Phone/Fax

91-651-2532997

The Jharkhand State Co-operative Lac Marketing & Procurement Federation Ltd.
(Manufacturer of SEEDLAC, SHELLAC, ALURITIC ACID, BUTTON LAC, SEALING WAX AND OTHER LAC PRODUCTS)

Website- www.jascolampf.com

OFFICE : PURULIA ROAD, RANCHI-834001 (INDIA)

FACTORY: SIDROL, NAMKUM, RANCHI E-mail- [email protected]

Re - EOI document for "Training, Production and Marketing of Lac Handicrafts"

The EOI document contains 14 pages including the cover page.

EOI for Training, Production and Marketing of Lac Handicrafts | JASCOLAMPF

Phone/Fax

91-651-2532997

The Jharkhand State Co-operative Lac Marketing & Procurement Federation Ltd.
(Manufacturer of SEEDLAC, SHELLAC, ALURITIC ACID, BUTTON LAC, SEALING WAX AND OTHER LAC PRODUCTS)

Website- www.jascolampf.com

OFFICE : PURULIA ROAD, RANCHI-834001 (INDIA)

FACTORY : SIDROL, NAMKUM, RANCHI E-mail- [email protected]

Ref. No. - 445 / Ranchi

Dated 02.11.2013

RE- EXPRESSION OF INTEREST FOR TRAINING, PRODUCTION AND MARKETING OF LAC HANDICRAFTS
Jharkhand State Co-operative Lac Marketing & Procurement Federation Ltd. (JASCOLAMPF) invites Expression of Interest (EOI) from interested Firm / society / trust / consortium any other registered organization for Training, Production and M arketing of Lac Handicrafts. For detailed information and terms & conditions, please log on to www.jascolampf.com Last date for submission of the EOI proposal 23/11/2013 upto 5:00 PM Sd/Managing Director JASCOLAMPF, Ranchi

EOI for Training, Production and Marketing of Lac Handicrafts | JASCOLAMPF

Jharkhand State Co-operative Lac Marketing & Procurement Federation Ltd.

Re - EOI for Training, Production and Marketing of Lac Handicrafts

Summary
The Expression of interest is invited for organising skill development training on Lac handicrafts to youth of Jharkhand, Operation of handicraft production centre, and marketing of those handicrafts through exclusive showroom / online marketing or through different channels. Lac Handicraft in India is a great and widely-extended industry. Lac is manufactured on a large scale in India. Lac Handicraft in India is quite an old art. Lac work is applied to furniture and other decorative items. In handicrafts the use of lac is well known in making jewelry. Lac is used to hold the ornament when it is being set with precious/semi-precious stones or enameled. It is also filled inside the ornaments to give strength and hold their shapes. Lac bangles from Gujarat, Rajasthan, Hyderabad, and Bihar are extremely popular. Jaipur is a big centre for lac bangles. They are considered a sign of good omen and are worn by married women on all auspicious occasions in Gujarat and Rajasthan with red and green being the traditional colors. Apart from being worn in ceremonial functions, traditional designs are not so popular today. Traditional colors have been replaced by a whole array of pastels and other colors are preferred by Customers today. Keeping in view the change in taste of customers, the products will be designed with the latest designs, colors and stone works. Jharkhand, a land rich in natural resources has abundance of LAC, a product which is gaining lot of popularity due to its eco-friendly nature. The state is not only rich in natural resources and minerals but also has enormous cultural heritage. In spite of rapid growth and development in all sectors, the tribal culture is still well preserved in the state. Handicrafts of Jharkhand reflect the cultural heritage, customs and traditions of the State. JASCOLAMPF invites EOI with a focus to develop the Lac Handicraft Sector in the state and generate self employment opportunities for the youth of Jharkhand.

Note: Interested parties can submit their EOI proposal in three options given below: a) Separate EOI for Training and Production of Lac handicrafts b) Separate EOI for Operation of Showroom c) For both a & b together

