Wallmart Ethics
Wallmart Ethics
Table of contents
Using the Statement of Ethics
4
The Introduction section explains that its your responsibility to comply with our Statement of Ethics and to report what you feel might be any violation of policy or law.
The section Raising Concerns & Speaking Up tells you how to request an opinion before you take action and how to report what you think might be a violation of ethics, including a way to make a report in private and without giving your name. This guide gives you an overview of many policies. Some commonly asked questions are included to help explain each policy better. There are also examples of how this Statement of Ethics and other Walmart policies apply in all countries.
Some local laws, practices, or even local customs could be more relaxed than our Statement of Ethics. If you find yourself in this kind of situation, you should always rely on our Statement of Ethics.
1 2 3
Always act with integrity. Lead with integrity, and expect others to work with integrity. Follow the law at all times. Be honest and fair.
Reveal and report all information truthfully, without manipulation or misrepresentation. Work, actions, and relationships outside of your position with the company should be free of any conflicts of interest (discussed later in this guide).
Vision statement
The vision of the Global Ethics Office is to promote ownership of Walmarts ethical culture to all stakeholders globally.
When involved in an ethics investigation, you should reveal and report all information truthfully. You should present all the facts you are aware of without personal opinion, bias, or judgment.
Introduction
A people that values its privileges above its principles soon loses both.
Dwight D. Eisenhower, 34th President of the United States
Third Parties
Walmart expects its suppliers, consultants, law firms, public relations firms, contractors, and other service providers to act ethically and in a manner consistent with this Statement of Ethics. If you hire a service provider, you should take reasonable steps to make sure the service provider is aware of our Statement of Ethics, has a reputation for integrity, and acts in a responsible manner consistent with our standards.
modified to conform to changes in laws and customs. In some instances, the laws of two or more countries will conflict. When you encounter a conflict, contact the Global Ethics Office or your in-country Ethics Committee to understand how to resolve the conflict.
Associate responsibilities
The following basic obligations apply to all associates:
Follow the law at all times. If you see any associate violating the law, or if youre asked to do something you believe may violate the law, discuss it immediately with your manager, in-country Ethics Committee, or the Global Ethics Office.
Read and understand the Guiding Principles and use those principles in your job every day.
Learn the policies that apply to your job. No one expects you to memorize every policy, but its good to have a basic understanding of issues covered by each policy.
Ask for help from your manager, the Global Ethics Office, or other Walmart resources when you have questions about the application of this Statement of Ethics or other policies. Immediately raise any concern you, or others, may have about possible requests or acts that may be a violation of this Statement of Ethics or any Walmart policy.
Ensure open communication by encouraging associates in your department or division to ask questions concerning our Statement of Ethics. Never cover up or ignore any ethical conduct problem. Address the matter in a timely manner and seek guidance if necessary. Appreciate associates who raise issues.
Never retaliate against anyone for raising an ethics issue, assisting in an investigation, or participating in any proceeding relating to an alleged violation of any applicable government regulations, laws or rules, or
an alleged fraud against shareholders. Encourage self-reporting of business conduct violations. If an associate voluntarily reports that they were involved in an ethics violation, such self-reporting may be considered when determining the appropriate disciplinary action to be taken.
Cooperate with and maintain the privacy of any Walmart investigation into violations of this Statement of Ethics, or any other Walmart policy.
Where there is a conflict between our ethics and business objectives, our ethics must always come first.
Lead by example, and encourage your associates to act with integrity in all dealings to avoid even the appearance of a violation of our business standards. If an ethics issue arises with one of your associates, make sure other associates in your area are not making the same mistake.
Ethics opinions
In the normal course of business, you might have a situation where youre not quite sure if there is a violation of ethics, or whether the situation is within the standards described in this Statement of Ethics. When you have any ethics question, you are encouraged to use the Open Door process or contact the Global Ethics Office for a verbal or written opinion before you take any action.
Dont compromise your reputation. Its a precious commodity. Dont compromise your integrity ... have a good name.
Sam Walton
All waiver requests must be approved in advance of the conduct for which approval is sought.
report a violation, the Global Ethics Office will make every effort to keep your identity private. We will also work to make sure any data relating to the investigation is kept secure. To assist in privacy, its important that you do not discuss your concern with others.
If youve raised a concern with management, they will follow up with you in a reasonable amount of time
Q&A
If an associate reports a Statement of Ethics violation to the Global Ethics Helpline, is that associate exempt from disciplinary actions for unrelated misconduct? Not necessarily. The report made by the associate, and the associates own misconduct are two separate issues that should be dealt with independent of each other. We are all expected to perform our duties with integrity, respect, and are accountable for our own actions when conducting business for Walmart.
and provide an update on the issue. Specific information regarding investigations is private information, but you will be told the status of the investigation whether its active or closed.
