SAP AG 1999

TAFI40 Financial Accounting - Part I

TAFI40
TAFI40
Financial Accounting
Part I
Financial Accounting
Part I
SAP AG
R/3 System Rel. 4.6B
June 2001
Mat. No.: 50037153
SAP AG 1999
Copyright 2001 SAP AG. All rights reserve.
!either this training "anual nor any part thereo# "ay
$e copie or reprouce in any #or" or $y any "eans%
or translate into another language% &ithout the prior
consent o# SAP AG. The in#or"ation containe in this
ocu"ent is su$'ect to change an supple"ent &ithout prior
notice.
All rights reserve.
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Trademarks:
Microsot !" #in$o%s !" N& !" 'o%er'oint !" #in#or$ !" ()cel !" 'ro*ect !" S+,-Ser.er !" Multime$ia /ie%er !"
/i$eo or #in$o%s !" 0nternet ()1lorer !" NetS2o% !" an$ 3&M, 3el1 ! are re4istere$ tra$emar5s o Microsot
6or1oration.
,otus Screen6am ! is a re4istere$ tra$emar5 o ,otus 7e.elo1ment 6or1oration.
/i.o ! an$ /i.o8cti.e ! are re4istere$ tra$emar5s o RealNet%or5s" 0nc.
8R0S &oolset ! is a re4istere$ &ra$emar5 o 07S 'ro. Sc2eer 9m:3" Saar:r;c5en
8$o:e ! an$ 8cro:at ! are re4istere$ tra$emar5s o 8$o:e Systems 0nc.
&ouc2Sen$ 0n$e) ! is a re4istere$ tra$emar5 o &ouc2Sen$ 6or1oration.
/isio ! is a re4istere$ tra$emar5 o /isio 6or1oration.
0BM !" <S/2 !" 7B2/6000 ! an$ 80= ! are a re4istere$ tra$emar5 o 0BM 6or1oration.
0n$eo ! is a re4istere$ tra$emar5 o 0ntel 6or1oration.
Netsca1e Na.i4ator !" an$ Netsca1e 6ommunicator ! are re4istere$ tra$emar5s o Netsca1e 6ommunications" 0nc.
<S>/Moti ! is a re4istere$ tra$emar5 o <1en Sot%are >oun$ation.
<R86,( ! is a re4istere$ tra$emar5 o <R86,( 6or1oration" 6aliornia" ?S8.
0N><RM0= !-<n,ine or S8' is a re4istere$ tra$emar5 o 0normi) Sot%are 0ncor1orate$.
?N0= ! an$ =/<1en ! are re4istere$ tra$emar5s o S6< Santa 6ru@ <1eration.
878B8S ! is a re4istere$ tra$emar5 o Sot%are 89
&2e ollo%in4 are tra$emar5s or re4istere$ tra$emar5s o S8' 89A 8B8'B" 0nterS8'" R0/8" R/2" R/3" R/3 Retail" S8'
C#or$D" S8'access" S8'ile" S8'in$" S8'mail" S8'oice" S8'scri1t" S8'time" S8'tronic" S8'-(70" S8' (arly#atc2"
S8' 8rc2i.e,in5" S8' Business #or5lo%" an$ 8,(/#(B. &2e S8' lo4o an$ all ot2er S8' 1ro$ucts" ser.ices" lo4os" or
:ran$ names inclu$e$ 2erein are also tra$emar5s or re4istere$ tra$emar5s o S8' 89.
<t2er 1ro$ucts" ser.ices" lo4os" or :ran$ names inclu$e$ 2erein are tra$emar5s or re4istere$ tra$emar5s o t2eir res1ecti.e
o%ners.
E S8' 89 &8>040 ii
Contents
6ourse <.er.ie%.....................................................................................................................................................1
6ourse 9oals.......................................................................................................................................................2
6ourse 'rereFuisites............................................................................................................................................3
&ar4et 9rou1.......................................................................................................................................................4
Section <.er.ie%................................................................................................................................................5
'artner 8ca$emy.....................................................................................................................................................6
'artner 8ca$emy Mission...................................................................................................................................7
8$.anta4es o 'artner 8ca$emy.........................................................................................................................G
&2e 6ertiie$ 6onsultant.....................................................................................................................................H
6ertiication 8reas or 6onsultants...................................................................................................................10
Becomin4 a 6ertiie$ 6onsultant......................................................................................................................11
'artner 8ca$emy Ino%le$4e 'at2....................................................................................................................12
9oals o t2e 7ierent &rainin4 <erin4s.........................................................................................................13
Section: S8' <.er.ie%.........................................................................................................................................14
0ntro$uction to S8'...........................................................................................................................................15
0ntro$uction to S8': 6ontents/<:*ecti.es....................................................................................................16
<ur 6ommitment...........................................................................................................................................17
S8' <r4ani@ation..........................................................................................................................................1G
S8' 6oo1eration %it2 'artners - 8 Selection...............................................................................................1H
S8' 7eli.ers on 'romises an$ 6ustomer Nee$s..........................................................................................20
()ten$ t2e Reac2 - &2e (n*oyS8' 0nitiati.e................................................................................................21
()ten$ t2e Reac2 - <l$ R/3 'urc2asin4........................................................................................................22
()ten$ t2e Reac2 - Ne% R/3 'urc2asin4......................................................................................................23
()ten$ t2e Reac2 - Role-S1eciic Scenarios.................................................................................................24
()ten$ t2e Reac2 - More Role-S1eciic Scenarios.......................................................................................25
0ntro$uction to S8': ?nit Summary.............................................................................................................26
Basis..................................................................................................................................................................27
Basis: 6ontents/<:*ecti.es............................................................................................................................2G
6lient/Ser.er Beneit.....................................................................................................................................2H
Business &ransactions...................................................................................................................................30
S8' Business <:*ects...................................................................................................................................31
7einition o a B8'0.....................................................................................................................................32
&2e Business >rame%or5..............................................................................................................................33
&2e S8' Business >rame%or5......................................................................................................................34
7istri:ute$ 811lications................................................................................................................................35
811lication ,in5 (na:lin4 C8,(D.................................................................................................................36
Basis: ?nit Summary.....................................................................................................................................37
S8' Ser.ices.....................................................................................................................................................3G
S8' Ser.ices: 6ontents/<:*ecti.es...............................................................................................................3H
S8' Ser.ice J Su11ort 0nrastructure..........................................................................................................40
Business 'rocesses: <.er.ie%......................................................................................................................41
Business 'rocesses: 8S8' Met2o$olo4y.....................................................................................................42
Business 'rocesses: 0m1lementation 9ui$e C0M9D.......................................................................................43
Business 'rocesses: 0M9 &as5s....................................................................................................................44
Business 'rocesses: 8ccelerate$ Solutions...................................................................................................45
,iecycle Su11ort: Remote Ser.ices.............................................................................................................46
<nline Ser.ice t2rou42 S8'Net....................................................................................................................47
S8' Ser.ices: Summary..............................................................................................................................4G
6o-o1erati.e Business Scenarios......................................................................................................................4H
6o-o1erati.e Business Scenarios: 6ontents/<:*ecti.es................................................................................50
S8' 6ustomer Relations2i1 Mana4ement....................................................................................................51
6RM 8rc2itecture - Sales ()am1le..............................................................................................................52
Su11ly 62ain 'lannin4 an$ <1timi@ation.....................................................................................................53
0nte4ration o 8'< %it2 R/3 an$ S8' B#...................................................................................................54
Business to Business 'rocurement................................................................................................................55
'rocurement 'rocess or Material.................................................................................................................56
6atalo4s.........................................................................................................................................................57
6om1onent 8rc2itecture...............................................................................................................................5G
S8' B# 1ro.i$es.........................................................................................................................................5H
E S8' 89 &8>040 iii
Multi1le #ays o 7eli.erin4 Kour Ino%le$4e............................................................................................60
6o-o1erati.e Business Scenarios: ?nit Summary.........................................................................................61
myS8'.com.......................................................................................................................................................62
myS8'.com: 6ontents/<:*ecti.es................................................................................................................63
S8'Ls Ma*or 0nternet 0nitiati.es....................................................................................................................64
&2e Strate4y: >rom 0nte4ration to 6olla:oration..........................................................................................65
myS8'.com: #2at $oes it meanM.................................................................................................................66
<ur >ocus Kester$ay.....................................................................................................................................67
<ur >ocus &o$ay...........................................................................................................................................6G
#or51lace 0nternet Business >rame%or5.....................................................................................................6H
myS8'.com #or51lace - Beneits...............................................................................................................70
Mar5et1lace 'ortal or Business 6ommunities.............................................................................................71
Buyin4 an$ Sellin4 on t2e Mar5et1lace........................................................................................................72
myS8'.com Mar5et1lace - Beneits.............................................................................................................73
myS8'.com: Summary................................................................................................................................74
Na.i4ation.........................................................................................................................................................75
Na.i4ation.....................................................................................................................................................76
Na.i4ation: ?nit <:*ecti.es..........................................................................................................................77
,o44in4 on to t2e R/3 System.......................................................................................................................7G
Screen (lements............................................................................................................................................7H
S8' (asy 8ccess - Stan$ar$.........................................................................................................................G0
Selectin4 >unctions.......................................................................................................................................G1
Role-Base$ ?ser Menu.................................................................................................................................G2
>iel$ 3el1 - >1" >4........................................................................................................................................G3
S8' <nline 3el1...........................................................................................................................................G4
System >unctions - Ser.ices..........................................................................................................................G5
System >unctions - ?ser 'roile....................................................................................................................G6
Na.i4ation: ?nit Summary...........................................................................................................................G7
()ercises........................................................................................................................................................GG
Solutions........................................................................................................................................................H2
System-%i$e 6once1ts......................................................................................................................................H5
System-%i$e 6once1ts: 6ontents/<:*ecti.es................................................................................................H6
Business Scenarios - Main (lements.............................................................................................................H7
(nter1rise Structure &erminolo4y.................................................................................................................HG
<r4ani@ational Structures - ,e.els................................................................................................................HH
<r4ani@ational Structures - Business >unctions..........................................................................................100
Master 7ata - 6ustomer Master..................................................................................................................101
6ustomer Master - 9eneral an$ >inancial 7ata..........................................................................................102
6ustomer Master - Sales 7ata.....................................................................................................................103
Master 7ata - Material Master....................................................................................................................104
>rom 7ocuments to 8nalysis......................................................................................................................105
Re1ortin4 on <nline &ransactions...............................................................................................................106
0normation Systems Structure....................................................................................................................107
System-%i$e 6once1ts: ?nit Summary......................................................................................................10G
Section: <r4ani@ational (lements" 'ostin4 an$ 9/,...........................................................................................10H
<r4ani@ational (lements / Basic Settin4s.......................................................................................................110
<r4ani@ational (lements/ Basic Settin4s: ?nit <:*ecti.es.........................................................................111
6lients in R/3...............................................................................................................................................112
>inancial 811lications.................................................................................................................................113
<.er.ie%: <r4ani@ational (lements in 8ccountin4....................................................................................114
<.er.ie%: <r4ani@ational (lements in ,o4istics........................................................................................115
<r4ani@ational ?nits in R/3 >0....................................................................................................................116
6om1any 6o$e............................................................................................................................................117
07(S 0nternational.......................................................................................................................................11G
&2e 6om1any 6o$es o 07(S.....................................................................................................................11H
6reatin4 a 6om1any 6o$e..........................................................................................................................120
6ountry &em1lates......................................................................................................................................121
6om1any 6o$e 6om1onents.......................................................................................................................122
Business 8rea..............................................................................................................................................123
Some o t2e Business 8reas o 07(S..........................................................................................................124
62arts o 8ccounts......................................................................................................................................125
62art o 8ccounts 8ssi4nment....................................................................................................................126
E S8' 89 &8>040 i.
&2e /ariant 'rinci1le..................................................................................................................................127
&2e >iscal Kear...........................................................................................................................................12G
&2e Kear - 0n$e1en$ent >iscal Kear /ariant...............................................................................................12H
&2e Kear - 7e1en$ent >iscal Kear /ariant.................................................................................................130
<r4ani@ational (lements/ Basic Settin4s: ?nit Summary...........................................................................131
()ercises - Sym:ols / 7ata..........................................................................................................................132
()ercises......................................................................................................................................................134
Solutions......................................................................................................................................................136
Master 7ata <.er.ie%.....................................................................................................................................13G
Master 7ata <.er.ie%: ?nit <:*ecti.es.....................................................................................................13H
'resentation: 6losin4 'roce$ures in 8sset 8ccountin4..............................................................................140
07(S - 62arts o 8ccounts..........................................................................................................................141
6om1any 6o$e S1eciic Settin4s................................................................................................................142
8ccount 9rou1s or 9/, 8ccounts.............................................................................................................143
Reconciliation 8ccounts..............................................................................................................................144
&ransaction >i4ures.....................................................................................................................................145
'resentation: <r4ani@ational Structures o 6ost 8ccountin4......................................................................146
6ontrollin4 8rea..........................................................................................................................................147
6ountry-S1eciic 62arts o 8ccounts..........................................................................................................14G
9rou1 62art o 8ccounts............................................................................................................................14H
6ost 6ontrollin4 <:*ects.............................................................................................................................150
'resentation: Master 7ata in 8ccounts 'aya:le.........................................................................................151
/en$or 8ccount in S8' >0.........................................................................................................................152
8ccount 9rou1s or /en$ors......................................................................................................................153
'resentation:0nte4ration %it2 Materials Mana4ement................................................................................154
07(S 'lants in 9ermany.............................................................................................................................155
07(S 'urc2asin4 in 9ermany.....................................................................................................................156
'urc2asin4 7ata in t2e /en$or Master Recor$...........................................................................................157
&2ree-Sta4e /eriication CStan$ar$D...........................................................................................................15G
'resentation:&2e <r4ani@ational Structures o Sales Re.enue 6ontrollin4................................................15H
<1eratin4 6oncern......................................................................................................................................160
'roita:ility Se4ments.................................................................................................................................161
'resentation:Master 7ata in 8ccounts Recei.a:le.....................................................................................162
6ustomer 8ccount in S8' >0......................................................................................................................163
8ccount 9rou1s or 6ustomers...................................................................................................................164
6re$it Mana4ement Master Recor$............................................................................................................165
'resentation:0nte4ration %it2 Sales an$ 7istri:ution..................................................................................166
07(S 7istri:ution 62ains in 9ermany........................................................................................................167
Sales or 07(S 'lant 3am:ur4....................................................................................................................16G
7i.isions......................................................................................................................................................16H
Sales 8reas..................................................................................................................................................170
Sales 8rea 7ata in t2e 6ustomer Master Recor$........................................................................................171
Sales 'rocess...............................................................................................................................................172
'resentation:6re$it Mana4ement................................................................................................................173
07(S 6re$it 6ontrol 8rea...........................................................................................................................174
'resentation:0nte4ration %it2 Sales an$ 7istri:ution..................................................................................175
6re$it 6ontrol 'rocess.................................................................................................................................176
'resentation:8sset Master 7ata...................................................................................................................177
8ssets in >0 <r4ani@ational ?nits...............................................................................................................17G
8sset 6lass..................................................................................................................................................17H
7e1reciation 8reas......................................................................................................................................1G0
8ccount 7etermination...............................................................................................................................1G1
9rou1 8ssets an$ Su:-Num:ers.................................................................................................................1G2
'resentation:Master 7ata in &ra.el Mana4ement.......................................................................................1G3
'ersonnel Master 7ata in 3R an$ in >0-&/................................................................................................1G4
8ctions.........................................................................................................................................................1G5
/en$or Master Recor$ or an (m1loyee.....................................................................................................1G6
'resentation:Master 7ata in Ban5 8ccountin4...........................................................................................1G7
Ban5 7irectory............................................................................................................................................1GG
Ban5 8ccounts............................................................................................................................................1GH
6as2 ,e$4ers...............................................................................................................................................1H0
Master 7ata <.er.ie%: ?nit Summary.......................................................................................................1H1
E S8' 89 &8>040 .
