STEPS FOR ENTERPRISE STRUCTURE:

Create the new personnel area GB01 and give it the Name Gr##, which should be a copy of personnel area CABB 1. In the Personnel Areas IMG activity, use the Copy function to create your New personnel area. a) SAP Menu: Tools Customizing IMG Execute Project. b) Enterprise Structure Definition Human Resources Personnel Areas c) Select the action: Copy, Delete, and Check Personnel Area. d) Choose Copy org. object. e) Enter CABB in the from personnel area field. Enter PA## in the To Personnel area field. h) Choose Enter. i) Note the system message Personnel area CABB was copied to PA##. j) Return to the Choose Activity dialog box. Use the Create Personnel Areas action to change the name of your newly

Created personnel area. a) Select the Personnel Areas action. b) Select your own personnel area and choose Details. c) Assign it a name that contains your group number, a new address Create the new personnel subarea 0004, and name it Production ##. This Personnel subarea should be a subunit of your personnel area PA##. 1. Use the Copy function in the IMG activity Personnel Subareas to create your New personnel subarea based on the subarea Sales (0001) in the personnel Area PA##. a) Enterprise Structure Definition Human Resources Personnel Subareas b) Select the action: Copy, Delete, and Check Personnel Subarea. c) Choose Copy org.object. d) In the from personnel subarea field, enter the value 0001 (Sales) of Personnel area PA## from the list of possible entries. Enter 0004 in The To personnel subarea field. e) Choose Continue. f) Note the system message: Data already exists for organizational object 0004. Do you want to complete this organizational object? Select Yes. g) Note the system message Note the list of affected features in the Statistics. h) When the system requests the personnel area, enter PA##. i) Note the system message Personnel subarea 0001 was copied to 0004. j) Return to the Choose Activity dialog box.

Use the Create Personnel Subareas action to change the name of your newly Created personnel subarea. a) Select the Create Personnel Subareas action. b) Enter the personnel area PA##. c) Change the name of personnel subarea 0004 to Production ##. d) Choose Save and return to the IM

THIS IMAGE BELOW IS ASSOCIATED WITH GROUPING:

Screen shot:

EMPLOYEE SUB GROUP AND ITS INDICATORS:

CREATING NEW EMPLOYEE SUBGROUP: In the Employee Subgroups IMG activity, use the Copy function to copy Your new employee subgroup (##) from employee subgroup X1 Hourly Wage earners. a) Enterprise Structure Definition Human Resources Management Employee Subgroups. Select the Edit employee subgroup Environment action. b) Choose Copy org.object. c) In the from employee subgroup field, enter the employee subgroup X1 Hourly wage earner, and in the to employee subgroup field, enter Your group number. d) Note the system message please note the list of affected features in

The statistics. e) Select Continue. f) Note the system message Employee subgroup X1 was copied to ##. g) Return to the Choose Activity dialog box. Define Employee Subgroup action to change the name of your new Employee subgroup. The new name should contain your group number a) Select the action Define Employee Subgroup. b) Select Position to find your employee subgroup (##). c) Change the employee description for the employee subgroup to Hourly Wage earner ##. d) Choose Save and return to the IMG.

Enterprise Structure Definition Human Resources Management Employee Groups Define Employee Group New Entries

Once you have created employee subgroups, save the screen.

Enterprise Structure Assignment Human Resources Management Assign Employee Group to Employee Subgroup,

DO THE SAME FOR ALL THE OTHER EMPLOYEE SUBGROUP AND SAVE THE WORK.

Generation of Personnel Numbers 99 % Internal Sap Generates 1% External User Input

Personnel Numbers 8 digits UK Country Group 08000000 08999999 08 Country Group SPRO SAP Reference IMG Personnel Management Personnel Administration Basic Settings Maintain number range intervals for personnel numbers Change Intervals 08 08000000 08999999 example ( decide external(tick) or internal(blank)

DEFAULT COUNTRY CODE: 08 FEATURE: NUMKR

Personnel Management

1. 2. 3. 4. 5.

Personnel Management Personnel Administration Customizing Procedures Actions Define Info groups 5a User Group Dependency on Menus and Info Groups

User inputs:
Menu = 08, Text = SHREE Hiring, User-dep. = Tick Ref = 08

Menu = 09, Text = SHREE Termination User-dep. = Tick Ref = 09

5b Info group Info group = 08 New Entries User Group 08 08 08 08 08 08 08 No 01 02 03 04 05 06 07 Operations INS INS INS INS INS INS INS 0001 0002 0007 0008 0009 0014 0015 Info types Organizational Assignment Personal Data Planned Working Time Basic Pay Bank Details Recurring Pay /Deduction Additional Pay & Deduction

NOTE: REPEAT SAME STEPS FOR INFOGROUPS 9 Info group = 09 New Entries User Group No Operations Info types

09 09 09 09

01 02 03 04

INS INS INS INS

0014 0009 0008 0007

Recurring Pay / Deduction Bank Details Basic Pay Planned Working Time

6.

set up personnel actions 6a Personnel Action Types Copy existing and then amend.. Action = 08, Action 08 09 Name = Hiring, IG = 08 IG 1 1 3 3 1 1 08 09

Name of Action Type shree Hiring shree Termination

7.

Create reasons for personnel actions

Action 08 09

Act Reason 01 02

Name of reason for action shree shree Hiring Termination

1.