E-mail [email protected]
Internet walmartethics.com
The Helpline is staffed by an organization not affiliated with Walmart, and to the extent possible (and in conformity with local regulations), callers may not have to give their name.
In all cases, associate privacy will be respected to the fullest extent possible under the law. The operator will relay the information to the Global Ethics Office, and will provide the associate with a case number and callback date if desired. Global Ethics Office phone numbers are located in the
You can overcome almost anything, but you cannot overcome a lack of integrity.
Lee Scott
Q&A
I was asked to take a drug test before accepting a promotion into management. Is this standard?
Where permitted by law, job applicants may be drug screened as part of the post-offer hiring process, or prior to accepting a promotion into management. Any applicant who tests positive for illegal drug use will not be hired or promoted, and may be terminated. In addition, Walmart may require you to submit to drug testing following certain
on-the-job injuries or if theres a reasonable basis to suspect youre under the influence of drugs (also only where permitted by law). Is there somewhere I can go for help if I have a drug or alcohol problem?
Walmart operations in some countries provide Helplinecounseling services. Please contact your Human Resources manager or local substance-abuse counseling center
for help. Im attending a Walmartsponsored group/supplier meeting. Alcohol will be served. May I have alcohol while there?
With executive vice president approval, Walmart sponsored events may provide alcohol. Associates of legal age may consume alcohol at these events as long as they do not allow it to impair
All associates should ensure their performance and judgment are unimpaired by alcohol consumption during working hours.
their judgment.
10
Harassment
We believe in treating each other with respect, whether its a co-worker, supplier, customer, or anyone doing business with us.
Harassment:
Any conduct which inappropriately or unreasonably interferes with work performance, diminishes the dignity of any person, or creates an intimidating, hostile, or otherwise offensive work environment.
Verbal, visual, or physical conduct of a sexual nature is not acceptable in the workplace and may be determined to be sexual harassment. Examples include:
Sexual advances, requests for sexual favors, sexually explicit language, off-color jokes, remarks about a persons body or sexual activities.
Q&A
A department manager comments regularly about my body. What should I do? We encourage you to first tell the person to stop. If youre not comfortable with this, or the activity does not stop, contact your manager through the Open Door process, your Human Resources manager, or the Global Ethics Office immediately.
Displaying sexually suggestive pictures or objects, suggestive looks or leering, or suggestive communication in any form.
Inappropriate touching, both welcome and unwelcome.
Inappropriate conduct
We believe in maintaining a working environment free of violence or threats of violence. This means inappropriate language, gestures, threats of violence, and physical violence will not be tolerated. This kind of behavior creates hostile working conditions, and violates the first of the 3 Basic Beliefs: respect for the individual.
It could be offensive to someone else in the workplace. If youre in doubt, remove the item from the workplace.
An associate used a word in a meeting that is offensive to me. What should I do?
Speak up and tell the person. Some words are universally offensive but some are not. They might not know the word could be seen as offensive to someone. You can also exercise the Open Door process, contact someone in Human Resources, or the Global Ethics Office.
11
Q&A
I reported an allegation six months ago. Ever since, my manager stopped including me in several meetings. Is this retaliation?
Significant changes in how youre treated can be viewed as retaliation. If your manager treats you differently since you reported an allegation, you should raise your concern to management through the Open Door process or to the Global Ethics Office. One of my associates called the Helpline and made a false claim against me this past year. I think they did it to hurt my career. Can I score them lower on the Integrity section of their evaluation since theyre obviously trying to spread lies about me?
Non-retaliation
Associates who come forward with concerns play an important role in maintaining a healthy, respectful, and productive workplace, as well as protecting our stakeholders. These associates help our company address problems early before more serious consequences develop. Its important for each of us to create a working environment where everyone can raise concerns of ethics issues without fear of retaliation. Retaliation against associates who raise concerns or questions about misconduct in good faith will not be tolerated. Good faith means that you have made a genuine attempt to provide honest and accurate information, even if you are later proven to have been mistaken. Walmart reserves the right to discipline anyone who knowingly makes a false accusation or has acted improperly. However, if an associate voluntarily reports that they were involved in a violation, such self-reporting may be considered when determining the appropriate disciplinary action to be taken. Walmart will not terminate, demote, or otherwise discriminate against associates for raising concerns. Also, it is important for co-workers not to isolate associates who have raised concerns such employees should be treated with respect. Any change in treatment toward an associate who has raised a concern could be seen as informal retaliation.
We should believe that associates who report concerns do so in good faith. Therefore, taking action against an associate for reporting a concern would be viewed as retaliation, and could result in disciplinary action for you as a manager.