()ercises......................................................................................................................................................1H2
Solutions......................................................................................................................................................1H5
7ocument 6ontrol...........................................................................................................................................1HG
7ocument 6ontrol: <:*ecti.es....................................................................................................................1HH
7ocument 6ontrol.......................................................................................................................................200
&2e R/3->0-7ocument.................................................................................................................................201
&2e S8' 7ocument 'rinci1le.....................................................................................................................202
7ocument &y1es..........................................................................................................................................203
0m1ortant Stan$ar$ 7ocument &y1es..........................................................................................................204
7ocument Num:er Ran4es.........................................................................................................................205
>unctions o t2e 'ostin4 Ieys C4D...............................................................................................................206
>iel$ Status %it2in a >0-7ocument.............................................................................................................207
7ocument >iel$ Status C3D...........................................................................................................................20G
>iel$ Status 9rou1s.....................................................................................................................................20H
Stan$ar$ 'ostin4 Ieys.................................................................................................................................210
'ostin4 'erio$s............................................................................................................................................211
&2e 'ostin4 'erio$ /ariant.........................................................................................................................212
'erio$ 62ec5s 1er 8ccount &y1e................................................................................................................213
&%o 'erio$ Ran4es.....................................................................................................................................214
Ma)imum 8mounts.....................................................................................................................................215
8ssi4nin4 'ostin4 8ut2ori@ations...............................................................................................................216
Basic >0 'ostin4s.........................................................................................................................................217
Basic >0 'ostin4: 3ea$er an$ 1st ,ine 0tem................................................................................................21G
Basic >0 'ostin4: 8$$itional ,ine 0tems.....................................................................................................21H
7ocument 6ontrol: Summary.....................................................................................................................220
()ercises......................................................................................................................................................221
Solutions......................................................................................................................................................230
'ostin4 6ontrol................................................................................................................................................244
'ostin4 6ontrol: <:*ecti.es.........................................................................................................................245
'ostin4 6ontrol............................................................................................................................................246
?ser 7eaults...............................................................................................................................................247
System an$ 8ccountin4 7eaults................................................................................................................24G
62an4in4 7ocuments..................................................................................................................................24H
7ocument 62an4e Rules.............................................................................................................................250
'ayment &erms............................................................................................................................................251
'ayment &erms in 0n.oices.........................................................................................................................252
'ayment &erms in 6re$it Memos................................................................................................................253
'ayment &erms: Basic 7ata........................................................................................................................254
Baseline 7ate...............................................................................................................................................255
6as2 7iscount..............................................................................................................................................256
7ay ,imits...................................................................................................................................................257
3ol$:ac5/Retaina4e....................................................................................................................................25G
&2e 6as2 7iscount Base 8mount...............................................................................................................25H
'ostin4 6as2 7iscounts...............................................................................................................................260
'ostin4 6as2 7iscounts - 9ross 'roce$ure.................................................................................................261
/en$or Net 'roce$ure - 0n.oice..................................................................................................................262
/en$or Net 'roce$ure - 'ayment................................................................................................................263
6ross-6om1any 6o$e &ransaction C2D........................................................................................................264
()am1le: 6entral 'urc2asin4......................................................................................................................265
6learin4 8ccounts.......................................................................................................................................266
6ross-6om1any 6o$e 7ocument Num:er..................................................................................................267
Re.ersin4 7ocuments..................................................................................................................................26G
Stan$ar$ Re.ersal 'ostin4s" Ne4ati.e 'ostin4s..........................................................................................26H
'ostin4 6ontrol: Summary..........................................................................................................................270
()ercises......................................................................................................................................................271
Solutions......................................................................................................................................................277
'ostin4 &i1s.....................................................................................................................................................2GH
'ostin4 &i1s.................................................................................................................................................2H0
Sim1liyin4 'ostin4s...................................................................................................................................2H1
'ostin4 ?sin4 Reerence 7ocuments..........................................................................................................2H2
9/, >ast (ntry.............................................................................................................................................2H3
&2e 8ccount 8ssi4nment Mo$el.................................................................................................................2H4
E S8' 89 &8>040 .i
'arameter 07Ls.............................................................................................................................................2H5
'ar5in4 a 7ocument....................................................................................................................................2H6
'ostin4 a 'ar5e$ 7ocument........................................................................................................................2H7
/ali$ations...................................................................................................................................................2HG
Su:stitution..................................................................................................................................................2HH
&2e Recurrin4 (ntry 'ro4ram.....................................................................................................................300
'ostin4 &i1s: ?nit Summary.......................................................................................................................301
()ercises......................................................................................................................................................302
Solutions......................................................................................................................................................307
6urrencies........................................................................................................................................................314
6urrencies: <:*ecti.es................................................................................................................................315
6urrency an$ e)c2an4e rate ty1es...............................................................................................................316
&ranslation actors.......................................................................................................................................317
Maintainin4 t2e e)c2an4e rates...................................................................................................................31G
()c2an4e Rate S1rea$s...............................................................................................................................31H
Base 6urrency.............................................................................................................................................320
(?R<..........................................................................................................................................................321
&rian4ulation as o January 1" 1HHH............................................................................................................322
7irect/0n$irect Fuotation o e)c2an4e rates................................................................................................323
7esi4n o e)c2an4e rate in $ierent Fuotations..........................................................................................324
6urrencies: ?nit Summary..........................................................................................................................325
()ercises......................................................................................................................................................326
Solutions......................................................................................................................................................32G
&a)es...............................................................................................................................................................330
&a)es: ?nit <:*ecti.es................................................................................................................................331
&a)es...........................................................................................................................................................332
&a) 8ssistance.............................................................................................................................................333
/alue - 8$$e$ &a)......................................................................................................................................334
&a)es on 'urc2ases - Sales &a)..................................................................................................................335
&a)es on 'urc2ases - ?se &a).....................................................................................................................336
&y1es o &a)ation........................................................................................................................................337
&a) 'roce$ure or 6alculations...................................................................................................................33G
Juris$iction 6o$es.......................................................................................................................................33H
&a) 6o$e.....................................................................................................................................................340
&a) Rates.....................................................................................................................................................341
&a) 'ostin4s................................................................................................................................................342
8utomatic &a) 8ccount 8ssi4nment..........................................................................................................343
&a) 8ccounts...............................................................................................................................................344
<t2er 9/, 8ccounts....................................................................................................................................345
(? Sin4le Mar5et - /8& 'rocessin4..........................................................................................................346
8cFuisition &a) 6o$es................................................................................................................................347
&a)es: ?nit Summary..................................................................................................................................34G
()ercises......................................................................................................................................................34H
Solutions......................................................................................................................................................350
9/, 8ccounts..................................................................................................................................................354
9/, - 8ccounts: <:*ecti.es.........................................................................................................................355
62art o 8ccounts........................................................................................................................................356
7eine 62art o 8ccounts............................................................................................................................357
62art o 8ccounts Se4ment.........................................................................................................................35G
>iel$s in t2e 62art o 8ccount Se4ment.....................................................................................................35H
6om1any 6o$e Se4ment.............................................................................................................................360
>iel$s in t2e 6om1any 6o$e Se4ment........................................................................................................361
<ne 62art o 8ccounts" Se.eral 6om1any 6o$es......................................................................................362
Balance S2eet an$ 'N, Statement 8ccounts..............................................................................................363
&2e 8ccount 9rou1s or t2e 9/,-8ccounts................................................................................................364
&2e >iel$ Status...........................................................................................................................................365
Master 7ata >iel$ Status C2D........................................................................................................................366
Reconciliation 8ccounts..............................................................................................................................367
,ine 0tem 7is1lay........................................................................................................................................36G
<1en 0tem Mana4ement..............................................................................................................................36H
8ccount in ,ocal 6urrency.........................................................................................................................370
<nly Balances in ,ocal 6urrency...............................................................................................................371
E S8' 89 &8>040 .ii
8ccount in >orei4n 6urrency......................................................................................................................372
Met2o$s or 6reatin4 9/, 8ccounts...........................................................................................................373
6ollecti.e 'rocessin4..................................................................................................................................374
9rou1 62art o 8ccounts C2D.......................................................................................................................375
6ountry 62art o 8ccounts C2D....................................................................................................................376
Ban5 Master 7ata: <:*ecti.es.....................................................................................................................377
Ban5 Master 7ata........................................................................................................................................37G
Ban5 8ccounts C2D.......................................................................................................................................37H
9/, 8ccounts: ?nit Summary.....................................................................................................................3G0
()ercises......................................................................................................................................................3G1
Solutions......................................................................................................................................................3G4
'roce$ure or 7ay-to-7ay 'lannin4................................................................................................................3GG
'roce$ure or 7ay-to-7ay 'lannin4............................................................................................................3GH
'ro:lems an$ <:*ecti.es.............................................................................................................................3H0
0nstruments in S8' R/3 6as2 Mana4ement................................................................................................3H1
62ec5 7e1osit.............................................................................................................................................3H2
62ec5 7e1osit: ?nit <:*ecti.es..................................................................................................................3H3
62ec5 7e1osit: Business Scenario.............................................................................................................3H4
62ec5 7e1osit: 'roce$ure.........................................................................................................................3H5
8ccount 8ssi4nment...................................................................................................................................3H6
62ec5 7e1osit: 0nitial S1eciications..........................................................................................................3H7
62ec5 7e1osit: 0nitial S1eciications C2D....................................................................................................3HG
62ec5 7e1osit ,ist......................................................................................................................................3HH
62ec5 7e1osit: 'rintin4 an$ <.er.ie%.......................................................................................................400
9eneratin4 'ostin4s.....................................................................................................................................401
62ec5 7e1osit: ?nit Summary....................................................................................................................402
()ercises......................................................................................................................................................403
Solutions......................................................................................................................................................405
62ec5 7e1osit: 6ustomi@in4...........................................................................................................................40G
62ec5 7e1osit: 6ustomi@in4.......................................................................................................................40H
62ec5 7e1osit 6ustomi@in4: ?nit <:*ecti.es.............................................................................................410
62ec5 7e1osit 6ustomi@in4: Business Scenario.........................................................................................411
6ustomi@in4 'rocess - &ransactions / 'ostin4 Rules..................................................................................412
'ostin4s an$ 8ccount 7etermination..........................................................................................................413
6reatin4 Screen /ariants.............................................................................................................................414
62ec5 7e1osit 6ustomi@in4: ?nit Summary..............................................................................................415
()ercises......................................................................................................................................................416
Solutions......................................................................................................................................................417
Ban5 Statement: Manual (ntry.......................................................................................................................41G
Ban5 Statement: Manual (ntry...................................................................................................................41H
Ban5 Statement - Manual (ntry: ?nit <:*ecti.es.......................................................................................420
Ban5 Statement - Manual (ntry: Business Scenario...................................................................................421
Manual Ban5 Statement: 'roce$ure............................................................................................................422
(nterin4 t2e Ban5 Statement.......................................................................................................................423
'rocessin4 t2e Ban5 Statement C1D: Ban5 an$ 'ayment 8$.ices...............................................................424
'rocessin4 t2e Ban5 Statement C2D: Ban5 7ocument / Selection...............................................................425
'rocessin4 t2e Ban5 Statement C3D: >urt2er 'rocessin4.............................................................................426
Manual Ban5 Statement 'ostin4 ()am1les.................................................................................................427
Manual Ban5 Statement 'ostin4 ()am1les.................................................................................................42G
Manual Ban5 Statement 'ostin4 ()am1les.................................................................................................42H
Ban5 Statement - Manual (ntry: ?nit Summary........................................................................................430
()ercises......................................................................................................................................................431
Solutions......................................................................................................................................................433
Manual Ban5 Statement: 6ustomi@in4............................................................................................................435
Manual Ban5 Statement: 6ustomi@in4........................................................................................................436
Manual Ban5 Statement 6ustomi@in4: ?nit <:*ecti.es..............................................................................437
Manual Ban5 Statement 6ustomi@in4: Business Scenario..........................................................................43G
'ostin4 Rules an$ &ransactions...................................................................................................................43H
'ostin4 7etails.............................................................................................................................................440
7eterminin4 8ccounts rom 3ouse Ban5 7ata...........................................................................................441
Manual Ban5 Statement 6ustomi@in4: ?nit Summary...............................................................................442
()ercises......................................................................................................................................................443
E S8' 89 &8>040 .iii
Solutions......................................................................................................................................................445
'resentation: 6onsoli$ation.............................................................................................................................44G
'resentation: 6onsoli$ation (6-6S" S(M-B6S.........................................................................................44H
(6-6S: 7ata >lo%.......................................................................................................................................450
(6-6S: <r4ani@ational ?nits......................................................................................................................451
0nte4ration o Master 7ata..........................................................................................................................452
're1aration in >0..........................................................................................................................................453
8ssi4nment: 6om1any 6o$e - 6om1any....................................................................................................454
&ra$in4 'artner 0normation: >0..................................................................................................................455
8$$itional 8ccount 8ssi4nment: Business 8rea........................................................................................456
8ssi4nments: 8sset Master Recor$.............................................................................................................457
6onsoli$ation #it2 7ierent Releases.......................................................................................................45G
7einin4 7ata &ranser................................................................................................................................45H
7ata &ranser to (6-6S..............................................................................................................................460
Status Monitor.............................................................................................................................................461
S8' 6onsoli$ation O >uture 7e.elo1ment...............................................................................................462
S8' Strate4ic (nter1rise Mana4ement.......................................................................................................463
E S8' 89 &8>040 i)
SAP AG 1999
Course (vervie&
E S8' 89 &8>040 1
SAP AG 1999
Gain the $asic )no&lege an unerstaning o#
the *+, syste" in orer to e##ectively i"ple"ent
one o# the #ollo&ing application areas-
Accounting
Controlling
Sales an .istri$ution
/aterials /anage"ent
Prouction an Prouction Planning
0u"an *esources
12perience so"e typical pro'ect issues
3or) as a pro'ect "e"$er uner the guiance o#
a senior consultant
Course Goals
This course &ill prepare you to-
E S8' 89 &8>040 2
SAP AG 1999
Course Prere4uisites
Participants
/e"$er o# the *+, i"ple"entation tea"
5unior consultants 6less than one year7s SAP e2perience8
9no&lege
.etaile )no&lege o# $usiness processes in selecte
application areas
:asic )no&lege o# graphical user inter#aces 6G;I8 such
as /icroso#t 3ino&s
E S8' 89 &8>040 3
SAP AG 1999
Target Group
Auience-
Consultants #ro" SAP Partners
Pro'ect tea" "e"$ers #ro" SAP Custo"ers
.uration- 2< ays
E S8' 89 &8>040 4
SAP AG 1999
Section (vervie&
Section Tea"SAP Acae"y
Section SAP (vervie&
Section (rgani=ational 1le"ents%
Posting an G+>
Section Accounts Paya$le ?
