Letter Writing

Letter Writing

Published in 2006 by Junior Certificate School Programme Support Service Curriculum Development Unit Sundrive Road Crumlin Dublin 12 Phone: Fax: Email: 01 453 5487 01 402 0435 [email protected]

First written and published by teachers involved in the School Certificate Project, CDVEC Curriculum Development Unit 1989. Revised and edited by Fiona Richardson, Junior Certificate School Programme 2006. Designed by Melt Design Ltd www.melt.ie. The Junior Certificate School Programme Support Service is funded by the In-Career Development Unit, Department of Education and Science and the European Social Fund. The Junior Certificate School Programme Support Service is a national Programme sponsored by the Department of Education and Science and the National Council for Curriculum and Assessment.

Letter Writing

Contents

Introduction

Section 1:

Informal Letters & Postcards

I I I

Informal letters Addressing envelopes Postcards

7 12 14

Section 2:

Formal Letters
I I I I I

Letters of complaint Letters asking for information Letters making a booking Letters of application Curriculum Vitae

26 31 34 37 42

Section 3:

Keywords
I I I I

Abbreviations Quiz Wordsearch Word Grid

47 48 49 49

Junior Certificate School Programme

Letter Writing

Introduction
This booklet is about writing letters. People can tell a lot from the way you write letters, so you will need to practice writing many kinds of letters.

Most of the letters you will need to write will be:

* *

Informal or personal letters Formal Letters for example: Business letters Job application letters

This workbook will give you a chance to write all of these.

How to use this book

1 2 3 There are three sections. Each section shows you how to write a different kind of letter. There is a sample letter, followed by exercises for you to do. Write each letter in your copy first. When you and your teacher have corrected it, you can copy it carefully into the blank page provided in this book. When you finish the workbook you will have your own collection of letters to look back on when you need to revise.

Letter Writing

Introduction

Rules for all letters * * * * * * *

It is important that your handwriting be neat and clear. The writer's address is written in the top right-hand corner. Leave a space between the address and date. Spell out the month in full, e.g. 15th February 2006 Begin the letter Dear . . . . , on the left-hand side. The first paragraph of the letter begins under the person's name. A formal letter usually ends with either: Yours sincerely, or Yours faithfully, Followed by your signature. (Note: 'Yours', always begins with a capital letter, but 'sincerely' and 'faithfully' begin with a small letter. Always use plain unlined paper and the same colour envelopes. A large size writing pad is best for most letters. Write your letter in blue or black pen only. Revise the rules for using capital letters. Always use paragraphs when writing a letter. All of these rules are shown on the sample layout on the next page. After you write out your letter in the workbook or in your copy check back here to see you have followed all the rules for letter writing.

* * * * * * *

Junior Certificate School Programme

Section 1
Informal Letters & Postcards

Letter Writing

Informal Letters & Postcards

Section 1

* * * * *

Informal or personal letters are those you write to people you know friends, cousins, aunts, uncles, etc.

Formal Letters

Section 2

Informal letters should be friendly, chatty and relaxed as though you're talking to the person. You sign an informal or personal letter using phrases like Best Wishes, Love, Yours truly, Lots of love etc.

Formal Letters

Section 2

You must, however, obey the rules for all letters. Look back at page 2 and check these out. Look at the example of an informal letter below and do the exercises Formal Letters Section 2 that follow.

Your address

rk, 46 Riverview Pa Glentown, Keywords Section Dublin 23. 3 008 15th February 2

The date reeting The opening g

Dear Jim,

ded to for ages so I deci ou y en se ot n ave in Wicklow? I h Paragraph 1 . n w How are things to n le from G ou all the news y ve gi d n a te ri w e have reached th e W . n so a se is well th left is great. m is doing really ou a y te er ll ft ba a ot t fo go e e h w T eeper . The new goalk up C Paragraph 2 e th of l a . n fi es h tc a semim e thre a goal in the last He has not let in aybe I ow an uncle. M n m a I so , rl gi baby a, has just had a then I can come d n a g n ti it -s My sister, Sandr by from ba Paragraph 3 ke some money a m to e bl a be will in to visit you. down on the tra s. know all the new e m t le d n a on Write so Your friend,
The closing Your signature

