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GETTING STARTED
Screen Layout

Menus

When you begin to explore Word 2010 you will notice a new look to the menu bar. Primarily the Quick Access Toolbar and the Ribbon.
The Ribbon

The Ribbon is the panel at the top portion of the document. It has seven tabs: File, Insert, Page Layout, References, Mailings, Review, and View. Each tab is divided into groups. The groups are logical collections of features designed to perform functions in developing or editing your document. Commonly used features are displayed on the Ribbon, to view additional features within each group, click on the arrow at the bottom right of each group.

Each of the tabs contains the following tools: File: Save, Save as, Open, Close, Info, Recent, New, Print, Save & Send, Help, Add-Ins, Options, Exit Home: Clipboard, Fonts, Paragraph, Styles, and Editing. Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange References: Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and Table of Authorities Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish Review: Proofing, Comments, Tracking, Changes, Compare, Protect View: Document Views, Show/Hide, Zoom, Window, Macros

Follow this link for a more in Depth look at The Ribbon.

Quick Access Toolbar

The quick access toolbar is a customizable toolbar. Right click the Quick Access Toolbar to customize it.,

Window Frame

The Window Frame is located at the bottom of the application window. It displays a number of tasks relating to document functionality.

Page Number: Displays the current page number of the document Word Count: Displays the word count in a document as you are typing Spell Checker: Checks for proofing errors in a document Document Views: Displays documents as they will appear Zoom Controls: Enables the zoom of the document to be changed
Contextual Tabs

Contextual tabs are tabs with specialized commands that are displayed when the object that they operate on, such as a table, picture, or shape, is selected. They are displayed along with the core tabs on the Ribbon and are used to modify and format the selected object.

Follow this link for a more in depth look at Contextual Tabs

Mini Toolbar

When you make a text selection in a document, the Mini toolbar appears. The Mini toolbar contains the commands that are commonly used for formatting text.

Follow this link for a more in depth look at the Mini Toolbar
Dialog Box Launchers

Dialog Box Launchers are small arrow buttons occupying the bottom-right corner of certain groups on the Ribbon. They launch dialog boxes or task panes with commands specific to the features found in that group. These commands are used to adjust the settings that are not available on the Ribbon.

WORKING WITH DOCUMENTS

Create a New Document

There are several ways to create new documents, open existing documents, and save documents in Word:

Click File/New or Press CTRL+N on the keyboard or Click the New icon on the Quick Access Toolbar

You will notice that when you click File/New, you have many choices about the types of documents you can create. If you wish to start from a blank document, click Blank. If you wish to start from a template you can browse through your choices on the left, see the choices on center screen, and preview the selection on the right screen.

Opening an Existing Document

Click File/Open, or Press CTRL+O on the keyboard, or If you have recently used the document you can click File/Recent and click the name of the document in the Recent Documents section

Saving a Document

Click File/Save or Save As, or Press CTRL+S on the keyboard, or Click the Save icon on the Quick Access Toolbar

Working on Multiple Documents

Several documents can be opened simultaneously if you are typing or editing multiple documents at once. All open documents will be listed in the View Tab of the Ribbon when you click on Switch Windows. The current document has a checkmark beside the file name. Select another open document to view it.

Close a Document

To close a document:

Click File/Close, or Click the X in the top right corner of the document

EDITING A DOCUMENT
Typing and Inserting Text

To enter text, just start typing! The text will appear where the blinking cursor is located. Move the cursor by using the arrow buttons on the keyboard or positioning the mouse and clicking the left button. The keyboard shortcuts listed below are also helpful when moving through the text of a document:
Move Action Beginning of the line End of the line Top of the document End of the document Selecting Text Keystroke HOME END CTRL+HOME CTRL+END