Accounts
*eceiva$le
Section Closing
Section Prouction Start-up
Section ASAP
Section Asset Accounting
Section Cost Center Accounting
Section Internal (rers
Section Pro#it Center Accounting
Section Special Purpose >eger
Section *eport Painter
E S8' 89 &8>040 5
SAP AG 1999
/ission
Avantages o# Partner Acae"y
Certi#ie Consultants
Certi#ication Areas
:eco"ing a Certi#ie Consultant
Partner Acae"y 9no&lege Path
Goals o# i##erent trainings o##erings
Partner Acae"y
E S8' 89 &8>040 6
SAP AG 1999
Partner Acae"y /ission
Train custo"ers an ne& consultants in the #eatures%
#unctions an $est use o# SAP proucts to "eet the
custo"er@s $usiness goals $ase on a curriculu"
that is consistent &orl-&ie
Provie avance training an continuing eucation
#or e2perience consultants
Provie an ensure a consistent s)ille consulting
$ase $y certi#ication an testing
Support partners &ho train their o&n e"ployees &ith
the sa"e curriculu"
&2e &eamS8' 8ca$emy is an international institute o 2i42er e$ucation in S8' a11lications an$ a
uniFue or4ani@ation. 0t is t2e most com1re2ensi.e trainin4 aca$emy in t2e :usiness sot%are
in$ustry.
<1en to all S8' customers an$ 1artners" t2e 8ca$emyLs mission is:
1. &rain ne% consultants in t2e eatures" unctions an$ :est use o S8' 1ro$ucts to meet t2e
customerLs :usiness 4oals.
2. 'ro.i$e continuin4 a$.ance$ trainin4 an$ continuin4 e$ucation or e)1erience$ consultants.
3. 'ro.i$e an$ ensure a consistent %orl$-%i$e s5ille$ consultin4 :ase t2rou42 certiication an$
testin4.
E S8' 89 &8>040 7
SAP AG 1999
Avantages o# Partner Acae"y
Courses esigne #or custo"ers an
consultants
12perience trainers
12change o# e2periences
Integrate case stuy
Certi#ication opportunity irectly a#ter
course
Course topics correspon to
certi#ication topics
Support #or certi#ie stuents
&o1ics or t2e e.enin4 sessions" es1ecially" are selecte$ %it2 a consultantLs interests an$ nee$s in
min$.
6onsultants can :uil$ t2eir net%or5 or urt2er learnin4 in t2e uture.
&2e case stu$y is t2e ma*or :eneit o t2is 8ca$emy.
Kou must use all o t2e 5no%le$4e you 4aine$ an$ a11ly it to a realistic 1ro:lem.
&2is reinorces t2e conce1ts :etter t2an *ust $oin4 e)ercises on to1ics t2at %ere co.ere$ t2at same
$ay.
No ot2er course 4i.es t2e o11ortunity to %or5 closely %it2 1eo1le rom ot2er a11lications.
E S8' 89 &8>040 G
SAP AG 1999
The Certi#ie Consultant
Proven prouct )no&lege
Access to in#or"ation
SAPNet, mailings
Access to e2perience
Workshops, exchange of experience
Contacts &ith evelopers
Discussion forums
Auality control o# consulting services
Assurance #or custo"ers
9uarantees t2e Fuality o consultin4 ser.ices t2rou42 tests an$ su:seFuent close contacts %it2
certiie$ consultants.
(.ery certiie$ consultant 2as an S8'Net 07 an$ access to s1eciic inormation .ia 0nternet.
&2e 8ca$emy also oers s1ecial %or5s2o1s or e)1erience$ consultants.
6ertiie$ consultants can 1artici1ate in s1ecial $iscussion orums .ia 0nternet" so t2at t2ey can as5
Fuestions an$ ma5e su44estions to t2e R/3 $e.elo1ers $irectly.
S8' 1u:lis2es t2e num:er o certiie$ consultants o a 1artner in its 1artner $ata:ase.
6ustomers are increasin4ly consi$erin4 t2is inormation %2en selectin4 t2e 1artner.
S8' 2as :e4un a %orl$%i$e mar5et initiati.e %2ic2 clariies t2e certiication 1rocess or
customers.
E S8' 89 &8>040 H
SAP AG 1999
Certi#ication Areas #or Consultants
"ySAP.co" Application
Co"ponents
Accounting
Controlling
Materials Management
Prouction Planning
Sales ! Distri"ution
#uman $esources
Pro%ect S&stem
'ualit& Management
A(AP Programming
PM)CS
ASAP
(usiness Warehouse
m&SAP*com +nternet Sales ,ith the
-nline Store
m&SAP*com (usiness.to.(usiness
Procurement
A/ance Planner an -ptimi0er
"ySAP.co"
Inustry Solutions
+S.$eal 1state
+S.Pu"lic Sector
+S.$etail
6ertiication is 1erson-s1eciic an$ release-relate$.
6ertiication is s1eciic to a 4i.en a11lication.
0t can :e acFuire$ in $ierent a11lication iel$s.
&2e certiicate or tec2nical consultants is o1eratin4 system an$ $ata:ase-s1eciic.
E S8' 89 &8>040 10
SAP AG 1999
:eginner
Partner
Acae"y
$asic training
5unior
consultant
12perience
Consultant
Certi#ication
Test
Stanar
Training
Certi#icate
Certi#ication
Test
:eco"ing a Certi#ie Consultant
&2ere are $ierent %ays you can acFuire t2e essential 5no%le$4e o a certiie$ consultant. 0n
4eneral" t2e same test %ill :e use$ to test your 5no%le$4e.
&eamS8' 8ca$emy oers a 5- or 6-%ee5 :asic trainin4 %orl$%i$e to 2el1 you acFuire t2e essential
5no%le$4e nee$e$ or t2e certiicate.
E S8' 89 &8>040 11
SAP AG 1999
Partner Acae"y 9no&lege Path
!e&
"ySAP.co"
Inustry Solution
9no&lege
Certification
"ySAP.co"
Inustry Solution
9no&lege
Certification
S)ill
>evel
Ti"e
Initial < or B 3)s
Partner Acae"y
Certification
.elta 9no&lege
(e.g. SAP Skills2000,
Study Guides)
Avance Acae"y
9no&lege
Certification
Avance Acae"y
9no&lege
Certification
Pro'ect
e2perience
A
p
p
l
i
c
a
t
i
o
n

C
o
n
s
u
l
t
a
n
t
A
d
v
a
n
c
e
d

A
p
p
l
i
c
a
t
i
o
n

C
o
n
s
u
l
t
a
n
t
"ySAP.co"
3or)places
Certification
"ySAP.co"
3or)places
Certification
;pgrae
Certi#ication
"ySAP.co"
Application
Co"ponents
Certification
"ySAP.co"
Application
Co"ponents
Certification
or or
0n a$$ition to t2e certiicate or S8' 6onsultants" %e also oer an e)ten$e$ trainin4 1ro4ram.
8ter you 2a.e collecte$ e)1erience as a *unior certiie$ S8' consultant an$ .isite$ urt2er ,e.el 3
courses an$ %or5s2o1s" you can a11ly to $o an in-$e1t2 course.
&2is urt2er certiicate %ill ena:le you to ta5e o.er 1ro*ect mana4ement an$ allo% you to ta5e 1art in
t2e P()1ert >orumsL t2at %e oer.
E S8' 89 &8>040 12
SAP AG 1999
Goals o# the .i##erent Training (##erings
To gain a $asic )no&lege an
unerstaning o# the
syste" #or a particular application
area in orer to e##iciently carry out
i"ple"entations
To learn a$out so"e typical pro'ect
issues
To unerstan the tools availa$le #or
use in pro'ect i"ple"entations
To $e a$le to &or) as a pro'ect tea"
"e"$er uner the
guiance o# a senior consultant in
the #irst phase o# a pro'ect 6#irst
year8
To gain a soun )no&lege an
unerstaning o# the
syste" #or a particular application
area in orer to e##iciently
irect+supervise i"ple"entations
To unerstan so"e typical
integration issues in
i"ple"entations
To apply )no&lege o# this
particular application area in
i##erent custo"er scenarios
To $e a$le to &or) as a senior
consultant in a pro'ect &ith li"ite
co"ple2ity
Initial Training Avance Training
&2e 8$.ance$ ,e.el $eman$s e)1ert 5no%le$4e in a s1ecial area.
0t also reFuires 1ractical e)1erience o at least one year.
E S8' 89 &8>040 13
SAP AG 1999
Section- SAP (vervie&
Introuction to SAP "ySAP.co"
:asis !avigation
SAP Services Syste"-&ie Concepts
Co-operative
:usiness Scenarions
E S8' 89 &8>040 14
SAP AG 1999
Introuction to SAP "ySAP.co"
:asis !avigation
SAP Services Syste"-&ie Concepts
Co-operative
:usiness Scenarions
Introuction to SAP
E S8' 89 &8>040 15
SAP AG 1999
:rie#ly escri$e the SAP organi=ation
.iscuss the 1n'oy SAP initiative
At the conclusion o# this unit% you &ill $e a$le to-
Introuction to SAP- Contents+($'ectives
Contents
SAP (rgani=ation
1n'oy SAP
($'ectives
E S8' 89 &8>040 16
SAP AG 1999
SAP enables you to positively transform your
company so that the maximum potential for your
business and your people can be reached. We always
strive for excellence to become your long-term partner
and to provide the tools you need to improve your
companys value.
(ur Co""it"ent
E S8' 89 &8>040 17
SAP AG 1999
1nt&ic)lung
&elt&eit
Sophia Antipolis
3allor#
Ca"$rige
Palo Alto
/osco&
:angalore
To)yo
/annhei"
Glo$al *esearch
!et&or)
SAP >a$s
centers
Service ? Support
centers
9arlsruhe
http2)),,,*sap*com
SAP (rgani=ation
E S8' 89 &8>040 1G
SAP AG 1999
C(/PAA
:;>>
AT?T
S;!
S1A;1!T
I:/
0P
.ATA G1!1*A>
.IGITA>
I!F(*/IC
APP>1
/IC*(S(FT
S(FT3A*1 AG
0ar&are 0ar&are
partners partners
.evelop"ent .evelop"ent
partners partners
Consulting Consulting
partners partners
Technology Technology
partners partners
Partners o##ering Partners o##ering
co"ple"entary co"ple"entary
so#t&are so#t&are
Syste" resellers Syste" resellers
Service partners Service partners
CAP G1/I!I
CSC e$is
.A Consulting Group
.A Consulting Group 1.S
1rnst?Doung
.eloitte?Touche
9P/G
(*IGI!
P>A;T
Price&aterhouseCoopers
Sie"ens
Acer
Ao$e
A"ahl
Fu'itsu
Co"pare2
1/C
.ell
Intel
iC(S
!1C
/itsu$ishi
Anersen Consulting
SAP Cooperation &ith Partners - A Selection
E S8' 89 &8>040 1H
SAP AG 1999
Solutions for
All geographic regions
19 Comprehensi/e +nustr& Solutions
All organi0ations regarless of si0e
Solutions esigne ,ith enterprises an users in min
Scala"le for &our "usiness
Continuous technolog& e/olution
Constant /alue inno/ation
3he user is at the center
+nstantl& usa"le applications
SAP .elivers on Pro"ises an Custo"er !ees
E S8' 89 &8>040 20
SAP AG 1999
The goal
/a)e SAP so#t&are easier to learn%
tailor% an use
The &ay
>isten to people
6contest% user visits8
All SAP applications &ent $ac) to the la$
!e& visual aesthetics
E($vious at #irst glanceF
!e& interaction
E0igh-spee user interactionF
!e& personal% role-$ase inter#ace
EStrea"line to "y neesF
3or) &ith &orl-reno&ne esign e2perts
12ten the *each - The 1n'oySAP Initiative
E S8' 89 &8>040 21
SAP AG 1999
Initial Screen
0eaer .ata
Ite" (vervie&
Ite" .etails
12ten the *each - (l *+, Purchasing
E S8' 89 &8>040 22
SAP AG 1999
0eaer .ata
Ite" (vervie&
Ite" .etails
12ten the *each - !e& *+, Purchasing
E S8' 89 &8>040 23
SAP AG 1999
:usiness to :usiness Procure"ent
:usiness to :usiness Procure"ent
*+, Purchasing
*+, Purchasing
Pro#essional Purchaser
(ccasional Purchaser
12ten the *each - *ole-Speci#ic Scenarios
E S8' 89 &8>040 24
SAP AG 1999
:usiness to :usiness
Procure"ent In#or"ation 3arehouse SAP!et
Avance Planner
an (pti"i=er
Strategic 1nterprise
/g"t. *+, Purchasing
Pro#essional ;ser
Pro#essional ;ser
(ccasional ;ser
(ccasional ;ser
12ten the *each - /ore *ole-Speci#ic Scenarios
Role-s1eciic scenarios e)ten$ :eyon$ R/3 an$ into S8'Ls Ne% 7imensions.
E S8' 89 &8>040 25
SAP AG 1999
:rie#ly escri$e the SAP
organi=ation
.iscuss the 1n'oy SAP initiative
Dou are no& a$le to-
Introuction to SAP- ;nit Su""ary
E S8' 89 &8>040 26
SAP AG 1999
:asis
Introuction to SAP "ySAP.co"
:asis !avigation
SAP Services Syste"-&ie Concepts
Co-operative
:usiness Scenarions
E S8' 89 &8>040 27
SAP AG 1999
.escri$e the SAP *+, :asis Technology
.escri$e the :usiness Fra"e&or)
Architecture
At the conclusion o# this unit% you &ill $e a$le to-
SAP *+, :asis Technology
:usiness Fra"e&or) Architecture
Contents
($'ectives
:asis- Contents+($'ectives
E S8' 89 &8>040 2G
SAP AG 1999
Hardware-Oriented View Software-Oriented View
Application
Database
Presentation
. . . . . .
Scalability
. . . . . .
.ispatcher
SAPG;I
3or)
process
3or)
process
.: .:
Client+Server :ene#it
&2e R/3 System arc2itecture allo%s you to se1arate a11lication rom t2e 1resentation an$ t2e
$ata:ase. &2is is t2e 1rereFuisite or $istri:utin4 loa$ onto se.eral a11lication ser.ers in client/ser.er
coni4urations. &2ereore" t2e system can :e $istri:ute$" in 2ar$%are terms" at t2ree $ierent le.els.
&2is arc2itecture means t2at t2e installe$ 2ost ser.ice can :e a$*uste$ %it2out any 1ro:lems
CscalabilityD" es1ecially %2ere loa$ 1roiles 2a.e c2an4e$ as a result o increasin4 user num:ers" or
:ecause a$$itional com1onents 2a.e :een use$. R/3 System scala:ility 1ro.i$es you %it2 le)i:ility
%2en c2oosin4 2ar$%are an$ sot%are.