Martin

Junior Certificate School Programme

Letter Writing

Informal letters exercises

1 2 In your copy write your own address and today's date as you would write it on a letter. Write the following addresses and dates as they would be written on a letter: Remember capital letters, commas and fullstops. Address: 65 shamrock court mounthill limerick valeview shadowlands mallow co. cork 125 st. patricks crescent doddermount dublin 22 3 4 Date: 6-4-06 28-9-06 17-2-06

Write your own signature as you would write it at the end of a letter. Write out these endings as they would be written at the end of a letter. Use capital letters and commas. best wishes tom lots of love margaret

Letter Writing

Informal Letters & Postcards

Section 1

Look at the following letter and rewrite correctly using capital letters, commas, and full stops. There are 14 mistakes you need to correct! (9 capital letter, 4 commas Formal Letters Section 2 and 1 fullstop).

Formal Letters

12 tulip road flowertown 2 Section dublin 20

08 6th february 20 Formal Letters Section 2 dear sally

is quite Cork? Our class in l oo h sc ew n r achers are 3 ling down in you Keywords Section All the te . rt a st a r How are you sett fo r iete left. It's much qu ou y ce n si t en er diff ! remarking on it e in today with m ca e rn y B . rs hen M ears! st yesterday. W te h is gl ming out of her En co n e a d ok sm y rl We ha ea was n as so mad there w e sh s lt su re e th mps, lly down in the du a re is il h P . up ve split Sandra Byrne ha down to the club d g n in a go in ll rt a a re M a il e h P form. W body is in great y er ev e is on't be with us. w w er ou h y ty pi but ot a 's ht. It tre on Friday nig en C s rt po S e th in ow. k. Goodbye for n or C ut bo a ll a us tell Write soon and love joe.

Pretend that you are Sally. Reply to Joe's letter above telling him all about life in your new school in Cork. Pretend you are Phil Martin. Write to Sally telling her all about your break-up with Sandra Byrne.

Junior Certificate School Programme

Letter Writing

Letter of invitation
1 Read Sallys letter below and write a letter back, letting her know if you can make the party or not. Use the blank paper on the opposite page to write your reply.

2 West Road, Violetville, Cork. 008 25th February 2

Dear Joe,

I am in our new house d le tt se ve a h e w Cork! Now that Greetings from te. party to celebra g in rm a -w se ou having a h l of my new schoo e m so d n a lin ub om D e of the gang fr I am inviting som k. friends from Cor come down on ot n y h W . rd h rc a ,3 M n to pm on Saturday 9 t a s n Sandra and Bria gi ed be sk n a fu ve a The h I d? ken stay for the wee Friday night and stay over also. d 7.30pm. My da t a k or C in es iv nd arr lin at 4.15pm a ub D s ve a le in a tr The the station. will meet you at if you can come. le ib ss po s a on so Let me know as Love, Sally.

10

Letter Writing

Informal Letters & Postcards

Section 1

Write your reply here using Joes address from page 8.

Formal Letters

Section 2

Formal Letters

Section 2

Formal Letters

Section 2

Keywords

Section 3

You have been asked to your cousin Paul's 21st birthday party on Friday 15th April at 9pm. In your copy write your reply letting him know if you are going or not. You have just spent the weekend with your friend in the country. Write a letter thanking him/her, in your copy. You have just received a very expensive birthday present from your godmother. In your copy write and thank her. Your class tutor is sick in hospital. Write a letter to her/him on behalf of the class. Dont forget to give the news and gossip.

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Letter Writing

Addressing an envelope
Look at the following envelope and note where the address goes and the use of capital letters, commas and full stops.

ere r the stamp h leave room fo

ame the persons n the town

h y, Ms. S a ll y Mu rp 2 We st R o ad , Vio le t v il le , C o rk .

f the house the number o name and the street the county

This letter is addressed incorrectly. Using the blank envelope on the next page rewrite the address correctly. There are 8 capital letters missing, 3 commas and 1 fullstop.

m r. jo e o b r ie n 14 h il l s t re e t we s t p o rt m ayo

12

Letter Writing

Informal Letters & Postcards

Section 1

Remember to put the address and the stamp in the correct place on the envelope.