To change any attributes of text it must be highlighted first. Select the text by dragging the mouse over the desired text while keeping the left mouse button depressed, or hold down the SHIFT key on the keyboard while using the arrow buttons to highlight the text. The following table contains shortcuts for selecting a portion of the text:
Selection Whole word Whole paragraph Several words or lines Entire document Technique Double-click within the word Triple-click within the paragraph Drag the mouse over the words, or hold down SHIFT while using the arrow keys Choose Editing | Select | Select All from the Ribbon, or press CTRL+A

Deselect the text by clicking anywhere outside of the selection on the page or press an arrow key on the keyboard.
Inserting Additional Text

Text can be inserted in a document at any point using any of the following methods:

Type Text: Put your cursor where you want to add the text and begin typing Copy and Paste Text: Highlight the text you wish to copy and right click and click Copy, put your cursor where you want the text in the document and right click and click Paste. Cut and Paste Text: Highlight the text you wish to copy and right click and click Cut, put your cursor where you want the text in the document and right click and click Paste. Drag Text: Highlight the text you wish to move, click on it and drag it to the place where you want the text in the document.

You will notice that you can also use the Clipboard group on the Ribbon.

Rearranging Blocks of Text

To rearrange text within a document, you can utilize the Clipboard Group on the Home Tab of the Ribbon. Insert picture of clipboard group labeled

Move Text: Cut and Paste or Drag as shown above Copy Text: Copy and Paste as above or use the Clipboard group on the Ribbon Paste Text: Ctrl + V or use the Clipboard group to Paste, Paste Special

Deleting Blocks of Text

Use the BACKSPACE and DELETE keys on the keyboard to delete text. Backspace will delete text to the left of the cursor and Delete will erase text to the right. To delete a large selection of text, highlight it using any of the methods outlined above and press the DELETE key.
Search and Replace Text

To find a particular word or phrase in a document:

Click Find on the Editing Group on the Ribbon To find and replace a word or phrase in the document, click Replace on the Editing Group of the Ribbon.

Undo Changes

To undo changes:

Click the Undo Button on the Quick Access Toolbar

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FORMATTING STYLES
Styles

A style is a format enhancing tool that includes font typefaces, font size, effects (bold, italics, underline, etc.), colors and more. On the Home Tab of the Ribbon, there are several areas that control the style of the document: Font, Paragraph, and Styles.

Change Font Typeface and Size

To change the font typeface:

Click the arrow next to the font name and choose a font.

Remember that you can preview how the new font will look by highlighting the text, and hovering over the new font typeface.

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To change the font size:

Click the arrow next to the font size and choose the appropriate size, or Click the increase or decrease font size buttons.

Font Styles and Effects

Font styles are predefined formatting options that are used to emphasize text. They include: Bold, Italic, and Underline. To add these to text:

Select the text and click the Font Styles included on the Font Group of the Ribbon, or Select the text and right click to display the font tools

Change Text Color

To change the text color:

Select the text and click the Colors button included on the Font Group of the Ribbon, or Highlight the text and right click and choose the colors tool Select the color by clicking the down arrow next to the font color button

Highlight Text

Highlighting text allows you to use emphasize text as you would if you had a marker. To highlight text:

Select the text Click the Highlight Button on the Font Group of the Ribbon, or Select the text and right click and select the highlight tool To change the color of the highlighter click on down arrow next to the highlight button

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Copy Formatting

If you have already formatted text the way you want it and would like another portion of the document to have the same formatting, you can copy the formatting. To copy the formatting, do the following:

Select the text with the formatting you want to copy Copy the format of the text selected by clicking the Format Painter button on the Clipboard Group of the Home Tab Apply the copied format by selecting the text and clicking on it

Clear Formatting

To clear text formatting:

Select the text you wish to clear the formatting Click the Styles dialogue box on the Styles Group on the Home Tab Click Clear All

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FORMATTING PARAGRAPHS
Formatting paragraphs allows you to change the look of the overall document. You can access many of the tools of paragraph formatting by clicking the Page Layout Tab of the Ribbon or the Paragraph Group on the Home Tab of the Ribbon.