Retaliation will not be tolerated at Walmart. It prevents an open reporting environment, and encourages a culture of fear.
After an associate reported an ethics violation concerning their assistant manager to the Human Resources manager, their assistant manager began tracking all their mistakes.
Is this retaliation?
Any variations from how the assistant manager previously treated the associate, and variations from how they treat other associates could be perceived as retaliation.
Is protection from retaliation only provided if I report my concerns through the Helpline?
Retaliation is unacceptable no matter which source you used to raise your concern (through management, Human Resources, or Global Ethics).
Walmart has established a process to deal with retaliation issues. Associates who believe they have experienced retaliation after raising an ethics concern should bring the issue to the attention of their manager, or to the attention of the Global Ethics Office. The helpline can also be used to discuss a retaliation issue.
Non-discrimination
The first of the three basic beliefs upon which Sam Walton founded our company is respect for the individual. Each of us is responsible for creating a culture of trust and respect that promotes a positive work environment. This means treating one another with fairness and courtesy in all of
If you believe you have been retaliated against, please contact one of those sources immediately.
12
Character is power.
Booker T. Washington, American educator (1856-1915)
any other legally protected status. We should provide an environment free of discrimination to our associates, customers, members, and suppliers.
Q&A
In the break room, another associate called me a disrespectful name associated with my nationality. What should I do? Immediately contact your manager through the Open Door process or contact the Global Ethics Office.
A customer continues to call me bad names while in my checkout line. What should I do?
Comply fully with all corporate policies and procedures related to wage-and-hour issues;
Comply fully with all applicable federal, state, and local laws and regulations pertaining to wage-and-hour issues;
You should tell your manager you have already clocked out, and it is a violation of company policy for them to ask you to work off the clock.
My manager has reduced my hours recently because she says we need to cut expenses. Is this a violation of the Wage and Hour section?
If you want to raise concerns about your hours being reduced, you should exercise the Open Door process by contacting your store, market, or Human Resources manager.
13
Personal and moral integrity is one of our basic fundamentals and it has to start with each of us.
Sam Walton
Q&A
Im a Vision Center regional manager. Ive recently invested $10,000 in an investment fund that may invest some of the money in the optical industry. Would this be a violation? Since you dont have direct control over the investment strategy, its not a violation.
Conflict of interest
General
We have a responsibility to all our stakeholders to make decisions strictly on the basis of Walmarts interests, without regard to personal gain. A conflict of interest can arise when our judgment could be influenced, or might appear as being influenced, by the possibility of personal benefit. Even if its not intentional, the appearance of a conflict may be just as damaging to your reputation, and Walmarts reputation,
as an actual conflict. We should always be on the lookout for situations that may create a conflict of interest, and do everything we can to avoid them. Its your responsibility to tell your immediate manager about any situation that you think creates, or could create, a conflict of interest. Managers are encouraged to bring the matter to the attention of the Global Ethics Office. They will determine how to handle the situation.
Conflict of interest situations can come up in various ways. The following sections outline some of the possibilities.
I recently joined Walmart and I own more than $20,000 of stock in a key competitor. Must I sell this stock?
You should disclose the information to your manager and the Global Ethics Office. The Global Ethics Office will issue you an opinion with any instructions regarding any potential conflicts
Financial investments
As a representative of Walmart, you have a responsibility to make sure your personal financial activities do not conflict with your responsibilities to the company. A financial conflict of interest can arise when your judgment could be influenced, or might appear as being influenced, by the possibility of personal financial gain.
of interest.
14
If you believe you may be perceived as having an inappropriately close relationship with a supplier, or appear to be exerting a business influence on the supplier, inform your manager or the Global Ethics Office.
Substantial financial interest in a competitor. Receiving personal compensation from a vendor, if you have direct or indirect involvement with our business concerning that vendor.
Using confidential company information for personal gain.
Ownership of stock in a competitor with a market value in excess of $20,000 must be disclosed in writing to the Global Ethics Office. The Global Ethics Office will decide whether or not a conflict, or potential conflict, exists and how it should be handled.
Q&A
Theres a contracting company I do business with as part of my position with Walmart. Theyve asked me if I know of an engineer they could hire. My son is qualified and would like to work for this company. May I refer my son for the position?
No. Even though the contracting company sought your recommendation, it could be interpreted
that you are using your position with Walmart to get your son a job. That would be a conflict of
procedures. We must treat our suppliers with respect, fairness, and honesty. We must not take undue advantage of a supplier by using Walmarts business influence. Also, we should expect our suppliers to follow all applicable legal requirements in their business practices.
