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F 13 Automatic Clearing

The document provides instructions for using automatic clearing in SAP to clear open items for customers, vendors and G/L accounts. It describes logging into SAP, navigating to the automatic clearing transaction code, inputting required selection criteria like account numbers and clearing date, and executing the automatic clearing process. The process groups together items that can be cleared against each other based on common attributes, and marks them as cleared by adding a clearing document number and date. It also allows viewing any accounts that were not able to be cleared.

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571 views9 pages

F 13 Automatic Clearing

The document provides instructions for using automatic clearing in SAP to clear open items for customers, vendors and G/L accounts. It describes logging into SAP, navigating to the automatic clearing transaction code, inputting required selection criteria like account numbers and clearing date, and executing the automatic clearing process. The process groups together items that can be cleared against each other based on common attributes, and marks them as cleared by adding a clearing document number and date. It also allows viewing any accounts that were not able to be cleared.

Uploaded by

krishna_1238
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Virchow Group

SAP ERP Project

End User Manual

Automatic Clearing

(General Ledger Accounting)


Version 1.0

Date: 28.11.2013

SAP FICO End User Manual AUTOMATIC CLEARING

Document Acceptance Prepared "#

Release Not!ce Appro$ed "#


Name: Kishore Babu Ipparla Des!%nat!on& Pro+ect Mana%er In)otec*

Name: Madhusudhana Rao Ippili Des!%nat!on& Sr' FICO Consultant ( In)otec*

Cop# No'
1

,ers!on No'
1.0

Date Issued
November 2013 Virchow

Issued To
roup

End User Manual

Version 1

SAP FICO End User Manual AUTOMATIC CLEARING

Gett!n% Started

Lo%%!n% In !"# is accessed b$ en%erin& %he 'lien% Number( )ser I* and #assword in %he !"# +o&on !creen

To Lo% !nto SAP ECC -'.& ,n%er Cl!ent/ User/ and Pass0ord in %he respec%ive -ields. #ress .,N/,R0. /he SAP Eas# Access screen appears.

End User Manual

Version 1

SAP FICO End User Manual AUTOMATIC CLEARING

SAP Eas# Access


/his !"# ,as$ "ccess is %he s%andard en%r$ screen displa$ed a-%er lo&on. /his screen displa$s %he

1' roup o- "1R( "1#( and1or 1+ accoun%s %ha% have a 2ero balance and mar3ed as cleared. "us!ness Process Descr!pt!on O$er$!e0
4ou can clear %he open i%ems o- cus%omers( vendors and 1+ accoun%s wi%h %he clearin& pro&ram. /he pro&ram se%s up &roups o- i%ems per accoun% accordin& %o speci-ied cri%eria. I- %he balance o%he &roup is 2ero in local and in -orei&n currenc$( %he i%ems are mar3ed as cleared. 5hen clearin&( %he pro&ram pu%s a clearin& documen% number and a clearin& da%e in%o %he line i%ems. I% uses %he documen% number and %he pos%in& da%e o- %he mos% recen% documen% wi%h %he hi&hes% documen% number( which is involved in %he clearin& process. 6or clearin&( %he pro&ram &roups %o&e%her i%ems wi%h %he same: 'ompan$ code "ccoun% %$pe "ccoun% number Reconcilia%ion accoun% number 'urrenc$

6or &roupin&( $ou mus% speci-$ a% leas% %he accoun% numbers in %he "ccoun%in& 'on-i&ura%ion menu. 4ou can also speci-$ up %o -our cri%eria. 4ou speci-$ %he cri%eria -or ever$ accoun% %$pe( ma3in& %hem ei%her dependen% on an accoun% or an accoun% in%erval. B$ speci-$in& cri%eria( $ou res%ric% %he number o- i%ems( which are processed %o&e%her. /his ensures %ha% onl$ i%ems %ha% have as a basis a common business %ransac%ion are cleared wi%h each o%her. Note& 6or cus%omer and vendor accoun%s( %he i%ems in %he reconcilia%ion accoun%s are also cleared au%oma%icall$. !peciall$ i% will used %o clearin& all accoun% li3e 6rei&h% clearin& accoun%( 'enva% clearin& accoun%( I1IR clearin& accoun%s. Note& Auto Clear!n% 0!ll run t*e Sort 2e# 3ased so need to ma!nta!n t*!s !n GL Master'

