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Payables Advanced Training AP2 Labs

The document provides instructions for completing exercises in iVAS payables advanced training. The exercises include: 1) Entering a supplier including address and tax reporting information. 2) Creating a payment batch to select invoices for payment and generate checks. 3) Creating a distribution set to specify accounting distributions for invoice lines.

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45 views4 pages

Payables Advanced Training AP2 Labs

The document provides instructions for completing exercises in iVAS payables advanced training. The exercises include: 1) Entering a supplier including address and tax reporting information. 2) Creating a payment batch to select invoices for payment and generate checks. 3) Creating a distribution set to specify accounting distributions for invoice lines.

Uploaded by

venkatsss
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOC, PDF, TXT or read online on Scribd
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Payables Advanced Training Exercises AP2

iVAS Training Payables Advanced (AP2) Exercises

Exercise 1: Enter a Supplier


Navigation: N Suppliers Entry 1. Enter a unique supplier name, APS#, in the Supplier a!e field. Assume this is a 1099 supplier, is a small business. . !li"# in the Tax Payer "# field and enter 12$%&'%()*+. $. !li"# on the ,lassi-icati.n tab and sele"t ,atering as the Type. %. !li"# on the "he"# bo& S!all /usiness. '. !li"# on the Pay!ents tab and sele"t ET $0 for your Ter!s and 123# 425 P",6 7P for Pay 8r.up. (. !li"# on the right side of the bo& on the far right side of the alternate region tabs and "hoose Tax 5ep.rting. ). Sele"t the 4ederal reportable "he"#bo&. *. !hoose 9"S,$ in the "nc.!e Tax Type field. 9. Enter the first four letters of the supplier+s last name in the a!e ,.ntr.l field. 10. Sele"t "ndividual in the 2rgani:ati.n Type field. 11. !li"# on the Sites button at the bottom of the form. 1 . Enter a unique Site a!e in the Site a!e field using the standard site naming "onvention ,A-- !A.S/. 0his field is limited to 1' "hara"ters. 1$. Enter address information for this site using the standard address "onvention ,A-- !A.S/. 1%. 1n the 8eneral tab, "li"# the .ay and .rimary .ay "he"# bo&es only. 1'. Set the Supplier .ti-icati.n 9et;.d to blan< rather than email. 1(. !li"# on the Acc.unting tab and verify the Prepay!ent a""ount is "orre"t. 1). 2o to the ,.ntr.l and Pay!ent tabs3 note ho4 the values have "arried over from 4hat 4as spe"ified at the supplier header level. 1*. 2o to the Tax 5ep.rting Tab. 19. Sele"t the "nc.!e Tax 5ep.rting Site "he"#bo& to denote this site as the ta& reporting site. 0. !lose the Sites 4indo4. 1. Sele"t the Tax 5ep.rting tab and note ho4 the 5ep.rting Site field is no4 populated. . Save the supplier.

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iVAS Training Payables Advanced (AP2) Exercises

Exercise 2: ,reate a Pay!ent /atc;


Navigation: N .ayments Entry .ayments 7at"hes 1. . $. %. '. (. 8tili9e the standard bat"h naming "onvention for your /atc; a!e. Sele"t today+s date as the Pay!ent #ate. Sele"t 8"S## as the /an< Acc.unt. Sele"t ,;ec< as the #.cu!ent. Sele"t 8"S## as the Pay 8r.up. 0he Pay T;r.ug; #ate defaults to ) days in the future. !hange it to $0 days in the future so that invoi"es 4ith NE0 $0 payment terms 4ill be sele"ted. ). !li"# on the Acti.ns=1 button at the bottom of the form. *. !onfirm that the Select "nv.ices, /uild Pay!ents, and Print Preli!inary 5egister are "he"#ed. 9. !li"# 26 and note the 4indo4 that spe"ifies that your request has been sent to the system. 10. :equery the bat"h for an update on the status. 11. 1n"e the Status is /uilt, "li"# on .ayments to see 4hat invoi"es 4ere sele"ted or revie4 the .reliminary .ayment :egister from your requests. 1 . 2o ba"# to the Pay!ent /atc; form and "li"# on the Acti.ns>>>1 at the bottom of the form. 1$. !he"# the 4.r!at Pay!ents "he"# bo&. 1%. Normally you 4ould also "li"# on Print .? to print the "he"#s. 1'. !li"# 1; 1(. :e<query the bat"h for an update on the status. 1). 1n"e the Status is 4.r!atted, vie4 your requests and "ompare the output 4ith the invoi"es sele"ted ,normally you 4ould "ompare the formatted "he"#s to the .reliminary :egister/. 1*. 2o ba"# to the Pay!ent /atc; form and "li"# on the Acti.ns>>>1 at the bottom of the form. 19. !he"# the ,.n-ir! and Print 4inal 5egister "he"# bo&es but remove the printer. !li"# the 26 button. 0. !onfirm the payment bat"h by indi"ating the range of "he"#s that 4ere printed. =ou "an determine the range of "he"#s printed by vie4ing the "he"#s in"luded 4hen the 4.r!at Pay!ents program 4as run or by revie4ing the .reliminary .ayment :egister. 1. :equery the bat"h for an update on the status. . 1n"e the Status is ,.n-ir!ed, vie4 your requests and revie4 the >inal .ayment :egister.

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iVAS Training Payables Advanced (AP2) Exercises

Exercise $: ,reate a #istributi.n Set


Navigation: N Setup ?nvoi"e @istribution Sets 1. Enter 8"S## @ y.ur initials as the a!e. . Enter #istributi.n Set 3ab as the #escripti.n. $. Enter 1 in the u! field. %. Enter )'A in the A field. '. Enter 1++>11>0000>12&>($+++>++>00000>000000>00>0000 in the Acc.unt field. (. Enter 5e-eree in the #escripti.n field. ). Enter 9"S,) in the "nc.!e Tax Type field. *. 0ab to ne&t line. 9. Enter 2 in the u! field. 10. Enter 2'A in the A field. 11. Enter 1++>11>0000>12&>($+++>++>00000>000000>00>0000 in the Acc.unt field. 1 . Enter Travel in the #escripti.n field.

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