Microsoft Excel 2010 Shortcut Keys

Charis Alexandra Training Ltd www.catrainingltd.co.uk 1

Charts
ALT+F1 Create an embedded chart from the data in the current region.
F11 Create a chart of the data in a Chart sheet.
DOWN ARROW Select the previous class of elements in a chart.
UP ARROW Select the next class of elements in a chart.
RIGHT ARROW Select the next chart element.
LEFT ARROW Select the previous chart element.
Data Entry
CTRL+SHIFT+: Enter the current time.
CTRL+SHIFT+" Copy the value from the cell above the active cell.
CTRL+; Enter the current date.
CTRL+' Copy a formula from the cell above the active cell.
CTRL+C Copy the current selection.
CTRL+D Fill Down.
CTRL+K Display the Insert or Edit Hyperlink dialog box.
CTRL+R Fill Right.
CTRL+V Paste the current Clipboard contents.
CTRL+ALT+V Display the Paste Special dialog box.
CTRL+X Cut the current selection.
SHIFT+F11 Insert a new worksheet.
ENTER Complete a cell entry and select the cell below.
ALT+ENTER Start a new line in the cell.
CTRL+ENTER Fill the current selection with the current data entry.
SHIFT+ENTER Complete a cell entry and select the cell above.
Editing
CTRL+SHIFT+Plus (+) Display the Insert dialog box.
CTRL+Minus (-) Display the Delete dialog box.
CTRL+Y Repeat the last action.
CTRL+Z Undo.
ALT+SHIFT+F1 Insert a new worksheet.
F2 Edit the active cell.
SHIFT+F2 Add or Edit a cell comment.
F4 Repeat the last action.
F7 Display the Spelling dialog box.
BACKSPACE Delete one character to the left in the Formula Bar.
DELETE Clear the cell contents and keep the cell formats or comments.
ESC Cancel an entry in the cell or Formula Bar.


Microsoft Excel 2010 Shortcut Keys

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File
CTRL+N Create a new workbook.
CTRL+O Display the Open dialog box.
CTRL+P Display the Print tab in Backstage view.
CTRL+S Save the active file.
CTRL+F2 Display the print preview area on the Print tab in Backstage view.
CTRL+F4 Close the selected workbook window.
ALT+F4 Close Excel.
F12 Display the Save As dialog box.
Find and Replace
CTRL+F Display the Find and Replace dialog box with the Find tab selected.
SHIFT+F5 Display the Find and Replace dialog box with the Find tab selected.
SHIFT+F4 Repeat the last Find action.
CTRL+H Display the Find and Replace dialog box with the Replace tab selected.
Formatting
CTRL+SHIFT+( Unhide hidden rows in the selection.
CTRL+SHIFT+& Apply an outline border to the selection.
CTRL+SHIFT_ Remove the outline border from the selection.
CTRL+SHIFT+~ Apply the General number format.
CTRL+SHIFT+$ Apply the Currency format with two decimal places.
CTRL+SHIFT+% Apply the Percentage format.
CTRL+SHIFT+^ Apply the Scientific number format.
CTRL+SHIFT+# Apply the Date format with the day, month, and year.
CTRL+SHIFT+@ Apply the Time format with the hour and minute and AM or PM.
CTRL+SHIFT+! Apply the Number format with two decimal places and thousands separator.
CTRL+1 Display Format Cells dialog box.
CTRL+2 Apply/Remove bold formatting.
CTRL+3 Apply/Remove italic formatting.
CTRL+4 Apply/Remove underlining.
CTRL+5 Apply/Remove strikethrough.
CTRL+B Apply/Remove bold formatting.
CTRL+SHIFT+F Display Format Cells dialog box with the Font tab selected.
CTRL+I Apply/Remove italic formatting.
CTRL+SHIFT+P Display Format Cells dialog box with the Font tab selected.
CTRL+U Apply/Remove underlining.


Microsoft Excel 2010 Shortcut Keys

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Formulas
CTRL+A Display the Function Arguments dialog box when to the right of a function name in
a formula.
CTRL+SHIFT+A Insert the argument names and parentheses when to the right of a function name
in a formula.
F3 Display the Paste Name dialog box.
SHIFT+F3 Display the Insert Function dialog box.
F4 Cycle through all the various combinations of absolute (dollar signs) and relative
references in a formula.
F9 Calculate all worksheets in all open workbooks.
SHIFT+F9 Calculate the active worksheet.
CTRL+ALT+F9 Calculate all worksheets in all open workbooks whether they need to recalculate or
not.
CTRL+ALT+SHIFT+F9 Recheck dependent formulas then calculate all cells in all open workbooks and
including those cells not marked as needing to be calculated.
Movement
CTRL+G Display the Go To dialog box.
F5 Display the Go To dialog box.
ARROW KEYS Move one cell up, down, left, or right.
CTRL+ARROW KEY Move to the edge of the current data region in a worksheet.
END End mode on. Press END followed by an arrow key to move to the last cell in the
row or column.
CTRL+END Move to the last cell on a worksheet.
HOME Move to the beginning of the row.
CTRL+HOME Move to the start of the worksheet.
PAGE DOWN Move one screen down.
ALT+PAGE DOWN Move one screen to the right.
CTRL+PAGE DOWN Move to the next worksheet tab i.e. to the right.
PAGE UP Move one screen up.
ALT+PAGE UP Moves one screen to the left.
CTRL+PAGE UP Move to the previous worksheet tab i.e. to the left.
TAB Move one cell to the right or move between unlocked cells in a protected
worksheet.
SHIFT+TAB Moves to the previous cell in a worksheet or the previous option in a dialog box.
CTRL+TAB Switches to the next tab in a dialog box.
CTRL+SHIFT+TAB Switches to the previous tab in a dialog box.
Outline
ALT+SHIFT+RIGHT
ARROW
Group rows or columns.
ALT+SHIFT+LEFT
ARROW
Ungroup rows or columns.
CTRL+8 Display or hide the outline symbols.
Microsoft Excel 2010 Shortcut Keys