()am1les o R/3 System scala:ility:
Bre%ery - 20 users
Small &elecom com1any - 415 users
,ar4e Sot%are 6om1any - 2000 users
<il J 9as 6om1any - 2500 users
,ar4e (n4ineerin4 6om1any- 3200 users
,ar4e &elecom 6om1any- 5G00 users
E S8' 89 &8>040 2H
SAP AG 1999
1 1 Transaction accessed by
user online with system
Result of
transaction
screen
2 2 SQ !uery
4 4
Transfer and
formattin" of
resultin" !uantity
, ,
*elational
.ata$ase
*elational
.ata$ase
Application
Co"ponent
A:AP .ictionary
:usiness Transactions
8n R/3 transaction is a seFuence o $ialo4 ste1s t2at are consistent in a :usiness conte)t an$ t2at
:elon4 to4et2er lo4ically. #2en an R/3 transaction is e)ecute$" all in$i.i$ual $ialo4 ste1s are
1erorme$ an$ t2e $ata entere$ in t2e transaction is u1$ate$ in t2e $ata:ase. >rom t2e .ie%1oint o
t2e $ata:ase" t2is is a con.ersion rom one consistent state to t2e ne)t.
8ter a user accesses a transaction" t2e R/3 System starts a Fuery rom t2e a11lication le.el to t2e
$ata:ase le.el. &2e Fuery is 1erorme$ in S+, CStructure$ +uery ,an4ua4eD" t2e lan4ua4e
com1ati:le %it2 most $ata:ase systems. &2e sco1e o S+, ena:les t2e ull unctionality o t2e
$ata:ase system" inclu$in4 all .en$or-s1eciic en2ancements" to :e use$.
&2e 8B8' C8$.ance Business 811lication 'ro4rammin4 lan4ua4eD 7ictionary contains t2e iel$
$einitions t2at are $eine$ in t2e stan$ar$ S8' System. #2ile online" t2e system uses t2e $einition
o t2e ta:le iel$s in t2e 8B8' 7ictionary to c2ec5 t2e ormat o t2e userLs iel$ entries. &2e c2ec5
on R/3 a11lication le.el 4uarantees $ata consistency :eore t2e $ata is transerre$ to t2e $ata:ase.
8ll $ata an$ 1ro4rams in t2e S8' R/3 System are store$ in t2e $ata:ase.
E S8' 89 &8>040 30
SAP AG 1999
:API
:API
Sales (rer 1"ployee
Custo"er
.ate
Ite" list
Price
Attri$utes-
4Characteristics5
/ethos-
4Application
Programs5
Change aress
Pro"ote
.eliver
Chec) availa$ility
Trace shipping
!a"e
Aress
Salary
5o$
:usiness ($'ect-
Ta$les Ta$les
:(
Ta$les Ta$les
/ethos
Ta$les Ta$les
SAP :usiness ($'ects
8n S8' Business <:*ect is t2e re1resentation o a central :usiness o:*ect in t2e real %orl$" suc2 as
an em1loyee" sales or$er" 1urc2ase reFuisition" 1urc2ase or$er" a11licant" in.oice" an$ so on.
8 :usiness o:*ect is com1ose$ o ta:les t2at are relate$ in a :usiness conte)t" inclu$in4 t2e relate$
a11lication 1ro4rams. &2e a11lication 1ro4rams are calle$ Qmet2o$sR o t2e :usiness o:*ect.
8ttri:utes an$ met2o$s are assi4ne$ to a :usiness o:*ect.
8ttri:utes are c2aracteristics t2at s1eciy t2e :usiness o:*ect. &2e attri:utes can :e mo$iie$ :y t2e
met2o$s t2at :elon4 to t2e :usiness o:*ect.
Business o:*ects are maintaine$ :y S8' in t2e Business <:*ect Re1ository CB<RD.
E S8' 89 &8>040 31
SAP AG 1999
A :API is a &ell-e#ine inter#ace
proviing access to processes an
ata o# $usiness application syste"s.
:API
:API
:(
/ethos
.e#inition o# a :API
:usiness Application Progra""ing Inter#ace
B8'0s oer a sta:le" stan$ar$i@e$ interace or inte4ratin4 t2ir$-1arty a11lications an$ com1onents
in t2e Business >rame%or5. &2e interaces are $eine$ %it2in t2e S8' initiati.e %it2 customers"
1artners" an$ lea$in4 stan$ar$i@ation or4ani@ations.
8 B8'0 is :asically an entry 4ate to t2e R/3 System" %2ile R/3 oers access to :usiness $ata an$
1rocesses.
8 :usiness o:*ect in t2e Business <:*ect Re1ository CB<RD can 2a.e many met2o$s rom %2ic2 one
or se.eral are im1lemente$ as B8'0s. CRecall t2at a Qmet2o$R is an o1eration t2at can :e 1erorme$
on a Business <:*ect t2at 1ro.i$es access to t2e o:*ect $ata..D
Some B8'0 unctions:
6reate o:*ects
7is1lay attri:utes o o:*ects
62an4e attri:utes o o:*ect
8 B8'0 is assi4ne$ to one an$ only one :usiness o:*ect.
E S8' 89 &8>040 32
SAP AG 1999
:(
:(
Client
Co"ponent
Client
Co"ponent
:API
:API
SAP
:usiness
Co"ponent
:API
:API
:(
:(
The :usiness Fra"e&or)
SAP :usiness Co"ponents
6such as SAP FI+>( or SAP 0*8
:usiness ($'ects
6such as a Sales (rer8
:APIs
6such as Create Sales (rer8
Client Co"ponents
6such as a sales co"ponent running on a
laptop e2ternal to an *+, Syste"8
&2e Business >rame%or5 1ortrays t2e R/3 System as a amily o 1ro$ucts ma$e u1 o se1arate"
inte4rate$ com1onents.
&2e Business >rame%or5 8rc2itecture %or5s usin4 :usiness com1onents" t2at is" coni4ura:le
sot%are mo$ules" an$ it oers enter1rises a le)i:le :usiness inrastructure. &2is means t2at
enter1rise sot%are can react Fuic5ly to ne% :usiness $eman$s" an$ can :e c2an4e$ or en2ance$
sim1ly %it2out $istur:in4 t2e lo% o :usiness. Business com1onents interact in t2e Business
>rame%or5 8rc2itecture .ia o1en B8'0s.
&2e Business >rame%or5 8rc2itecture is t2e strate4ic 1ro$uct arc2itecture o t2e R/3 System.
E S8' 89 &8>040 33
SAP AG 1999
:usiness-
to-:usiness
Procure"ent
:usiness-
to-:usiness
Procure"ent
Internet+Intranet
1"ployee
Sel#-Service
1"ployee
Sel#-Service
:usiness
In#or"ation
3arehouse
:usiness
In#or"ation
3arehouse
Financials
>ogistics
*el. 4.0
(nline Store
(nline Store
A-on
evelop"ent
Co"ple"entary
so#t&are
SAP
Inustry
Solutions
SAP
Inustry
Solutions
0u"an
*essources
*el. 4.B
!on-SAP
Inustry
Solutions
Internet+Intranet
The SAP :usiness Fra"e&or)
?sin4 t2e Business >rame%or5 tec2nolo4y" S8' 1ro.i$es its customers %it2 a 1latorm to coni4ure
an$ connect :usiness 1rocesses an$ inormation lo%s across all com1onents o t2e Business
>rame%or5" an$ also across 12ysically-se1arate$ a11lication com1onents.
&2e :eneits o t2e Business >rame%or5 8rc2itecture inclu$e t2e a:ility to easily c2an4e an$
coni4ure $ynamically :usiness 1rocesses in$e1en$ently o usual releases" easy inte4ration o
0nternet an$ 0ntranet com1onents in t2eir :usiness 1rocesses" sim1le connection :et%een R/3 an$
t2ir$-1arty sot%are" customersL o%n $e.elo1ments an$ e.olutionary im1lementation o t2e latest
tec2nolo4y"an$ se1arate u14ra$e o com1onents %it2out interru1tin4 t2e :usiness o1eration.
E S8' 89 &8>040 34
SAP AG 1999
Pay"ent
Procure"ent
.istri$ute Applications
Business 1rocesses can :e $istri:ute$ usin4 8,(.
8,( is use$ to $istri:ute $ata" master $ata an$ transaction $ata across $ierent systems.
&2e 8,( conce1t al%ays relates to an enter1rise structure %it2 areas t2at 2a.e central tas5s an$ areas
%it2 tas5s t2at are $ecentrali@e$.
E S8' 89 &8>040 35
SAP AG 1999
I.(Cs
0ea4uarters
Shipping
Plant
3arehouse
Area
Application >in) 1na$ling 6A>18
0t may :e 1ractical or or4ani@ations to use se1arate a11lication systems so t2at a11lication
com1onents can :e installe$ an$ o1erate$ on $ecentrali@e$ systems t2at are tec2nically in$e1en$ent
o eac2 ot2er.
&2e 8,( conce1t su11orts t2e im1lementation an$ o1eration o $istri:ute$ S8' a11lications. 0t is
:ase$ on :usiness-controlle$ messa4in4 %it2 consistent $ata stora4e on loosely cou1le$ systems.
&2e a11lications are inte4rate$ t2rou42 t2e messa4e e)c2an4e" not .ia a central $ata:ase.
&o im1lement a $istri:ute$" yet inte4rate$ system" t2e customer must s1eciy in a lo4ical mo$el"
%2ic2 a11lications are to run on %2ic2 systems an$ 2o% t2e a11lications are to e)c2an4e $ata %it2
eac2 ot2er.
<n t2e tec2nical si$e" t2e $ata e)c2an4e is carrie$ out .ia 07ocs Cinterme$iate $ocumentsD as use$ in
t2e (70 C(lectronic 7ata 0nterc2an4eD interace. <n t2e a11lication si$e" (70 su11orts inormation
e)c2an4e :et%een R/3 systems in $ierent enter1rises" %2ereas 8,( su11orts inormation e)c2an4e
%it2in one enter1rise. &2e 8,( $istri:ution mec2anism is similar to t2e (70 mec2anism. 0n 8,("
:usiness 1rocesses are $istri:ute$ at t2e transaction le.el.
E S8' 89 &8>040 36
SAP AG 1999
Dou are no& a$le to-
.escri$e the SAP *+, :asis
Technology
.escri$e the :usiness Fra"e&or)
Architecture
:asis- ;nit Su""ary
E S8' 89 &8>040 37
SAP AG 1999
SAP Services
Introuction to SAP "ySAP.co"
:asis !avigation
SAP Services Syste"-&ie Concepts
Co-operative
:usiness Scenarions
E S8' 89 &8>040 3G
SAP AG 1999
SAP Services- Contents+($'ectives
:rie#ly escri$e SAP@s Service ? Support In#rastructure
:rie#ly iscuss the "ethoologies an tools availa$le to
support $usiness process evaluation an
i"ple"entation activities
12plain the various i"ensions an syste" lanscape
options #or i"ple"entation
.escri$e the various SAP services #or li#ecycle support
At the conclusion o# this unit% you &ill $e a$le to-
Content-
SAPGs Service ? Support (rgani=ation
($'ectives-
E S8' 89 &8>040 3H
SAP AG 1999
SAP Service ? Support In#rastructure
ocal
>ocal Central
So#t&are
Factory
.evelop"en
t
Support
Service
Center
*egional
Support
I"ple"entation 0ar&are
Consulting
Technology
Re"ional #enters
$%&'()
Custo"er SAP
Partners
>ocal Support
Training
Consulting
. . .
Syste" 0ouses
Head!uarters
*egional
S8' international su:si$iaries ClocalD
&rainin4
6onsultin4
,ocal su11ort
Re4ional Ser.ice J Su11ort 6enter Cre4ionalD
Re4ional ser.ice an$ su11ort or (uro1e" 8mericas" 8sia an$ 8ustralia
0n-$e1t2 1rocessin4 o su11ort reFuests C7 ) 24 2oursD
3ea$Fuarters CcentralD
7e.elo1ment
Strate4ic ser.ice an$ su11ort 1lannin4
6oor$ination o ser.ice an$ su11ort acti.ities
E S8' 89 &8>040 40
SAP AG 1999
Consulting% ASAP Training%
Pro'ect *evie&s
Consulting% ASAP Training%
Pro'ect *evie&s
/ethoology
Services
ASAP Pro'ect
/anage"ent
ASAP Change
/anage"ent
*is) analysis
*evie&
Pro'ect-
relate
)no&lege
Tools
I"ple"entation
Assistant
A?A $
I"ple"entation
Guie
Pro#ile Generator
Transport Syste"
:usiness
Processes
Scoping
Scoping
3esting
3esting
(usiness Process +mpro/ement
(usiness Process +mpro/ement
Accelerate Solutions
Glo$al ASAP
(lue Printing
(lue Printing
Configuration
Configuration
AccelerateSAP
:usiness Processes- (vervie&
&2e 8S8' Roa$ma1 is recommen$e$ :y S8' or im1lementation 1lannin4 an$ or use in an R/3
System im1lementation. &2e 8S8' Roa$ma1 is :ase$ on a Qste1 or ste1R met2o$ or R/3 System
im1lementation.
AcceleratedSAP (ASAP) is S8'Ss com1re2ensi.e im1lementation solution to streamline R/3
1ro*ects. 8ccelerate$S8' o1timi@es time" Fuality an$ eicient use o resources. 8S8' inte4rates
t2ree com1onents" t2e 8S8' Roa$ma1" &ools" an$ R/3 Ser.ice an$ &rainin4" %2ic2 %or5 in
con*unction to su11ort t2e ra1i$ an$ eicient im1lementation o t2e R/3 System.
AcceleratedSAP Roadmap $eli.ers a 1rocess - oriente$" clear an$ concise 1ro*ect 1lan to 1ro.i$e
ste1-:y-ste1 $irection t2rou42out your im1lementation o R/3. &2e 8S8' Roa$ma1 consists o i.e
12ases: 'ro*ect 're1aration" Business Blue1rint" Reali@ation" >inal 're1aration" 9o ,i.e J Su11ort
an$ continuous im1ro.ement.
Tools inclu$e 8S8' s1eciic tools to su11ort 1ro*ect mana4ement" Fuestionnaires or t2e :usiness
1rocess consultants an$ numerous tec2nical 4ui$e:oo5s an$ c2ec5lists.
R/3 Services and Training inclu$es all consultin4" trainin4" an$ su11ort ser.ices" or e)am1le"
3otline" (arly#atc2" Remote ?14ra$e or 8rc2i.in4 Ser.ice" etc. &2ese 1ro$ucts 2el1 to stan$ar$i@e
certain tas5s to 1erorm t2em as Fuic5ly as 1ossi:le.
E S8' 89 &8>040 41
SAP AG 1999
Pro'ect
Preparation
:usiness
:lueprint
*eali=ation
Final
Preparation
Go >ive ?
Support
Continuous
I"prove"ent
ASAP *oa"ap
/ethoology
:usiness Processes- ASAP /ethoology
Phase 1 Proect Preparation - &2e 1rimary ocus o '2ase 1 is 4ettin4 t2e 1ro*ect starte$"
i$entiyin4 team mem:ers an$ $e.elo1in4 a 2i42-le.el 1lan.
Phase ! "#siness "l#eprint - &2e 1rimary ocus o '2ase 2 is to un$erstan$ t2e :usiness 4oals o
t2e com1any an$ to $etermine t2e :usiness reFuirements nee$e$ to su11ort t2ose 4oals.
