Pl11322/6322 AsslgnmenL 1

1

!"#$%&' )* +,*)-."&/), ",0 1)..$,/#"&/), 23#4,)%)5/36
!"#$%&%'($ *$+,"-.-/'$( 0"1 2%+,'#$+#3%$(
7+289::;<9:: = >3.36&3- 8 :?8:

@66/5,.3,& 8A 1"63 >&$0' 8

To be submitted by 8.30 am on Wednesday 18 April 2012. Submit to the assignment
box on the ground floor of the EN Building. Submit hard-copy in a sealed envelope,
and include a CD with all files. A face sheet (available on Blackboard) should be
completed by all team members, and stuck on to the outside of the envelope.

Each member of the group should complete a peer review form (available on
Blackboard). These forms should be completed, confidentially, folded and placed in
a small, sealed envelope. The envelopes should be placed in the large assignment
envelope.

The standard late penalties will apply 10% of the total available marks will be lost
per working day late, up to 5 days late, and an assignment submitted more than 5
working days late will receive zero marks.


1hls asslgnmenL ls worLh 13 of Lhe marks ln Lhe unlL. lL wlll be marked ouL of 30, and your
score wlll be scaled Lo glve a conLrlbuLlon ouL of 13. 1hls ls a group asslgnmenL - lL ls Lo be
underLaken ln a group of 4 (or, excepLlonally, 3) sLudenLs.

Cnce your asslgnmenL has been reLurned, wlLh commenLs, you wlll Lhen be requlred Lo
develop a presenLaLlon Lo be glven Lo your LuLorlal group ln Week 11 or 12. 1hls
presenLaLlon ls worLh up Lo 3 of Lhe marks ln Lhe unlL.


!"#$%&'($)
LvaluaLe and perform a needs analysls of a glven scenarlo
roduce a purchaslng order Lo meeL Lhe needs of Lhe organlsaLlon
resenL Lhe recommended soluLlon Lo Lhe group ln a formal seLLlng (AsslgnmenL 3)


+,&-./0%&'.,
lace yourself lnLo a 5-)$B )* 9 )- C sLudenLs (ldeally 4) for Lhe duraLlon of Lhls exerclse.
ldeally all members should be ln Lhe same LuLorlal group.

lf, durlng Lhe conducL of Lhls asslgnmenL, one or more of Lhe group members become
unavallable Lo parLlclpaLe, Lhen please leL Lhe convener know. 1he asslgnmenL can proceed
wlLhouL change, and wlLhouL schedule change, wlLh 3 members ln Lhe group. lf Lhe group
slze falls Lo less Lhan 3 members, Lhen Lhose remalnlng should negoLlaLe posslbly changed
scope or deadllnes for Lhe asslgnmenL wlLh Lhe convener.

Pl11322/6322 AsslgnmenL 1
2

Popefully you have worked Lhrough Lhe flrsL LuLorlal requlremenLs Lo a saLlsfacLory level. ln
Lhls asslgnmenL you are requlred Lo exLend Lhe approach and base knowledge used Lo a
larger slLuaLlon. 1he asslgnmenL ls deslgned Lo challenge your research, groupwork and
presenLaLlon skllls, as well as requlrlng you Lo learn aspecLs of lC1 provlslon for
organlsaLlons.

?ou wlll be graded as a group buL Lhe allocaLlon of grades wlll be lnfluenced by Lhe peer
evaluaLlon from you and your peers. 73,#3D /& /6 B)66/E%3 &4"& ,)& 3F3-'),3 /, &43 5-)$B
G/%% 53& &43 6".3 5-"03H lf Lhe convener, on conslderaLlon of Lhe peer revlew submlsslons,
belleves LhaL dlfferenLlal marklng should be applled, Lhen he may choose Lo lnLervlew
members of Lhe group before conflrmlng Lhe dlfferenLlal marklng. noLe LhaL you are
requlred, as parL of your submlsslon, Lo provlde a deLalled descrlpLlon of whlch group
members conLrlbuLed Lo whlch parLs of Lhe work underLaken.