A conflict of interest may exist if a former associate is calling on Walmart in an area in which the associate worked or had influence over while employed at Walmart. The Global Ethics Office will make the determination as to whether a conflict of interest exists. When a former associate takes a position with, or on behalf of, a supplier, Walmart will not do business with that associate for a period of three (3) years following his or her separation from Walmart if a conflict of interest, as defined above, is deter-mined to exist.
In addition to the restriction described in the preceding paragraph, when a former Walmart officer takes a position with, or on behalf of, a supplier, Walmart will not do business with that former officer for one (1) year following his or her separation from Walmart, regardless of the area in which the former officer was involved at Walmart.
15
Q&A
Our market electronics team is attending a training session, hosted by a supplier, to understand a new item the supplier is launching. The supplier said we will each get free t-shirts for attending the training. Can we accept the t-shirts?
Since the t-shirts are coming from the supplier and are not related to the product, and understanding of the product, they cannot be accepted. Politely decline the t-shirt and explain our gifts and entertainment policy to the supplier.
Im attending a business training session sponsored by a professional organization. Following the first day of training, the suppliers sponsoring the event are going to provide snacks and drinks at a reception for all attendees at the session. Can I go and have snacks and a drink?
Yes. Since the reception is open to all attendees, youre not being singled out as a representative of Walmart.
16
You should always be aware of how the act of accepting a gift or gratuity might be perceived by the public, by other suppliers, or by other associates. When dealing with external businesses, you should ask yourself, Would this business be offering me this gift or gratuity if I wasnt employed by Walmart? If the answer is no or is unclear, you should not enter into the transaction.
Q&A
A supplier I work with has offered me two tickets to the World Cup if I pay face value for them. Can I buy the tickets?
You should decline the offer. Although you may be paying face value for the tickets, it may not necessarily reflect the market value of the item. Some areas allow you to resell tickets, and you might be able to make a profit if you sold them. Also, there could be a gift of prestige in receiving the ability to attend a coveted event, such as the World Cup. Im an assistant manager of a store. Recently, I started dating another assistant manager in my store. Is this OK?
Since you do not have influence over the other assistant managers terms of employment, it would not be a violation. We recommend you tell your store manager about the relationship so they would be cautious not to place either of you in a potential conflict situation, such as a temporary assignment of store management duties.
Walmart strives to eliminate personal relationships that interfere with work performance or which may constitute harassment.
You should ask for guidance and advice from your manager or from the in-country Ethics Committee whenever an issue comes up regarding a personal relationship. Your manager or Human Resources manager can discuss options with you, such as a possible transfer to remove the conflict.
17
The strongest bond of human sympathy outside the family relation should be one uniting working people of all nations and tongues and kindreds.
Abraham Lincoln, former President
Q&A
I have to travel often for my job. Can I use my company laptop to check my bank account online while I am traveling? Yes, as long as it does not interfere with work performance. My manager told me when I travel with my laptop I should carry it on the plane with me. Is this really necessary?
Yes. When traveling with a company-issued laptop, you must carry it on the plane with you. It may not be checked with your baggage. This is necessary to protect the laptop and the information contained on it from theft, loss, misuse, or damage.
Walmart assets
We have a responsibility to our shareholders to use Walmart property and assets for Walmart business, and not allow them to be used for any type of personal gain. Youre responsible for maintaining Walmart property under your control and should take reasonable steps to protect it from theft, misuse, loss, damage, or sabotage.
Where permitted by law, associates have no expectation of privacy as to the use of Walmart communication tools (such as e-mail or voice mail). Walmart has the right to and does monitor communications tools, including the content and usage of such tools.
18
Fair competition
Fair Competition laws protect free enterprise by ensuring vigorous competition and prohibiting activities that restrain trade. Fair competition laws vary from country to country, but they commonly prohibit or regulate business practices that would be expected to cause prices of goods or services to be higher, or availability or choices to be less, than would be the case in a competitive market. For example, in some countries, fair competition laws may prohibit or regulate practices such as price fixing and agreements between competitors not to compete in particular markets or businesses. We are committed to doing our part to preserve free enterprise by requiring all associates to comply with fair competition laws. For specific information on local laws such as these, please consult your countrys Legal Department.
Q&A
An industry trade association has contacted me about participating in a benchmarking study for members of their association. This seems like a good way to obtain information about our competitors. Should we participate? There is nothing wrong with participating in industry benchmarking activities; however, this should not be used as a means to uncover confidential information on competitors.
My manager told me to markdown several items to zero but leave them on the shelves to sell because it will, help our inventory. Is this ok?
