2#e 3uic4 5 Dirt6 .

uide to Word 2010

By Chris Dillon 25/04/14. Version 2. Latest version at: www.ucl.ac.uk/isd/sta / iso/ah/courses

1. Interface !ord 2010 has a radically di erent inter ace ro" #revious versions$ such as !ord 200%. &or e'a"#le$ where the "enus used to (e$ you will ind the ribbon$ which is divided into tabs such as File, Home$ Insert etc. )hese ta(s in turn are divided into groups. )he na"e o each *rou# is at the (otto" o it. )o dis#lay "ore o#tions$ click the Dialog box launcher. )his is a s"all icon at the (otto" ri*ht o so"e o these *rou#s. 2. File format Currently "any #eo#le are una(le to read !ord 2010 docu"ents created in the de ault .docx ile or"at. )he (est thin* to do is to set !ord 2010 to create docu"ents in the !ord 200% . doc or"at. +ou can do this (y clickin* the File "enu and Options. )hen select Save in the colu"n on the le t and Word 97-2003 Document !.doc" in the Save files in t#is format dro#,down (o' in the #anel on the ri*ht. Click O$. 3. %asic commands Click the File "enu or (asic co""ands such as -ew .docu"ent/ 0&trl-'1$ 2#en 0&trl-O1$ 3ave 0&trl-S1$ 4rint 0&trl-(1 and Close 0&trl-W1. 3ave 5s 0F121 is used or e.*. creatin* new versions o docu"ents$ savin* a docu"ent in another or"at 0includin* the old Word 97-200 or"at1 or creatin* a te"#late 0File ) 'e* to dis#lay the te"#lates availa(le to you1. )he !ptions (utton is ound at the (otto" o the dialo* (o' which a##ears when you click the File "enu and *ives you access to "any o !ord6s settin*s. -ote that "ost !ord 200% key(oard shortcuts$ e.*. Ctrl,3$ still work in !ord 2010. !ord 2010 has a *ood collection o its own shortcuts. 2ne way o accessin* the" is to #ress +lt $ wait a "o"ent and then #ress the letters that a##ear on the key(oard. )o the to# le t o the ri((on$ there is the "uic# $ccess toolbar with co""only used co""ands such as the 3ave 0&trl-S1 and 7edo 0&trl-,1. )o add a co""and you use re8uently to this tool(ar$ ri*ht,click on the co""and6s (utton and select $dd to "uic# $ccess %oolbar. 0)here is also an o#tion to custo"ise the tool(ar.1
Cut (Ctrl-X), Copy (Ctrl-C) and Paste (Ctrl-V)

Buttons or these unctions are to (e ound on the &lipboard *rou# on the le t o the ri((on on the Home ta(. 5 ter you have #asted so"ethin*$ a smart tag will a##ear. Click on this to s#eci y how the #asted te't etc. should (e or"atted. )o see which #ieces o te't etc. are on the cli#(oard$ click the dialo* (o' launcher on the &lipboard *rou#.
Find (Ctrl-F) and Replace

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)o ind or re#lace te't$ click the Find (utton in the -ditin. *rou# on the /ome ta(. 1ie*s )o chan*e the docu"ent view$ *o to the Document 1ie*s *rou# on the 1ie* ta(. )o see what a docu"ent looks like (e ore you #rint it$ click the File "enu and (rint. )he ri*ht #ane dis#lays what your docu"ent will look like.

Print Preview

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Fonts

Formattin.

)he de ault ont is Cali(ri$ 11#t. 3ee the Font *rou# on the /ome ta( or co""on or"attin* o#tions$ such as (old. )he Font dialo* (o' launcher has two ta(s 9 Font or o#tions such as S#ado*$ and $d'anced or &haracter (pacing which includes kernin* 0ad:ustin* the s#ace (etween characters1 etc. )o chan*e Word8s default font$ set the ont and #oint si;e on the Font ta( and click Det +s Default 0(otto" le t1 and then O$. )o clear font-formattin. ro" a selection$ click the &lear Formattin. (utton in the Font *rou# 0it has $) and a ru((er on it1 or #ress &trl-Space9ar. < you want to (e sure that those receivin* your docu"ent will see your onts as you intend$ e"(ed the onts in your docu"ent (y *oin* to File ) Options ) Save and selectin* -m9ed fonts in t#e file in the #ane on the ri*ht.
Paragraph for atting