Change Paragraph Alignment

The paragraph alignment allows you to set how you want text to appear. To change the alignment:

Click the Home Tab Choose the appropriate button for alignment on the Paragraph Group. o Align Left: the text is aligned with your left margin o Center: The text is centered within your margins o Align Right: Aligns text with the right margin o Justify: Aligns text to both the left and right margins.

Indent Paragraphs

Indenting paragraphs allows you set text within a paragraph at different margins. There are several options for indenting:

First Line: Controls the left boundary for the first line of a paragraph Hanging: Controls the left boundary of every line in a paragraph except the first one Left: Controls the left boundary for every line in a paragraph Right: Controls the right boundary for every line in a paragraph

To indent paragraphs, you can do the following:

Click the Indent buttons to control the indent.

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Click the Indent button repeated times to increase the size of the indent.

Click the dialog box of the Paragraph Group Click the Indents and Spacing Tab Select your indents

Add Borders and Shading

You can add borders and shading to paragraphs and entire pages. To create a border around a paragraph or paragraphs:

Select the area of text where you want the border or shading. Click the Borders Button on the Paragraph Group on the Home Tab Choose the Border and Shading Choose the appropriate options

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Create Links

Creating links in a word document allows you to put in a URL that readers can click on to visit a web page. To insert a link:

Click the Hyperlink Button on the Links Group of the Insert Tab. Type in the text in the Text to Display box and the web address in the Address box.

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Change Spacing Between Paragraphs and Lines

You can change the space between lines and paragraphs by doing the following:

Select the paragraph or paragraphs you wish to change. On the Home Tab, Click the Paragraph Dialog Box Click the Indents and Spacing Tab In the Spacing section, adjust your spacing accordingly

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GRAPHICS
Word 2010 allows you to insert special characters, symbols, pictures, illustrations, and watermarks.

Symbols and Special Characters

Special characters are punctuation, spacing, or typographical characters that are not generally available on the standard keyboard. To insert symbols and special characters:

Place your cursor in the document where you want the symbol Click the Insert Tab on the Ribbon Click the Symbol button on the Symbols Group Choose the appropriate symbol

Illustrations, Pictures, and SmartArt

Word 2010 allows you to insert illustrations and pictures into a document. To insert illustrations:

Place your cursor in the document where you want the illustration/picture Click the Insert Tab on the Ribbon Click the Clip Art Button The dialog box will open on the screen and you can search for clip art Choose the illustration you wish to include

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To insert a picture:

Place your cursor in the document where you want the illustration/picture Click the Insert Tab on the Ribbon Click the Picture Button Browse to the picture you wish to include Click the Picture Click Insert

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Smart Art is a collection of graphics you can utilize to organize information within your document. It includes timelines, processes, or workflow. To insert SmartArt:

Place your cursor in the document where you want the illustration/picture Click the Insert Tab on the Ribbon Click the SmartArt button Click the SmartArt you wish to include in your document Click the arrow on the left side of the graphic to insert text or type the text in the graphic

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Resize Graphics All graphics can be resized by clicking the image and clicking one corner of the image and dragging the cursor to the size you want the picture.

Watermarks

A watermark is a translucent image that appears behind the primary text in a document. To insert a watermark:

Click the Page Layout Tab in the Ribbon Click the Watermark Button in the Page Background Group

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Click the Watermark you want for the document or click Custom Watermark and create your own watermark To remove a watermark, follow the steps above, but click Remove Watermark

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THE RIBBON
The Ribbon organizes commands on different tabs. Each tab is divided into logical groups that contain sets of commands. These groups represent a collection of features designed to perform a specific set of tasks based on the priority and hierarchy of tasks. The File Tab The File tab and Backstage view contains basic commands for working with a document, such as Open, Save, Close, New, and Print. Click to view Backstage view video.

The Home Tab

The Home tab contains the most commonly used commands that enable you to start working with a Word document. This tab contains functional groups that allow you to format and edit text.