12)$ 3&0/4 5$&2'6)

+,&-)0$#&/),
A small prlvaLe secondary school ln Melbourne's lnner suburbs, 1urlng College, has [usL
undergone a serlous sLraLeglc plannlng process, ln response Lo weakenlng enrolmenLs, and
has declded Lo re-locaLe and Lo change lLs focus.

ln conLrasL Lo many schools, lL ls planned LhaL 1urlng College (1C) wlll remaln qulLe small,
and lnsLead of focusslng on a wlde range of sLudy areas, performlng arLs and sporL, Lhe
school wlll focus on Lechnologlcally-based educaLlon ln a llmlLed number of dlsclpllne areas.
1he school alms Lo provlde an excellenL academlc educaLlon uLlllslng Lhe laLesL educaLlonal
Lechnologles, enabllng lLs sLudenLs ldeally Lo progress Lo unlverslLy level educaLlon.
8egardless of Lhe deslre Lo remaln small, a modesL growLh ln sLudenL numbers ls deslrable,
and, because fees are qulLe hlgh, 1C needs Lo malnLaln markeLlng acLlvlLles, and a program
Lo seek corporaLe and personal donaLlons.

1he School 8oard (Lhe governlng body) are crlLlcally aware of Lhe need for a compleLely
lnLegraLed lnformaLlon Lechnology sysLem Lo supporL Lhe varlous admlnlsLraLlve aspecLs of
Lhe school, and of Lhe need of a sLraLegy for compuLer-supporLed sLudenL learnlng. 1hey are
commlLLed Lo ensurlng LhaL Lhe school's new dlrecLlon can be followed effecLlvely.

1he school ls movlng Lo new premlses, and ls LoLally renewlng lLs lC1 equlpmenL and
sysLems. ?ou have been conLracLed Lo provlde a reporL on Lhe new lC1 needs for Lhe school
ln lLs revlsed form.

1he requlremenLs for Lhe asslgnmenL have been wrlLLen dellberaLely as noL Lo be Loo
prescrlpLlve ln lLs operaLlonal area. lL ls lmporLanL LhaL Lhe group research whaL ls ln Lhe
markeL place Lo ensure LhaL Lhls new venLure ls compeLlLlve and lnnovaLlve ln whaL lL offers.
lL ls assumed LhaL sLudenLs have a broad undersLandlng of Lhe operaLlons of a school. 1hls
asslgnmenL ls nC1 abouL dolng a deLalled requlremenLs speclflcaLlon for all Lhe school's
sysLems, buL raLher dolng a Lechnology needs assessmenL.

Pl11322/6322 AsslgnmenL 1
3

Pence whllsL you are requlred Lo ldenLlfy Lhe varlous sysLems needs aL a hlgh level", you
are noL requlred Lo ldenLlfy all Lhe requlremenLs of Lhese sysLems.


>#4))% I3&"/%6
1here are approxlmaLely 360 sLudenLs ln Lhe school. 1he premlses Lo be occupled wlll
accommodaLe up Lo 300 sLudenLs. 1he sLaff complemenL lncludes a prlnclpal, a vlce-
prlnclpal and 20 Leachers, plus a bursar (flnanclal admlnlsLraLor), a reglsLrar (looks afLer
sLudenL enrolmenLs and oLher sLudenL admlnlsLraLlon), 3 oLher admlnlsLraLlve sLaff, 3
Lechnlcal sLaff supporLlng sclence labs and 2 lC1 supporL offlcers. JK)&3 A I) ,)& &-' &)
"66366 G43&43- &4363 ,$.E3-6 "-3 "#&$"%%' "##3B&"E%3 *)- " 6#4))% )* &4/6 6/L3H M)$- &"6N /6
&) G)-N G/&4 &4363 ,$.E3-6 "6 5/F3,D ",0 /,0/#"&3 G4"& +12 ,3306 "-3 %/N3%'H 243-3 ./54&
G3%% E3 )&43- B)6/&/),6D 6$#4 "6 " 6&$03,& G3%*"-3 )**/#3-D )- 6#4))% ,$-63D )- #"-33-6
#)$,63%%)-H !)- &43 6"N3 )* &4/6 "66/5,.3,& G3 G/%% /5,)-3 6$#4 )&43- B)6/&/),6HO