Formal Letters

Section 2

Formal Letters

Section 2

Formal Letters

Section 2

Keywords

Section 3

Address the envelope below to yourself.

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Letter Writing

Postcards
There are two types of postcards: plain postcards * picture postcards *

Plain postcard can be used for short messages. For example: to send for an application form. You would include your name and address on * the postcard. to enter a competition. You would include your contact details phone number * or address. to remind somebody of an appointment or a meeting. *

Picture postcards are often used to send greetings when you are on holidays. The message is usually fairly short and friendly. Leave out: your own address * the date *

Plain Postcards
This is the back of a plain card, asking for an application form.

Your address

ve, 46 Re d way G ro Bro o k fie ld , Dubli n 11. 08 4th M a rch 20

The date

a P le a se se n d me ri ng . in mo u n ta inee

rm fo r th e su n a pp licati o n fo

looking for. what you are g in in la p ex e A lin

mmer co u rs e

Jame s Bro w n

Your signature

You address the front of the plain postcard the same way as an envelope, leaving room for the stamp. 14 Letter Writing

Informal Letters & Postcards

Section 1

Exercise
Formal Letters
1

Section 2

Send for a job application form for a summer job in a local clothes shop on the postcard below.

Formal Letters

Section 2

Formal Letters

Section 2

Keywords

Section 3

Send for information on photography courses this college runs. Information Officer Marion College of Further Education Fairview Dublin 3 Write out the front and the back of the postcard in your copy.

Write a postcard to the members of your youth club, reminding them of a meeting on Friday 21st June, in St Josephs School at 7pm.

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Letter Writing

Picture Postcards
Picture postcards are usually sent to friends and relatives letting them know how your holiday or trip is going.

Greetings All! Arrived safely. er are Hotel and weath king on the tan. wonderful. Wor l but Ill live! The food is awfu 1 See you on the 2 Love, Pat
st.

y, Th e Do y le Fam il t, 23 M a in Stree Ba ldo y le , C o. C la re .

Exercise
1 Write the postcard you would send home to your family from a school trip to a hostel in Wicklow.

16

Letter Writing

Informal Letters & Postcards

Section 1

Write the postcard you would send to your friend from a camping holiday with your family.

Formal Letters

Section 2

Formal Letters

Section 2

Formal Letters

Section 2

Keywords

Section 3

Write the postcard you would send to your brother or sister from a holiday with your friends family in Spain.

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Section 2
Formal Letters

18

Letter Writing

Formal Letters

Section 2

Formal letters
Keywords

Section 3

Formal letters are business like and get quickly to the point. Formal letters are different to personal letters. You do not write in a chatty manner or use slang. For example, you would write a different letter to your Principal inviting him to your class JCSP graduation as you would to your friend.

Formal letters are usually written for some of the following: To To To To To To To To apply for a job. make a complaint. order goods. the editor of a newspaper. ask for something a form, an appointment. ask for information. make a booking for a holiday etc. invite someone to an event or to visit such as a school open day or a JCSP celebration.

Points to note:

* * * * * * * *

The sender's address (your address), is on the top right hand corner. The address of the company/person to whom the letter is being sent is written on the left-hand side. When you do not know the name of the person to whom you are writing, you may start with 'Dear Sir/Madam'. If you begin with 'Dear Sir/Madam', you end the letter with 'Yours faithfully', and your full name. If you know the name of the person you are sending the letter to e.g. Dear Ms Smith, you end the letter with Yours sincerely and your full name. Remember to use capital letters, full stops and commas. Use paragraphs in your letter at least 3. Look at the following example and try the exercises that follow.