)he *aragraph *rou# on the Home ta( includes the S#o*:/ide (utton or 0non,#rintin*1 or"attin* "arks. <t is reco""ended that you work with this switched on$ as it is hel# ul i so"ethin* *oes wron* with your or"attin*. 2ther use ul o#tions are: Bulleted and nu"(ered lists 0=se the dro#,down (o' or "ore o#tions. < nu"(erin* *oes wron*$ select the list$ ri*ht,click and use &ontinue +umbering or (et +umbering ,alue.1 <ndents 0&or "ore o#tions e.*. han*in* and irst line indents$ see the Special dro#,down when you click the (ara.rap# dialo. 9o; launc#er.1 5li*n"ent Line and 4ara*ra#h 3#acin* 0)he dro#,down (o' includes "ost o#tions inc. s#ace (e ore and a ter #ara*ra#hs.1 Borders 0<ncludes hori;ontal lines. >ore o#tions are availa(le ro" the (otto" o#tion$ )orders and (hading$ in the dro#,down list.1 3hadin* +ou do not need to hi*hli*ht the #ara*ra#h or these to work$ :ust #ut your cursor so"ewhere in the #ara*ra#h and click the (utton or #ress the key(oard shortcut. 5s usual$ there are "ore o#tions in the *aragraph dialog box launcher. )o cop6 formattin. ro" one selection to another$ click the Format (ainter (utton 0which looks like a #aint(rush1 in the &lip9oard *rou#. < you dou(le,click the (utton instead$ you can a##ly the or"attin* to other selections until you click it a*ain. )o insert a line 9rea4 0when you want to end the line$ (ut do not want a new #ara*ra#h #ossi(ly with s#ace (e ore it1$ #ress S#ift--nter.
!argins

Click the <ar.ins (utton in the (a.e Setup *rou# on the (a.e =a6out ta(. ?ither select an o#tion ro" the list or click &ustom <ar.ins. < you are usin* sections and the "ar*ins only a##ly to the current section$ you need to set +ppl6 to to 2#is section.
Paper si"e

Click the Si>e (utton in the (a.e Setup *rou# on the (a.e =a6out ta( and select the si;e ro" the list.

Colu ns

< #art o your docu"ent is in "ore than one colu"n$ select it and click &olumns in the (a.e Setup *rou# on the (a.e =a6out ta( and select the o#tion you want. < you want to orce a (reak in a colu"n$ click %rea4s in the (a.e Setup *rou# and then &olumn.
Case

)o chan*e the case o a selection$ click the &#an.e &ase (utton 0which has $a on it1 in the Font *rou# on the /ome ta(.
#ighlights

)o a##ly a hi*hli*ht (ehind te't$ click the down,arrow ne't to the /i.#li.#t (utton in the Font *rou# on the /ome ta( 0the (utton has ab and a #encil on it1 and select a colour. ?. Special c#aracters )o insert s#ecial characters 0anythin* you can@t see on your key(oard1$ click the S6m9ol (utton in the S6m9ols *rou# on the Insert ta($ and then <ore S6m9ols i you don@t see the character you re8uire. 3elect the ont that contains the character in the Font dro#,down (o'$ locate it and click Insert. )here are key(oard shortcuts or "any accents. Be ore ty#in* the letter use: Ctrl and @ or an acute accent e.*. A Ctrl and B or a tilde e.*. C Ctrl and D or a *rave accent e.*. E Ctrl and F ollowed (y o or G Ctrl and H or a circu" le' e.*. I Ctrl,J ollowed (y a or K Ctrl and $ ollowed (y c$ or L Ctrl and / ollowed (y o or M Ctrl and : or an u"laut/diaeresis e.*. N Ctrl and F ollowed (y a or O Ctrl and F ollowed (y s or P 7. St6les )hese are co"(inations o or"attin*. )here are two kinds: character 0i.e. o#tions ro" the &ont dialo* (o' launcher on the Qo"e ta(1 and #ara*ra#h 0which consist o character styles and #ara*ra#h or"attin*1. !ord co"es with so"e "uic# (t-les which are availa(le in the St6les *rou# on the /ome ta(. =se the dro#,down arrow on the ri*ht o the 8uick styles to access "ore (uilt,in styles$ or click the dialo* (o' launcher at the (otto" o the (t-les *rou# to use the (t-les task #ane. )o chan*e a style$ ri.#t-clic4 on it and click <odif6. )o create a new style$ or"at so"e te't with the or"attin* you want in the style and select the te't. @i.#t-clic4 and select St6les ) Save Selection as a 'e* 3uic4 St6le . <t is worth switchin* o .eep trac# o/ /ormatting. )hat auto"atically *enerates a new style every ti"e you "ake a "inor chan*e to an e'istin* style and you al"ost certainly don6t want thatR +ou can ind it here: File ) Options ) +dvanced ) $eep trac4 of formattin. .
$nserting a ta%le of contents

