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TEMPLE UNIVERSITY WRITING CENTER

GUIDE TO APA DOCUMENTATION
APA Style is a method of formatting papers and documenting sources in academic writing. It is
commonly used by scholars in social sciences, such as psychology, sociology, social work,
education, and nursing. This guide describes how to follow the APA guidelines for citation.
If you are concerned with other aspects of formatting your paper, see The Publication Manual of
the American Psychological Association, Fifth Edition (available in the University Writing
Center.)

Understanding the APA Style of Documentation

Unlike other citation styles you may have used, APA Style emphasizes paraphrasing over quoting,
because the goal in social science research is to demonstrate your ability to synthesize the information
you’ve read. In other words, social science scholars are expected to condense large amounts of reading by
different researchers into efficient summaries that explain the gist of the conclusions or methods.

Synthesizing a single source:

Morrison (1996) suggests that certain qualities of concepts are attractive to
human service practitioners and incorporated into their professional lexicon and
rhetoric for aesthetic rather than substantive reasons.

Synthesizing a source with multiple authors:

Higgins, Klein, and Strauman (1985) lent support to the above assumption by
demonstrating that bodily discrepancies between the perceived self and the ideal
self do predict dissatisfaction with the self.

Synthesizing multiple sources:

A number of studies found that Japanese adolescents and young adults had lower
evaluations of their body image and expressed lower estimation of their physical
ability and physical confidence than did their American peers (Cusumano,
Robinson, & Morooka, 1989; Lerner, Iwawaki, Chihara, & Sorell, 1980).

Rather than sending readers to the exact page on which a single piece of information is located, as MLA
Style does, in-text citations that follow APA’s synthesizing approach refer readers to the study as a whole.

On the rare occasions that you do quote from a source, APA Style includes the page number at the end of
the sentence, like this: (Bishop, 2001, p. 85). If you’ve already identified the author(s) and date, you can
include just the page reference: (p. 85). If you are using any electronic source (except a .pdf file, which
has stable page numbers, just like a book or print journal), you will need to cite the paragraph number
instead of the page number, like this: (Stone, 2003, para. 4). If you’ve already identified the author(s) and
date, you can include just the paragraph reference: (para. 4). If there are headings and no visible
paragraph numbers, cite the heading and then the paragraph number: (Stone, 2003, Conclusion section,
para. 4).

As you can see from the above examples, APA Style also puts a premium on the currency of sources.
Each citation above includes the source’s date of publication. Social science fields expect researchers to

Based on the Publication Manual of the American Psychological Association, Fifth Edition.
This Writing Center Guide was last revised on 2/19/2008.
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expand or elaborate on recent advances in the discipline. Therefore, APA in-text citations include the year
of publication to signal to readers upfront that cited sources represent the most up-to-date research on that
topic. As Carrie Snively Leverenz (1998) explains, “By presenting the date of each research study cited,
writers communicate to readers that they are, indeed, building on past knowledge and that their work
addresses the most current work in the field” (p.189).

Finally, APA Style focuses on the research rather than the researcher, which is why the References page
includes only initials instead of authors’ first names, as shown below.

Reitan, T. C. (1998). Theories of interorganizational relations in the human services. Social

Service Review, 72(3), 285–309.

There are different formats for citing different kinds of sources. For example, if you are citing a book,
you’ll present the information one way, and if you are citing a journal article you’ll present the
information another way. This guide includes sample citations for 35 of the most commonly used formats
in academic writing. You’ll see that most of them require most of the following information: the author’s
name, the title of the work, and the date and place of publication.

What if my source doesn’t have an author (or page numbers, or a place of publication, or a date of
publication, etc.)? What if my source doesn’t fit in any of these citation formats?

Every source is unique, and some sources don’t provide all of the information called for in the samples.
Luckily, the authors of the APA Style guide anticipated this, and they created acceptable formats for
citing most types of sources. If don’t find what you need in this brief guide, you can consult the
Publication Manual of the American Psychological Association: it offers guidelines for citing even the
most unusual source.

Are there any differences in the way I should refer to titles in the text and how I should refer to
them on the references page?