Scenar!o
7ere we have all clearin& accoun%s have be %o cleared a% mon%h end o- %he period. Input ( Re4u!red F!elds !elec% "ccoun%s 'ompan$ 'ode 6iscal 4ear 'learin& *a%e F!eld ,alue 5 Comments

Gl accounts from F4 help or give gl account number


/he compan$ code is an or&ani2a%ional uni% wi%hin -inancial accoun%in&. 6iscal $ear. "l%hou&h %his -ield de-aul%s %o %he curren% da%e( %his should be en%ered manuall$ %o con-irm %ha% %he curren% da%e is %he in%en%8i% could be %he ,nd oMon%h( ins%ead. + Mas%er !or% Ke$ should be 014: Purchase

Be-ore %he doin& %his ac%ivi%$: Ma3e sure %ha% in Order with Item.

End User Manual

Version 1

SAP FICO End User Manual AUTOMATIC CLEARING

Especially it will be used to clearing all account like CE !"# Clearing "ccount$ %I&I' Clearing "ccounts .
o%o FS.. T'Code and Main%ain li3e below screen

PROCEDURAL STEPS 1'1 "ccess %ransac%ion b$: T(code


Menu Pat* F'16 !"# Menu "ccoun%in& 6inancial accoun%in& eneral accoun%in&#eriodic processin&"u%oma%ic 'learin& + accoun%s

End User Manual

Version 1

SAP FICO End User Manual AUTOMATIC CLEARING

*ouble clic3 on F'16

1'7 9n %he screen :Automat!c Clear!n%; en%er in-orma%ion in %he -ields as speci-ied in %he %able
below:

End User Manual

Version 1

SAP FICO End User Manual AUTOMATIC CLEARING

9n screen :"u%oma%ic 'learin& wi%hou% *e-ini%ion o- 'learin& 'urrenc$ <!"#612=>;( GENERAL SELECTIONS area cri%eria can be speci-ied as %o which i%ems %o clear. ote: when your gi e !he GI"IR #learing $or #learing do#u%en!& 'ou should sele#! #he#( )o* o$

1'6 (or e)ample$ you can select *arious company codes$ +iscal years$ document numbers
or posting dates. I+ you lea*e these sele#!ions )lan($ the system will select e ery!hing& R5O5 Comm Descr!pt!on User Act!on and ,alues C ents !elec%: !elec% All 'us%omers1 R1' /o choose all vendors1 cus%omers 'us%omers1 Vendors1 + accoun%s 9R 1+ accoun%s selec% %he c*ec8 Vendors1 3o9. +

F!eld Name

End User Manual

Version 1

SAP FICO End User Manual AUTOMATIC CLEARING "ccoun%s !elec%ed 'us%omer1 Vendor1 1+ "ccoun%s

!elec%ed 'us%omer1 Vendor1 1+ "ccoun%s

R1'

/o choose selec%ed cus%omers1 vendors or + accoun%s indica%e accoun%s numbers here.

Based upon in?pu% parame %ers

1': )nder %he #9!/IN #"R"M,/,R! area F!eld Name


Clearing Date

Descr!pt!on
The date the clearing will be effective. The $Test !ode% option is defaulted on the &arameter screen.

R/O/C
R/C

User Action and Values


Enter the relative period i.e. End of !onth""E#! Run the clearing program in $Test !ode% to review the data prior to a production run.

Comme nts
Defaults to the current date.

Test Run

1'; )nder %he 9)/#)/ '9N/R9+ area F!eld Name


*e%ail lis% wi%h error lo&.

Descr!pt!on
"llows -or user %o review accoun%s no% cleared.

R5O5 C
R

User Act!on and ,alues

Com ments
*e-aul% s b$ %he s$s%em .

'Note #n (bove tables in column $R/#/C%) $R% * Re+uired) $O% * #ptional) $C% * Conditional, 1'- /o process :Automat!c Clear!n% 0!t*out De)!n!t!on o) Clear!n% Currenc# ;( once $ou
have inpu% $our processin& parame%ers( press %he E9ecute. .

1'<' !elec% %he bac3 bu%%on

. . !$s%em will

1'=' Remo$e t*e #est 'un c*ec8 3o9 and a%a!n cl!c8 on E9ecute 3utton
&enra%e %he messa&e has shown below.

End User Manual

Version 1

SAP FICO End User Manual AUTOMATIC CLEARING

>>>>>>>>>>>>>>>>>>>>>ENDPROCESS>>>>>>>>>>>>>>>>>>>>>>>>>>>

End User Manual

Version 1

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