Phase 3 Reali$ation - &2e 1ur1ose o t2is 12ase is to im1lement all t2e :usiness an$ 1rocess
reFuirements :ase$ on t2e Business Blue1rint. Kou customi@e t2e system ste1 :y ste1 in t%o %or5
1ac5a4es" Baseline an$ >inal coni4uration.
Phase % &inal Preparation - &2e 1ur1ose o t2is 12ase is to com1lete testin4" en$-user trainin4"
system mana4ement an$ cut o.er acti.ities. 6ritical o1en issues are resol.e$. ?1on t2e successul
com1letion o t2is 12ase" you %ill :e rea$y to run your :usiness in your 1ro$ucti.e R/3 system.
Phase ' (o )ive and S#pport - &ransition rom a 1ro*ect oriente$" 1re-1ro$ucti.e en.ironment to a
successul an$ li.e 1ro$ucti.e o1eration.
E S8' 89 &8>040 42
SAP AG 1999
#ustomi*in"
using
$usiness
vie&s
#ustomi*in"
&ith no technical
$ac)groun
#ustomi*in"
transactions ?
reco""enations
I"ple"entation
pro'ect
a"inistration
.ocu"entation
o# syste"
settings
Glo$al settings
Countries
Currencies
Calenars
#ustomi*in" I/G
#ustomi*in"
SAP AG
1nterprise C
Co"pany
!a"e
>ocation Country
0001
1000
3allor#
!e& Dor)
.1
;SA
Co"pany
Coe
12a"ple- Co"pany Coe Ta$le
:usiness Processes- I"ple"entation Guie 6I/G8
&2e 0M9 acts as a c2ec5list o t2e 6ustomi@in4 acti.ities t2at your enter1rise s2oul$ com1lete or an
S8' System im1lementation 1ro*ect. &2e 0M9 is 2ierarc2ically structure$.
&2e structure o t2e 0M9 an$ t2e 0M9 mana4ement tools Csuc2 as resource mana4ement an$ t2e MS
'ro*ect interaceD 2el1 your 1ro*ect team to %or5 t2rou42 t2e 6ustomi@in4 acti.ities in a rational
seFuence.
E S8' 89 &8>040 43
SAP AG 1999
Glo"al settings
Countries
Currencies
Calenars
3he +MG contains ocumentation for each
acti/it&
3he acti/ities can "e carrie out irectl&
6unctions for pro%ect management
an pro%ect ocumentation are a/aila"le
I/G
:usiness Processes- I/G Tas)s
Concept
$ecommenations
$e7uirements
Acti/it&
Win#elp
Status)acti/it&
ata
Scheuling
$esources
Microsoft Pro%ect
interface
Pro'ect
/anage"ent
-pen
Customi0ing
transactions
Activities
1fficientl&
organi0e using
notes
8se Microsoft
Wor
Pro'ect
.ocu"entation
SAP
.ocu"entation
&2e (nter1rise 0M9 contains all 6ustomi@in4 acti.ities you nee$ to im1lement a11lication
com1onents in an enter1rise.
Kou can create S8' System 6ustomi@in4 1ro*ects to 2el1 structure an$ mana4e t2e im1lementation
%or5. Kou can create an$ store cross-1ro*ect $ocumentation.
Kou can create an 0M9 or eac2 1ro*ect.
>rom a 'ro*ect 0M9 you can %or5 on 6ustomi@in4 transactions" 1ro*ect $ocumentation" cross-
1ro*ect $ocumentation" an$ 1ro*ect mana4ement inormation.
E S8' 89 &8>040 44
SAP AG 1999
Inustry-speci#ic #ustomi*in" in I/G
Pre-con#igure Inustry Syste"
Inustry-speci#ic etails in ASAP an ocu"entation
/oel-$ase presentation o# the inustry solution
Inustry-speci#ic *+, :usiness Co"ponents
:usiness Fra"e&or) Co"ponent
A c c e l e r a t e d S o l u t i o n s t e p - b y - s t e p
:usiness Processes- Accelerate Solutions
Inustry-speci#ic :usiness :lueprint
R/3 System $ocumentation an$ t2e 8S8' +uestion J 8ns%er $ata:ase contain in$ustry-s1eciic
inormation an$ are t2e i$eal 1laces to start to loo5 or inormation.
Kou are su11orte$ in your analysis o t2e selecte$ :usiness 1rocesses :y mo$el-:ase$ 1resentations
o in$ustry-s1eciic :usiness 1rocesses. 8 structure or e.ery in$ustry e)ists in t2e 8S8' +uestion
J 8ns%er $ata:ase" an$ 2el1s you to 1ro$uce an in$ustry-s1eciic Business Blue1rint C'2ase 2 o
t2e 8S8' Roa$ma1D.
0n$ustry-s1eciic 6ustomi@in4 is t2e name 4i.en to t2e installation o t2e $eault 6ustomi@in4
1arameters in t2e 0M9 t2at relate to a certain in$ustry. Kou can transer in$ustry-s1eciic master $ata
structures to t2e system :y usin4 a 6om1uter 8i$e$ &estin4 &ool C68&&D" %2ic2 is also inte4rate$
in t2e R/3 System. 68&&s are 1ro.i$e$ or t2e in$ustry-s1eciic :usiness cases $eine$ :y S8'.
0n$ustry :usiness solutions are inte4rate$ in t2e Business >rame%or5 as Business 6om1onents.
&2e im1lementation o t2e system can also :e a Rea$y-to-Run R/3 System solution CRRRD. &2e main
eature o t2is solution is t2e com1lete $eli.ery o 2ar$%are an$ sot%are allo%in4 you to ra1i$ly
install t2e R/3 System.
E S8' 89 &8>040 45
SAP AG 1999
(nline Service Syste" - SAP!et
Going>ive Service% 1arly3atch
*e"ote consulting
Prouct
$e7uirements
Prouct
$e7uirements
Support on
Deman
Support on
Deman
Pro.acti/e
Support
Pro.acti/e
Support
>i#ecycle Support
>i#ecycle Support- *e"ote Services
,oo5 in t2e e)tensi.e S8'Net Notes $ata:ase or t2e ans%er to your Fuestion or 1ro:lem. Kou may
not nee$ to create a 1ro:lem messa4e.
S8'Net C<nline Ser.ice SystemD
S8'Net carries t2e latest announcements" $ocumentation an$ muc2 more. Kou can also in$" an$
contri:ute" inormation in $iscussion 4rou1s.
9oin4,i.e an$ (arly #atc2
&2e 9oin4,i.e 62ec5 is or *ust :eore you cut o.er to li.e o1eration. 0t tests %2et2er t2e system
is suita:ly coni4ure$ or t2e reFuirements. 0n (arly #atc2 sessions" S8' s1ots 1otential
1erormance 1ro:lems early an$ su44ests suita:le correcti.e measures.
Remote 6onsultin4
0n remote consultin4 sessions" S8' consultants $ial into your System at times con.enient to you"
tryin4 to analy@e an$ sol.e a 1ro:lem in your System rom t2eir $es5.
<t2er ser.ices inclu$e remote u14ra$e" remote arc2i.in4" con.ersion" mi4ration" an$ euro ser.ices.
E S8' 89 &8>040 46
SAP AG 1999
SAP!et
Customer
Partner
Functions
Pro$le" /essages
!otes
0ot !e&s
(nline Corrections
Service *e4uests
SAP So#t&are Change *egistration
Training .etails
Custo"er /aster .ata /aintenance
SAP
(nline Service through SAP!et
Re1ort 1ro:lems on customer R/3 Systems.
>in$ Notes in S8'Net usin4 5ey%or$s.
()am1le: Searc2 or 6ontact to in$ S8' contacts or any to1ic.
7is1lay t2e latest rom S8' C3otNe%sD.
()am1les: Ne%s o 3ot 'ac5a4es
9enerate an$ etc2 $e.elo1er 5eys Crom Rel. 3.0D or $e.elo1ers an$ also or S8' stan$ar$
o:*ects.
0m1ort 1reliminary corrections $irectly into your R/3 System %it2 3ot 'ac5a4es.
Maintain your com1any S8'Net user $ata C12one an$ a) num:ers" irst an$ last namesD" an$ a11ly
or more S8'Net users.
See t2e latest o.er.ie% o S8' trainin4 courses.
8llo% a mem:er o t2e S8' ser.ice team access to your system or Fuic5er 1ro:lem-sol.in4.
Note: S8'Net %as 5no%n as <SS in 1re.ious releases.
E S8' 89 &8>040 47
SAP AG 1999
SAP Services- Su""ary
At the conclusion o# this unit%
you &ill $e a$le to-
:rie#ly escri$e SAP@s
Service ? Support In#rastructure
:rie#ly iscuss the "ethoologies an tools
availa$le to support $usiness process
evaluation an i"ple"entation activities
12plain the various i"ensions an
syste" lanscape options #or i"ple"entation
.escri$e the various SAP services #or li#ecycle
support
E S8' 89 &8>040 4G
SAP AG 1999
Co-operative :usiness Scenarios
Introuction to SAP "ySAP.co"
:asis !avigation
SAP Services Syste"-&ie Concepts
Co-operative
:usiness Scenarios
E S8' 89 &8>040 4H
SAP AG 1999
:rie#ly escri$e the concepts o# the !e& .i"ension
Proucts
.escri$e the relationship a"ong the !e& .i"ension
Proucts in the conte2t o# $usiness scenarios
At the conclusion o# this unit% you &ill $e a$le to-
Co-operative :usiness Scenarios-
Contents+($'ectives
Custo"er *elationship /anage"ent
Avance Planner an (pti"i=er
Strategic 1nterprise /anage"ent
:usiness to :usiness Procure"ent
:usiness In#or"ation 3arehouse
9no&lege /anage"ent
Contents-
($'ectives-
E S8' 89 &8>040 50
SAP AG 1999
Custo"er Interaction >ayer
/ar)et /ar)et
1nterprise
Consu"er
Custo"er
Service
/ar)eting
Sales
Prouct+:ran
/anage"ent
/ar)et+
Custo"er
Auali#ication
Ca"paign
/anage"ent
1-to-1
/ar)eting
Fiel Sales
TeleSales
3e$ $ase
Selling
Sales
Support
Category
/anage"ent
Fiel Service
.epot *epair+*/A
Custo"er Service
Pro#essional Services
/anage"ent
Custo"er Interaction Center+Call Center
Custo"er Sel# Service
9no&lege :ase
SAP Custo"er *elationship /anage"ent
S8' 6ustomer Relations2i1 Mana4ement C6RMD ocuses on 1ro.i$in4 solutions t2at ena:le
com1anies to eecti.ely mana4e customer relations2i1s t2rou42out t2e entire liecycle. &2e
o.erri$in4 4oal is to ai$ an enter1rise in un$erstan$in4" as %ell as antici1atin4" t2e nee$s o its
current an$ 1otential customers.
E S8' 89 &8>040 51
SAP AG 1999
(ther Syste"s
*+, Syste"
/ile&are
SAP :usiness
In#or"ation
3arehouse
Sales Support
Sales Force
Sales Support
Sales Force Sales Force
C*/ Architecture - Sales 12a"ple
>rom a tec2nolo4ical 1ers1ecti.e" t2e 6RM arc2itecture ma5es 1ossi:le t2e a:ility to ca1ture
customer $ata across t2e enter1rise" consoli$ate all internally an$ e)ternally acFuire$ customer-
relate$ $ata in a central $ata:ase" analy@e t2e consoli$ate$ $ata" $istri:ute t2e results to t2e .arious
customer touc2 1oints an$ use t2is inormation %2en $ealin4 %it2 customers .ia in$i.i$ual c2annels
Cor e)am1le" a mo:ile sales orce" in:oun$ an$ out:oun$ call centers" #e: sites" 1oint-o-sale" an$
$irect mar5etin4 .ia mail an$ (-mailD.
E S8' 89 &8>040 52
SAP AG 1999
.e"an
Planning
Prouction Planning ?
.etaile Scheuling
Supply
!et&or)
Planning
Glo$al
Availa$le
To Pro"ise
Supply
Chain
Coc)pit
AP*
Glo$al Supply Chain (pti"i=ation
Supply Chain Planning an (pti"i=ation
SAP Avance Planner ? (pti"i=er 6SAP AP(8
8$.ance$ 'lanner an$ <1timi@er C8'<D 1ro.i$es a com1lete suite o su11ly c2ain 1lanner
a11lications :ase$ on S8'Ls li.e6ac2e tec2nolo4y %2ic2 allo%s orecastin4" 1lannin4" an$
o1timi@in4 to :e e)ecute$ in real-time.
(lobal Available To Promise ((lobal ATP) - Matc2es su11ly to $eman$ on a truly %orl$-%i$e
scale" an$ 4i.es customers relia:le $eli.ery commitments :y means o :ot2 real-time c2ec5s an$
so12isticate$ simulation met2o$s.
Prod#ction Planning + ,etailed Sched#ling - <1timi@es t2e use o resources an$ creates accurate
1lant-:y-1lant 1ro$uction sc2e$ules in or$er to s2orten 1ro$uction lie-cycles an$ res1on$ ra1i$ly to
c2an4es in mar5et $eman$.
S#pply -et.ork Planning - Matc2es 1urc2asin4" 1ro$uction an$ trans1ortation 1rocesses to
$eman$" an$ :alances an$ o1timi@es your entire su11ly net%or5.
,emand Planning - 0$entiies an$ analy@es 1atterns an$ luctuations in $eman$" an$ creates
accurate" $ynamic $eman$ orecasts.
S#pply /hain /ockpit - Mo$els" monitors an$ mana4es your su11ly c2ain %it2 a s1ecially $esi4ne$
4ra12ical user interace. &2e Su11ly 62ain 6oc51it 1ro.i$es users %it2 a :ir$Ss eye .ie% o all
acti.ities an$ a11lications.
E S8' 89 &8>040 53
SAP AG 1999
AP(
AP(
*+,
*+,
Glo$al
ATP
Glo$al
ATP
.eploy"ent
.eploy"ent
SAP :3
0istorical
.ata
9ey
Per#or".
Inicators
12ternal
.ata
SAP :3
0istorical
.ata
9ey
Per#or".
Inicators
12ternal
.ata
.e"an Planning
.e"an Planning
Sales
(rers
/anu#acturing
12ecution
3arehouse
/anage"ent
Prouction
Planning an
etaile
Scheuling
Prouction
Planning an
etaile
Scheuling
Supply
!et&or)
Planning
Supply
!et&or)
Planning
>1S
Integration o# AP( &ith *+, an SAP :3
S8' 8'< is a se1arate S8' Solution %it2 its o%n release cycle. (ac2 o t2e S8' 8'< com1onents"
suc2 as 7eman$ 'lannin4" can :e im1lemente$ as a stan$ alone 1ro$uct or as an inte4rate$ 1art o
t2e Business >rame%or5.
&2e S8' ,o4istics ()ecution System CS8' ,(SD is 1art o S8'Ss uniFue Su11ly 62ain Mana4ement
initiati.e" an$ lets you create lin5s :et%een t2e 1ro$uction" 1rocurement" stora4e" $istri:ution"
trans1ortation" sales" an$ ser.ice 1rocesses. 0t 2el1s 5ee1 customers 2a11y" sta 1ro$ucti.e an$
$ecision-ma5ers inorme$. 0t means real-time $ata or $ecision-ma5in4" simulation an$ 1lannin4.