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Letter Writing

Your address

venue, 65 Roselawn A Riverside, Dublin 19. 6th May 2008

The date

rtment, Mail Order Depa Unisport Ltd., dustrial Estate, 26B Ardmore In Hightown, Co. Cork. , Dear Sir/Madam

erson dress of the p The name & ad u are writing to yo and company

of the ow the name kn t n o d u yo Sir/Madam If writing to use e ar u yo n so per

tised in today's er dv a ou y h ic h ers, w riting r a pair of train de ason you are w or re to e e th lik e iv ld g ou 1 Iw In paragraph '. ld a er H 'Evening 5. tal Order for m2 os P a e os cl en I . t of ainers, size five tr the main poin te of ri ir w pa u a yo e 2 m Please send In paragraph
the letter

e without delay. m to t n the letter se be n ers ca p and finishes in u a s tr m e su th h t p a ra th g I hope This last para ow the , Yours faithfully Mark Black.
do not kn you use if you g in d en e th This is ting m you are wri person to who Your signature

20

Letter Writing

Formal Letters

Section 2

Exercise
Keywords
1

Section 3

Rewrite the letter below on the opposite page, using paragraphs (3) and the capital letters that are missing (11).

17 manor drive, castletown, co. longford.

th june 14 2008

The Manager, Jeans World, Castletown, Co. Longford. , Dear sir/madam ok shop. When I to r ou y in s n a je vi th I bought a pair of Le e shop 9 e n Ju , went back to th y I a id g. n Fr si is On m e er sw a I noticed 2 button ge the jeans for n a ch ex to t n the jeans home ta op assis rfect nd asked the sh a t ip ce re the jeans were pe e id th sa h e h S wit d. se fu re ot damaged. She nce leaving the si d ge a m da en pair that were n had be sewn on ld and said they so e er w ey s had never been th on en tt bu wh t a th n would have show in the factory. ed en pp a h d shop. A quick look a h that ost likely a fault ge or my money m n a s a ch w ex it n t a a r th fo d an nd wish as a consumer a le. ts gh ri y m on as soon as possib ss I insist re dd a ve bo a tact me at the back. Please con yours faithfully,

jeanne murphy

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Letter Writing

Write out the the letter from page 19 here.

22

Letter Writing

Formal Letters

Section 2

Look at the advert below. On the opposite page write a letter to the Mail Order Department asking for a tracksuit to be sent to you. Remember to include the colour Keywords Section 3 and size you are looking for.

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Letter Writing

Write your letter here using your own address.

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Letter Writing

Formal Letters

Section 2

On the envelope below address the envelope for the letter you have written ordering a tracksuit. Look back at the advert for the address.

Keywords

Section 3

Pick out an advertisement for goods in a newspaper or magazine like Buy and Sell and write a letter ordering something you like. Write a letter to your local shop asking them to order a magazine you would like to be able to buy there.

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Letter Writing

Letters of complaint
Another type of formal letter which you may have to write is a letter of complaint. You will need this kind of letter if you have bought faulty goods, or you have a complaint over a certain issue or topic. Remember always to include all the important details of your complaint.

Letter of complaint faulty goods

Your address

venue, 65 Roselawn A Riverside, Dublin 19. 1st June 2008

The date

epartment, Mail Ordering D Unisport Ltd., dustrial Estate, 26B Ardmore In Hightown, Co. Wicklow. , Dear Ms. Smith

e writing to person you ar r o t en tm ar Dep to u are writing The address yo

The greeting

Order from your il a M by t h ug bo suit I R. aint about a track pl m co a el number 324S writing e k od a m m e, z si ll a I wish to sm , u are cksuit th. It is a red tra paragraph 1 give the reason yo on m st la y n pa m In co ions on g to the instruct n di or cc a it ed sh d I wa e tracksuit and e colour had fade th e, in ch a m g in My son wore th e wash I took it out of th en h W l. be la e th ger fits my son. n lo o n plaint It . k n ru d sh a h ail of your com it et d su e ck th a e tr iv e g 2 and th it In paragraph place the tracksu re to ou y e lik ld nd I wou as possible what unsatisfactory a t on os so m s a is th ow d n k un I fo t me ey back. Please le on m y m at you ve a h e graph say wh or let m ra a p st , la er e tt a In th about this m happen you intend to do would like to sons name Yours sincerely, Mary Black
e per if you know th g in d en is th Use Your signature

