Worksite Server Administrators Guide 8 5 For Imanage Server
Worksite Server Administrators Guide 8 5 For Imanage Server
Version 8.5
June 2009
Copyright Notice
Notice
1999-2009 Autonomy Corporation plc and its affiliates. All rights reserved. No part of this publication (hardcopy or electronic form) may be reproduced or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written consent of Autonomy Corporation plc and its affiliates. Information in this manual is furnished under license by Autonomy Corporation plc and its affiliates and may only be used in accordance with the terms of the license agreement. If this software or documentation directs you to copy materials, you must first have permission from the copyright owner of the materials to avoid violating the law which could result in damages or other remedies.
Autonomy Corporation plc Cambridge Business Park Cowley Rd Cambridge CB4 0WZ Tel: +44 (0) 1223 448000 Fax: +44 (0) 1223 448001 Email: [email protected]
Contents
19
19 19 20 21 21 22
Chapter 1:
Introduction
Components of the WorkSite Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . WorkSite Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . WorkSite Server Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . WorkSite Indexer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Client Applications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Administrative Tools or Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
23
23 24 24 24 25 25
Chapter 2:
27
27 27 28 28 29 30 30 31 31 32 32 33 33 34 38 41 43 44
3
Contents
Chapter 3:
45
45 45 46 46 46 47 48 48 49 49 51 53 53 53 57 57 58 59 60 60 61 62 63 63
Chapter 4:
65
65 65 66 67 67 69 71 73 75 82 82 83 84 85 85 87 88 90 92
Contents
Assigning Users to Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 Changing Group Membership . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 Adding Users to a Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Removing Users from a Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Editing Group Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Preferred Databases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Prerequisites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Adding a Database to the Databases Information Table . . . . . . . . . . . . . . . . . . 101 Assigning Preferred Databases to Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 Changing Preferred Database Assignments . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 File Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 Adding File Servers to a Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 Assigning File Servers to Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Adding Users to a File Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 Reassigning Authors to the Default File Server. . . . . . . . . . . . . . . . . . . . . . 107 Roles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 Roles and Document Profile Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 Examples of Roles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 Creating Roles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 Default role . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 Setting Restrictions for Profile Information . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 Edit/Create Profile and Search Profile Tabs . . . . . . . . . . . . . . . . . . . . . . . . 113 Assigning Roles to Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Editing Membership for a Single Role . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Editing Membership for Multiple Roles . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 Security Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118 Creating a Security Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118 Assigning Users to an Existing Security Template . . . . . . . . . . . . . . . . . . . 120 Renaming Users. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Prerequisites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Using the Rename Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Chapter 5:
125
125 125 126 126 127 130 131 131 132 133 133 134 135
5
Contents
Adding a Document Type to a Database . . . . . . . . . . . . . . . . . . . . . . . . . . . Editing Document Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Managing Document Class and Subclass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Document Classes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Adding a New Document Class. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Editing Document Class Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Deleting a Document Class . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Document Subclasses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Adding a Subclass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Editing Subclass Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Managing PC Locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Adding a PC Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Deleting a PC Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Importing PC Locations from an ANSI Text File . . . . . . . . . . . . . . . . . . . . . . . Managing Custom Tables and Subtables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Common Usage for Custom Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Administering Custom3 to Custom12 Tables . . . . . . . . . . . . . . . . . . . . . . . . . . Adding Entries to Custom3 to 12 Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . Modifying Entries in Custom3 to Custom12 Tables . . . . . . . . . . . . . . . . . . Deleting Entries in Custom3 to Custom12 Tables . . . . . . . . . . . . . . . . . . . . Modifying the Custom3 to Custom12 Table Headings . . . . . . . . . . . . . . . . Importing Custom3 to Custom12 Table Entries . . . . . . . . . . . . . . . . . . . . . Administering Custom1/Custom2 and Custom29/Custom30 Tables . . . . . . . . Introduction to Custom1/Custom2 Tables . . . . . . . . . . . . . . . . . . . . . . . . . . Adding and Editing Custom1 and Custom29 Items. . . . . . . . . . . . . . . . . . . Deleting a Custom1 or Custom29 Item . . . . . . . . . . . . . . . . . . . . . . . . . . . . Adding and Editing Custom2 and Custom30 items . . . . . . . . . . . . . . . . . . . Importing Custom1/Custom2 and Custom29/Custom30 Table Entries . . . . Using the Subtable Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