Intentional dishonesty
Striving for excellence means operating our business with high integrity, and avoiding deceptive, dishonest, or fraudulent activities. Fraudulent actions are not only unethical, but may also be a violation of law. You should manage your particular area of business with as much transparency as possible. You should encourage a work environment that supports the contributions of your associates, and is based on our companys values and ethics. Acts of fraud or dishonesty are more likely to occur in environments with insufficient controls and unrealistic expectations. In order to maintain excellence in our operations, you should encourage transparency, honesty, and realistic expectations.
Not only is this dishonest, but it could also affect the stores profitability. If youre being instructed to do this, contact management through the Open
Ethics Office.
19
Do the right thing. It will gratify some people and astonish the rest.
Mark Twain, author
Q&A
An associate near me says she makes adjustments to our financial information so that our good months will help out our bad months. Could this be an issue?
The practice of incorrectly recording financial data can have serious consequences both personally and as a company. You should report this immediately to the Global Ethics Office or Internal Audit.
Financial integrity
Walmart requires honest and accurate recording and reporting of financial information in order to
make responsible business decisions. All financial books, records, and accounts must accurately reflect financial transactions and events. They must conform to generally accepted accounting principles, and to Walmarts system of internal controls. No Walmart document or record may be falsified for any reason.
No undisclosed or unrecorded accounts of Walmarts funds or assets may be established for any purpose.
I have inside information about a product that will be released by another public company. Can I buy that public companys stock?
Any stock sale or purchase based on inside information is considered insider trading.
Insider trading
Inside information is any material non-public information that a reasonable investor is likely to consider important when making an investment decision. Common examples of inside information include:
Projections of future earnings or loss News of a significant or pending merger, acquisition, or tender offer News of a significant sale of assets, or the disposition of a subsidiary
Changes in dividend policy, the declaration of a stock split, or the offering of additional securities
20
It is illegal to buy or sell stock or other securities on the basis of material, nonpublic (i.e., inside) information. It is also illegal to communicate (or tip) inside information to others so that they can buy or sell stock or other securities. If you are aware of inside information about Walmart or any other company, including our suppliers or business partners, you are prohibited from trading (directly or indirectly) or tipping others to trade in the stock or other securities of that company. These same restrictions apply to any person
who lives in your household or who is financially dependent upon you. Never buy or sell the stock or other securities of any company while you have inside information about that company. Never recommend that anyone buy or sell the stock or other securities of any company while you have inside information about that company.
Dont disclose inside information about Walmart to anyone outside of Walmart (including your family members), unless such disclosure has been approved by the Legal Department, and only after the Legal Department has informed you that adequate steps have been taken to prevent misuse of the information.
Q&A
I was told I should boycott one of my suppliers because they conduct business in a certain country. Should I not do business with that supplier?
Although restrictions are sometimes placed on certain countries and individuals, its always best to speak to the Legal Department when youre instructed to boycott a supplier or country.
21
There are really only two important points when it comes to ethics. The first is a standard to follow. The second is the will to follow it.
John C. Maxwell, leadership expert
Q&A
Local police officers have recently stopped trucks leaving our distribution center and threatened to delay deliveries unless the driver pays $50 U.S. in cash to the officer. My manager said we should carry $50 gift cards with us.
Is it permissible?
Walmart policy prohibits even small unofficial payments to government officials to influence government action. This prohibition applies to cash, gifts, or other things of value.
Anti-corruption
the Legal
We believe in fair, free and open markets, and in promoting good government. We do not tolerate, permit, or engage in bribery, corruption, or unethical practices of any kind.
A store is seeking a permit from the local Transport Authority. The store usually gives holiday baskets to various local officials. This year, the store manager suggested including a $300 gift card in the basket for the head of the Transport Authority. Is this acceptable?
Bribery of public officials in the U.S. and abroad is illegal under both U.S. law and the local law of the countries in which we operate. Walmarts policy goes beyond these legal requirements and prohibits corrupt payments in all circumstances, whether in dealings with public officials or individuals in the private sector.
Specifically, the Global Anti-Corruption Policy prohibits us from paying, promising, offering, or authorizing a payment, directly, indirectly, or through a third party, money or anything of value to a government official or political party for the purpose of influencing an official act or decision in order to obtain or retain business or secure an improper advantage. The term government official includes any person acting in an official capacity for or on behalf of a government or governmental agency or department, including a business with government ownership (for example, a national oil company); a public international organization (for example, the U.N. or World
The policy does not allow the gift because its something of value and is apparently intended to influence the Transport Authority. The policy does permit certain customary gifts, such as holiday baskets that are of relatively low value and are not intended to influence anyone.
Bank); or a political party or candidate for political office. Even when local practices or customs allow behavior that violates our Anti-Corruption Policy, it is not acceptable for us to do so.