E S8' 89 &8>040 54
SAP AG 1999
SAP :usiness to :usiness Procure"ent inclues the
creation an "aintenance o# re4uisitions% purchase orers
an reservations &ith or &ithout catalogs% approval an
re'ection% es)top receiving an service entry support%
status an trac)ing% invoicing% an per#or"ance reporting
#unctions.
:usiness :usiness to
:usiness to :usiness Procure"ent
&2e S8' Business to Business 'rocurement solution ena:les o1en" ull-cycle" inter-enter1rise
1rocurement an$ co.ers all 1rocesses rom t2e creation o a reFuisition" %it2 or %it2out catalo4s" to
t2e 1ayment o t2e in.oice. 8ll en$ users are a:le to 1urc2ase 4oo$s an$ ser.ices strai42t rom t2eir
$es5to1s" lea.in4 1urc2ase $e1artments ree to ocus on strate4ic 1urc2asin4 o1erations. ?sin4 t2is
com1ellin4 :usiness to :usiness 1rocurement solution" com1anies can streamline t2eir reFuisition
an$ in$irect 1rocurement 1rocesses an$ cut t2e o.erall cost o 1rocurement" %2ile 1ro.i$in4 t2e
1urc2asin4 $e1artment %it2 .isi:ility an$ control across t2e entire 1rocurement c2ain.
Business to Business in t2e 0nternet
Business 1artners e)ecutin4 transactions .ia 0nternet. Bac5en$ Crecei.erD is an S8' R/3 system
Business to :usiness .ia ()tranet
Business 1artners communicatin4 as e)ternal 0nternet users %it2 an R/3 system
Business to Business as a11lication communication
0&-Systems communicates .ia (lectronic 7ata 0nterc2an4e C(70D" 811lication ,in5 (na:lin4
C8,(D" an$ t2e 0nternet
E S8' 89 &8>040 55
SAP AG 1999
Purch. *e4.%
*eservation%
Purchase
(rer
Paper% Fa2% 1.I% C/>
Purch. *e4.%
*eservation%
Purchase
(rer
Paper% Fa2% 1.I% C/>
*elease
Invoice
*elease
Invoice
1"ployee /anager 1"ployee Henor
*+, 6:ac)en8
1C(-Co"ponent
G*+I*-
.ocu"ent
G*+I*-
.ocu"ent
1"ployee
:illing
:illing
Purchase
*e4uisition
Purchase
*e4uisition
*elease
63or)#lo&8
*elease
63or)#lo&8
Goos
*eceipt
Goos
*eceipt
Pay"ent
Progra"
Pay"ent
Progra"
Invoice
Heri#ication
Invoice
Heri#ication
Procure"ent Process #or /aterial
S8' Business to Business 'rocurement inclu$es t2e creation an$ maintenance o reFuisitions"
1urc2ase or$ers an$ reser.ations %it2 or %it2out catalo4s" a11ro.al an$ re*ection" $es5to1 recei.in4
an$ ser.ice entry su11ort" status an$ trac5in4" in.oicin4" an$ 1erormance re1ortin4 unctions.
E S8' 89 &8>040 56
SAP AG 1999
/ultiple catalogs can $e
accesse
SAP (pen Catalog Inter#ace
allo&s any supplier catalog
to $e inter#ace
Internet Transaction
Server
Catalog Catalog
Catalog Catalog
:usiness to :usiness
Procure"ent
Co"ponent
Catalogs
Multi1le su11lier catalo4s may :e connecte$ .ia t2e S8' Business to Business 'rocurement system
an$ t2e 0&S to t2e %e: ront-en$.
S8' Business to Business 'rocurement comes %it2 a catalo4 or com1anies %2o %ant to 2ost t2eir
o%n content on t2eir intranet.
&2e o1en catalo4 interace ensures t2at any su11lier can 1u:lis2 t2eir on-line catalo4 an$" %it2
S8'Ls Business to Business 'rocurement solution" allo% or4ani@ations to connect to t2ese catalo4s"
%2et2er t2ey are 2oste$ at t2e :uyer site" 1ro.i$e$ :y an e)ternal content a44re4ator" or 1ro.i$e$ :y
t2e su11lier.
<ne o t%o catalo4s CReFuisite or 8s1ectD are :un$le$ %it2 t2e $eli.ere$ S8' Business to Business
'rocurement 1ro$uct.
Multi1le catalo4 strate4ies can :e im1lemente$.
E S8' 89 &8>040 57
SAP AG 1999
The SAP :usiness to :usiness
Procure"ent co"ponent
co""unicates &ith an SAP *+,
syste"
*e4uires a ,.10 or higher *+,
syste" as the $ac) en
Hersion 2 &ill also #unction as a
stanalone syste"
Fa"iliar *+, .evelop"ent
1nviron"ent
A:AP .evelop"ent 3or)$ench
A>1 Tool)it
.ata$ase
.ata$ase
:asis 4.<:
:asis 4.<:
Application logic
Application logic
:usiness to :usiness
Procure"ent
Co"ponent
Stanar A"in
? /onitoring Tools
Stanar A"in
? /onitoring Tools
A:AP 3or)$ench
A:AP 3or)$ench
:usiness 3or)#lo&
:usiness 3or)#lo&
Co"ponent Architecture
&2e S8' Business to Business 'rocurement system is an QR/3-li5eR system :ase$ on R/3 4.5B %2ic2
contains only limite$ a11lication an$ :asis com1onents.
&2e S8' Business to Business 'rocurement system 2ol$s all reFuirement co.era4e reFuests CR6RD"
?ser 07s" an$ :usiness lo4ic.
Se1arate $ata:ase %it2 core R/3 tec2nolo4y" 4.5B :asis system" %or5:enc2" stan$ar$ monitorin4"
%or5lo%" s1eciic a11lication lo4ic or Business to Business 'rocurement.
/ersion 1.0 reFuires R/3 :ac5en$.
/ersion 2.0 %ill unction as a stan$ alone system %it2 lean R/3 Materials Mana4ement com1onent.
3 scenarios %it2 .ersion 2.0:
7ocument create$ in R/3 :ac5en$
,oosely cou1le$ coni4uration %2ere you can 5ee1 s1eciic inormation on t2e com1onent
Stan$alone system %it2 all R/3 Materials Mana4ement 1urc2asin4 unctionality Cno inancial
as1ectD.
E S8' 89 &8>040 5G
SAP AG 1999
*+, other
Po&er#ul In#or"ation Analysis
- innovative% intuitive user inter#ace
- po&er#ul (>AP analysis #unctions
- #or all types o# users
*ich :usiness Content
- in#or"ation "oels% reports an
e2tractors
- "eta ata repository
- co"pany $ench"ar) #igures
1n-to-en .ata 3arehousing Solutions
- *+, an non-*+, ata e2traction
- #ully auto"ate
- central control
SAP :3 provies...
&2e S8' Business 0normation #are2ouse ena:les you to analy@e $ata rom o1erational R/3
a11lications or any ot2er :usiness a11lication" inclu$in4 e)ternal $ata sources" suc2 as $ata:ases"
online ser.ices" an$ t2e 0nternet.
&2e S8' Business 0normation #are2ouse su11orts <nline 8nalytical 'rocessin4 C<,8'D an$"
t2an5s to its structure" is 1articularly suite$ or 1rocessin4 lar4e .olumes o o1erational an$ 2istorical
$ata.
&2e Business 6ontent unctionality" %2ic2 is o1timi@e$ to 2an$le core areas an$ 1rocesses" allo%s
you to e)amine t2e relations2i1s in e.ery area %it2in your com1any.
E S8' 89 &8>040 5H
SAP AG 1999
SAP20
SAP (vervie&
/ultiple 3ays o# .elivering Dour 9no&lege
(nline - #ully 3e$-ena$le or through your SAP syste"
(##line - Plain 0T/>% 0T/> 0elp
(##line - SAPSho& #or training purposes
>or $is1lay out o Ino%le$4e #are2ouse" $ierent .ie%in4 mo$es can :e use$.
3&M, in a #e: Bro%ser
No a$$itional tools 2a.e to :e installe$
6om1lete $is1lay runs .ia a stan$ar$ %e: :ro%ser
<line as 1lain 3&M,/com1ile$ 3&M,
7ocumentation can :e create$ oline an$ $istri:ute$ .ia 67" or e)am1le
&2is ormat is use$ or t2e stan$ar$ $ocumentation 67 t2at is s2i11e$ to all S8' customers
<line in S8' S2o%
6an :e use$ to run trainin4 courses in <line mo$e" t2at is" %it2out any connection to t2e
Ino%le$4e #are2ouse
&2e course you are currently 1artici1atin4 in is :ein4 run %it2 S8' S2o%.
E S8' 89 &8>040 60
SAP AG 1999
Dou are no& a$le to-
:rie#ly escri$e the concepts o#
the !e& .i"ension Proucts
.escri$e the relationship a"ong
the !e& .i"ension Proucts in
the conte2t o# $usiness scenarios
Co-operative :usiness Scenarios- ;nit Su""ary
E S8' 89 &8>040 61
SAP AG 1999
"ySAP.co"
Introuction to SAP "ySAP.co"
:asis !avigation
SAP Services Syste"-&ie Concepts
Co-operative
:usiness Scenarions
E S8' 89 &8>040 62
SAP AG 1999
:rie#ly iscuss the concept o# "ySAP.co"
:rie#ly iscuss the concepts o# the "a'or
ele"ents o# "ySAP.co"-
3or)place
/ar)etplace
At the conclusion o# this topic% you &ill $e a$le to-
"ySAP.co" strategy
3or)place
/ar)etplace
Contents
($'ectives
"ySAP.co"- Contents+($'ectives
E S8' 89 &8>040 63
SAP AG 1999
SAP@s /a'or Internet Initiatives
:uy-Sie $SAP +usiness-to-+usiness Procurement)
Targets a $usiness@ purchasing processes
Sell-Sie $SAP Online Store)
:usiness-to-Consu"er
:usiness-to-:usiness
Intranet+Sel#-Service $SAP ,mployee Self-Ser-ice)
Targets internal corporate users
"ySAP.co"
/ar)etplace Portal
3or)place
S8' Business-to-Business 'rocurement is a solution or t2e entire 1rocurement cycle or
maintenance" re1air an$ o1erations CMR<D items an$ ser.ices.
S8' <nline Store lets customers mar5et t2eir 1ro$ucts an$ ser.ices on t2e 0nternet. &o ta1 t2e ull
:eneits o S8' <nline Store" customers nee$ only a stan$ar$ #e: :ro%ser" an$ t2e online store
1ro.i$er must im1lement t2e unctionality o R/3 Sales an$ 7istri:ution. &2e :usiness-to-consumer
sector re1resents t2e classic 1lay4roun$ or t2is ty1e o sales ront-en$.
(m1loyee Sel Ser.ice C(SSD unctionality 4i.es em1loyees com1lete control o t2eir o%n $ata -
t2ey can reFuest .acation at t2eir '6s" enter tri1 costs" an$ recor$ %or5in4 2ours usin4 t2e :ro%ser
o t2eir com1anySs intranet system.
myS8'.com is a com1re2ensi.e" o1en" e-:usiness solutions en.ironment com1risin4 o 1ortals"
in$ustry-s1eciic enter1rise a11lications" 0nternet a11lications an$ ser.ices" as %ell as =M,-:ase$
tec2nolo4y - all o %2ic2 com:ine to ena:le com1anies to 1artici1ate in t2e 0nternet economy.
E S8' 89 &8>040 64
SAP AG 1999
Employee Self
Services
Business
Intelligence
Supply Chain
Management
Customer Relationship
Management
Workplaces
Business
Framework
Technology B!"Is
#M$%ena&ling
Continuous 9no&lege Trans#er
In'ustry
Solutions
Marketplaces
e%Commerce
Internet !pplication
Components
I4
I4
IB
IB
II
II
The Strategy- Fro" Integration to Colla$oration
1nterprise *esource
Planning
1nterprise *esource
Planning
Inter-1nterprise
Co-operation
Inter-1nterprise
Co-operation
Inter-1nterprise
Colla$oration
Inter-1nterprise
Colla$oration
Portals
Partnering
Plat#or"
(
u
t
s
o
u
r
c
i
n
g
:usiness
Scenarios
0nte4ration in t2e Qol$R economy meant :usiness 1rocess inte4ration.
(R' ma$e S8' R/3 a %orl$%i$e stan$ar$ system
Since 1HH6 S8' R/3 2as :een e-commerce ca1a:le
S8' 1ro$ucts incor1orate$ :usiness tec2nolo4y or t2e uture allo%in4 customers to :e rea$y or
t2e uture %it2out system c2an4e
0nte4ration in t2e Qne%R economy reFuires inte4ration o 1rocesses :et%een enter1rises.
6olla:oration
More t2an %or5in4 to4et2er
'rocesses" %2ere many users 1artici1ate" can :e e)ecute$ simultaneously as one-ste1-:usiness
E S8' 89 &8>040 65
SAP AG 1999
"ySAP.co"- 3hat oes it "eanJ
through the 3or)place
through the /ar)etplace
through SAP Proucts an Services
C(>>A:(*ATIH1
S(>;TI(!S (! .1/A!.
P1*S(!A>IK1.
myS8'.com 1laces t2e 0nternet at t2e center o S8'Ss acti.ities. 0t le.era4es all o S8'Ss 5ey assets"
inclu$in4 its e)tensi.e 1ro$uct 1ortolio" customer :ase" 1artner community" an$ e)1ertise in
inte4ratin4 :usiness 1rocesses.
myS8'.com is t2e colla:orati.e en.ironment 1ro.i$in4 1ersonali@e$ :usiness solutions on $eman$.
E S8' 89 &8>040 66
SAP AG 1999
B
u
y
i
n
g

S
i
'
e
Employees
Employees
Company
Company
S
e
l
l
i
n
g

S
i
'
e
(ata ) E*ecution
Back&one
(ata ) E*ecution
Back&one
Business Warehouse
E*ecution System
Employee
Self Service
+ffice
!pps
Intranet
Role%&ase'
Menu
B,B "rocurement
B,B "rocurement
SCM SCM
S
C
M
S
C
M
-
no
w
. M
g
m
t.
-
n
ow
. M
g
m
t.
CRM
CRM
B
,
B

S
e
l
l
i
n
g
B
,
B

S
e
l
l
i
n
g
B
,
C
S
e
llin
g
B
,
C
S
e
llin
g
(ur Focus Desteray
E S8' 89 &8>040 67
SAP AG 1999
Employee
Self Service
Sell
:uy
Employees
Employees
(ata ) E*ecution Back&ones
(ata ) E*ecution Back&ones
E*ecution
System
+ffice
!pps
Intranet
Role%&ase'
Menu
Business
Warehouse
Companies
Companies
S
C
M
S
C
M
-
no
w
. M
g
m
t.
-
no
w
. M
g
m
t.
CRM
CRM
B
,
B

S
e
l
l
i
n
g
B
,
B

S
e
l
l
i
n
g
B
,
C
S
e
llin
g
B
,
C
S
e
llin
g Market
Market
B,B "rocurement
B,B "rocurement
SCM SCM
(ur Focus Toay
E S8' 89 &8>040 6G
SAP AG 1999
c
o
m
p
a
n
y
b
o
u
n
d
a
r
y
3or)place Internet :usiness Fra"e&or)
We& &rowser access
Market%
place
Market%
place
single
sign%
on
,.10
,.10
*+, 4.B
*+, 4.B
FI
FI
$+
$+
/R
/R
CRM
CRM
-M
-M
B,B
B,B
SEM
SEM
!"+
!"+
BW
BW
CFM
CFM
myS!".com components
open
Internet
stan'ar's
R0,
R0,
non myS!".com
1r'
party
1r'
party
legacy legacy
"artner "artner
S!"