136 138 139 139 140 141 142 143 143 144 144 145 145 145 147 148 148 149 150 150 150 150 151 151 153 153 153 155 158
Chapter 6:
159
159 159 160 160 161 162 163 163 165 166 167 168 169 169 170
Contents
Subdirectory and Subdirectory Substring Extraction. . . . . . . . . . . . . . . . . . Default Profile Entry Command . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Assigning Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Additional Custom Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Types of Custom Fields. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Creating an Exclude and Include List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Saving a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Deleting a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Loading an Import Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Importing Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Viewing Log Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Purging the Log File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
171 171 172 172 173 174 176 176 176 177 178 180 180
Chapter 7:
181
181 181 182 183 183 184 184 185 185 186 186 186 187 188 188 188 189 190 190 190 191 192 192 194 195 197 197 198 199 199 200
7
Contents
Moving and Deleting Controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Importing and Exporting Controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Importing Controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Exporting Controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Testing and Analyzing a Form Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setting Tab Order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Chapter 8:
205
205 205 206 206 208 209 210 211 212 213 213 214 215 216 216 217 220 221 221 221 222 222 224 226 226 226 226 226 227 227 229 231 235 237 239 240 241 244
Contents
Viewing Marked Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Archiving. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Restoring Archived Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Restoring Archived Documents from User Requests . . . . . . . . . . . . . . . . . Restoring Archived Documents from Archive Sets . . . . . . . . . . . . . . . . . . . Set Priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Create a Custom Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Log Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using the Find Dialog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Chapter 9:
257
257 257 258 258 261 261 262 264 265 265 267 270 271
Chapter 10:
273
273 273 274 274 275 275 276 277 278 278 278 279 279 279 279 280 280 281 283 283
9
Contents
Chapter 11:
287
287 288 288 289 291 291 292 297 298 299
Chapter 12:
301
301 301 302 302 303 304 304 305 305 305 308 313 313 314 314
Chapter 13:
317
317 317 318 319 320 321 323 323 325
Chapter 14:
329
Contents
Working of Users Preferred Database Migration Tool . . . . . . . . . . . . . . . . . . Stage 1: Initialization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Stage 2: Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Stage 3: Finalization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Stage 4: Deletion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Performing a Preferred Database Migration . . . . . . . . . . . . . . . . . . . . . . . . . . . Populating Custom Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Prerequisites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The clload Command . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Required Format for the ANSI Text File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Command Line Parameters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Skipping the Description Field . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Loading Multiple Child Table Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Examples of Valid Command Line Entries . . . . . . . . . . . . . . . . . . . . . . . . . Populating User Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Prerequisites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The userload command. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Required Format for the ANSI Text File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Command Line Parameters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
330 330 331 331 332 332 333 333 333 334 334 337 337 338 338 339 339 339 339
343
349 355
356 357 357 358 360 361 361 362 363 363 364 364 365 366 366 367 367 368
11
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 349
Contents
Using a Local System Account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using a Domain User Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using a Domain User Account on Windows 2000 Server Domain . . . . . . . Using a Domain User Account on a Windows Server 2003 Domain. . . . . . Enforcing Kerberos Authentication on Trusted Login . . . . . . . . . . . . . . . . . . . Support for Unknown File Types. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Retain Extension for ANSI Types Registry Key . . . . . . . . . . . . . . . . . . . . . Retain Extension for Non-E-mail Types Registry Key . . . . . . . . . . . . . . . . Server Side Email Filing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Allow Folder Creation in Public Workspaces . . . . . . . . . . . . . . . . . . . . . . . . . . . .