Lach sLaff member has an offlce or cublcle, and wlll have Lhelr own C. Lach sLudenL wlll be
provlded wlLh a lapLop compuLer, whlch Lhe school wlll procure. (1he sLudenLs' fees wlll
cover Lhe cosL of Lhls. Powever, Lhe cosL of purchase ls borne by Lhe school, so you musL
facLor Lhls lnLo your reporL.) 1he school wlll malnLaln a reserve of lapLops and compuLers Lo
swap ln when a machlne requlres repalr. (?ou wlll need Lo deLermlne a sulLable number of
reserve compuLers and also ldenLlfy a recommended daLa sLorage sLraLegy LhaL enables
people sLlll Lo have access Lo Lhelr daLa when Lhelr compuLer requlres repalr. ?ou mlghL
explore Lhe use of local neLwork sLorage, or alLernaLlvely, Apple lCloud or oLher remoLe
sLorage faclllLles.)

Lach classroom (Lhere are 24) has 23 seaLs, and each needs Lo be provlded wlLh all faclllLles
needed for a sLudenL Lo connecL Lhelr lapLop. lnLerneL access ls requlred for all sLaff and
sLudenLs, aL a download speed of aL leasL 10Mb/sec. 1here ls a neLworked deskLop
compuLer ln each classroom. 1here are addlLlonally 6 sclence labs, each equlpped wlLh a
varleLy of sclenLlflc lnsLrumenLs (noL your concern), and wlLh 6 compuLers ln each lab
avallable for sLudenLs Lo use for processlng daLa from experlmenLs, or connecLlng Lo sensors
or sclenLlflc lnsLrumenLs for daLa collecLlon. ?ou are Lo be concerned wlLh Lhe compuLers,
buL noL Lhe deLalls of Lhe lnsLrumenLs or connecLlons. 1hese compuLers all have Lo be on Lhe
lnLerneL wlLh Lhe requlred download speed access. Agaln, you musL make allowance for
replacemenLs when compuLers need repalr.

noLe LhaL lab compuLers may noL be Lhe same as Lhose ln classrooms or sLaff offlces. ?ou
need Lo deLermlne sulLable conflguraLlons for Lhe dlfferenL machlnes - Lhey may, or may
noL all be Lhe same. 1hlnk abouL Lhe screen slze needed for dlfferenL uses. (And Lhlnk abouL
screen slze for Lhe lapLops. uslng a very small screen machlne all Lhe Llme ls noL really
feaslble!)

>).3 24/,56 "E)$& >#4))%6 &4"& P/%% Q"&&3-
SLudenLs pay fees, parenLs wlll be bllled, Lhey may noL pay on Llme
SLudenLs have Lo enrol ln exLernal exams
SLudenLs may leave for many dlfferenL reasons, some records may need Lo be kepL
Pl11322/6322 AsslgnmenL 1
4

Some sLudenLs may be slbllngs, fee dlscounLs may be posslble ln such a case, and
communlcaLlon wlLh parenLs may someLlmes need noL Lo be dupllcaLed
lnLernaLlonal sLudenLs may pay dlfferenL fees Lo local sLudenLs
lees may vary by year level
Schools have Lo obLaln supplles of all sorLs of Lhlngs
SLaff have Lo be pald
SLaff Lake leave
SLaff undergo sLaff developmenL programs
AccounLs have Lo be audlLed
SLudenL reporLs have Lo be wrlLLen and sLored
Schools may run many klnds of exLra-currlcula acLlvlLles, some of whlch may cosL
sLudenLs money
LLc, eLc (l am sure LhaL you can add Lo Lhls llsL!)


7))'8,9$,& :$;0'-$9$,&)
?our group ls requlred Lo prepare a reporL LhaL dlscusses Lhe buslness of Lhe school,
ldenLlfles Lhe lC1 needs, and prepares a purchase proposal based on Lhese.