If you mention an article or book title within your text, use “title case” (capitalizing the first letter of the
title, plus the first letter of any nouns or verbs). On the reference page, capitalize only the first word in the
title, the first word after a colon, and any proper nouns.

It’s sometimes difficult to follow the variations between citations. Is there any way to make this list
easier to understand?

We know how difficult it is to learn a new citation style, so we’re trying a new approach that might make
it easier to comprehend. Each entry in the online version of this Citation Guide is now color-coded to
make it easier for you to isolate different parts of an entry.

Authors will always be listed in red. Publication dates will always be listed in blue. Information specific
to books (like the place of publication) will be assigned a color in the sample entry at the beginning of the
Documenting Books section. Information specific to periodicals (like a journal title) will be assigned a
color in the sample entry at the beginning of the Documenting Periodicals section. Information specific to
Internet sources (like a URL) will be assigned a color in the sample entry at the beginning of the
Documenting Electronic Sources section.

Based on the Publication Manual of the American Psychological Association, Fifth Edition.
This Writing Center Guide was last revised on 2/19/2008.
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What Is Plagiarism? What Happens If I Plagiarize?

How Do I Avoid Plagiarizing?
Q: What is plagiarism?

Plagiarism is a form of academic dishonesty in which you knowingly use another person’s words or ideas
without giving him or her credit. Plagiarism is considered a form of theft and is a serious breach of the
University Code of Conduct. Some plagiarism is clearly intentional. Copying all or part of a paper from
the Internet passing it off as one's own is a case in point. Most people would agree that such an act is
unmistakably plagiarism. Not all cases are as clear-cut, though, because not everyone who plagiarizes
means to do so. For example, paraphrasing improperly or having a friend help write part of your paper
qualifies as plagiarism. Failure to cite all of your sources (including paraphrases) using a documentation
style appropriate for your discipline is also considered plagiarism.

Q: What will happen if I get caught plagiarizing?

The consequences for plagiarism vary based on the severity of the offense, the policy of the instructor, the
policy of the department, and the policy of the school or college. Plagiarism is never worth the risk, but if
you are curious about the policies for your course, check your syllabus or ask your instructor. The most
common consequences for plagiarism include a failing grade on the plagiarized paper, a failing
grade for the course, and possible suspension/expulsion from your degree program and/or the
University.

Q: How can I avoid plagiarizing unintentionally?

Learn how (and why) to incorporate source materials in different ways. There are several methods of
using sources into your text, and each of them achieves a different effect; some strategies remind the
reader that the source information is coming from an outside expert, while other strategies demonstrate
how well the writer has been able to merge her/his ideas with those of the source. You can learn more
about these strategies from our Incorporating Source Materials Effectively handout
(www.temple.edu/writingctr/student_resources/avoiding_plagiarism.htm).

Make sure you understand how to paraphrase correctly. Most people misunderstand what paraphrasing
really means and don't know how to write an appropriate paraphrase. You can learn more about what
paraphrases should involve using our Avoiding Unintentional Plagiarism handout
(http://www.temple.edu/writingctr/student_resources/avoiding_plagiarism.htm). You can also practice writing
paraphrases (http://www.temple.edu/writingctr/student_resources/paraphrasing.htm).

If you are worried about borrowing too much from your source, don't keep your book or your notes
directly in front of you while you write. Your goal while you are writing, and especially while you are
paraphrasing, should be to use your own words as often as possible. Imagine yourself interpreting the
author's argument for a friend or classmate: that's the kind of approach you want to take in your paper.
You can always go back to the source to add a quote or correct your interpretation of that source after
you've gotten the main points into the paper.

Cite all of your sources completely using an accepted documentation style, like the APA Style presented
in this Citation Guide.

Based on the Publication Manual of the American Psychological Association, Fifth Edition.
This Writing Center Guide was last revised on 2/19/2008.
 Page 4

DOCUMENTING BOOKS AND PARTS OF BOOKS

When you are citing a book, you need to be sure to include the author, the date of publication,
the title, the place of publication, and the publishing company, but always be sure to check the
specific listing for your source to make sure that you use the correct punctuation and that you
include any additional information required.

Citations for books usually follow this general pattern:

Author’s last name, then initials (if any); Date of publication; Title of book; Place of
publication (usually just the city, but include the state or country if the place of
publication is not a major city): Publishing company.

