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Microsoft Project Made Simple: Mike Bailey Oregon State University

This document provides instructions for using Microsoft Project to create a project plan. It describes how to set up the basic elements of a project plan, including setting the start date, adding tasks and durations, creating dependencies between tasks, setting milestones, viewing the critical path, and printing or copying the Gantt chart. The steps covered include setting the start date, entering tasks and durations, properly scaling the chart area, creating task dependencies, setting fixed milestones, experimenting with different chart views, and copying or printing the Gantt chart.

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SivakumarBhimavarapu
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99 views14 pages

Microsoft Project Made Simple: Mike Bailey Oregon State University

This document provides instructions for using Microsoft Project to create a project plan. It describes how to set up the basic elements of a project plan, including setting the start date, adding tasks and durations, creating dependencies between tasks, setting milestones, viewing the critical path, and printing or copying the Gantt chart. The steps covered include setting the start date, entering tasks and durations, properly scaling the chart area, creating task dependencies, setting fixed milestones, experimenting with different chart views, and copying or printing the Gantt chart.

Uploaded by

SivakumarBhimavarapu
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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mjb October 11, 2007

Oregon State
University
Microsoft Project Made Simple
Mike Bailey
Oregon State University
mjb October 11, 2007
Oregon State
University
Overall Screen Layout
Task Area Chart Area
Task
Wizard
mjb October 11, 2007
Oregon State
University
ProjectProject Information lets you
set the Start date. Task durations
will be referenced from this date.
Step #1: Set the Start Date
mjb October 11, 2007
Oregon State
University
List the tasks using unique
descriptive task names.
Don't enter any Start or Finish dates. The Start
date will default to the one you set a moment
ago. The Finish date will be set to that date plus
the duration.
In the Duration column, enter the time required
to complete each task, as a number followed by
'hours', 'days' or 'months'.
Pretty boring Gantt
chart so far. Dont
worry about it
Any task with a 0-length duration will be
made into a Milestone
Step #2: Enter the Tasks and Durations
mjb October 11, 2007
Oregon State
University
A Task Name can be selected.
You can then edit it just like an
Excel cell.
Once Entered, Tasks Can Be Edited
If you click a Duration, you can
edit it with up/down buttons, or
you can then edit it just like an
Excel cell.
mjb October 11, 2007
Oregon State
University
You can click on entire row.
Press EditDelete Task to
delete that task.
Once Entered, Tasks Can Be Edited
Click here and drag up or down to re-order the tasks. Note that
the up-down order has nothing to do with the time order the
tasks need to occur in, although it is a good idea to sort of keep
it that way.
mjb October 11, 2007
Oregon State
University
Double-click on the
date header
These are good settings
Step #3: Get the Chart Area Time-Scaled Properly
mjb October 11, 2007
Oregon State
University
Left-drag from one taskss bar
to its successors bar
This will create (by default) a Finish-to-Start
dependency link. It will also adjust the
successors Start and Finish dates, and the
Predecessors column.
Step #4: Create the Task Dependencies
mjb October 11, 2007
Oregon State
University
You can link multiple tasks to the same
successor task
Thin lines indicate slack
Reading the Gantt Chart
Thick bar all the way to the end
indicates no slack
mjb October 11, 2007
Oregon State
University
Double-click on a link to change its
dependency type, change its lag, or to
delete it
Finish-to-Start dependency
Start-to-Start dependency
You Can Change the Nature of the Task Dependencies
mjb October 11, 2007
Oregon State
University
Double-click here to explicitly set a Milestones date
Step #5: Explicitly Set Fixed Milestones
Examples could include presentations dates, the date
of the Expo, etc.
Note: the 2007-2008 Engineering Expo is Friday, May 9, 2008.
mjb October 11, 2007
Oregon State
University
Click on View Tracking Gantt to see the critical path in red. The
Critical Path is the sequence of tasks that have no slack in them.
Pay close attention to these tasks!
Click on View Gantt Chart to get back to where you were
Step #6: Experiment with Different Charts
mjb October 11, 2007
Oregon State
University
Printing
Click on File Page Setup. Be sure that Fit timescale to end of page is
clicked.
Slide this bar left and right to
expose or hide the data
columns. What you see is
what youll print.
mjb October 11, 2007
Oregon State
University
Copying and Pasting into a Word Document or PowerPoint Slide
1. Click on Edit Copy Picture
3. Set range of dates
2. Set GIF
filename
Your GIF image will look like this. It can be inserted into Word or PowerPoint by
choosing InsertPictureFrom File while running those programs. Once there, you
can expand, shrink, or crop this image, depending on what you are trying to show.

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