1. lnlLlally you need Lo apply Lhe fundamenLals of good buslness organlzaLlons as
dlscussed ln Lhe lecLures Lo esLabllsh Lhe buslness focus and ob[ecLlves. 1hls should form
Lhe flrsL parL of your pro[ecL reporL, where you descrlbe Lhe conLexL of Lhe lC1 sLraLegy. ln
Lhls parL of Lhe reporL you should clearly ldenLlfy Lhe school's sLakeholders, lL would be good
Lo apply some sorL of classlflcaLlon scheme Lo Lhese. ldenLlfy Lhe daLa and lnformaLlon
needs of Lhe organlsaLlon. ldenLlfy Lhe dlfferenL sysLems (or sub-sysLems) needed for Lhe
effecLlve runnlng of Lhe school. ldenLlfy lnformaLlon flows beLween Lhese sysLems. ln Lerms
of Leachlng and sLudenL learnlng, ldenLlfy posslble educaLlonal Lechnology / lC1 soluLlons (eg
SmarLboards) LhaL mlghL be useful. uo noL be consLralned by cosL ln Lhls - Lhe school ls
deLermlned Lo be a world leader ln Lhe use of educaLlonal Lechnology, as long as lL can be
used for effecLlve sLudenL learnlng.

?ou wlll need Lo research Lhe area of compuLers ln schools Lo have a full undersLandlng of
Lhe slLuaLlon. 1hus for example you should ldenLlfy Lhe klnds of sysLems LhaL Lhe school wlll
need, and also ldenLlfy approprlaLe leadlng educaLlonal Lechnology opLlons Lo asslsL sLudenL
learnlng.

JR' &43 G"'D /& /6 -3#)5,/630 &4"& ')$ "-3 ,)& 3SB3-& /, &4/6 "-3"H T,3 )* &43 B$-B)636 )*
')$- 6&$0' "& $,/ /6 &) 43%B ')$ 03F3%)B ')$- "E/%/&/36 /, &4/6 "-3"H M)$ 6&"-& "6 ,)F/#36D
",0 4"F3 &) $63 5))0 6)$,0 #)..), 63,63D ",0 ')$- #$--3,& %3F3% )* -363"-#4 6N/%%6 &) 0)
&43 E36& &4"& ')$ #",H M)$ 0) ,)& "& &4/6 6&"53 B)66366 N,)G%3053 )* *)-."%
.3&4)0)%)5/36 *)- 03"%/,5 G/&4 #4"%%3,536 %/N3 &4/6 ),3H 7)G3F3-D &43 E36& 6&"-&/,5 B)/,&
*)- ')$- 03F3%)B.3,& "6 E$00/,5 B-)*366/),"%6 /6 &) 27+KU &4-)$54 /66$36D )-5",/63 ')$-
&4)$54&6D ",0 V4"F3 " 5)WH +* ')$ 4"F3 "%-3"0' &4)$54& "E)$& &4/,56D ",0 G)-N30 )$& ')$-
)G, B-3*3--30 "BB-)"#4D ')$ "-3 *"- E3&&3- B-3B"-30 &) 6&$0' G4"& &43 3SB3-&6 &4/,N /,
')$- %"&3- $,/&6 /, ')$- B-)5-".XXO

Pl11322/6322 AsslgnmenL 1
3


2. ?ou musL Lhen produce a hardware and sofLware proposal Lo meeL Lhe needs of Lhe
buslness aL all levels. WlLh Lhls you are requlred Lo produce Lhe arLefacLs LhaL demonsLraLe
Lhe flow of lnformaLlon Lhrough Lhe buslness. As well as baslc compuLer (and perlpheral)
requlremenLs, you need Lo make a recommendaLlon abouL neLworklng equlpmenL, and
server equlpmenL. uon'L forgeL abouL malnLenance conLracLs! ?ou should supply dlagrams
as necessary Lo ldenLlfy Lhe equlpmenL ln Lhe school and Lhelr lnLerconnecLlons. (1here was
a small dlagram ln LecLure 1 LhaL showed a conflguraLlon. Search Lhe lnLerneL for some
deLalls abouL how Lo draw such dlagrams, and have a go ln Lhe conLexL of Lhe school.)

?ou wlll be graded on a wrlLLen proposal wlLh full cosLlng, ouLllnlng all of Lhe hardware and
sofLware requlremenLs and all oLher aspecLs as ouLllned below. ?ou are noL llmlLed Lo Lhose
dlscussed here as Lhe maLerlal ln Lhe lecLures and your own lnlLlaLlve wlll no doubL produce
valuable maLerlal whlch you mlghL llke Lo lnclude. JK)&3 A +& ."' E3 4"-0 &) /03,&/*' #)6&6
*)- 6)*&G"-3H I) ')$- E36& &) */,0 )$& /,*)-."&/),H P43-3 ')$ "-3 $,"E%3 &) /03,&/*' #)6&6D
Y$6& /,0/#"&3 &4/6 /, ')$- B-)B)6"%HO

AddlLlonally you wlll also have Lo ldenLlfy Lhe exLernal servlces requlred and Lhe resulLlng
cosLs.