368 369 369 370 371 372 373 374 375 375
Index
377
12
Figures
Figure 1 Figure 2 Figure 3 Figure 4 Figure 5 Figure 6 Figure 7 Figure 8 Figure 9 Figure 10 Figure 11 Figure 12 Figure 13 Figure 14 Figure 15 Figure 16 Figure 17 Figure 18 Figure 19 Figure 20 Figure 21 Figure 22 Figure 23 Figure 24 Figure 25 Figure 26 Figure 27 Figure 28 Figure 29 Figure 30 Figure 31 Figure 32 Figure 33 Figure 34 Figure 35 Figure 36 Figure 37 Figure 38
Components of the WorkSite Server .......................................................................... 23 WorkSite Service Manager with Registered Servers .................................................. 29 WorkSite Servers Search status box .......................................................................... 31 Select Server dialog box ............................................................................................. 32 WorkSite Server Startup Dialog .................................................................................. 33 WorkSite Server Properties Dialog ............................................................................. 35 WorkSite Server Database Setup Dialog.................................................................... 38 Database Properties Dialog ........................................................................................ 39 Advanced Properties dialog box ................................................................................. 40 File Server Connections Dialog, Windows tab ............................................................ 42 File Server Connections Dialog, NetWare Tab ........................................................... 43 Configuration Error Message ...................................................................................... 43 About WorkSite Service Manager Dialog.................................................................... 44 DBAdmin Main Program Window ............................................................................... 47 Right-click menu for the table frame ........................................................................... 48 Floating toolbar ........................................................................................................... 49 Register/Unregister Databases Dialog........................................................................ 52 Set Database Options Dialog...................................................................................... 54 Information window for the Database ......................................................................... 58 Synchronization Options dialog box............................................................................ 59 Edit Jurisdiction Dialog................................................................................................ 61 Find Dialog.................................................................................................................. 61 Lookup Bar in DBAdmin.............................................................................................. 62 Edit Max Lookup Entries Dialog.................................................................................. 63 Sample error message................................................................................................ 64 User accounts and their function ................................................................................ 66 Add New Users dialog box, Virtual User tab ............................................................... 68 Add New Users Dialog, Microsoft Windows OS Domain Users Tab .......................... 70 Add New Users dialog box, Novell Bindery Users tab ................................................ 72 Add New Users dialog box, Novell NDS Users tab..................................................... 74 LDAP Directory Users Tab.......................................................................................... 76 LDAP Authentication Dialog........................................................................................ 77 LDAP Attribute Mapping (User) Dialog ....................................................................... 78 Add New Users Dialog, LDAP Directory Users Tab ................................................... 79 Too many directory objects warning ........................................................................... 80 LDAP Directory Search Filter...................................................................................... 81 Edit User Information Dialog ....................................................................................... 83 Add New Groups Dialog, Virtual Group Tab ............................................................... 86
13
Figures
Figure 39 Figure 40 Figure 41 Figure 42 Figure 43 Figure 44 Figure 45 Figure 46 Figure 47 Figure 48 Figure 49 Figure 50 Figure 51 Figure 52 Figure 53 Figure 54 Figure 55 Figure 56 Figure 57 Figure 58 Figure 59 Figure 60 Figure 61 Figure 62 Figure 63 Figure 64 Figure 65 Figure 66 Figure 67 Figure 68 Figure 69 Figure 70 Figure 71 Figure 72 Figure 73 Figure 74 Figure 75 Figure 76 Figure 77 Figure 78 Figure 79 Figure 80 Figure 81 Figure 82 Figure 83 Figure 84 Figure 85 Figure 86 Figure 87
14
Add New Groups Dialog, Microsoft Windows OS Domain Groups Tab...................... 88 Add New Groups Dialog, Novell Bindery Groups Tab ................................................ 89 Add New Groups Dialog, Novell NDS Groups Tab ..................................................... 91 LDAP Directory Groups Tab ....................................................................................... 93 LDAP Authentication Dialog........................................................................................ 94 LDAP Attribute Mapping (Group) dialog box............................................................... 95 Add New Groups Dialog, LDAP Directory Groups Tab............................................... 96 Too many directory objects warning ........................................................................... 97 LDAP Directory Groups, LDAP Directory Search Filter .............................................. 97 Group Management Dialog......................................................................................... 99 Add Databases Dialog .............................................................................................. 101 Preferred Database Management Dialog ................................................................. 102 Add File Servers Wizard, Select File Server Container ............................................ 104 Add File Servers Wizard, File Server Name ............................................................. 105 File Server Assignment dialog box ........................................................................... 106 Role Setup Dialog, Privileges Tab ............................................................................ 