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Project Writing

Markham Middle School is establishing a student information system to better track academic and behavioral records of their socioeconomically diverse student body. The proposed database system will manage student, teacher, course, class, and book data to provide faculty detailed performance metrics and disciplinary records to support students. It aims to give faculty flexible, real-time access to update and retrieve customized reports on the 6th-8th grade students while meeting the school's goal of improved education for underserved youth. The project has defined objectives, constraints and risks that can be mitigated with documentation, a fixed scope, and user training on the new scalable and interface.

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79 views7 pages

Project Writing

Markham Middle School is establishing a student information system to better track academic and behavioral records of their socioeconomically diverse student body. The proposed database system will manage student, teacher, course, class, and book data to provide faculty detailed performance metrics and disciplinary records to support students. It aims to give faculty flexible, real-time access to update and retrieve customized reports on the 6th-8th grade students while meeting the school's goal of improved education for underserved youth. The project has defined objectives, constraints and risks that can be mitigated with documentation, a fixed scope, and user training on the new scalable and interface.

Uploaded by

zaiby41
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Organizational Background

Markham Middle School is geared towards providing an excellent academic environment to First Graders through Sixth Graders. This school is now located in 105th street Los ngeles and was esta!lished in the "ear 1#5$. The %rinciple llwelt Mi"ahara &lke' is a well known and respected man when it comes to providing a good education to economicall" and sociall" less (ortunate children. This school provides some o( the much needed education to minorities' evident (rom the distri!ution o( school population. ccording to the school pro(ile' )*.+, o( the student !od" are -ispanic' .1, are /lacks and onl" one .1, are 0hite (or the school "ear +005105. The school has an attendance rate o( **.),. verage arrest per da" is 1..# arrests and the school saw # expulsions in the current school "ear o( +002105. 0e are assisting Markham Middle School Facult" and administration !" providing a Student in(ormation S"stem' where the" will !e a!le to create' retrieve' delete and update student records. The records will actuall" assist the (acult" to measure a student3s overall per(ormance !" providing valua!le in(ormation like academic achievements and num!er to academic mishaps. Given the nature o( the student3s economic and social !ackgrounds ' this school will greatl" !ene(it (rom our customi4ed s"stem' holding records speciall" o( diso!edience.

Project Outline
The data!ase will (ocus on management o( students and teachers. 5nce a student is enrolled his or her in(ormation will !e stored in the student entit". There will !e list o( courses in the courses entit". 6lasses will !e !ased on courses entit"' and list the availa!le o( classes in the class entit". The !ooks that a class need will !e listed on the !ook entit". /ook suppliers will !e listed on the supplier entit"' so the proper !ook (or a class ma" !e ordered. teacher (or a class will !e selected (rom the teacher entit" !" the administration. The class in(ormation will displa" what students and teachers are assigned to which classes. Standardi4ed tests passed !" the student will !e listed. Student records o( diso!edient !ehavior like detentions' suspensions' awards and an" other merits or demerits will !e documented.

Project Objectives, Constraints And Scope Project Objectives


7esign a data!ase that will house di((erent t"pes o( academic reports (or student3s !ehavior. 5ur s"stem must !e Microso(t ccess /ased where (acult" can create' retrieve' update and delete student records. 7ate will !e primaril" stored in Microso(t ccess data!ase. log on s"stem will !e considered in the (uture in order to restrict unauthori4ed personnel (rom making an" kind o( changes.8tentative9 0e will create documentation on how to use the s"stem and what (uture pro:ect groups can work on it.8 time permissive9 Training; training will !e needed to educate the (acult" o( the (unctions o( Microso(t pplication and the proposed s"stem So(tware; Microso(t ccess +000 or higher Timeliness; The deadline to (inish this pro:ect is <ovem!er +#' +005' hence some o( the tentative or time permissive (eatures ma" not !e accomplished. /udget; This is a huge pro!lem (or Markham Middle school !ut in our case there is no development cost.

Project Constraints
-ardware; windows +000 server is

needed to run the !ulk update process.

Present System Overview


5ne o( the most important aspects o( !uilding a s"stem is to learn the !usiness. =n our case Markham Middle School is simpl" a !usiness where the customers are the students. >eeping that in mind' !e(ore we went (orward with our plans to develop our own s"stem we (ormed a s"stems review committee to help us understand Markham3s prevalent s"stem. =n a wa" (orming such a committee helped us in understanding the da" to da" operations' their re?uirements and their wa" o( carr"ing out !usiness procedures. 0e created our pro:ect scope speci(icall" designed to meet their needs. (ter much reviewing it was tiled that their current s"stem is not scala!le and will have to !e phased out in the next (ive "ears. The" also don3t have much (lexi!ilit" in their data entr" s"stem. 0e per(ormed a goal anal"sis with the (acult" and the principle to ensure that we have the same plans and o!:ectives as Markham wants. Goal anal"sis pointed out the pro:ect o!:ectives and constrains. This will (acilitate us in negotiating our appropriate actions with the school in order to reach those common goals. =n addition a risk anal"sis was also !eing done to assess the level o( risks involved in measuring the worthwhile ness o( !uilding a new s"stem over making changes to their current s"stem. Multiple areas were identi(ied and was noti(ied to the authorit" through the use o( case tools and diagrams that we have presented in the upcoming pages.

Project Risk valuation !orm"


#nternal$Outside !actors A%%ecting Project Risk 19 6haractersticks o( the organi4ation -as sta!le well de(ined o!:ectives@ =s it guided !" a strategic plan (or in(ormation resources@ 7oes the s"stem proposal meets the organi4ational goals@ +9 6haractersticks o( the in(ormation s"stem o re the re?uirements (or the s"stem clear@ o =s the s"stem structured@ o 7oes the s"stem a((ect an" other external s"stems@ o 6an it !e complited on time@ o =s it scala!le@ o .9 6hactersticks o( the developer re skilled at using s"stem architecture@ re skilled at determining (unctional re?uirements@ 29 6haractersticks o( the user 7o the" have !usiness expertise@ 7o the" have previous experience o( s"stem development@ re the" involved throughout the design phase@ . . . Buled !" the time (rame + . 1 + + 6=S 205/ experienced . . Rating Comments the pro:ect proposal outlines all the re?uired o!:ectives

+ + +

Cnknown at this point

1A high risk +A ma" !e risk" .A no risk

Risk Reduction Strategy

Factors

Bisk Beduction Strategies

5rgani4ation

6ontinue with the current S%=B emplo"ed

=n(ormation S"stem

7ocumentatipon 7e(ine a (ixed scope

7evelopers

%rovide documentation o( how the s"stem works Train users Scala!le Cser1(riendl" =nter(ace

Csers

Cser manual =( time permits >eep users involved in ever" stage o( the s"stem development =n(orm the emplo"ees o( the added !ene(it o( the new s"stem there!" promoting commitment to the new s"stem

System &sage
Student =n(ormation S"stem 19 Csers will !e a!le to add' modi("' delete and retrieve student record The user will !e a!le to search (or an" student record through (orms The user will !e a!le to sort a particular class data The user will !e a!le to measure student per(ormance +9 D the user will !e a!le to add' retrieve' delete and update standard test score (or &ach student &ach teacher will !e a!le to track students records &ach teacher will !e a!le to record student !ehaviour .9 D D D D dministration will !e a!le to assign student to their classes dministration can assign teacher to a speci(ic class dministration can assign student their !ooks and classes dministration can order !ooks (or each class

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