26

Letter Writing

Formal Letters

Section 2

Exercise
Keywords
1

Section 3

You have bought a pair of trainers which are faulty the sole of the trainer has become unglued after one day. In your copy, write a letter of complaint to the company/shop from which you bought it, giving all the details and asking them to replace or refund your money. You have recently bought a 3-in-1 stereo set from Murphy Electrical Stores, Talbot Street, Dublin 1. It has broken down and Murphy's have repaired it once. Now the CD part of it is broken and you would like a new one but Murphy's have refused to give you one. You have decided to write to the manufacturers/makers of the stereo to complain. (a) Write out your final version of one of these letters on the following blank page. Remember to use capital letters, full stops and commas. Also use at least 3 paragraphs in your letter. (b) Write to the manufacturer: Sonny Electronics Ltd., Newtown Road, Finglas, Dublin 11, and include these details: Name of shop where you bought it Date you bought it Model number (WVF 200GB/34) What is wrong with it What you want them to do

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Letter Writing

28

Letter Writing

Formal Letters

Section 2

Another type of letter of complaint could be about an issue or topic that you are concerned about.

Keywords

Section 3

Letter of complaint Issue or Topic

venue, 65 Roselawn A Riverside, Dublin 19. 1st June 2008 ng, Minister Pat Lo Lenister House, Dublin 2. Dear Minister, This Park playground. e it h W in ty fe ns sa nd dirty for the you about childre a to us g ro n ti ge n ri w da is m a I a but it to be a safe are t n ea m is d n ou playgr are writing ying why you e. sa er h p th ra y a ag pl ar p o h children w The opening to used it as a place ve a h rs ge a en of te y little e months a gang re th st la ould not want m e w th I r s. Fo le tt bo en rubbish and brok meet. It is full of plaint is so dangerous. it s a ce a ail of your com pl et e d th e r th ea n es iv go g h brother to This paragrap til it the playground un in ed w llo a be ld not otice is ng children shou pervised and a n su be I think that you ld ou sh d n 4up. The playgrou by children aged ed us be to has been cleaned ly on d is see happen at the playgroun would like to u yo at h w needed saying th ys h sa This paragrap . rs ea 10 y to d I look forward n a on ti a tu si e ove th er n be done to impr ca g in h et m hes off the lett is so n e fi h p I hop ra ag ar The final p . hearing from you Yours sincerely,
ow the d when you kn g to se u is g in d en ritin This son you are w er p e th f o e nam

Joe Ryan

Your signature

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Letter Writing

Exercise
1 Address the envelope for the letter written on the previous page.

Write a letter to your Principal telling him/her of a bullying situation in the school that you know about. Tell him/her what has happened, how long it is going on for and what you think is needed to improve the situation. Write a letter to your local politician asking for more bins to be put in your area to improve the litter problem. Write a letter to your favourite radio station asking them to have less stories of teenagers behaving badly and more about the good things teenagers do in their communities.

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Letter Writing

Formal Letters

Section 2

Other formal letters that you can write are to organisations or companies looking for information.

Letter asking for information

Keywords

Section 3

Drive, 23 Glendalough Rathnew, Co. Wicklow. 8 12th May 200

ice, Information Off An ige, quare, 39, Mountjoy S Dublin 1. , Dear Sir/Madam and. I am fifteen el Ir in ls te os h youth of formation about in e m so e ls with a group lik te ld os h e th I wou of e som ould like to visit years old and I w mer. friends this sum bership fees and em m of ils ta de s, with e the application form x si e m d p showing wher n a se m a se e lik Plea o ls a would ing in hostels. I the cost of stay ted. hostels are situa . hearing from you to rd a rw fo g in Look , Yours faithfully Pat Clarke.

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Letter Writing

Exercise
1 Write a letter to Redrock Adventure Centre, Castletown, Co. Galway, asking for information about summer courses for young people. Explain what kind of course you are interested in (football, basketball, canoeing, sailing, rock climbing etc.) and the cost. Also look for information on places to stay near the Adventure Centre.

You are the secretary of your local youth club. They have asked you to find out about taking a group of ten people on a cycling tour of Co. Wicklow, staying at three different hostels. Write to the Information Office, An ige, 39 Mountjoy Square, Dublin 1, asking for information about hostels in Wicklow, and about group rates. Use the blank page to write our your final version of one of these letters.

32

Letter Writing

Formal Letters

Section 2

Keywords

Section 3

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Letter Writing

Sometimes you might need to write a letter to make a booking for a trip or a concert.