22
Anti-money laundering
Were committed to complying fully with all applicable moneylaundering laws throughout the world. We must comply with all applicable laws prohibiting money laundering. Some countries also have laws related to the reporting of cash or other suspicious transactions that we must obey.
Be alert to the following activities: The types of payments that have become associated with money laundering, such as: multiple money orders, travelers checks, or large amounts of cash. A customer or other third party who is reluctant to provide complete information, provides false or suspicious information, or is anxious to avoid reporting or record-keeping requirements.
Unusually favorable payment terms or unusual fund transfers to or from foreign countries unrelated to the transaction.
Q&A
A customer refuses to provide their address for a $3,000 money transfer to another country. Should I report this as a suspicious person? Any customer reluctant to provide requested information should be reported as a suspicious person when processing financial transactions.
Structuring a transaction to avoid requirements, such as conducting multiple transactions below the reportable threshold amounts.
You must follow our rules concerning acceptable forms of payment. For further guidance on this topic, please consult with your local Legal Department.
A customer asked me if I could split a $5000 transaction into two transactions of $2500 so they did not have to bother with the paperwork that may otherwise be involved. Should I process the transaction this way?
No. If its truly the same transaction, it should be processed as one transaction and the proper paperwork should be completely filled out and turned in to the Home Office for reporting to the government. If the customer refuses to comply, contact a member of management to assist you.
23
Q&A
Should I report suspected non-authorized workers if theyre technically employed by a contractor and not Walmart?
Yes. We require our contractors to use only workauthorized employees at our facilities. If you suspect there are unauthorized workers at our work sites, please contact the Global Ethics Office.
Authority to work
We strive to be good corporate citizens. Therefore, we may not hire, recruit, or refer for a fee, anyone not legally authorized to work in the country in which employment is sought. It is our responsibility to inspect, verify, and document the identity and employment authorization of every new associate, including associates who are international expatriates on assignment in a foreign country. We are also responsible for re-verifying the continuing employment eligibility of each associate by requesting further documentation when the initial work authorization
What should I do if an associate arrives ready to begin working and they cannot show evidence of work authorization?
Follow your countrys policies regarding employment authorization. This includes verification for new associates as well as visiting associates on an expatriate or transition assignment. For example, under U.S. law an employer must terminate the employment of an employee who is unable to show evidence of work authorization by the third day of work.
has expired.
All persons we hire or send to a foreign country on an expatriate or transition assignment must provide proper documentation and verification of their authorization to work in the country where they are to be employed.
In complying with immigration laws, it is important to follow our policy against employment discrimination on the basis of national origin or possible citizenship status.
We require all employment agencies, contractors and others doing business with us to fully comply with all immigration laws.
24
Q&A
An associate spilled a liquid chemical cleaner, wiped up the spill with a towel and threw the towel in the trash and the remaining cleaner down the drain. How should this be handled?
Once the cleaner was spilled, it became a hazardous waste as well as all materials to clean up the spill. Therefore, the towel must be disposed of as a hazardous waste in the appropriate hazardous waste management bucket. All remaining liquid should be managed as a hazardous waste in the bucket as well. Since this behavior is a violation, report it to a member of management, Human
a problem?
Walmart faces fines and liabilities for safety hazards such as blocking or locking fire exits. It is crucial the fire exits be accessible during emergencies.
As an associate of Walmart, always comply with all relevant health and safety laws and policies. By following these, we can create and maintain a safe shopping and working environment for our customers, members, and associates.
25
Q&A
An invoice associate is married to a supplier who works with the buyers at the Home Office. Ive seen her call her husband and tell him the cost of products were buying from his competitors. Is this a violation?
Yes. Although she does not have influence over the business he works with at Walmart, she has access to confidential information that may be giving her husbands company an advantage over other suppliers.
A co-worker of mine has recently given her resignation. Since then, shes been e-mailing supplier contact information to her home computer so she can start her own business. Is this a violation?
Information may be physical (on paper) or electronic. You should only collect or store personal or business information needed to perform your jobs. Manage that information securely through its lifecycle. Information is divided into three classes of data: private (high security), confidential (medium security), and unprotected (low security).
Yes. The supplier information she obtained through her position at Walmart is considered confidential company information. She should not be using it for her personal business.
A friend of mine told me he could give me information regarding a competitors upcoming advertising strategy. Should I get the information?
No. We have no desire, or need to know the trade secrets of other companies.
Sharing it with other associates for legitimate business purposes only. Preventing unauthorized access (for example, locking up private data). Return all private and confidential information to Walmart along with any other Walmart property upon termination of employment.
If there is no business need, or a hold for legal purposes, for keeping the data, dispose of it by placing it in a shredder or confidential bin; never throw it in the trash.