111 Role Setup Dialog, Edit/Create Profile Tab............................................................... 114 Role Setup dialog box, Membership Assignment tab ............................................... 116 Role Management Dialog ......................................................................................... 117 Add Security Templates Dialog................................................................................. 119 Security Template Assignment Dialog ...................................................................... 120 Add App Setup Entry dialog box ............................................................................... 127 Document Type Mapping Management dialog box .................................................. 135 Add Type Dialog ....................................................................................................... 136 Add Class dialog box ................................................................................................ 140 The Add New Node dialog box ................................................................................. 145 The Import From File dialog box ............................................................................... 146 Custom1-Custom 2 tables in parent-child relationships............................................ 152 Add New Item in Custom2 Dialog ............................................................................. 154 Edit Custom2 dialog box ........................................................................................... 154 Import from File (Custom1 and Custom2) dialog box ............................................... 156 Custom2 subtable window ........................................................................................ 158 WorkSite Document Import....................................................................................... 161 Connect Servers ....................................................................................................... 162 Document Import Profile Template dialog box.......................................................... 164 Select Type dialog box.............................................................................................. 167 Setup Additional Custom Fields................................................................................ 173 Include and Exclude File List dialog box................................................................... 175 Import Documents dialog box ................................................................................... 177 Log File, Sample output ............................................................................................ 179 Dialog Editor Left Pane ............................................................................................. 185 File Toolbar ............................................................................................................... 186 Align Toolbar............................................................................................................. 186 Elements Toolbar...................................................................................................... 186 Set Captions dialog box ............................................................................................ 187 Dialog Editor Left Pane ............................................................................................. 188 Sample Form with all the Controls ............................................................................ 191 Elements toolbar ....................................................................................................... 192 Database Association dialog box.............................................................................. 194
Figures
Figure 88 Custom Control Association dialog box .................................................................... 195 Figure 89 Custom Control Properties dialog box, General tab ................................................. 196 Figure 90 Custom Control Properties dialog box, Color tab...................................................... 197 Figure 91 External User control, Database Association dialog box .......................................... 198 Figure 92 Quick Search dialog box with tab order .................................................................... 203 Figure 93 Register Servers dialog box...................................................................................... 207 Figure 94 WorkSite Monitor main window................................................................................. 209 Figure 95 Server WorkSpace Window, Servers tab.................................................................. 211 Figure 96 Server WorkSpace Window, Database tab............................................................... 211 Figure 97 Information Window .................................................................................................. 212 Figure 98 Results WorkSpace, Statistics tab ............................................................................ 213 Figure 99 Document Search Results tab .................................................................................. 215 Figure 100Document History Search Results tab ..................................................................... 216 Figure 101Right-click menu in Search Results tab ................................................................... 217 Figure 102Document Search Display, Fields Shown tab .......................................................... 218 Figure 103Document Search Display dialog box, Short Profile Display tab.............................. 219 Figure 104Document Search Display dialog box - Search Size tab.......................................... 220 Figure 105Document Search dialog box ................................................................................... 223 Figure 106Document History dialog box ................................................................................... 225 Figure 107Delete Documents dialog box .................................................................................. 228 Figure 108Deleting Documents dialog box ............................................................................... 229 Figure 109Relocate Documents dialog box .............................................................................. 232 Figure 110Relocate Documents dialog box............................................................................... 234 Figure 111Security Assignment dialog box ............................................................................... 236 Figure 112Bulk Edit Document Profiles dialog box ................................................................... 238 Figure 113Reassign Documents by Operator dialog box .......................................................... 