S!"
inside
outside
myS!".com Internet services
other Internet services
Workplace
in'ustry%specific
role%&ase'
personali2e'
'rag ) relate
Workplace
in'ustry%specific
role%&ase'
personali2e'
'rag ) relate
&2e #or51lace contains lin5s insi$e an$ outsi$e a com1anySs :oun$aries. ,in5s can :e ma$e to:
Non myS8'.com com1onents: ()ternal systems usin4 o1en internet stan$ar$s
myS8'.com com1onents: 6lassical an$ ne% %e:-:ase$ R/3 transactions CR/3 Stan$ar$ System"
Ne% 7imensions" in$ustry solutionsD " Re1orts Cor e)am1le" Business 0normation #are2ouse
re1orts %it2 B# 2.0aD " Ino%le$4e #are2ouse contents
myS8'.com 0nternet ser.ices: my.S8'.com Mar5et1lace
8ny 0nternet or intranet %e: sites
E S8' 89 &8>040 6H
SAP AG 1999
"ySAP.co" 3or)place - :ene#its
9ey :ene#its
Access to all necessary internal an e2ternal services through
one screen
Sea"less integration in "ySAP.co" environ"ent
Portal is tailore to the user@s role in the co"pany
Single sign-on access all services
;ser #rienly 3e$ $ro&ser inter#ace
Access via the Internet anyti"e% any&here
E S8' 89 &8>040 70
SAP AG 1999
/ar)etplace Portal #or :usiness Co""unities
A $usiness portal
hoste $y SAP at
http-++&&&."ySAP.co"
:usiness co""unity
speci#ic
1na$ling e-Co""unities
:uiling relationships
Colla$oration
Internet transactions
Access to 6integrate8
services
3e$ services
6#or e2a"ple% #in
$usiness
partner8
Content services
6#or e2a"ple% ne&s8
&2e myS8'.com Mar5et1lace is a 1u:lic :usiness 1ortal 2oste$ :y S8'.
8nyone %2o sells or :uys can 1artici1ate in t2e myS8'.com Mar5et1lace. 0t is not or *ust S8'
a11lications or S8' customers.
&2e mission o t2e myS8'.com Mar5et1lace is to en4ineer :usiness colla:oration across enter1rises
.ia t2e 0nternet.
>our o t2e main com1onents o t2e myS8'.com Mar5et1lace inclu$e:
my2ome: 'ersonali@e$ 2ome1a4e or t2e re4istere$ user %it2 a.orites rom t2e myS8'.com %e:
site.
6ommunities: 6ontent-ric2 $ata or4ani@e$ alon4 t2e .ertical an$ 2ori@ontal in$ustries su11orte$
:y S8'.
<ne Ste1 Business: 'ortion o t2e site %2ere users can :ro%se mem:er merc2ant %e: sites an$
1rocure 1ro$ucts an$ ser.ices.
Ser.ices: 0nternet ser.ices are a.aila:le or t2e user to %2ic2 2e/s2e can su:scri:e.
E S8' 89 &8>040 71
SAP AG 1999
:uying an Selling on the /ar)etplace
Re"ister Re"ister Search Search
Select Select
+uy +uy Sell Sell
Offer Offer
Transact
one-step
Recei-e Recei-e #ollect #ollect
(perational Syste"s
6Financials ? >ogistics8
Internet Selling
Internet Selling
Internet :uying
Internet :uying
(perational Syste"s
6Financials ? >ogistics8
/ar)etplace Portal at
:uyer
Seller
Mar5et1lace 'ortal is a 1lace on t2e #e: %2ere communities can e)c2an4e 4oo$s an$ ser.ices
electronically.
#or51lace is an a11lication on a users $es5to1 t2at coo1erates %it2 a #e: :ro%ser an$ 1ro.i$es a
1ersonali@e$" role-s1eciic .ie% on t2e entire :usiness %orl$. &2is :usiness %orl$ inclu$es
mar5et1laces" a11lications" ser.ices" an$ content 1ro.i$e$ :y a com1any o.er t2e 0ntranet or ot2er
com1anies .ia t2e 0nternet.
&2e :usiness o:*ecti.es o myS8'.com are to em1o%er 1eo1le" create .alue" an$ ena:le one-ste1
:usiness transactions. myS8'.com 1laces t2e 0nternet at t2e center o S8'Ss acti.ities. 0t le.era4es
all o S8'Ss 5ey assets" inclu$in4 its e)tensi.e 1ro$uct 1ortolio" customer :ase" 1artner community"
an$ e)1ertise in inte4ratin4 :usiness 1rocesses.
E S8' 89 &8>040 72
SAP AG 1999
"ySAP.co" /ar)etplace - :ene#its
9ey :ene#its
Personali=e ho"e page availa$le #or registere users
Strea"line $usiness process #lo& &ith one-step $usiness
Access to a $roa scope o# suppliers
*euce costs o# interaction &ith e2ternal partners
Content rich co""unities availa$le #or $etter ecision "a)ing an
to interact &ith other $usiness pro#essionals
.irect access to value a Internet services
E S8' 89 &8>040 73
SAP AG 1999
Dou are no& a$le to-
12plain the concept o# the
"ySAP.co" strategy
:rie#ly escri$e the concepts o# the
"a'or ele"ents o# "ySAP.co"-
3or)place
/ar)etplace
"ySAP.co"- Su""ary
E S8' 89 &8>040 74
SAP AG 1999
Introuction to SAP "ySAP.co"
:asis !avigation
SAP Services Syste"-&ie Concepts
Co-operative
:usiness Scenarions
!avigation
E S8' 89 &8>040 75
SAP AG 1999
:asic #eatures
;ser-speci#ic settings
Contents-
!avigation
E S8' 89 &8>040 76
SAP AG 1999
Ienti#y the ele"ents o# a typical &ino&
!avigate in the syste"
/a)e personal syste" settings
At the conclusion o# this unit you &ill $e a$le to-
!avigation- ;nit ($'ectives
E S8' 89 &8>040 77
SAP AG 1999
>ogging on to the *+, Syste"
9og off Ne, pass,or
8ser S&stem #elp
SAP R./ SAP R./
Client
8ser
Pass,or
9anguage
i&#4042 (H*
&2e R/3 System is a client system. &2e client conce1t ena:les t2e *oint o1eration" in one system" o
se.eral enter1rises t2at are in$e1en$ent o eac2 ot2er in :usiness terms. 7urin4 eac2 user session you
can only access t2e $ata o t2e client selecte$ $urin4 t2e lo4on.
8 client is" in or4ani@ational terms" an in$e1en$ent unit in t2e R/3 System. (ac2 client 2as its o%n
$ata en.ironment an$ t2ereore its o%n master $ata an$ transaction $ata" assi4ne$ user master
recor$s an$ c2arts o accounts" an$ s1eciic customi@in4 1arameters.
8 user master recor$ lin5e$ to t2e rele.ant client must :e create$ or users to :e a:le to lo4 on to t2e
system.
&o 1rotect access" a 1ass%or$ is reFuire$ or lo4on.
&2e 1ass%or$ is 2i$$en as you ty1e Cyou only see asteris5sD.
S8' systems are a.aila:le in se.eral lan4ua4es. ?se t2e Language in1ut iel$ to select t2e lo4on
lan4ua4e or eac2 session.
Multi1le lo4ons are al%ays lo44e$ in t2e system :e4innin4 %it2 Release 4.6. &2is is or security as
%ell as licensin4 reasons. 8 %arnin4 messa4e a11ears i t2e same user attem1ts to lo4 on t%ice or
more. &2is messa4e oers t2ree o1tions:
6ontinue %it2 current lo4on an$ en$ any ot2er lo4ons in t2e system
6ontinue %it2 current lo4on %it2out en$in4 any ot2er lo4ons in t2e system Clo44e$ in systemD
&erminate current lo4on
E S8' 89 &8>040 7G
SAP AG 1999
Screen 1le"ents
I42 618 64008 i&#4042 I!S
+nput fiel
1st selection
:n selection
;r selection
<th selection
=th selection
Change Displa&
:n selection 1st selection ;r selection
Green light> positi/e
?ello, light> neutral
-/er/ie,
1xecute
Message
Push$utton Push$utton
Status $ar Status $ar
Chec)$o2es Chec)$o2es
Co""an #iel Co""an #iel Stanar tool$ar Stanar tool$ar
*aio $utton *aio $utton
/enu $ar /enu $ar
Title $ar Title $ar
Application tool$ar Application tool$ar
Input #iel Input #iel
Ta$ Ta$
Menu 1it 6a/orites 1xtras S&stem #elp
System function name 0 Acti-ity System function name 0 Acti-ity
This screen is "ae
up o# various screen
ele"ents. It oes not
e2ist in the syste".
(ptions (ptions
/ommand 0ield: Kou can use t2e comman$ iel$ to 4o to a11lications $irectly :y enterin4 t2e
transaction co$e. Kou can in$ t2e transaction co$e eit2er in t2e S8' (asy 8ccess menu tree Csee
ne)t sli$eD or in t2e rele.ant a11lication un$er System Status.
1en# bar: &2e menus s2o%n 2ere $e1en$ on %2ic2 a11lication you are %or5in4 in. &2ese menus
contain casca$in4 menu o1tions.
Standard toolbar: &2e icons in t2e system unction :ar are a.aila:le on all R/3 screens. 8ny icons
t2at you cannot use on a 1articular screen are $imme$. 0 you lea.e t2e cursor on an icon or a
moment" a small la4 %ill a11ear %it2 t2e name Cor unctionD o t2at icon. Kou %ill also see t2e
corres1on$in4 unction 5ey. &2e application toolbar s2o%s you %2ic2 unctions are a.aila:le in t2e
current a11lication.
Title bar: &2e title :ar $is1lays your current 1osition an$ acti.ity in t2e system.
/heck bo2es: 62ec5:o)es allo% you to select se.eral o1tions simultaneously %it2in a 4rou1.
Radio b#ttons: Ra$io :uttons allo% you to select one o1tion only.
Stat#s bar: &2e status :ar $is1lays inormation on t2e current system status" or e)am1le" %arnin4
an$ error messa4es.
8 tab 1ro.i$es a clearer o.er.ie% o se.eral inormation screens.
*ptions: Kou can set your ont si@e" list colors" an$ so on 2ere.
E S8' 89 &8>040 7H
SAP AG 1999
SAP 1asy Access - Stanar
SAP ,asy Access SAP ,asy Access
-ffice
9ogistics
Accounting
#uman $esources
PPMD3 . Manager@s Desktop
Personnel management
3ime management
Pa&roll accounting
3raining an e/ents
-rgani0ational management
3ra/el management
+nformation s&stem
+nformation S&stems
3ools
+n"ox
Accounts pa&a"le
Create 6DA1
Change 6DA:
Displa& 6DA;
Accounts recei/a"le
6a/orites
SAP stanar menu
-ther menu Create menu Assign users Documentation
I42 618 64008 i&#4042 I!S
Menu 1it 6a/orites 1xtras S&stem #elp
SAP 3asy Access is t2e stan$ar$ entry screen $is1laye$ ater lo4on. ?sin4 t2e menu 1at2
Extras Set start transaction you can select a transaction o your c2oice to :e t2e $eault entry
screen ater lo4on.
Kou na.i4ate t2rou42 t2e system usin4 a com1act tree structure t2at you can a$a1t to your o%n
s1eciic reFuirements. ?se t2e menu 1at2 Extras Settings to c2an4e your .ie% o t2e tree
structure. Kou can use t2is to $is1lay tec2nical names Ctransaction co$esD.
Kou can also create a &avorites list o t2e transactions" re1orts" iles an$ #e: sites you use most.
Kou can a$$ items to your a.orites list usin4 t2e Favorites menu o1tion or :y sim1ly $ra44in4 J
$ro11in4 t2em %it2 t2e mouse.
E S8' 89 &8>040 G0
SAP AG 1999
Selecting Functions...
6a/orites
SAP stanar menu
SAP ,asy Access SAP ,asy Access
-ther menu Create menu Assign users Documentation
+nF.0,
Lusing the "enu path
Lusing the technical na"e
6transaction coes8
Lusing
Favorites or the
tree structure
Create session
1n session
8ser profile
Ser/ices
8tilities
9ist
Workflo,
9inks
Pri/ate notes
-,n spool re7uests
-,n %o"s
Short messages
Status***
9og off
Menu 1it 6a/orites 1xtras S&stem #elp
Kou can select system unctions in t2e ollo%in4 %ays:
?se t2e mouse to c2oose
Menu o1tions
>a.orites
<t2er o1tions in t2e tree structure Ctree controlD
?se t2e 5ey:oar$ C8,& N t2e un$erline$ letter o t2e rele.ant menu o1tionD
(nter a transaction code in the command 0ield:
8 transaction co$e C&-6o$eD is assi4ne$ to eac2 unction in R/3 Cnot eac2 screenD.
Kou can access t2e assi4ne$ transaction co$e rom any screen in t2e R/3 System.
Kou can in$ t2e transaction co$e or t2e unction you are %or5in4 in un$er t2e Status o1tion o
t2e System menu.
>or e)am1le" to $is1lay 8ccounts recei.a:le master $ata" enter Q/nR an$ t2e a11ro1riate
transaction co$e Cin t2is case Q/n$03RD.
<t2er 1ossi:le entries:
Q/nR en$s t2e current transaction. Q/iR en$s t2e current session.
Q/osm04R creates a ne% session an$ 4oes to t2e transaction s1eciie$ CSM04D.
Kou can also use t2e 5ey:oar$ to 4et to t2e comman$ iel$. ?se t2e 6&R, N &8B 5ey
com:ination to ma5e t2e cursor mo.e rom one Cin1utD iel$ 4rou1 to t2e ne)t. ?se &8B to mo.e
:et%een iel$s %it2in a 4rou1.
E S8' 89 &8>040 G1
SAP AG 1999
*ole-:ase ;ser /enu
SAP ,asy Access SAP ,asy Access
-ther menu Create menu Assign users Documentation
I42 618 64008 i&#4042 I!S
Favorites
;ser "enu
Scheule /anager
In#or"ation syste"
Closing
Account "aster ata
Create
Change
.isplay
.isplay changes
:loc) + un$loc)
Set eletion #lag
Con#ir"ation o# change
Co"pare
/aintain centrally
Account $alances an account ite"s
1ntry
Pay"ent an clearing
1iting options
Menu 1it 6a/orites 1xtras S&stem #elp
8 role $escri:es a set o lo4ically lin5e$ transactions. &2ese transactions re1resent t2e ran4e o
unctions users ty1ically nee$ at t2eir %or5stations.
Activity gro#ps Cuser rolesD 2a.e to :e set u1 usin4 t2e 'roile 9enerator so t2at users o t2e S8'
System can %or5 %it2 user-s1eciic or 1osition-relate$ menus.