If you believe you have information that needs to be shared outside the company, seek approval from your manager or the Legal Department first.
Trade secrets are an example of business data we must protect. In our pursuit of striving for excellence, we have invested in the development of systems, processes, products, business procedures, and technology our trade secrets that have made us a leader in the retail industry, and give us a competitive edge. All trade secrets are private data and must be kept secure. In addition to protecting our own trade secrets, its our policy to respect the trade secrets of others. No associate may reveal the trade secrets of the companies with which we conduct business, or of their former employers.
26
Q&A
My manager told all my peers about my medical condition when I called in sick yesterday. Is that a violation of the Privacy policy? It could be. Your peers do not have a business need for knowing your medical condition. Many times the information is shared out of genuine care and concern for you as an important and valued member of the team. Talk to your manager and tell them your concern. If you dont feel comfortable talking to them, contact your
Integrity can be described as making your beliefs and your actions line up.
John C. Maxwell, author and leadership expert
Human Resources manager or the Global Ethics Office. A pharmacy associate told me a certain customer has a rare medical condition. Is she allowed to share this information? No. Personal information about our customers (including medical data) is confidential and should not be shared. I have an anonymous blog that I write on a regular basis. Can I post information Ive learned based on my job?
While posting information online can be a great way to communicate with others, its important to consider some of the risks and rewards that are involved. Maintain the confidentiality of business information related to Walmart and its partners, and the personal information of associates and customers. Dont reveal anything that is not public.
Personal information must also be securely managed. If you suspect there may be a breach of customer, member, or associate personal information, notify a member of management, your in-country Ethics Office, or the Global Ethics Office.
Specific departments within our company may have special privacy rules or procedures. Read, understand, and stay cur-rent on information that applies to your specific business and job function.
27
Q&A
We have a representative from the government here to inspect our food products. What should I do? Contact your manager immediately.
My team is interested in purchasing products from a government-owned business. What should I do?
Contact your in-country Legal Department or the Global Ethics Office for opinions and instructions.
I would like to sit on the Education Board for my city. Am I allowed to do this as a manager at Walmart?
Yes. Make sure your position with Walmart, and any influence related to it, is kept separate from your newly appointed position on the Education Board.
Political involvement
Participation in the political process outside of work and during non-work time is admirable. You can make lawful contributions to political activities; however, Walmart will not reimburse you for those activities unless required by law. You cannot use your job title or company affiliation in connection with political activities unless that information is required by law or allowed by company policy.
Political contributions, direct or indirect, of company funds or use of company property, services, or other assets for political purposes may not be made without the prior approval of the
I believe one of our imported items was incorrectly classified on the paperwork. What should I do?
Contact your manager and the Legal Department immediately. There are fines and additional tariffs in many countries for misclassifying import information on products.
I was told one of my new suppliers appeared on some sort of government list and I shouldnt do business with them. What should I do?
International trade
All countries regulate international trade transactions covering activities such as imports, exports, and financial transactions. For example, all inbound merchandise entering the commerce of a country must clear customs prior to being released and delivered to the recipient. Its at customs where the merchandise is examined, and compliance with regulations is determined in addition to the payment of duties and taxes where applicable.
Contact your Legal Department for guidance on how to proceed or correct the issue. Many governments keep a list of countries and people with which businesses may not enter into transactions.
28
Try not to become a man of success but rather try to become a man of value.
Albert Einstein, theoretical physicist
Documentation must be complete and accurate, including description, prices, and the parties to the transaction.
Q&A
Were discussing a joint venture with a local partner who will help us open new markets in a country. The partner is proposing special invoicing and shipping arrangements that he says will save taxes for both of us. Im not familiar with this technique. How should we approach this?
Internal controls must be established to ensure compliance with all regulatory requirements, including any record-keeping obligations.
Some governments may administer a variety of trade restrictions, such as embargoes and sanctions, against a number of countries, including nationals of those countries. Transactions with certain designated individuals and organizations, such as terrorist organizations, narcotics traffickers and weapons proliferators, are also prohibited even though those individuals or organizations may not be associated with any particular countrys embargo. Severe civil and/or criminal penalties may be levied against companies or individuals that violate export controls. Always consult the Legal Department prior to entering into international trade negotiations or transactions.
Do not enter into a contract where you dont understand all terms and conditions. Make sure your Legal Department reviews and approves all terms and conditions of the arrangement before you proceed. I think my new store will be opening on a certain date. Can I call the local media to tell them about the Grand Opening and the activities involved?