2ne o the "a:or advanta*es o usin* styles or headin*s in a !ord docu"ent is that one "ay insert an auto"atic ta(le o contentsR )o insert a ta(le o contents$ *o to the 2a9le of &ontents *rou# on the @eferences ta( and click 2a9le of &ontents. < the ta(le o contents *ets out o date$ ri.#t-clic4 on it and select Apdate Field. B. 2a9les <nsert a ta(le (y *oin* to the Insert ta( and clickin* 2a9le and then Insert 2a9le. < you are usin* the ta(le or lay,out etc. and don6t want to see the lines in it$ click the area sli*htly to the to# ri*ht o the ta(le to select it and then click the drop-do*n arro* on the ri*ht o the %orders (utton on the ri((on and then 'o %order. +ou can insert ro*s and columns$ and mer.e cells (y ri.#t-clic4in. in the ta(le. %

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/eadersC footers and pa.e num9ers )o edit the docu"ent6s header or ooter or insert #a*e nu"(ers$ use the (uttons on the /eader 5 Footer *rou# on the Insert ta(.

10. Sections +ou "ay need to use sections: i the docu"ent has #arts in (oth #ortrait and landsca#e orientations 0chan*e this i necessary on the (a.e =a6out ta(1 i so"e #a*es need di erent "ar*in settin*s )o insert a section (reak$ click %rea4s in the (a.e Setup *rou# on the (a.e =a6out ta(. 3elect the ty#e o (reak re8uired 0there6s a *ood descri#tion o the alternatives1. )he %his point /or0ard o#tion in #a*e layout eatures auto"atically inserts a section (reak. 3ection (reaks a##ear i you have or"attin* "arks 0see the *aragraph or"attin* section a(ove1 switched on and "ay (e deleted like any #rintin* character. 11. 12. (ictures and &lip+rt )o insert a #icture$ click (icture on the Insert ta(. )o insert &lip+rt 0this is a use ul data(ase o ree drawin*s1$ click &lip+rt on the Insert ta(.

Spellin. and .rammar )o do a s#ell,check$ click on the @evie* ta( and then click Spellin. 5 Drammar on the le t o the (roofin. *rou#$ or #ress F7. +ote that -ou can onl- do a spell-chec# in a limited number o/ languages as o/ the time o/ 0riting. < you have sentences in another lan*ua*e$ hi*hli*ht the"$ click =an.ua.e and then Set (roofin. Lan*ua*e in the =an.ua.e *rou# select the lan*ua*e. &or settin*s$ click File ) Options and then the (roofin. ta(. 13. 10. Word count &or a word count$ click Word &ount in the (roofin. *rou# on the @evie* ta(. 2rac4 c#an.es )o switch on %rac# &hanges which dis#lays chan*es to a docu"ent in di erent colours accordin* to who "ade the"$ *o to the 2rac4in. *rou# on the @evie* ta(. )o hide the chan*es when #rintin*$ select Final in the dro#,down (o' on the 2rac4in. *rou#. (ass*ord protection < you want to #assword,#rotect your docu"ent$ click File ) Save +s . Click 2ools$ (otto" le t and then Deneral Options. Definition of a *ord Qold down your +lt key and clic4 a !ord to *et its dictionary de inition includin* #ronunciation. Insertin. an inde; &irst you need to switch on /idden te;t (y *oin* to File ) Options ) Displa6 on the ri*ht. ?ntries in the te't to (e #laced in the inde' need to (e "arked (y hi*hli*htin* the" and #ressin* +lt-S#ift-E. )here is a choice whether one wants to "ark :ust that one occurrence o the ter" or all o the" in the docu"ent.

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)o insert the inde'$ *o to the end o the docu"ent and select Insert inde; in the Inde; *rou# on the @eferences ta(. Settin.s So to File ) Options ) (roofin. and click +uto&orrect Options in the #ane on the ri*ht. So throu*h the +uto&orrect and +utoFormat +s Fou 26pe ta(s and check !ord is set u# as you would like it to (e.
easure ent

&witching off irritating 'utoCorrect defaults

(nits of

By de ault !ord works in centi"etres. < you want to chan*e this$ *o to 2ools ) Options ) +dvanced. 3croll down to the Displasection in the ri*ht colu"n and select the unit you want e.*. <nches in the S#o* measurements in units of (o'. 19. /elp )o *et hel# with !ord eatures$ click the Guestion mar4 icon on the ar ri*ht o the ri((on. Click the Searc# (utton i you want to li"it where !ord searches or hel#.