EOI for Training, Production and Marketing of Lac Handicrafts | JASCOLAMPF

 Scope of Work
The scope of work includes: 1. Imparting Skill development training programmes to youth and Operation and Management of Production Centre on Lac Handicrafts. i) Providing Master Trainers, Designers, Toolkits and Base materials etc. ii) Conduct comprehensive training programme at field level / training centre iii) Production of different Lac Handicrafts like Lac Bangles, Lac Jewellery, and Lac Decorative items etc. iv) Focus on new product development/ product category 2. Operation of showroom at Purulia Road, Ranchi i) Set up a trained sales team for Operation & Management of Showroom ii) Merchandise and sell Lac and other handicrafts iii) Maintenance of proper books of accounts and Sales reports 3. Support in Marketing through different channels i.e. - TRIFED, EPCH, Trade Fair & Exhibitions, Online Marketing etc. i) Manage the production and deliver the Handicrafts items as per the order if received from Corporate or other agencies on priority basis under the given timeline. ii) Ensure participation in National / State level trade fair & exhibitions with wide range of Lac Handicrafts

Pre Qualification Criteria: The agency must satisfy the following Pre Qualification criteria
given in this Para as first level of selection process. a. The firm / Agency should be legally registered entity in India. (Firm/ Society/ Trust/ Company/ Association of Persons etc.) b. The Firm should have at least two years of experience in Training and Production of Lac handicrafts / Other handicrafts c. The Firm should have at least One year Marketing experience of Lac handicrafts / Other handicrafts d. The Firm should submit a Non refundable Demand draft of Rs. 1000 (One thousand) in favour of JASCOLAMPF payable at Ranchi as Cost of documents.

Note:

a, b & d for those firm submitting EoI for Training & Production of Lac Handicrafts. a , c & d for those firm submitting EoI for Operation of Showroom a, b, c & d for those firms submitting EoI for both Training & Production of Lac Handicrafts and
operation of Showroom.

EOI for Training, Production and Marketing of Lac Handicrafts | JASCOLAMPF

General Terms & Conditions

1. Training The selected agency / firm have to conduct training programmes as per guidelines of training module given by JASCOLAMPF. The Base material, Master artisans, Designer, Carpenter and other required manpower has to be provided by the selected agency/firm. The agency has to provide well equipped toolkits as per the guidelines of JASCOLAMPF. The training cost will be provided by JASCOLAMPF as per the budget schedule. 2. Production centre The production centre will be established at suitable place as decided by JASCOLAMPF. The basic requirements like Toolkits, furniture & fixtures, base materials, Manpower (including Master Artisans and designer) has to be provided by the selected agency/f irm. All manufactured Handicrafts will bear a Brand logo of JASCOLAMPF. The Packaging and Quality control will be monitored by JASCOLAMPF. Maintenance of Books of accounts & other relevant records as per applicable laws shall be the responsibility of the selected firm / agency. The selected agency will have to submit a monthly production report to JASCOLAMPF. The Cost of Production will be defined as ( Cost of Base material + Cost of Master Artisan's / helpers + Other Cost linked with production) 3. Showroom The showroom is situated at Purulia Road, Ranchi. The showroom is well equipped, fully air conditioned with space approx. 1800 sq. feet (Ground & First floor) The agreement for Operation of showroom will be for tenure of five years, which will be renewed with mutual consent of both the parties. The Security Deposit of minimum Rs. 5 Lakhs to be deposited by the selected agency at the time of agreement, which will be refundable only on successful completion of five years without interest. The selected agency has to pay a fixed rent amount of Rs. 10,000 monthly for the first year (Special consideration for Successful set up of showroom), and from the second year the fixed rent amount will be Rs. 25,000 monthly and minimum 5 % hike on rent thereafter every year. (Cost of agreement will have to be borne by the selected agency). The electricity and maintenance has to be borne by the selected agency / firm excluding monthly rent. The selected agency shall look after the maintenance of the showroom and handover in the same condition in any circumstances. The Manpower for the operation of showroom and their expenses has to be provided/borne by the agency/firm. The agency has to ensure the quality products in the showroom.

EOI for Training, Production and Marketing of Lac Handicrafts | JASCOLAMPF

The agency/firm should also facilitate online marketing of the products. The agency has to borne all the expenses in establishment of online portal and delivery system, which must be connected with JASCOLAMPF. The expenses incurred on security arrangements and insurance (Both Stock and showroom) will be borne by the agency/firm. The Advertisements / Promotion of showroom has to be done by the agency/firm.

4. Other Marketing Channels The agency has to supply the items as required for selling through different marketing channels i.e. Trifed, EPCH, Corporate etc. and agree to their terms and conditions. The agency has to participate and display the products at their own cost in the State and National level trade fair & exhibitions as directed by JASCOLAMPF.

a.

Review Process, Evaluation and Decisions

The submitted EOI will be evaluated by the Tender Sub Committee of JASCOLAMPF.

b.