Change action menu 8a User Group Dependency on Menus and Info Groups

Menu 08 09

Text shree Hiring shree Termination

UserDep Tick Tick

Ref 08 09

8b Action menu Menu = 01 (Always 01) User group 08 08 No 01 02 Action 08 09 Populated by SAP shree Hiring Shree Termination

System

User Profile

Own Data

Parameters (User group (HR master data) (Personnel Country Grouping)

Parameter ID = UGR, Parameter Value = 08 MOL 08

PART 2: ORGANIZATION MANAGEMENT

Organization Structure Objects 1. Positions 2. 3. 4. 5. 6. Jobs Org units Cost centers Tasks Person / Employee

All the above 5 (Positions Tasks) can be assigned to a person

Path instead of Transaction PP01 SAP Easy Access Human Resources Organizational Management Organizational Plan Organization and Staffing o Create o Change o Display

Transaction PPOC Transaction PPOME

- Create - Change

Transaction KS01 Create Cost Center TO MAINTAIN ORGANISATIONAL OBJECTS: TRANSACTION CODE: PP01 Example: o IT ORG -ORG

JOB1 (Application Support ) POS1 ( DEVELOPMENT POS2 (JUNIOR DEVELOPMENT ) POS3 )SENIOR DEVELOPMENT) JOB2 ( Technical Support )

Relationship must be established between POSITIONS JOB Relationship must be established between POSITIONS ORG

Screenshot 1: creating org unit. Repeat the same steps for creating a position and a job. Points to note: 1. 2. 3. 4. 5. DO NOT GIVE ANY RELATIONSHIPS WHILE CREATING POSITIONS, ORG UNIT AND JOBS. ONCE CREATED THEN START GIVING REALATIONSHIPS MAKE SURE TO NOTE DOWN THE OBJECT ID FOR EACH. CREATE RELATIONSHIP BETWEEN POSITION AND JOB CRAETE REALTIONSHIP BETWEEN POSITION AND ORG UNIT

1.

Create IT Organization Plan Version = Current Plan Object Type = Organization Unit Click on Object Create Validity 01.01.2008 Object abbr 31.12.9999

= ITORGND

Object Name = IT Organization ND Save 50003150 org created

2 Create JOB1 and JOB2 Plan Version = Current Plan Object Type = Job Click on Object Create Validity 01.01.2008 31.12.9999

Object abbr = ASUPP_ND Object Name = Application Support - ND Save 50033497 job1 created

Plan Version = Current Plan Object Type = Job Click on Object Create Validity 01.01.2008 31.12.9999

Object abbr = TSUPP_ND Object Name = Technical support ND Save 50033498 job2 created

3 Create POS1 (DEVELOPMENT POS2 (JUNIOR DEVELOPMENT) POS3 (SENIOR DEVELOPMENT) Plan Version = Current Plan Object Type = Position Click on Object Create Validity 01.01.2008 31.12.9999

Object abbr = DEV_ND Object Name = Developer - ND Save 50007275 Pos 1 created

Plan Version = Current Plan Object Type = Position Click on Object Create Validity 01.01.2008 31.12.9999

Object abbr = JUN_ND Object Name = Junior - ND Save 50007276 Pos 2 created

Plan Version = Current Plan Object Type = Position Click on Object Create Validity 01.01.2008 31.12.9999

Object abbr = SEN_ND Object Name = Senior ND Save 50007277 Pos 3 created

Relationships POS1 -- JOB1 POS2 JOB1 POS3 JOB1 50007275 - 50033497 50007276 - 50033497 50007277 - 50033497

Object Type = Position Object ID = 50007275

CREATING RELATIONSHIPS:

Create Validity 01.01.2008 31.12.9999

Type of related object = Job ID of related object = 50033497 = B 007

Relationship type/relation Save

Do the same for 50007276, 50007277

Relationships POS1 - ORG POS2 ORG POS3 ORG 50007275 - 50033497 50007276 - 50033497 50007277 - 50033497

Object Type = Position Object ID = 50007275

Click on Relationship Create Validity 01.01.2008 31.12.9999

Type of related object = Organization ID of related object = 50003150 = A 003

Relationship type/relation Save

Do the same for 50007276, 50007277

INTEGRATION TO PA Link between OM PA

Double click on Basic Settings

Set up Integration with personnel Administration

Object Type: O - Organization C - Job S - Position K- Cost T - Task P - Peron

Feature PLOGI Transaction PE03

1. 2. 3. 4. 5.

Personnel Management Organizational Management Integration Integration with Personnel Administration Set up Integration with Personnel Administration 5a. Double Click on Basic Settings Integration: default position

Note: PLOGI PRELI 99999999

AD HOC Queries

Transactions - SQ02 Create Info sets SQ03 - Authorization SQ01 SAP Query - possible to change Layouts ( not used often)

PAAH - Ad hoc Query Not possible to change the layout

1.

Create Info Sets Transaction SQ02 Environment Query Area Click Standard Area (Client-specific) Info set = ZSHREETEST Create Name = Shree's Test Infoset - PNP (Info types) Click on Logical Data Base Enter PNP Continue Now choose the Info types Continue Check Generate

2.

Authorization Transaction SQ03 User Group = 02 Info Set = ZSHREETEST Click on Assign users and Info Sets Click SAPUSER - SAVE Click on Assign Info Sets Click - ZSHREETEST PNP Save Ad hoc Query Select Info Set ZSHREETEST

3. -

Shree's Test Infoset - PNP ((Info types)

Transaction PAAH Select Fields for the report ( for selection and output ) Save Give Query Name and Title SHREEQTEST Shree Query Test

Continue Hit List Continue Output Send it to Excel

If you want to run the same query again (another day) - PAAH Query Open Select SHREEQTEST Shree Query Test

-----------------------------------THE END OF PA AND OM---------------------------------------------------