Letter making a booking

Drive, 23 Glendalough Rathnew, Co. Wicklow. 8 24th May 200

Booking Office, An ige, quare, 39 Mountjoy S Dublin 1. , Dear Sir/Madam close ou sent me. I en y h ic h w g n lli te hos e information on embership fees th m r r fo ve co ou y to k n er a h rd T tal O forms and a Pos on ti a lic pp a ed et compl and myself. for five friends June Youth Hostel for e re k oc n K in ation d book accommod are available, an ts h ig n e es th t a We would like to rm th th, 2008. Please confi th 6 d th n a 5 4 , ly. yment immediate I will send on pa tel. stay at your hos r ou to rd a rw Looking fo , Yours faithfully

Pat Clarke.

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Letter Writing

Formal Letters

Section 2

Exercise
Keywords
1

Section 3

You have received a brochure from the Oaktree Hotel, Marigold Street, London EX12. Write a letter booking accommodation for your family of two adults and three children. You will be staying for one week and would like bed and breakfast only. Send a deposit to confirm your booking. An ige have sent you the information you asked for. Write to them, booking accommodation for your group. You will be staying for one night in each of the following hostels:

* * *

Glencree Hostel Aughavannagh Hostel Glendalough Hostel.

Copy out one of these letters neatly on the blank page opposite.

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Letter Writing

36

Letter Writing

Formal Letters

Section 2

Letters of application
Keywords

Section 3

* * * * * *

It is very important to be able to write a good letter when you are applying for a job. This kind of letter is called a letter of application. Sometimes you will have to fill in an application form, but at other times you will be asked to write a letter. Many people send a Curriculum Vitae, or CV for short, with a letter of application. A CV gives all the basic details about you and means your letter of application can be quite short. If you have not prepared a Curriculum Vitae/CV, you will need to give all the important details about yourself in your letter. These are important things which an employer needs to know about you. age. school attended. educational record. work experience. any special skills. hobbies or interests. have you got references? are you available for interview?

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Letter Writing

Letter of application (1) Sample (without CV)

ve, 63 Glenwood Dri Brooklawn, Glentown, Dublin 22. 26th June 2008

Your address

The date

The Manager, e, Mac's Superstor Red Lane, Dublin 8. , Dear Sir/Madam

title of the The name or e writing to person you ar to u are writing The address yo

Greeting

the t as advertised in n ta is ss a op sh riting r the position of why you are w graph saying ra I wish to apply fo Pa on 25th June. ' ld a er H g in n ve 'E r in Brooklawn ea y d ir th ed et pl just com te. My strongest rs old, and have ca ea fi y ti n er ee C ft r fi io n m Ju a I ed the lentown. I receiv G , ge le ol nd Metalwork. tion C a y s it ic un om on Ec Comm e cs, Hom t your educa glish, Mathemati rmation abou En fo e In er w ts ec bj su arket where I rm pe su l ca lo a job in had a part-time ve a h I r, ea . y st For the pa g with the public in k or w of ce en ork experience e experi ut your job/w o ab n have gained som io at rm Info member of my a m a I g. in cl cy and imming, athletics sw re a s r the members. terests st fo re s te ie it iv ct My in a e is & in organ Your hobbies and have helped local youth club s. A. ndary school, M co se y m of l pa princi enny. rences from the market, Mr. J. K a reference er I can supply refe up S y ft ri h T ive the manager of ple who can g Names of peo hat kind of person you are Burke, and from y time. interview at an r fo e bl ila va a of letter I am Finishing line , Yours faithfully Karen Andrews.
saying w not know when you do g in d en is th riting to Use son you are w er p e th f o e the nam

Your signature

38

Letter Writing

Formal Letters

Section 2

Exercise
Keywords
1

Section 3

Look at the following job application letter. Rewrite this letter on the following page. Divide the letter into 6 paragraphs and put in the 9 capital letters that are missing.