The Tender Sub Committee shall evaluate the responses to the EOI and all supporting documents & documentary evidence. Inability to submit requisite supporting documents or documentary evidence, may lead to rejection of the EOI Proposal. Each of the responses shall be evaluated to validate compliance of the applicants according to the Prequalification Criteria and evaluation criteria (Technical & Financial), Annexure - I and the supporting documents specified in this document. The EOI will be evaluated in three steps: i) The Tender Sub-Committee will shortlist agency for Technical evaluation, only if the agency meets the Pre Qualification criteria as mentioned in the EOI. The Financial Evaluation will be done of the agency, who meets the minimum qualifying marks in Technical evaluation. The final selection will be done based on the highest offer in the financial proposal.

c.

d.

ii)

iii) e.

The decision of the Tender Sub committee in the evaluation of responses to the Expression of Interest shall be final. No correspondence will be entertained outside the evaluation process of the Committee. The Tender Sub committee may ask for presentation / meetings with the applicants to evaluate its suitability for the assignment. The Tender Sub committee reserves the right to reject any or all proposals.

f. g.

EOI for Training, Production and Marketing of Lac Handicrafts | JASCOLAMPF

Technical Evaluation Criteria

The evaluation of the EOIs will be done on the following criteria: Maximum Score

Sl. No

Description

Marking Criteria Upto Two years 10 marks,

1.

Experience of Training & Production

30

Additional marks for each complete year - 5 marks Maximum marks - 30 marks Upto Rs. 10 Lakh 5 marks, Additional Marks for

2.

Domestic Business Turn over

20

Above 10 to 15 Lakh - 5 Above 15 to 20 Lakh 5 Above Rs. 20 Lakh 5 Upto Rs. 10 Lakh 5 marks, Above Rs. 10 Lakh 10 marks Upto Two years 5 marks Above Two years 10 marks Upto Two years 10 marks Additional marks for each complete year - 5 marks Maximum marks - 30 marks

3. 4.

Export Business Turn over Online Marketing

10 10

5.

Exhibition / Trade fair etc participation

30

EOI for Training, Production and Marketing of Lac Handicrafts | JASCOLAMPF

Note: 1) Sl.no. 1, 2 and 3 for those firms submitting EoI for Training & Production of Lac Handicrafts. 2) Sl. no. 2, 3, 4 and 5 for those firm submitting EoI for Operation of Showroom. 3) Sl. no 1 - 5 for those firm submitting EoI for both Training & Production of Lac Handicrafts and Operation of Showroom. * The Firm/ Organization should submit the all the relevant documents supporting the above mentioned points. Minimum qualifying marks for technical is 40 % of the total score (as applicable)

Consortium

The EOI can also be submitted by a Consortium by submitting separate Annexure I for both the firm and dully filled format of Consortium information and the legal documents.

1. 2. 3. 4. 5. 6. 7. 8. 9.

Required documents to be submitted as part of EOI submission

A self certified copy of agency registration certificate/ Memorandum and Articles of Association Company profile (with particular reference to project in the related business field) Audit financial statements of last three years Experience profile & Summary of relevant past projects Strategies for the proposed project Complete information sheet ( Annexure-I) Duly filled the Technical proposal (Annexure - II) Duly filled the Financial proposal (Annexure - III) A letter of intent duly signed by an authorized signatory of the responding agency / firm

1.

Guidelines for EOI Submission

Cover A: Sealed and super scribed envelop with General Documents which includes all the required documents (Demand Draft, Registration Papers, Audited financial statements, Annexure I, Experience profile etc) as mentioned except Technical and Financial proposal. Cover B: Sealed and super scribed envelop with Technical Proposal in the given format Annexure II and the supporting documents Cover C: Sealed and super scribed envelop with Financial Proposal in the given format Annexure - III Cover D: Sealed and super scribed bigger envelop with EOI for Training, Production & Marketing of Lac Handicrafts containing Cover A, Cover B & Cover C.

2. 3. 4.

EOI for Training, Production and Marketing of Lac Handicrafts | JASCOLAMPF

5.

Interested applicants are requested to submit their responses to the EOI at the address Managing Director, JASCOLAMPF, Bharatpuri, Purulia Road, Ranchi- 834 001 on or before November 23, 2013 5:00 PM All the Papers / Documents being submitted in the EOI should be self attested with stamp. Notwithstanding anything contained in the EOI, JASCOLAMPF reserves the rights, at any time to: a) Alter or amend this EOI or if it considers that it is in the public interest to do so, suspend or terminate it; b) Require additional information or clarification from any respondent; and c) Allow, or disallow the shortlisted respondent to enter into the proposed contract in the name of a different legal entity than JASCOLAMPF.