Group Clipboard: Font: Paragraph:

Enables You To Cut, copy, and paste content from one document to another Format font style, size, color, and casing Align paragraphs, create bulleted and numbered lists, increase or decrease indent, specify spacing between lines, color paragraph backgrounds and create borders

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Style:

Format text within the document by using options available in the Styles gallery

The Insert Tab

The Insert tab contains functional groups that enable quick access to different object types, such as charts, tables, and pictures, that can be added to a document.

Group Pages: Tables: Illustrations: Links:

Inserts A cover page, a blank page, or a page break into a document A table or enables you to draw a table in a document A picture, ClipArt, shapes, SmartArt graphic, or a chart into a document Hyperlinks and bookmarks. It also enables you to add a cross-reference to items such as headings, figures, and tables within a document Header, footer, and page numbers in a document Text box, WordArt, drop cap, signature line, and date and time into a document Symbols and equations. It also enables you to build your own equation using a library of mathematical symbols

Header and Footer: Text: Symbols:

The Page Layout Tab

The Page Layout tab contains functional groups that are used to customize the pages in a document. The placement of text and graphics can also be controlled using the commands on this tab.

Group Themes: Page Setup:

Enables You To Apply various themes, in addition to creating custom themes for a document Select margins, switch page orientation, and change to a column layout. It also enables you to add breaks, line numbers, and hyphenations Insert watermarks from an existing gallery, or by selecting an image or text you want to use. You can also change the existing page color, and make changes to the page borders Format paragraphs by indenting them. You can also specify the spacing before and after paragraphs

Page Background:

Paragraph:

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Arrange:

Position text and graphics in coordination with each other in a document. It enables you to wrap text around images, or position images behind or in front of text. You can also align and group objects so that they can be treated as one

The References Tab

The References tab is used to create references to content in a document to ensure that the document is more user friendly.

Group Table Of Contents:

Enables You To Add a table of contents to a document. Once added, you can include entries within the table and update it whenever needed Insert footnotes and endnotes in a document, wherever needed Include references to any legal source, either in the form of citations through a document, or a bibliography at the end of the document Insert captions to an image used within a document. You can insert a table of figures, or create a reference to an item in a document Mark an entry in the document as an index entry, and to insert an index for a document

Footnotes: Citations & Bibliography: Captions:

Index:

Table Of Authorities: Create a table of authorities by marking a citation as an entry for it The Mailings Tab

The Mailings tab is used to Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish.

Group Create: Start Mail Merge: Write & Insert Fields: Preview Results:

Used To Add addresses to envelopes and labels with the name of the recipient Start a mail merge to create a form letter. You can specify the recipients from an existing list, or create a new list of addresses Create letters by selecting from a list of existing commands. You can include a greeting line, and the address block of the recipient. Replace the merge fields with actual data from your recipient

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list, so you know what the document looks like. You can also check for errors. Finish: The Review Tab Complete the mail merge process.

The Review tab contains functional groups with various options for reviewing and editing the contents in a document.

Group Proofing:

Comments:

Tracking:

Changes: Compare:

Protect: The View Tab

Enables You To Check, modify, and enhance the textual content in a document with features such as Spelling, Research, and Thesaurus. Add, edit, or delete comments. It also allows you to enable or disable the display of comments or annotations in a document. Track the changes made to a document, specify the format in which the changes must be displayed, and also choose the kind of changes you want to view. You can also use balloons in margins to show revisions instead of formatting marks within a document. You can also open the Reviewing Pane as a separate window. Navigate through the track changes in a document and then accept or reject the changes. Combine and compare different versions of a document so you are aware of where changes were to the original document. Impose editing restrictions on a document to keep content secure.

The View tab contains functional groups with various options that enable you to switch between different document views.