63 wood road, beechhill, co. monaghan. 26th june 2006

The Manager, Jean World, Castletown, Co. Monaghan. , Dear Sir/Madam the t as advertised in n ta is ss a op sh r the position of ave just years old, and h I wish to apply fo n ee ft fi m r a th I e. ceived the Junio on 25 Jun re I . ge le ol C y it 'Evening Herald' Commun omics, r in Brooklawn ea y d ir th tudies, Home Econ S ed s et es in us B compl , h is tics, Ir -time job in a glish, Mathema rt pa a d a h ve a h Certificate in En ears, I , r the past two y Fo . rt A g with the public d in n k a or ch w of Fren ce en peri ll, where I gained ex rests are footba te in y M . sh local newsagent ca with pply ked, and dealing oc st s ve el ball club.I can su sh ot g n fo l ca keepi lo y m of the . I am a member school and from ry music and clothes da n co se y m e principal of r interview at fo th e bl om ila fr s va a ce n m re a t. I refe op, Mr. P. Wrigh sh e im st ew N of manager any time. yours faithfully, keith lyons

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Letter Writing

In the space below address the envelope that the job application letter from question 1 would be posted in.

Write a letter applying for one of the following jobs that appeared in the Evening Herald on May 23rd: Part-Time help required by fast food restaurant would suit student. Apply to: The Manager Pizza World Main Street Rathcoole Co. Wexford

Friendly, Honest young person needed for part-time work in busy sports shop Apply to: Sam Brown Manager Sports Scene O'Connell Street Limerick

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Letter Writing

Formal Letters

Section 2

The following is an example of a letter that you would send along with your CV when applying for a job.

Keywords

Section 3

Letter of application (2) Sample (with CV)

rove, 99 Thornbush G Riverside, Jamestown, Dublin 8. 26th June 2008

The Manager, e, Mac's Superstor Red Lane, Dublin 8. , Dear Sir/Madam the t as advertised in n ta is ss a op sh r the position of I wish to apply fo on 25th June. 'Evening Herald' d rsonal details an pe y m g n vi gi e, a Vit of my Curriculum I enclose a copy rd. educational reco , in a supermarket g in k or w of ce perien have had some ex I on. e, se ill w ou y As sted in this positi re te in y rl a ul ic I am part and that is why e. rview at any tim te in r fo e bl ila I am ava , Yours faithfully hy. Kenneth McCart

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Letter Writing

ITAE CURRICULUM V

ils Personal Deta arthy Kenneth McC 99 Thornbush Riverside, Jamestown, Dublin 8. Grove,

Name: Address:

: Date of Birth

1986 16th February Record Educational

School, town National es m Ja l: o o ch Secondary S The Hill, Dublin 8. ed: Dates Attend 98 2004 September 19 s Qualification te 2001 Junior Certifica cate 2004 Leaving Certifi Grade Subject C English D Mathematics B Irish C French D History C Biology

1. 2.

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Formal Letters

Section 2

Keywords
ence Work Experi hn Ryan, loyer: Mr. Jo p m E f o ss market, re dd Golden Super Name and A venue, Churchgate A Dublin 8.

Section 3

2003 February 2002 t: n e m y lo p m Dates of E ely kly approximat 10 hours wee Part-time: g store, shelves, tidyin g n ki ac st t an General assist g. s: n e ci ti ri u p D packing, ring. g, Mountainee lin yc C l, al tb o lic Fo Club, Hobbies: Gae estown GAA m Ja f o Interests and er b Cross, Mem b, Junior Red lu C th u Yo et High Stre eering Group. Ace Mountain eering. and Mountain id A t rs Fi in courses Have attended Referees: Principal, Ms. J. Nolan, e, munity Colleg Riverside Com New Road, Dublin 8. , Mr. John Ryan market, Golden Super venue, Churchgate A Dublin 8.

1.

2.

Junior Certificate School Programme

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Exercise
1 Write a letter of application that you would put with your CV, in reply to the advertisement below. The advert appeared in the Evening Herald on July 2nd. Friendly, responsible young person needed part-time for busy petrol station and shop. Apply with CV to: The Manager Max Petrol Station Summerhill Road Naas Kildare

Use the headings that follow and complete this CV. (Use your own details for this CV.)