239 Figure 114Reassigning Documents dialog box ......................................................................... 240 Figure 115Mark Documents for Archiving dialog box ................................................................ 243 Figure 116Documents Marked for Archiving dialog box ............................................................ 245 Figure 117Archive Documents dialog box ................................................................................. 247 Figure 118Archiving Documents status box .............................................................................. 248 Figure 119Restore Document Requests dialog box. ................................................................. 249 Figure 120The Document Request List dialog box ................................................................... 250 Figure 121Restore Archived Documents dialog box ................................................................. 251 Figure 122Restore Documents in Archive Set dialog box ......................................................... 252 Figure 123Restore Documents from Archive Set dialog box .................................................... 253 Figure 124Find dialog box ......................................................................................................... 255 Figure 125WorkSite Service Add/Remove ................................................................................ 259 Figure 126Rules Engine Startup Dialog .................................................................................... 260 Figure 127Database Setup dialog box ...................................................................................... 261 Figure 128Database Properties Dialog ..................................................................................... 262 Figure 129File Server Connections Dialog, NetWare tab ......................................................... 262 Figure 130File Server Connections Dialog, Microsoft Windows Tab ........................................ 263 Figure 131File Server Connections Dialog, Microsoft Windows tab ......................................... 263 Figure 132Rules Engine Properties Dialog ............................................................................... 264 Figure 133Command window showing SMTP Connectivity test ............................................... 266 Figure 134Computer Management Window, New Domain ....................................................... 268 Figure 135New SMTP Domain Wizard Dialog .......................................................................... 269 Figure 136New SMTP Domain Wizard Domain Name Dialog .................................................. 269
WorkSite Server Administrators guide
15
Figures
Figure 137Computer Management, Properties ......................................................................... 270 Figure 138Clustering Model ...................................................................................................... 275 Figure 139Cluster Manager working as a load balancer ........................................................... 276 Figure 140WorkSite Service Add/Remove Program ................................................................. 282 Figure 141Cluster Manager Startup dialog box......................................................................... 282 Figure 142WorkSite Server Service Properties dialog box ....................................................... 284 Figure 143WorkSite Server Database Setup dialog box ........................................................... 285 Figure 144Database Properties dialog box ............................................................................... 285 Figure 145WorkSite Service Add/Remove ................................................................................ 289 Figure 146Directory Synchronization Service Startup Dialog ................................................... 290 Figure 147DS Synchronization Schedule Properties Dialog ..................................................... 292 Figure 148Directory Service Connections Dialog...................................................................... 293 Figure 149DS Synchronization Connection Properties Dialog .................................................. 294 Figure 150DS Synchronization Root Context Dialog ................................................................ 296 Figure 151DS Synchronization Attribute Map Dialog ................................................................ 298 Figure 152WorkSite Service Manager ...................................................................................... 300 Figure 153Registry Editor.......................................................................................................... 306 Figure 154imDmsSvc ................................................................................................................ 306 Figure 155Reconcile UserId ...................................................................................................... 307 Figure 156Edit String Dialog ..................................................................................................... 307 Figure 157WorkSite Service Manager ...................................................................................... 308 Figure 158Stop Service ............................................................................................................. 309 Figure 159Service Properties .................................................................................................... 310 Figure 160WorkSite Server Properties Dialog .......................................................................... 311 Figure 161Enable Symantec(tm) Enterprise Vault Integration .................................................. 312 Figure 162Start Service............................................................................................................. 313 Figure 163WorkSite Server Properties dialog box .................................................................... 321 Figure 164WorkSite Server Database Properties dialog box .................................................... 322 Figure 165Traditional WAN Environment .................................................................................. 324 Figure 166WorkSite Server with Proxying Capabilities ............................................................. 324 Figure 167WorkSite Server Database Setup dialog box ........................................................... 326 Figure 168Server Connection Properties dialog box................................................................. 326 Figure 169Database Properties Dialog ox ................................................................................ 327
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Tables