Any additional information (edition number, editor, chapter title, etc.) will remain in
black type.

As discussed on the first page of this guide, APA Style typically encourages citing an entire
work, rather than only a part (like a chapter, introduction, etc.). However, that encouragement
assumes that you have read all or most of the work, and are therefore summarizing the entire
argument or approach.

Book by One Author

Bereiter, C. (2002). Education and mind in the knowledge age. Mahwah, NJ: Erlbaum.

Book by Two or More Authors

Miller, H.G., Turner, C.F., & Moses, L.E. (1990). AIDS: The second decade . Washington, DC:
National Academy Press.

Two or More Books by the Same Author

Weisman, A. D. (1972). On dying and denying: A psychiatric study of terminality. New York:
Behavioral Publications.
Weisman, A. D. (1979). Coping with cancer. New York: McGraw-Hill.

Edited Book
Field, M. & Cassel, C. (Eds.). (1997). Approaching death: Improving care at the end of
life. Washington, DC: National Academy Press.

Revised Edition of a Book

Kline, R. B. (2005). Principles and practice of structural equation modeling (2nd ed.).
New York: Guilford.

Reprinted Book
Bonné, A. (1945). The economic development of the Middle East : An outline of planned
reconstruction after the war. London: K. Paul, Trench, Trubner & Co. (Original work
published 1943)

Based on the Publication Manual of the American Psychological Association, Fifth Edition.
This Writing Center Guide was last revised on 2/19/2008.
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Book by a Corporation, Organization, Association, or Foundation

American Nurses Association. (2000). Scope and standards of psychiatric mental health
nursing practice. Washington, DC: Author.

Translated Book
Mauss, Marcel. (2005). The nature of sociology: two essays. (W. Jeffrey, Trans.). New York :
Durkheim Press/Berghahn Books. (Original work published 1927)

Anonymous Book
Anonymous. (1996). Primary colors: A novel of politics. New York: Random House.

Government Document
United States Department of Education. (2003). Ensuring equal access to high-quality education.
Washington, D.C.: U.S. Dept. of Education, Office for Civil Rights.

One Volume of a Multivolume Book

Altemeyer, B. (1998). The other “authoritarian personality.” In M. P. Zanna (Ed.), Advances in
experimental social psychology (Vol. 30, pp. 47–91). New York: Academic Press.

Work in an Anthology or Chapter in an Edited Collection

Include the title of the article or chapter, the title of the book, and the editor name (if any). After the book
title, include the page numbers of the article or chapter you cited.

Murray, R., & Huelskoetter, M. (1991). The helping relationship. In R. Murray & M.
Huelskoetter (Eds.), Psychiatric mental health nursing: Giving emotional care (3rd
ed., pp. 163–189). Norwalk, CT.: Appleton & Lange.

Knight, K. (1999). Liberalism and conservatism. In J. P. Robinson, P. R. Shaver, & L.

Wrightsman (Eds.), Measures of political attitudes (p. 118–123). San Diego, CA:
Academic Press.

DOCUMENTING PERIODICALS
The term “periodicals” refers to magazines, newspapers, and scholarly journals. When you are
citing a periodical, you need to be sure to include the author, the date of publication, the article
title, the periodical title, and the volume, issue, and page numbers. Always be sure to check the
specific listing for your source to make sure that you use the correct punctuation and that you
include any additional information.

NOTE: The citations in this section refer ONLY to print periodicals; if your periodical
source is from an online database (like Lexis Nexis or Proquest) or another electronic
medium, use the citations in the DOCUMENTING ELECTRONIC SOURCES section.

Based on the Publication Manual of the American Psychological Association, Fifth Edition.
This Writing Center Guide was last revised on 2/19/2008.
 Page 6

Citations for periodicals usually follow this general pattern:

Author’s name (if any); Date of publication; Article title; Periodical title; Volume number
(except for newspapers); Issue number (if any); Page number.

Any additional information (edition number, editor, chapter title, etc.) will remain in black type.

Article in a Scholarly Journal Paginated by Volume

Berg, A. O., & Allen, J. (2001). The new U.S. preventive services task force. American
Family Physician, 64, 1945-1946.