Media statements
To ensure the accuracy of information that we provide to the public, dont make any statement (written or verbal) on behalf of Walmart to media, news publications, trade
You should contact the Corporate Affairs Department prior to contacting the media. They will direct you with official information and suggested statements to share with your community.
publications, or any other source without prior approval from the in-country or global Corporate Affairs Department (and, concerning statements about financial matters, the
Finance Department).
29
Final disclaimer
This Statement of Ethics provides an introduction to the responsibilities of all associates, along with an overview of certain important policies. It is an important part of your employment with Walmart. But, its not intended to create an express or implied contract of empl oyment
in and of itself. The policies of Walmart may be modified at our sole discretion, without notice, at any time consistent with applicable law. Employment with Walmart is on an at-will basis, where permitted by law, meaning associates are free to resign at any time for any or for no reason and Walmart may terminate an associate at any time for any or for no reason. Violations of this Statement of Ethics may result in disciplinary action up to and including termination.
Country
Argentina Bahrain Bangladesh Brazil Cambodia Canada Canada-French Chile China-Telecom China-Chinacom Colombia Costa Rica Dominican Republic Ecuador Egypt El Salvador
Access code
Access code is not necessary 800-000-01 157-0011 Access code is not necessary 1-800-881-001 Access code is not necessary Access code is not necessary Access code is not necessary Access code is not necessary Access code is not necessary Access code is not necessary Access code is not necessary Access code is not necessary 1-999-119 or 1-800-225-528 510-0200 (Cairo) 02-510-0200 (not Cairo) Access code is not necessary
30
Country
Guatemala Honduras Hong Kong India Indonesia Italy Japan Jordan Kenya Malaysia Mexico Nicaragua Northern Ireland Pakistan Peru Philippines Puerto Rico Singapore South Africa South Korea Spain Sri Lanka Taiwan Thailand Turkey United Arab Emirates United Kingdom U.S.A. U.S.A.-Spanish Vietnam
Access code
999-9190 or 138-126 800-0-123 Access code is not necessary 000-117 Access code is not necessary Access code is not necessary Access code is not necessary 1-880-000 Access code is not necessary Access code is not necessary Access code is not necessary 1-800-0174 Access code is not necessary 00-800-01001 Access code is not necessary Access code is not necessary Access code is not necessary Access code is not necessary Access code is not necessary Access code is not necessary Access code is not necessary 02-430-430 Access code is not necessary Access code is not necessary Access code is not necessary 0-800-121 Access code is not necessary Access code is not necessary Access code is not necessary 120-10-288
31
Contact e-mail
[email protected] [email protected] Ethics @wal-mart.com
32
Index
Accounting or Audit Issues. Accurate Bookkeeping. Alcohol & Drug Abuse. Anti-Corruption. Anonymous Reporting. Antitrust. Associate Responsibilities. Authority to Work. Boycotts. Bribery. Commercial Bribery. Competitive Information. Confidential Information. Conflict of Interest. Contact Information. Copyrights. See Financial Integrity See Financial Integrity 10 22 9 19 6 24 21 22 Illegal Activities. 22 19 26 14 32 See Protecting Private & Business Information Discrimination. Discipline for Violations. Drug Use. Entertainment. Environmental Responsibilities. Equal Employment Opportunity. Export Control. External Communications. Facilitation Payments. Fair Competition. Fair Treatment. Family. Financial Integrity. Fraud. Friends. 12 7 10 16 25 12 28 See Media Statements 22 19 5 17 20 19 17 Managements Responsibility. Meals, accepting/offering. Media Statements. Money Laundering. Offering Gifts & Entertainment. Online Privacy. Opinions. Outside Employment. 7 See Gifts & Entertainment 29 23 16 27 8 15 Lobbying. Local Laws. See Political Activities 4 Immigration. Importing Laws. Inappropriate Conduct. Inside Information. Insider Trading. Intentional Dishonesty. International Trade. Investigations. Investments in Competitors or Suppliers. 5 24 See International Trade 11 19 20 19 28 7 14 Harassment. Health. Helpline. 11 25 9 Government Officials. Gratuities. Gifts. Government Contracts & Inquiries. Government Customers. 16 28 See Government Contracts & Inquiries 22 16
33
Index
Payment for Work. Personal Use of Company Resources. Political Activities. Privacy. Proprietary Information. Questions about the Statement of Ethics. Raising Concerns. Reporting Violations. Restrictive Trade Practices. Retaliation. 13 18 28 26 26 Trade Secrets. 9 Violence. 9 9 21 12 Wage & Hour Laws. Waivers. 13 8 11 26 Safety. Sexual Harassment. Suppliers. Suspicious Transactions. 25 11 6 23
34
Personal and moral integrity is one of our basic fundamentals and it has to start with each of us.
- Sam Walton
Revised September 2008