Group Document Views: Show/Hide: Zoom: Window: Macros:

Enables You To Switch between different document views such as Print Layout, Full Screen Reading, Web Layout, Outline, and Draft. Show or hide the ruler, document map, gridlines, and thumbnails of each page in a document. Choose the zoom percentage when working on document pages. Arrange windows as per individual requirements. Record and run an automated set of tasks.

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CONTEXTUAL TABS
Contextual tabs are tabs with specialized commands that are displayed when the object that they operate on, such as a table, picture, or shape, is selected. They are displayed along with the core tabs on the Ribbon and are used to modify and format the selected object. You can switch between the core tabs and the contextual tabs as needed. However, when you deselect the object, the contextual tabs disappear. The type of the contextual tab that is displayed depends on the type of the object that is selected.

Types of Contextual Tabs There are three types of contextual tabs: Format, Design, and Layout. One or more of these three contextual tabs appear when an object is selected or inserted within a document. Contextual Tab Format: Description Appears when you insert or select pictures, text boxes, shapes, charts, WordArt, SmartArt graphics, and ClipArt within a document. The commands within this tab can be used to format the object selected. You can change the object style, modify its color, or change its position in the document. Appears when you insert or select tables, charts, equations, SmartArt graphics, and headers or footers within a document. The commands within this tab can be used to make design changes, such as the style in which the object is presented within the document. Appears when you insert or select tables and charts within a document. The commands within this tab can be used to change the layout of the existing chart or table, by merging, splitting, or inserting rows, in addition to changing the layout of charts. Using this tab, you can also modify alignment of text within the object.

Design:

Layout:

Objects Displaying Contextual Tabs The commands in the contextual tabs vary based on the objects inserted in or selected within a document. Object Table: Description Adds the Design and Layout tabs to the Ribbon. The commands within these contextual tabs can be used to select the desired table style, modify an existing style, add colors, and create borders. In addition, you can change the layout of a table by merging cells, making insertions and deletions, changing cell sizes and alignment,

27 and converting data in a table to plain text. Pictures: Adds the Format tab to the Ribbon. Using this tab, you can make formatting changes to images by increasing or decreasing the brightness and contrast. You can also change the picture style by making a selection from a gallery, or by giving the image different effects. As with any picture editing tool, you can remove unwanted portions of an image. You can also give images an outline and arrange them in coordination with other images. Finally, you can compress the image to reduce its file size. Adds the Format tab to the Ribbon. The commands on this tab can be used to specify the direction of text in the text box. You can also select an existing text box style and give it shadow and 3D effects. Additionally, you can specify its size and position in a document. Adds the Format tab to the Ribbon. Using this contextual tab, you can include more shapes if needed and give them color and effects, in addition to altering their style. You can also give them shadow and 3D effects before positioning them in the most appropriate location in a document. Adds all three contextual tabs to the Ribbon. The Design tab can be used to change the chart type and save a newly created template, if any. You can also pick an existing chart style and layout in addition to editing the source data. The Layout tab can be used to include pictures and shapes, if needed. Using this tab, you can also add chart elements such as titles, labels, gridlines, and axes, among others. The Format tab can be used to change the fill and outline color, select WordArt styles, reduce or increase chart sizes, and arrange charts in documents with text. Adds the Format tab to the Ribbon. Using this contextual tab, you can edit existing WordArt text, increase or decrease spacing between words, pick alternate styles, give it effects, and position it in a Word document. Adds the Design tab to the Ribbon. Using this contextual tab, you can pick from a gallery of existing equations, or manually enter your own equations, using symbols available in the group. You can also add mathematical structures such as fractions and other operators from their respective galleries. Adds the Design tab to the Ribbon. Using this contextual tab, you can pick from a gallery of existing equations, or manually enter your own equations, using symbols available in the group. You can also add mathematical structures such as fractions and other operators from their respective galleries. Adds the Design tab to the Ribbon. Using this contextual tab, you can customize the header and footer sections by selecting header and footer styles from their respective galleries. You can also add details such as date, time, page numbers, and images, among others. You can align them and position them in select pages as desired. Within this tab, you can also switch between headers and footers to make modifications to the elements within them. Adds the Format tab to the Ribbon. Using this tab, you can increase or decrease the brightness, contrast, and color of the image. You can also change the picture or compress it to reduce the file size. In addition, you can give the picture a specific style from the available Styles gallery. You can position the object as desired by ensuring that text wraps around it. Unwanted portions of the image can also be cropped.