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Pivot Tables and Tables
ALT+F5 Refresh the current Pivot Table.
CTRL+ALT+F5 Refresh all Pivot Tables.
CTRL+L Display the Create Table dialog box.
CTRL+T Display the Create Table dialog box.
ALT+SHIFT+RIGHT
ARROW
Group the selected items in a PivotTable field.
ALT+SHIFT+LEFT
ARROW
Ungroup grouped items in a PivotTable field.
Selection
CTRL+SHIFT+* Select the current region, i.e. the data area enclosed by blank rows and columns.
CTRL+A Press once, select current region. Press again to select worksheet.
CTRL+SHIFT+O Select all cells that contain comments.
F8 Turn extend mode on or off. Extended Selection appears in the status line and the
arrow keys extend the selection.
SHIFT+F8 Add a nonadjacent cell or range to a selection of cells by using the arrow keys.
SHIFT+ARROW KEY Extend the selection of cells by one cell.
CTRL+SHIFT+ARROW
KEY
Extend the selection to the last nonblank cell in the same column or row.
LEFT ARROW or RIGHT
ARROW
Select the tab to the left or right when the ribbon is selected. Switch between the
main menu and the submenu when a submenu is open or selected.
DOWN ARROW or UP
ARROW
Move up or down through the tab group when a ribbon tab is selected. Select the
next or previous command when a menu or submenu is open.
END Selects the last command on the menu when a menu or submenu is visible.
CTRL+SHIFT+END Extend the selection to the last used cell on the lower-right corner on the
worksheet. In the formula bar, select all text in the formula bar from the current
cursor position to the end.
CTRL+SHIFT+HOME Extend the selection to the start of the worksheet.
CTRL+SHIFT+PAGE
DOWN
Select the current and next sheet in a workbook.
CTRL+SHIFT+PAGE UP Select the current and previous sheet in a workbook.
SPACEBAR In a dialog box, perform the action for the selected button or check or uncheck a
check box.
CTRL+SPACEBAR Select the entire column.
SHIFT+SPACEBAR Select the entire row.
CTRL+SHIFT+SPACEBAR Select the entire worksheet.
CTRL+SHIFT+SPACEBAR When a graphic is selected, select all graphics.


Microsoft Excel 2010 Shortcut Keys

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View
CTRL+` Switch between displaying cell values and displaying formulas in the worksheet.
CTRL+6 Switch between hiding and displaying objects.
CTRL+8 Display or hide any outline symbols.
CTRL+9 Hide the selected rows.
CTRL+0 (zero) Hide the selected columns.
CTRL+SHIFT+( Unhide hidden rows in the selection.
CTRL+SHIFT+) Unhide hidden columns in the selection.
CTRL+SHIFT+U Expand or collapse the formula bar.
CTRL+W Close the selected workbook window.
F1 Display the Excel Help task pane.
CTRL+F1 Display or hide the ribbon.
CTRL+F5 Restore the window size of the selected workbook window.
F6 Switch between the worksheet, any split panes, Ribbon, Task Pane, and Zoom
controls.
SHIFT+F6 Switch between the worksheet, Zoom controls, task pane, and ribbon.
CTRL+F6 Switch to the next workbook window when more than one workbook window is
open.
CTRL+F7 Perform the Move command on the workbook window if it is not maximized,
then use the arrow keys to move the window. Press ENTER to finish or ESC to
cancel.
CTRL+F8 Perform the Size command if a workbook is not maximized.
ALT+F8 Display the Macro dialog box.
CTRL+F9 Minimize a workbook window to an icon.
F10 Turn Ribbon key tips on or off.
SHIFT+F10 Display the shortcut menu for the selection.
ALT+SHIFT+F10 Display the menu or message for an Error Checking button.
CTRL+F10 Maximize or restore the selected workbook window.
ALT+F11 Open the VBA Editor.
ALT Turn Ribbon key tips on or off.
ALT+DOWN ARROW Open a selected drop-down list or display the Pick from list in a cell.
ALT+SPACEBAR Display the Control menu for the Excel window.