CURRICULUM VITAE
Personal Details Name: Address:

Date of Birth:

Educational Record Secondary School:

Dates Attended:

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Formal Letters

Section 2

Work Experience Name and Address of Employer:

Keywords

Section 3

Dates of Employment:

Part-time:

Duties:

Interests and Hobbies:

Referees: 1.

2.

Junior Certificate School Programme

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Section 3
Keywords

46

Letter Writing

Keywords

Section 3

Some important keywords and phrases Abbreviations

These are short forms of words which are sometimes used in letters or addresses. When you shorten a word, you must put a full stop after it to show that you have left out some letters.

Quiz abbreviations in names

Match the following abbreviations to their meaning drawing a line. The first one is done for you. Mr. Street

Ms.

Grove

Dr.

Road

Fr.

for a priest

Ave.

Gardens

Cres.

Park

Dr.

Avenue

Gdns.

Drive

Gr.

for a woman

Pk.

for a man

Rd.

for a doctor

St.

Crescent SCORE: _____ out of 12

Junior Certificate School Programme

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Letter Writing Quiz. Put a tick in the box beside the correct answer.
1 When you write an informal or formal letter you always put your address on: The top left hand corner 2 The date of a letter always goes: Under your address 3 Under your signature Under the greeting The bottom left hand corner The top right hand corner

When you do not know the name of the person you are writing to you begin your letter with: Dear Sir Hi Dear Sir/Madam

In a formal letter when you know the name of the person you are writing to the sign off you use is: Yours faithfully Yours sincerely Lots of Love

You are writing to a person called Ronan Quinn, who is the Manager at Sports World. You want to complain about a tracksuit you bought. The colour has faded after one wash How would you begin the letter? Dear Ronan Dear Mr Quinn Dear Quinn

You are writing to the Principal of a school. Which sign-off would you use? Yours faithfully Your friend Love

You are writing to the manager of Max Petrol Station to ask about vacancies for part-time work. It's on Summerhill Road, Castletown, Dublin 4. You don't know the name of the manager. How would you address your envelope? Max Petrol Station Summerhill Road Castletown Dublin 4 The Manager Max Petrol Station Summerhill Road Castletown Dublin 4 The Manager Summerhill Road Castletown Dublin 4

SCORE: ____ out of 7

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Letter Writing

Keywords

Section 3

Letter writing word search

C Z T S R Q R F T W O N W N K Y L U A B R N A X E E D X F I I C Z V K E N M I O S S S A M L V I R U M B E I D T D C E I U F H A I L L N S A A T I A M D C E T T U N R I R C A A E M U A N L U N S M T R D D S X L T A E U R R L L R P G C S A S I A F B L E W I M V I A Q P J P Y N O F P O F F U U J R M Y E M V A D N E D X O E W V T N W C Q B I L U F K V S I P S A A P P O I N T M E N T C T N V Y L E R E C N I S U E P X A L S I G N A T U R E Y J F L D E ADDRESS APPLICATION APPOINTMENT AVAILABLE CURRICULUM VITAE DATE DEAR DEPARTMENT FAITHFULLY FORMAL INFORMAL INTERVIEW REFERENCE SIGNATURE SINCERELY
1.

Letter writing word grid

3. 4. 5. 6.

2.

7.

8.

9.

Across Short for avenue 2 4 Another way to write this is Rd. 6 This goes at the bottom of you letter 7 Short for a woman 8 Short for a doctor 9 If you don't know who you are writing to sign off with this

Down Most letters start this way- it's a greeting 1 2 You put this in the top right hand corner of a letter 3 Short for a man 5 It's on a calendar 6 If you know the name of the person you are writing to, you finish the letter with this Junior Certificate School Programme 49

Letter Writing

More abbreviations
You may see these short forms of words used in letters: Bros. Co. C/o C.O.D. Dept. Etc. N. B. P. S. Brothers (in a company name, e.g., Smith Bros). Company Care of (if you are writing to somebody at an address which is not their own). Cash on Delivery (means goods will be paid for when they are delivered). Department "and so on" (et cetera). "note well" (nota bene). post script (a message added on at the end of a letter, after the signature. Usually only used in personal letters).

R. S. V. P. please reply (French respondez s'il, vous plait). s.a.e. stamped addressed envelop (an envelope with a stamp, addressed to yourself).

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