Moffitt, T., Caspi, A., Dickson, N., Silva, P, & Stanton, W. (1996). Childhood-onset versus
adolescent-onset antisocial conduct problems in males: Natural history from ages 3 to 18
years. Development and Psychopathology, 8, 399-42.

Article in a Scholarly Journal Paginated by Issue

Armsden, G., Pecora, P. J., Payne, V. H., & Szatkiewicz, J. P. (2000). Children placed in
long-term foster care: An intake profile using the Child Behavior Checklist/4-18. Journal
of Emotional & Behavioral Disorders, 8(1), 49-64.

Marioribanks, K. (1996). Ethnicity, proximal family environment, and young adolescents'

cognitive performance. Joumal of Early Adolescence, 16(3): 340-359.

Article, Story, or Poem in a Monthly or Bimonthly Magazine

Harrington, D. B. (2002, February). What teachers wish parents knew about kindergarten.
Parenting, 16(1), 81-83.
Article, Story, or Poem in a Weekly Magazine
Stodghill, R. (2002, March 4). Class warfare: Military programs are on the march in
inner-city public schools. Time, 246 (12), 50.

Article in a Daily Newspaper

Schemo, D. J. (2002, March 8). More graduates mired in debt, survey finds. The New
York Times, A18.

MDS has higher revenue. (2002, March 8). The Ottawa Citizen, E2.

Editorial
House votes to boost economy, sort of, and aid NY. [Editorial]. (2002, March 8).
Newsday [New York, NY], A40.

Letter to the Editor and Reply

Edwards, B. & Stamberg, S. (2002, March 6). [Letter to the Editor]. The New York Times, A20.

Mosquera, G. (2002, March 6). [Reply to letter of Ruth Kravitz.] Philadelphia Weekly, 6.

Theater Review
Brantley, B. (2002, March 6). At home with the Collyer Brothers. [Review of the play The
Dazzle at the Gramercy Theater]. The New York Times, E5.

Based on the Publication Manual of the American Psychological Association, Fifth Edition.
This Writing Center Guide was last revised on 2/19/2008.
 Page 7

Movie Review
Burns, S. (2002, March 6). [Review of the motion picture 40 Days and 40 Nights].
Philadelphia Weekly, 43.

Book Review
Maslin, J. (2002, March 6). A pleasurable life afloat in San Francisco. [Review of the book
A collection of beauties at the height of their popularity]. The New York Times, E8.

Turner, S. (2001). On sociology. [Review of the book On sociology: Numbers, narratives, and
the integration of theory and research]. American Journal of Sociology, 106(6), 1789.

DOCUMENTING ELECTRONIC SOURCES

Electronic sources include articles retrieved from online library databases (like Academic Source
Premier or EBSCOHost), web sites, peer-reviewed electronic journals, e-mails, and
listserv/forum posts.

Citing electronic sources can be complicated. Sometimes you will not be able to find all the
information listed in an ideal works cited for electronic sources. In this situation, include as
much information as you are able to find; include the web address (URL) and if available,
include the Digital Object Identifier (DOI) instead of the URL and the date on which you
retrieved the information. If you are having trouble figuring out a publication date, search the
page for a copyright or a “last updated” tag. If you can’t find any reference to a date, use n.d.
(which stands for “no date”) in place of the publication date.

If you want the most comprehensive and up-to-date information about citing electronic sources
according to APA guidelines, check out their online Electronic References tipsheet, which
includes all additions, changes, and clarifications made since the publication of the Fifth Edition:
http://www.apastyle.org/elecref.html.

Citations for electronic sources usually follow this general pattern:

Author’s name (if any); Date of publication or last update (if listed); Article title (if any);
Website name or publication name (if available); Date of retrieval and URL or
electronic database name.

Volume and issue information will follow the color coding established in the Periodicals section.
All other information will remain in black type.

Scholarly Journal or Magazine Article from an Online Database

Hindo, B. (2002, March 11). College planning: Shop your way to college savings.
Business Week. Retrieved March 11, 2002 from Lexis-Nexis database.

Baxter-Jones, A.D.G. (2002). Intensive training in elite young female athletes. British
Journal of Sports Medicine, 36(1). Retrieved March 11, 2002 from Proquest database.