Table 1 Table 2 Table 3 Table 4 Table 5 Table 6 Table 7 Table 8 Table 9 Table 10 Table 11 Table 12 Table 14 Table 15 Table 16 Table 17 Table 18 Table 19 Table 20 Table 21 Table 22 Table 23 Table 24 Table 25 Table 26 Table 27 Table 28 Table 29 Table 30 Table 31 Table 32 Table 33 Table 36 Table 37 Table 38 Table 39 Table 40 Table 41
Notation Conventions............................................................................................... Revision History ....................................................................................................... Toolbar buttons and menu options .......................................................................... WorkSite Server Properties Dialog Options ............................................................. Information Tables in the tree frame ........................................................................ Database icon color ................................................................................................. Document Tab, Document History Options ............................................................. User tab, Information ............................................................................................... Document management tasks associated with roles............................................ Using Roles to Manage Document Searches ........................................................ Examples of Roles ................................................................................................. Options on the Privileges Tab................................................................................ Application Setup Properties.................................................................................. Default Document Types ....................................................................................... Document Type Dialog Properties ......................................................................... Changes to NRT.INI file ......................................................................................... Information Fields in the Add and Edit Class dialog boxes.................................... Sample PC Location Records................................................................................ Common Uses for Custom Tables......................................................................... Sample Custom Table entries................................................................................ Dynamic Profile Field Commands.......................................................................... Dialog boxes that can be customized .................................................................... Types of Forms ...................................................................................................... Valid formats for the Custom fields ........................................................................ Restrictions on controls.......................................................................................... Elements toolbar Icons .......................................................................................... Required Controls for Each Form Type ................................................................. Align Controls......................................................................................................... Keyboard Shortcuts and Toolbar Buttons .............................................................. Icons in the Server WorkSpace window ................................................................ Column Headings on the Statistics tab .................................................................. Status Icons ........................................................................................................... ............................................................................................................................... Options Available for Changing Security Settings ................................................. Setting the Frequency with which the Statistics window is updated ...................... Events to Associate with Rules.............................................................................. Abbreviations used in the DMS log file .................................................................. Command Line Parameters ...................................................................................
19 21 30 35 49 52 55 56 108 109 109 112 128 131 136 137 140 144 148 149 169 181 187 191 192 192 198 199 209 211 213 215 230 235 254 270 315 334
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Tables
Mode action on current user values....................................................................... Format Criteria ....................................................................................................... Abbreviations used in the DMSLog.txt file ............................................................. Database Table Functions ..................................................................................... Comparison of two types of support for unknown file types...................................
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Intended Audience
This guide is recommended for the WorkSite Administrators who are experienced in setting up the WorkSite Server and its components. Contact Autonomy technical support to resolve issues that are not addressed in this guide.
Notation Conventions
This manual uses the following notation conventions: Table 1 Bold Notation Conventions
Definition and Usage Convention
Text that appears in a GUI element such as, a menu item, button, or element of a dialog box, and command names are shown in bold. For example: Click Edit File in the Button Bar. Book titles appear in italics. Terms are italicized the first time they are introduced. Important information may be italicized for emphasis. Commands, command-line output, and file names are in monospace type. For example: The iwextattr command-line tool allows you to set and look up extended attributes on a file.
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Italic
Monospace
Table 1
Notation Conventions
Definition and Usage
Convention
Monospaced italic
This means that you must replace role and user with your values.
Monospaced bold
Monospaced bold represents information you enter in response to system prompts. The character that appears before a line of user input represents the command prompt, and should not be typed. For example:
iwextattr -s project=proj1 //IWSERVER/default/main/dev/ WORKAREA/andre/products/index.html
Monospaced bold italic text is used to indicate a variable in user input. For example:
iwextattr -s project=projectname workareavpath
means that you must insert the values of projectname and workareavpath when you enter this command.
[] |
Square brackets surrounding a command-line argument mean that the argument is optional. Vertical bars separating command-line arguments mean that only one of the arguments can be used.