Text Boxes:

Shapes:

Charts:

WordArt

Equations

SmartArt

Headers/Footers

ClipArt

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MINI TOOLBAR
When you make a text selection in a document, the Mini toolbar appears. The Mini toolbar contains the commands that are commonly used for formatting text. Users can use one or more of the available commands without having to move to the main toolbar. The Mini toolbar disappears when the user moves the mouse pointer away from it. You can also display the Mini toolbar along with a list of commands by right-clicking anywhere in the document.

You can use one or more of the available formatting options on the Mini toolbar, without having to move to the tabs on the Ribbon. Option Font: Font Size: Grow Font: Shrink Font: Styles: Format Painter: Bold: Italic: Center: Text Highlight Color: Font Color: Decrease Indent: Increase Indent: Bullets: Used To Change the font style. Change the font size. Increase the font size. Decrease the font size. Change the formatting style. Copy the formatting from one place to another. Bold format the selected text. Italicize the selected text. Align selected text to center. Highlight the selected text as if done with a highlighter. Change the color of the text. Move the paragraph 0.5 inches to the left. Move the paragraph 0.5 inches to the right. Add a bulleted list.

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PROOFREADING A DOCUMENT
There are many features to help you proofread your document. These include: Spelling and Grammar, Thesaurus, AutoCorrect, Default Dictionary, and Word Count.
Spelling and Grammar

To check the spelling and grammar of a document:

Place the cursor at the beginning of the document or the beginning of the section that you want to check Click the Review Tab on the Ribbon Click Spelling & Grammar on the Proofing Group

Any errors will display a dialog box that allows you to choose a more appropriate spelling or phrasing

If you wish to check the spelling of an individual word, you can right click any word that has been underlined by Word and choose a substitution.

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Customize AutoCorrect

You can set up the AutoCorrect tool in Word to retain certain text the way it is. To customize AutoCorrect:

Click File on the Menu bar Click the Options Button Click the Proofing tab Click AutoCorrect Options button

On the AutoCorrect Tab, you can specify words you want to replace as you type

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Create a New Default Dictionary

Often you will have business or educational jargon that may not be recognized by the spelling and/or grammar check in Word. You can customize the dictionary to recognize these words.

Click File on the Menu bar Click the Options Button Click the Proofing tab Click the When Correcting Spelling tab Click Custom Dictionaries

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Click Edit Word List Type in any words that you may use that are not recognized by the current dictionary

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PAGE FORMATTING
Modify Page Margins and Orientations

The page margins can be modified through the following steps:

Click the Page Layout Tab on the Ribbon On the Page Setup Group, Click Margins Click a Default Margin, or Click Custom Margins and complete the dialog box

To change the Orientation, Size of the Page, or Columns:

Click the Page Layout Tab on the Ribbon On the Page Setup Group, click the Orientation, Size, or Columns drop down menus Click the appropriate choice

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Apply a Page Border and Color

To apply a page border or color:

Click the Page Layout Tab on the Ribbon On the Page Background Group, click the Page Colors or Page Borders drop down menus

Insert Common Header and Footer Information

To insert Header and Footer information such as page numbers, date, or title, first, decide if you want the information in the header (at the top of the page) or in the Footer (at the bottom of the page), then:

Click the Insert Tab on the Ribbon Click Header or Footer Choose a style

The Header/Footer Design Tab will display on the Ribbon Choose the information that you would like to have in the header or footer (date, time, page numbers, etc.) or type in the information you would like to have in the header or footer

Create a Page Break

To insert a page break:

Click the Page Layout Tab on the Ribbon On the Page Setup Group, click the Breaks Drop Down Menu Click Page Break

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Insert a Blank Page

To insert a blank page:

Click the Insert Tab on the Ribbon Click the Blank Page Button on the Page Group

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TABLE OF CONTENTS
The easiest way to create a Table of Contents is to utilize the Heading Styles that you want to include in the Table of Contents. For example: Heading 1, Heading 2, etc. based on the content of your document. When you add or delete headings from your document, Word updates your Table of Contents. Word also updates the page number in the table of contents when information in the document is added or deleted. When you create a Table of Contents, the first thing you want to do is mark the entries in your document. The Table of Contents is formatted based on levels of headings. Level 1 will include any text identified with the style Heading 1.
Mark Table of Contents Entries

You can mark the Table of Contents entries in one of two ways: by using built-in heading styles or by marking individual text entries. To Use Built-In Heading Styles

Select the text that you wish to be the heading Click the Home Tab In the Styles Group, click Heading 1 (or the appropriate heading)

If you dont see the style you want, click the arrow to expand the Quick Styles Gallery If the style you want does not appear click Save Selection as New Quick Style

To Mark Individual Entries:

Select the text you wish to make a heading Click the References Tab

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Click Add Text in the Table of Contents Group Click the Level that you want to label your selection

Create a Table of Contents

To create the table of contents:

Put your cursor in the document where you want the Table of Contents Click the References Tab Click the Table of Contents button

Update Table of Contents

If you have added or removed headings or other table of contents entries you can update by:

Apply headings or mark individual entries as directed above Click the References Tab in the Ribbon Click Update Table

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Delete Table of Contents

To delete a table of contents:

Click the References Tab on the Ribbon Click Table of Contents Click Remove Table of Contents

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LISTS
Lists allow you to format and organize text with numbers, bullets, or in an outline.
Bulleted and Numbered Lists

Bulleted lists have bullet points, numbered lists have numbers, and outline lists combine numbers and letters depending on the organization of the list. To add a list to existing text:

Select the text you wish to make a list From the Paragraph Group on the Home Tab, click the Bulleted or Numbered Lists button

To create a new list:

Place your cursor where you want the list in the document Click the Bulleted or Numbered Lists button Begin typing

Nested Lists

A nested list is a list with several levels of indented text. To create a nested list:

Create your list following the directions above Click the Increase or Decrease Indent button

Formatting Lists

The bullet image and numbering format can be changed by using the Bullets or Numbering dialog box.

Select the entire list to change all the bullets or numbers, or Place the cursor on one line within the list to change a single bullet Right click Click the arrow next to the bulleted or numbered list and choose a bullet or numbering style

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STYLES
The use of Styles in Word will allow you to quickly format a document with a consistent and professional look. Styles can be saved for use in many documents. Apply Styles There are many styles that are already in Word ready for you to use. To view the available styles click the Styles dialog box on the Styles Group in the Home Tab. To apply a style:
Select the text Click the Styles Dialog Box Click the Style you choose

Creating New Styles You can create styles for formatting that you use regularly. There are two ways to do this: New Styles or New Quick Styles. New Styles To create a new style:
Click the Styles Dialog Box Click the New Style Button

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Complete the New Style dialog box At the bottom of that dialog box, you can choose to add this to the Quick Style List or

to make it available only in this document

New Quick Style To create a style easily:

Insert your cursor anywhere in the chosen style Click the Styles dialog box

Click Save Selection as New Quick Style

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Style Inspector To determine the style of a particular section of a document:

Insert cursor anywhere in the text that you want to explain the style Click the Styles Drop Down Menu Click the Style Inspector Button

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ADDING TABLES
Tables are used to display data in a table format.
Create a Table

To create a table:

Place the cursor on the page where you want the new table Click the Insert Tab of the Ribbon Click the Tables Button on the Tables Group. You can create a table one of four ways: o Highlight the number of row and columns o Click Insert Table and enter the number of rows and columns o Click the Draw Table, create your table by clicking and entering the rows and columns o Click Quick Tables and choose a table

Enter Data in a Table

Place the cursor in the cell where you wish to enter the information. Begin typing.
Modify the Table Structure and Format a Table

To modify the structure of a table:

Click the table and notice that you have two new tabs on the Ribbon: Design and Layout. These pertain to the table design and layout

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On the Design Tab, you can choose:

Table Style Options Table Styles Draw Borders

To format a table, click the table and then click the Layout Tab on the Ribbon. This Layout tab allows you to:

View Gridlines and Properties (from the Table Group) Insert Rows and Columns (from the Rows & Columns Group) Delete the Table, Rows and/or Columns (from the Rows & Columns Group) Merge or Split Cells (from the Merge Group) Increase and Decrease cell size (Cell Size Group) Align text within the cells and change text directions (Alignment Group)

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MAIL MERGE
You use mail merge when you want to create a set of documents, such as a form letter that is sent to many constituents or a sheet of address labels. Each letter or label has the same kind of information, yet the content is unique. For example, in letters to your constituents, each letter can be personalized to address each constituent by name. The unique information in each letter or label comes from entries in a data source.
Set Up the Main Document

On the Mailings tab, in the Start Mail Merge group, click Start Mail Merge.

Click the type of document that you want to create. For example, you can create: A set of envelopes: The return address is the same on all the envelopes, but the destination address is unique on each one. Click Envelopes, and then specify your preferences for envelope size and text formatting on the Envelope Options tab of the Envelope Options dialog box. A set of address labels: Each label shows a person's name and address, but the name and address on each label is unique. Click Labels, and then specify your preferences for the type of label in the Label Options dialog box. A set of form letters or e-mail messages: The basic content is the same in all the letters or messages, but each contains information that is specific to the individual recipient, such as name, address, or some other piece of information. Click Letters or E-mail messages to create these types of documents. A catalog or directory: The same kind of information, such as name and description, is shown for each item, but the name and description in each item is unique. Click Directory to create this type of document.
Connect the Document to a Data Source

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To merge information into your main document, you must connect the document to a data source, or a data file. If you don't already have a data file, you can create one during the mail merge process. Choose a data file On the Mailings tab, in the Start Mail Merge group, click Select Recipients.

Do one of the following:

If you have a Microsoft Office Excel worksheet, a Microsoft Office Access database, or another type of data file, click Use Existing List, and then locate the file in the Select Data Source dialog box. If you don't have a data file yet, click Type a new list, and then use the form that opens to create your list. The list is saved as a database (.mdb) file that you can reuse.

Insert Mail Merge Fields

After you connect your main document to a data file, you are ready to type the text of the document and add placeholders that indicate where the unique information will appear in each copy of the document. The placeholders, such as address and greeting, are called mail merge fields. Fields in Word correspond to the column headings in the data file that you select. On the Mailings tab, in the Write & Insert Fields group, click Insert Merge Field.

In the Insert Merge Field dialog box, do one of the following:

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1. To select address fields that will automatically correspond to fields in your data source, even if the data source's fields don't have the same name as your fields, click Address Fields. 2. To select fields that always take data directly from a column in your data file, click Database Fields. 3. In the Fields box, click the field you want. 4. Click Insert, and then click Close.
Complete the Merge

1. On the Mailings tab, in the Finish group, click Finish & Merge, and then click Print Documents. 2. Choose whether to print the whole set of documents, only the copy that's currently visible, or a subset of the set, which you specify by record number. Change individual copies of the document 1. On the Mailings tab, in the Finish group, click Finish & Merge, and then click Edit Individual Documents. 2. Choose whether you want to edit the whole set of documents, only the copy that's currently visible, or a subset of the set, which you specify by record number. Word saves the copies that you want to edit to a single file, with a page break between each copy of the document.