Based on the Publication Manual of the American Psychological Association, Fifth Edition.
This Writing Center Guide was last revised on 2/19/2008.
 Page 8

Newspaper or Magazine Article Posted Online

Downs, J. (2002, March 8). SEPTA chiefs give support to rail plan. [Electronic version].
The Philadelphia Inquirer. Retrieved March 8, 2002, from http://www.philly.com/mld/
inquirer/living/community/states/pennsylvania/ cities_neighborhoods/philadelphia/
23.htm

Cowley, G. & Springen, K. (2002, March 11). Risk-free babies. [Electronic version]. Newsweek.
Retrieved March 11, 2002 from http://www.msnbc.com/news/708659.asp

Article in an Electronic Journal

An electronic journal is a peer-reviewed periodical published online with no print version available.

McCutcheon, L. E. (2002). Are parasocial relationship styles reflected in love styles? Current
Research in Social Psychology, 7(6). Retrieved March 8, 2002 from
http://www.uiowa.edu/~grpproc/crisp/crisp.7.6.htm

Chan, D. S. (2004). Nursing students’ perceptions of hospital learning environments – an

Australian perspective. International Journal of Nursing Education Scholarship,
1(1). Retrieved November 1, 2005 from
http://www.bepress.com/ijnes/vol1/iss1/art4

Website (professional, organization-based, or personal)

Working Group on Human Needs and Faith-Based Community Initiatives. (2003). Harnessing
civic and faith-based power to fight poverty. Retrieved August 12, 2003, from
www.working-group.org

Massachusetts Court System. (2004, May 24). Supreme Judicial Court uniform rules on
dispute resolution. Retrieved May 25, 2005 from www.mass.gov/courts/admin/
legal/redbook8.html

Norman-Bain, J. (2002, February). Autism spectrum disorders. [Personal Webpage].Retrieved

Mar 8, 2002 from http://www.isn.net/~jypsy

Listserv or Blackboard Posting

Smith, J. (2002, February). Response to Vietnam readings [Msg. 24]. Message

posted to http://blackboard.temple.edu/ENG50:613/ archive/vietnam/28202

Doe, J. (2001, December 17). New information about War on Drugs [Msg. 2037]. Message
posted to http://www.dare.org/listserv/archives/december2001

Based on the Publication Manual of the American Psychological Association, Fifth Edition.
This Writing Center Guide was last revised on 2/19/2008.
 Page 9

DOCUMENTING MISCELLANEOUS SOURCES

Miscellaneous sources can take a number of forms. Generally, more information is better than
less. Most audiovisual and performance-type sources include major people who contributed to
the production, including directors, composers, writers, and/or performers. Use your judgment to
determine who to include for a given citation. For instance, if you were focusing on the
screenplay of a television program, you might include the writers (whose work you will be
directly analyzing) and omit the performers (who don’t factor heavily into your particular
argument).

There is no consistent pattern for miscellaneous sources, but the following

color coding will be used in the citations:

People involved in production; Title of production or series; Title of episode or excerpt;

Distributor or place of performance; Date of production, composition, or release.

Motion Picture, Videocassette, or DVD

Luhrmann, B. (Writer/Director/Producer). (2001). Moulin Rouge [Motion picture]. United
States/Australia: Twentieth Century Fox.

Scott, R. (Director) & Franzoni, D. (Writer/Producer). (2000). Gladiator [Motion picture].

United States: Dreamworks.

Television Program
Sorkin, A.(Writer), & Schlamme, T. (Producer). (2002). 100,000 airplanes [Television series
episode]. In A. Sorkin (Producer), The west wing. California: NBC.

Sound Recording
Orff, C. (1937). O fortuna [Recorded by J. Eugen (Conductor), G. Janowitz & D.
Fischer-Dieskau]. On Carmina burana [CD]. New York: PolyGram Music, 1996.

Arie, I. (2001). Acoustic soul [CD]. New York: Universal.

Personal Interview
You are permitted to use personal interviews as sources in your writing, but because they
cannot be recovered by other researchers, they are not listed in a works cited list.

Based on the Publication Manual of the American Psychological Association, Fifth Edition.
This Writing Center Guide was last revised on 2/19/2008.