1he deLalled cosLs musL be provlded ln an Lxcel spreadsheeL, along wlLh a full descrlpLlon of
Lhe physlcal componenLs. (l am presumlng LhaL you know how Lo use Lxcel aL a baslc level.)
1he spreadsheeL should be lncluded ln Lhe reporL (le Lhe prlnLed verslon), and Lhe Lxcel flle
lncluded on Lhe submlLLed Cu.)

?ou should lnclude deLalls of any alLernaLlve opLlons LhaL mlghL also be consldered. (lor
example, you may have Lo choose beLween Cs or Macs as baslc compuLer provlslon. lL
would be helpful Lo cosL boLh opLlons, and Lhen Lo make a cholce, wlLh reasons. Cholce
should noL necessarlly be on Lhe basls of prlce. lf you re[ecL an opLlon for non-prlce reasons,
Lhen you do noL need Lo obLaln prlclng deLalls.) ?ou mlghL llke Lo conslder any ouLsourclng
opLlons, alLhough lL may prove dlfflculL Lo geL cosLlngs for LhaL.

ln relaLlon Lo sofLware, noLe LhaL sLandard Cfflce" sofLware appllcaLlons wlll be needed.
?ou do have a cholce abouL whlch Lo use, and Lhe cosLs are dlfferenL.

lf you declde Lo recommend an off-Lhe-shelf enLerprlse sysLem for admlnlsLraLlon, you
should ldenLlfy more Lhan one opLlon, and compare and conLrasL Lhose whlch you ldenLlfy.
Also compare wlLh any opLlons you ldenLlfy composed of separaLe sub-sysLems, elLher
purchased or developed by consulLanLs. J+ 0) ,)& 3SB3#& " #).B-343,6/F3 ","%'6/6 6$#4 "6
B-)*366/),"% #),6$%&",&6 G)$%0 $,03-&"N3D E$& "& %3"6& 0) " E-)"0 #).B"-/6), &4"&
/,0/#"&36 &4"& ')$ 4"F3 "& %3"6& 0),3 6).3 -363"-#4 ",0 /03,&/*/30 3F"%$"&/), #-/&3-/"H
@5"/,D + N,)G &4"& ')$ "-3 ,)& 3SB3-& /, &4/6 "-3"D ",0 4"F3 ,)& 6&$0/30 /&D E$& Y$6& $6/,5
#)..), 63,63 /6 " 5))0 6&"-&/,5 B)/,&XXO

3. ?our submlsslon should lnclude an appendlx whlch ldenLlfles whlch group members
dld whlch work Lowards Lhe flnal submlsslon.

Pl11322/6322 AsslgnmenL 1
6

1here ls no prescrlbed formaL for Lhe reporL. Powever, you should deslgn a loglcal sLrucLure,
and conslder, among oLher Lhlngs :

lnLroducLlon, Scope of 8eporL, LlmlLaLlons, 8equlremenLs Analysls (aL a very hlgh level),
roposed SoluLlon (lncludlng neLwork opLlons, sofLware eLc), malnLenance eLc.



<2-=',8 3%>$9$
lLems Mark
8eporL
roblem and scope
LlmlLaLlons of Lhe soluLlon
!usLlflcaLlon cholces of boLh Lhe hardware and sofLware
osslble varlaLlon and exLenslons of Lhe proposed soluLlon
Schedule of acLlvlLles
13
8uslness process
8uslness dlagrams
ldenLlflcaLlon and descrlpLlon of ma[or buslness process
hyslcal layouL of Lhe school
10
Pardware and sofLware soluLlons
roposed neLwork layouL and hardware requlremenLs
roposed sofLware soluLlons
roposed secure daLa managemenL
8ackup and malnLenance soluLlons
ulsasLer recovery plans
urchase order or equlvalenL
23
1oLal 30

K)&3A 1he resulL of Lhe peer revlew wlll be facLored lnLo Lhe flnal asslgnmenL mark.