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Page Numbering For Chapters

This document provides two methods for numbering pages within chapters in Microsoft Word. Method 1 uses styles to automatically insert the chapter number before page numbers. It involves applying heading styles, modifying styles, inserting footers and page numbers, and formatting page numbers to include the chapter number. Method 2 is used if the chapter number is not 1. It involves manually inserting the chapter number in the footer before the page number. Section breaks and resetting the page number are needed when using this method for multiple chapters.

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43 views4 pages

Page Numbering For Chapters

This document provides two methods for numbering pages within chapters in Microsoft Word. Method 1 uses styles to automatically insert the chapter number before page numbers. It involves applying heading styles, modifying styles, inserting footers and page numbers, and formatting page numbers to include the chapter number. Method 2 is used if the chapter number is not 1. It involves manually inserting the chapter number in the footer before the page number. Section breaks and resetting the page number are needed when using this method for multiple chapters.

Uploaded by

peng85000
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Method 1: Use Word Styles to Number Pages Within Chapters

CDudas\OfficeDocs\Seminars\HowToGuides\Word2007\PageNumbering\PageNumberingForChapters.docx\01.19.10\Page 1

This method uses styles to number all pages within
each chapter. Note: Use a section break (Next
Page) between different chapters so that the pages
are numbered correctly according to chapter
number.

1. Leave a blank line for the chapter heading.
2. Click on this blank line.
3. At the Home tab, click the MultiLevel List
button.
4. Select the Chapter 1 Heading list item.









Word inserts the words: Chapter 1.

5. If desired, modify the Heading 1 style to reflect
the formatting you want for the words: Chapter
1. To do so, click on the line containing the
chapter number.
The Heading 1 style is selected in the Styles
section.



6. Click the arrow for the Styles section.

The style box displays with Heading 1 selected.








7. Mouse over Heading 1 and then click its drop-
down arrow.











Method 1: Use Word Styles to Number Pages Within Chapters

CDudas\OfficeDocs\Seminars\HowToGuides\Word2007\PageNumbering\PageNumberingForChapters.docx\01.19.10\Page 2

8. At the short-cut menu, select: Modify.
9. At the Modify Style dialog box, format the font,
font size, alignment, color, etc. for the chapter
heading. Dont click OK yet.

10. At the Modify Style dialog box, click the
Format button.
11. From the short-cut menu, select: Paragraph.
12. Format the paragraph to remove the extra
spacing that appears above the Heading 1 style.
To do so, set the Before Spacing to 0 pt. Also,
set the line spacing to single spacing.


13. Click OK to exit the Paragraph dialog box.
14. Click OK to exit the Modify Style dialog box.
15. Insert the footer.
a. Click the Insert tab.
b. Click the Footer icon and select desired
format.


16. Add the page number.
a. Click the Page Number icon.
b. Select the desired location for page number.
17. Format the page number.
a. Select the page number with the mouse.
b. Click the Page Number icon.
c. From the menu, click Format Page
Numbers.
d. Click the box to Include Chapter Number.
e. Select Heading 1 as the chapter style.
f. Select the desired separator.
g. If needed, select the desired starting page
number.



Method 1: Use Word Styles to Number Pages Within Chapters

CDudas\OfficeDocs\Seminars\HowToGuides\Word2007\PageNumbering\PageNumberingForChapters.docx\01.19.10\Page 3

Note: Use a section break (Next Page) between
different chapters so that the pages are numbered
correctly according to chapter number. (Youll also
need to set the starting page number to 1 for each
new chapter if you want the following type of page
numbering: 1-1, 1-2, 1-3, 2-1, 2-2, 2-3, etc.)



Method 2: Insert Chapter Number Manually to Number Pages Within Chapters

CDudas\OfficeDocs\Seminars\HowToGuides\Word2007\PageNumbering\PageNumberingForChapters.docx\01.19.10\Page 4

A faculty member needs to write a single chapter
for a publication. Lets say its chapter 2.

If the chapter number is anything other than 1, the
previous method wont work for chapter
numbering. Thats because Word assumes that the
chapter numbering scheme begins at 1. (If you
would try the previous method to number chapter 2,
the resulting page numbers would be 1-1, 1-2, etc.
instead of 2-2, 2,2, etc.)

Instead, in the footer, type the chapter number in
front of the page number. See the instructions to
the right.

Note: If you use this method for more than one
chapter within the document, be sure to use a
section break (Next Page) between different
chapters so that you can manually insert the correct
chapter number. For each chapter (i.e. section)
youll also need to:
Remove the link to the previous section (so
that you can insert the appropriate chapter
number). Instructions on how to do this are
beyond the scope of this document.
Set the starting page number to 1 for each
new chapter if you want the following type
of page numbering: 1-1, 1-2, 1-3, 2-1, 2-2,
2-3, etc.



















1. Insert the footer.
a. Click the Insert tab.
b. Click the Footer icon and select the desired
format.








2. Add the page number.
a. Click the Page Number icon.
b. Select the desired location for page number.

The page number now appears in the footer.



3. In the footer, click immediately before the page
number.

4. Type the desired chapter number in front of the
page number along with the desired separator
(such as a hyphen).

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