6. 7.

EOI for Training, Production and Marketing of Lac Handicrafts | JASCOLAMPF

Annexure - I 1. Organizational Details

1.1 1.2 Name of the Organization / Firm Address (Regd. Office) Address (Administrative Office) Contact Name Contact Telephone Number E-Mail Address

1.3 1.4 1.5 1.6

2. Registration Details
2.1 2.2 2.3 2.4 Type of Registration Registration No. (if applicable) PAN No. of the Organization TAN No. of the Organization

3. Financial Details
Organizations annual turnover for the last three years: Year 3.1 3.2 3.3 2012-13 2011-12 2010-11 Annual Turnover

Signature and Seal of authorized signatory

10

EOI for Training, Production and Marketing of Lac Handicrafts | JASCOLAMPF

CONSORTIUM INFORMATION
If the EOI is being submitted in Consortium, provide Consortium Information Sl. No 1. Name of Association or Consortium Firm Lead Firm Postal Address, Tel, Fax and E-mail Contact Person Telephone of Contact Person

2.

Partner Firm

Note: Legal documents between Lead and the Partner firm must be submitted for Consortium

Signature and Seal of authorized signatory

11

EOI for Training, Production and Marketing of Lac Handicrafts | JASCOLAMPF

Annexure II
(To be submitted in Cover B)

Technical Proposal
Name of the Firm: Proprietor / Partner Name: .. Address of the Firm: ..

Sl. No 1. 2. 3. 4. 5.

Description Experience of Training & Production Domestic Business Turn over Export Business Turn over Online Marketing Exhibition / Trade fair etc participation

Supporting Documents to be attached as applicable

Signature and Seal of authorized signatory

12

EOI for Training, Production and Marketing of Lac Handicrafts | JASCOLAMPF

Annexure III
(To be submitted in Cover C)

Financial Proposal
Name of the Firm: Proprietor / Partner Name: .. Address of the Firm: ..

..
(A) i. ii. iii. For those firm submitting EoI for Training & Production of Lac Handicrafts Financial capacity for investment = Rs. __________ (in lakh) Commission on Total Production Cost= @ ___ % of total cost of production Minimum monthly production commission guarantee = Rs. __________ (Not less than Rs. 10,000) (In case Production is not done due to any reason) Note: The clause number (iii) will not be applicable if the total monthly production commission exceeds the Minimum monthly production commission guarantee. (B) i. ii. For those firm submitting EoI for Operation of Showroom Financial capacity for investment = Rs.__________ (in lakh) Commission on Marketing through Showroom and through Other Channels like TRIFED, EPCH, Corporate, Trade fair /Exhibition etc. = @ ____ % of total Sale Value For those firm submitting EoI for both Training & Production of Lac Handicrafts and operation of Showroom Financial capacity for investment = Rs.__________ (in lakh) Commission on Total Production Cost = @ ___ % of total cost of production Minimum monthly production commission guarantee = Rs. __________ (Not less than Rs. 10,000) (In case Production is not done due to any reason) Note: The clause number (iii) will not be applicable if the total monthly production commission exceeds the Minimum monthly production commission guarantee. iv. Commission on Marketing through Showroom and through Other Channels like TRIFED, EPCH, Corporate, Trade fair /Exhibition etc. = @ ____ % of total Sale Value

(C) i. ii. iii.

Signature and Seal of authorized signatory

13
EOI for Training, Production and Marketing of Lac Handicrafts | JASCOLAMPF

Checklist for EOI submission

Cover - A
Sl. No 1. 2. 3. 4. 5. 6. 7. 8. Documents required Registration Certificate / Memorandum and Articles of Association PAN No. of the Organization TAN No. of the Organization Audited Financial statement of three years Annexure I dully filled with seal and signature Company profile Demand Draft of Rs. 1000 Consortium Information sheet dully filled and its Legal documents ( if applicable)

Cover- B
Sl. No 1. Documents required Annexure II Technical Proposal dully filled with seal and signature Supporting documents as applicable

2.

Cover- C
Sl. No 1. Documents required Annexure III Financial Proposal dully filled with seal and signature

14

EOI for Training, Production and Marketing of Lac Handicrafts | JASCOLAMPF