You can start by
working with the AutoContent wizard, in which you begin with a presentation
that contains suggested content and design. The AutoContent wizard contains
sample presentations for a variety of topics, for example, for a company
meeting or event planning and also contains presentations you can use on the
Internet.
Another way to start a presentation is by selecting a design template that
determines the presentation's design but doesn't include content. You can also
begin with an outline you import from another application, such as Word, or with
a blank presentation that has neither suggested content nor design.
Create a presentation based on a blank presentation
1 On the File menu, click New, and then click the General tab.
2 Double-click Blank Presentation, and then select a layout for your first slide.
The new presentation uses the color scheme and title and text styles of the
default presentation.
3 Type the title and any other content you want on the title slide.
4 On the Common Tasks toolbar, click New Slide, scroll to see more layouts,
and then select a layout for the next slide.
5 Add the content you want, and then repeat steps 4 and 5 for each new
slide.
6 When you finish, click Save on the File menu.
7 Name your presentation, and then click Save.
Note : To see how your slide show will look, click Slide Show
at the
lower left of the PowerPoint window.
Slide show design guidelines

When you give a slide show, the content should be center stage. You want
the tools you use such as animations and transitions to emphasize your points,
not draw the audience's attention to special effects.
If your audience reads from left to right, you might design your animated
slides so that your points fly in from the left. Then to emphasize a particular
point, try bringing it in from the right. The change will grab the audience's
attention and reinforce your point.
The same principle works with sound. An occasional burst of music or
sound during a transition or animation will focus the audience on the slide show.
However, frequent use of sound effects can draw attention away from your main
points.
The pace of your presentation also affects audience response going too
fast exhausts audience members, and going too slow puts them to sleep. You
can use PowerPoint features to rehearse your pace before you give a
presentation.
While you rehearse, you can also check your slides' visual impact. Too
many words or pictures can distract the audience. If you find yourself using too
much text, try turning one slide into two or three, and then increase the font
size.
Animate text and objects

1 In slide view, display the slide that has the text or objects you want to
animate.
2 On the Slide Show menu, click Custom Animation, and then click the Timing
tab.
3 Under Slide objects without animation, select the text or object you want to
animate, and then click Animate.
4 To start the animation by clicking the text or object, click On mouse click.
To start the animation automatically, click Automatically, and then enter
the number of seconds you want to elapse between the previous animation
and the current one.
5 Click the Effects tab. If you are animating a chart created in Microsoft
Graph, click the Chart Effects tab. For information about animating the
elements of a chart, click .
6 Under Entry animation and sound select the options you want. For Help on
an option, click the question mark and then click the option.
7 Repeat steps 3 through 6 for every object you want to animate. You can
click the Preview button to see how your animations work.
Tips
• A quick way to create basic animation is to select the object you want to
animate (in slide view), click the Slide Show menu, point to Preset
Animation, and then click the option you want.
• To preview animations in slide view, click Animation Preview on the Slide
Show menu. The animation plays in the slide miniature that appears.
To replay the animation, click the slide miniature.
Ways to run a slide show

Depending on your needs, you can run a slide show three different ways.
The following options are available when you click Set Up Show on the Slide
Show menu.
• Presented by a speaker (full screen) Click this option to run a full-

screen presentation the most common method usually with a speaker who
directs the show.
The presenter has complete control of the show and can run the show
automatically or manually, stop it to add meeting minutes or action items,
and even record narration as the show progresses. You also use this mode
when you want to project a slide show on a larger screen or use
presentation conferencing.
• Browsed by an individual (window) Click this option to run a smaller-

screen presentation for example, one that is browsed by an individual over
a company network.
The presentation appears in a smaller window, with commands available for
moving through the show and for editing, copying, and printing slides. In
this mode, you move from slide to slide by using the scroll bar, and you can
have another program open at the same time. You can also display the Web
toolbar so you can browse through other presentations and Office
documents.
• Browsed at a kiosk (full screen) Click this option to run a self-running

presentation for example, at a trade show or convention.
If you have a booth, kiosk, or other location where you want to run an
unattended slide show, you can set up the show to run with most menus
and commands unavailable and to restart automatically after each showing.
Start a slide show

Depending on your purpose or audience, you can start a slide show several
ways. One way is to save a presentation in such a way that whenever you open
it, it always starts as a slide show. Another way is to start a slide show from
within PowerPoint. Or, if you don't want to start from within PowerPoint, you can
create a shortcut on your desktop and start the slide show from there.
You can also set up a self-running presentation at a kiosk or booth, for
example that will run in an ever-repeating loop.

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Microsoft PowerPoint By BALJEET/1

Slides - You create and edit individual pages called slides.

Handouts - Handouts are paper copies of all or some of the slides to be

Masters - You create masters to hold information that will appear on

Create a presentation based on a blank presentation

Slide show design guidelines

Animate text and objects

Ways to run a slide show

• Presented by a speaker (full screen) Click this option to run a full-

• Browsed by an individual (window) Click this option to run a smaller-

• Browsed at a kiosk (full screen) Click this option to run a self-running

Start a slide show

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