&2e aut2ori@ations or t2e acti.ities liste$ in t2e menus are also assi4ne$ to t2e users usin4 acti.ity
4rou1s. #it2 Release 4.6" 1re$eine$ acti.ity 4rou1s Cuser rolesD rom all a11lication areas are
inclu$e$ in t2e stan$ar$ system.
?sers %2o 2a.e :een assi4ne$ to an acti.ity 4rou1 can c2oose :et%een t2e user menu an$ t2e S8'
stan$ar$ menu.
&2e a:o.e screen s2o%s t2e role-:ase$ user menu or t2e Q8ccounts Recei.a:le Su1er.isorR as an
e)am1le. Kou can in$ ot2er roles t2at are su11lie$ in t2e stan$ar$ S8' System %it2 t2e
corres1on$in4 acti.ity 4rou1s usin4 t2e Other menu 1us2:utton in t2e SAP Easy Access initial
screen.
E S8' 89 &8>040 G2
SAP AG 1999
Fiel 0elp - F1% F4
Display #ustomer0 1nitial Screen Display #ustomer0 1nitial Screen
Display #ustomer0 1nitial Screen
Customer
Compan& coe
1AAA
1AAA +D1S
(ecker (erlin
Customer account num"er
A uni7ue ke& is use to clearl& ientif& the customer
,ithin the SAP s&stem*
Proceure
When creating a customer master recor, the user
either enters the account num"er of the customer or
has the s&stem etermine the num"er ,hen the
recor is sa/e, epening on the t&pe of num"er
assignment use**
Application help 3echnical info
F1
F4
Possi$le
entries
F.0, i&#4042 I!S Message
#it list #it list
Displa& Customer2 +nitial Screen
#elp . Displa& Customer2 +nitial Screen
$estrictions
Customer
Compan& coe
Compan& name
Cit&
Currenc&
$estrict num"er to No restriction
$estrict Balue $ange
?se &1 or 2el1 on iel$s" menus" unctions an$ messa4es.
>1 2el1 also 1ro.i$es tec2nical inormation on t2e rele.ant iel$. &2is inclu$es" or e)am1le" t2e
1arameter 07" %2ic2 you can use to assi4n .alues to t2e iel$ or your user.
?se &% or inormation on %2at .alues you can enter. Kou can also access >4 2el1 or a selecte$
iel$ usin4 t2e :utton imme$iately to t2e ri42t o t2at iel$.
0 in1ut iel$s are mar5e$ %it2 a small icon %it2 a c2ec5mar5" t2en you can only continue in t2at
a11lication :y enterin4 a 1ermitte$ .alue.
Kou can la4 many iel$s in an a11lication to ma5e t2em eit2er reFuire$ entry iel$s or o1tional
entry iel$s. Kou can also 2i$e iel$s usin4 transaction or screen .ariants or 6ustomi@in4.
E S8' 89 &8>040 G3
SAP AG 1999
SAP (nline 0elp
Application help
SAP li"rar&
Glossar&
SAPNet
$elease notes
Settings***
6ee"ack
SAP >i$rary
SAP >i$rary
Getting starte
*elease notes
:asis
Service
Cross-Application Co"ponents
Financials
0u"an *esources
>ogistics
Copyright an Conventions
Menu 1it 6a/orites 1xtras S&stem #elp
&2e R/3 System 1ro.i$es com1re2ensi.e online 2el1. Kou can $is1lay t2e 2el1 rom any screen in
t2e system. Kou can al%ays reFuest 2el1 usin4 t2e Help menu or usin4 t2e rele.ant icon.
&2e Help menu contains t2e ollo%in4 o1tions:
811lication 2el1: 7is1lays com1re2ensi.e 2el1 on t2e current a11lication. Selectin4 t2is menu
o1tion in t2e initial screen $is1lays 2el1 on 4ettin4 starte$ %it2 R/3.
S8' ,i:rary: &2is is %2ere all online $ocumentation can :e oun$.
9lossary: (na:les you to searc2 or $einitions o terms.
Release notes: 7is1lays notes %2ic2 $escri:e unctional c2an4es t2at occur :et%een R/3 releases.
S8'Net: (na:les you to lo4 on to S8'Net.
>ee$:ac5: (na:les you to sen$ a messa4e to t2e S8'Net R/3 >ronten$" S8'Ls ser.ice system.
Settin4s: (na:les you to select settin4s or 2el1.
E S8' 89 &8>040 G4
SAP AG 1999
Syste" Functions - Services
6a/orites
SAP stanar menu
SAP ,asy Access SAP ,asy Access
-ther menu Documentation
$eporting
'uick Bie,er
-utput controller
3a"le maintenance
(atch input
6ast entr&
Direct input
CA33
Co"s
'ueue
SAP Ser/ice
Appointment calenar
(usiness Workplace
Menu 1it 6a/orites 1xtras S&stem #elp
Create session
1n session
8ser profile
Ser/ices
8tilities
9ist
Workflo,
9inks
Pri/ate notes
-,n spool re7uests
-,n %o"s
Short messages
Status***
9og off
&2e System menu contains" amon4 ot2ers" t2e ollo%in4 o1tions:
6reate/en$ session: (na:les you to create an$ en$ sessions. Kou can %or5 %it2 u1 to 6 sessions at
a time.
?ser 1roile: &2is is %2ere you can enter user-s1eciic settin4s.
Ser.ices: &a5es you to im1ortant ser.ice unctions Csee :elo%D.
,ist: 6ontains im1ortant list unctions" suc2 as searc2in4 or c2aracter strin4s" sa.in4 in '6 iles"
1rintin4" an$ so on.
Status: (na:les you to $is1lay im1ortant user an$ system $ata.
,o4 o: (n$s t2e S8' R/3 session %it2 a conirmation 1rom1t.
&2e System Services menu contains" amon4 ot2ers" t2e ollo%in4 o1tions:
Re1ortin4: Starts re1orts C8B8' 1ro4ramsD.
<ut1ut controller: &2is is %2ere you mana4e user-s1eciic 1rint reFuests.
&a:le maintenance: &2is is %2ere you 1rocess ta:les an$ .ie%s.
Batc2 in1ut: 8$ministers :atc2 in1ut sessions an$ $ata transer.
Jo:s: &2is is %2ere you can a$minister *o:s t2at are 1rocesse$ in t2e :ac54roun$.
S8' Ser.ice: (na:les you to lo4 on to S8'Ls S8'Net R/3 >ronten$.
E S8' 89 &8>040 G5
SAP AG 1999
Syste" Functions - ;ser Pro#ile
8ser
9ast change "&
Start menu
9ogon language
-utput immeiatel&
Delete after output
M8S31$
ADM+N
Decimal notation
A1*A1*:AAA 1:2AA2AA Status Sa/e
Date format
CA33
DD*MM*????
MM)DD)????
MM.DD.????
????*MM*DD
????)MM)DD
Personal time0one
-utput controller
Aress Defaults Parameters
1*:;<*=DE,F9
1,:;<,=DE*F9
1 :;< =DE,F9
2aintainin" your user profile 2aintainin" your user profile
I42 618 64008 i&#4042 I!S
8ser 1it Goto S&stem #elp
?se t2e menu o1tion System User profile Own data to set your o%n 1ersonal 1roile. Kou can
c2oose :et%een t2e Address !efaults an$ Parameters ta:s.
8$$ress: Kou can create an$ maintain 1ersonal $ata 2ere" or e)am1le" name"unction" room
num:er" tele12one num:er" e-mail a$$resses an$ so on.
7eaults: 7eaults inclu$e t2e $ate $is1lay ormat" t2e $ecimal notation ormat" t2e $eault
1rinter" t2e lo4on lan4ua4e" an$ so on.
'arameters: ?se t2is to assi4n entries to commonly-use$ iel$s. &2is is only a.aila:le or
in1ut iel$s t2at 2a.e :een allocate$ a 1arameter 07.
Proced#re 0or 0inding o#t a 0ield4s Parameter 5,: 9o to t2e in1ut iel$ to %2ic2
you %ant to assi4n a .alue. 62oose >1" t2en t2e Q&ec2nical inoR 1us2:utton. &2is
o1ens a %in$o% t2at $is1lays t2e corres1on$in4 1arameter 07 Ci one 2as :een
allocate$ to t2e iel$D in t2e Q>iel$ $ataR section.
&2e User profile menu also contains" amon4 ot2ers" t2e ollo%in4 o1tions:
Hold data Set data !elete data" ?se Hold data to 5ee1 $ata .alues t2at you 2a.e entere$ in iel$s
in an a11lication or t2e $uration o a user session. #2en you call u1 t2e a11lication a4ain" you
can o.er%rite t2ese .alues. <nce you 2a.e Set data" you can no lon4er o.er%rite t2ese .alues an$
2a.e to use !elete data i you %ant to enter $ierent .alues.
E S8' 89 &8>040 G6
SAP AG 1999
Dou are no& a$le to-
!avigation- ;nit Su""ary
Ienti#y the ele"ents o# a typical &ino&
!avigate in the syste"
/a)e personal syste" settings
E S8' 89 &8>040 G7
12ercises
6nit: -avigation
Topic: "asic 0eat#res
8t t2e conclusion o t2is e)ercise" you %ill :e a:le to:
,o4 on to a 4i.en R/3 System
>in$ transaction co$es
8ccess t2e S8' ,i:rary
?se >1 2el1 to in$ iel$ inormation
?se >4 2el1 to searc2 or 1ossi:le iel$ entries
8s a ne% user o t2e R/3 System" you :e4in to na.i4ate t2e system usin4
t2e menu 1at2s an$ transaction co$es. Kou also :e4in to access .arious
online 2el1 an$ $isco.er t2e 5in$s o inormation eac2 1ro.i$es.
1-1 ,o44in4 on to t2e R/3 System
Select t2e a11ro1riate R/3 System or t2is course. ?se t2e client" user name" initial
1ass%or$ an$ lo4on lan4ua4e s1eciie$ :y t2e instructor. &2e irst time you lo4 on"
you %ill 4et a 1rom1t in %2ic2 you must enter your ne% 1ass%or$ t%ice. Ma5e a
note o t2e ollo%in4:
6lient: T T T ?ser: T T T T T T T T 'ass%or$: TTTTTTTTTTTT ,an4ua4e: T T
1-2 #2at is t2e ma)imum num:er o sessions you can 2a.e o1en simultaneouslyM TT
1-3 0$entiy t2e screen names an$ in$ t2e transaction co$es t2at corres1on$ to t2e
ollo%in4 menu 1at2sM
1-3-1 Tools Administration Monitor System Monitoring User
Overview
Name o screen: TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
&ransaction: TTTTTTTTTTT
1-3-2 Accounting Financial Accounting Accounts receivable
Master records Display
(nter #ustomer 1777 an$ #ompany code 1777 to 4et to t2e ne)t
screen.
E S8' 89 &8>040 GG
Name o screen: TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
&ransaction: TTTTTTTTTT
1-4 3el1
1-4-1 0 you c2oose Application help in t2e SAP Easy Access screen" %2ic2 area o
t2e S8' ,i:rary $oes it ta5e you to M
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
&o ans%er t2e Fuestions :elo%" you %ill nee$ to 4o to t2e !isplay
#ustomer$ %nitial Screen
1-4-2 ?se &% 2el1 on t2e #ustomer iel$ to in$ t2e customer num:er or
Bec5er UU.
Note: UU corres1on$s to your assi4ne$ 4rou1 num:er.
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
1-4-3 ?se &1 2el1 on t2e #ustomer iel$. #2at is t2e use o t2is iel$M 'lease
%rite a :rie summary o t2e :usiness-relate$ inormation.
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
1-4-4 ?se &1 2el1 on t2e #ompany code iel$. 0 you c2oose t2e Application help
:utton rom t2e >1 2el1 screen" %2ic2 area o t2e S8' ,i:rary $oes it ta5e
you toM
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
1-4-5 #2ic2 1us2:utton $o you nee$ to use on t2e >1 2el1 screen to in$ t2e
1arameter 07 or t2e #ompany code iel$M
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
E S8' 89 &8>040 GH
6nit: -avigation
Topic: 6ser8speci0ic settings
8t t2e conclusion o t2is e)ercise" you %ill :e a:le to:
Set a user 1arameter or a iel$
Set .arious user $eaults suc2 as lan4ua4e" $ate ormat" an$ $ecimal
notation
6reate ol$ers an$ a$$ transactions to your >a.orites
Select a start transaction o your c2oice as t2e $eault $is1laye$ ater
lo44in4 on Co1tionalD
Kou :e4in to set .arious user-s1eciic settin4s to 1ersonali@e t2e system
to your li5in4.
()ercises mar5e$ V are o1tional.
2-1 Settin4 user 1arameters.
2-1-1 8ssi4n a 1arameter .alue or t2e #ompany code iel$ to your user 1roile.
Note: &2e instructor %ill tell you %2at 1arameter .alue to enter.
'arameter 07: TTT TTT TTT
'arameter .alue: TTT TTT TTT TTT
2-2 Settin4 user $eaults.
2-2-1 0n your user 1roile" set your lo4on lan4ua4e to t2e .alue use$ or t2e
course.
2-2-2 0n your user 1roile" select t2e $ecimal notation an$ $ate ormat t2at you
$esire.
2-3 7einin4 a.orites o your c2oice.
2-3-1 0nsert at least one ne% ol$er un$er t2e >a.orites ol$er.
2-3-2 8$$ any t%o o your Qa.oriteR transactions to t2e corres1on$in4 ol$erCsD.
2-3-3 8$$ t2e 0nternet a$$ress Q2tt1://%%%.sa1.comR un$er t2e te)t QS8'
3ome1a4eR.
2-3-4 8$$ t2e 0nternet a$$ress or t2e online e.aluation Ct2e instructor %ill tell
you t2e ?R,D un$er t2e te)t Q<nline (.aluationR.
E S8' 89 &8>040 H0
V2-4 Settin4 a start transaction.
2-4-1 (nter a transaction o your c2oice as t2e initial transaction. Kou %ill t2en
nee$ to lo4 o an$ on a4ain or t2e c2an4e to ta5e eect.
Note: 0 $esire$" you can c2an4e t2e initial transaction :ac5 to t2e system $eault CS8'
(asy 8ccessD.
E S8' 89 &8>040 H1
Solutions
6nit: -avigation
Topic: "asic 0eat#res
1-1 ,o4 on to t2e system s1eciie$ :y t2e instructor an$ c2an4e your initial 1ass%or$.
1-2 Kou can o1en an$ close sessions usin4 System Create session Cor usin4 t2e
a11ro1riate iconD an$ System End session.
&2e ma)imum num:er o sessions you can 2a.e o1en simultaneously is 6.
1-3 &o in$ t2e transaction co$e" select System Status. &2ese screen names an$
transaction co$es corres1on$ to t2e menu 1at2s:
1-3-1 &ransaction: SM04 or Screen Name: User list
1-3-2 &ransaction: >703 or Screen Name: !isplay #ustomer$ &eneral data
1-4 3el1
1-4-1 &2e entire S8' ,i:rary is a.aila:le inclu$in4 9ettin4 Starte$.
Help Application elp
1-4-2 &-6<058UU CUU corres1on$s to your assi4ne$ 4rou1 num:erD
#2en you select &% in t2e #ustomer iel$" t2e 'estrict (alue 'ange %in$o%
a11ears. Kou can e)1lore t2e .arious ta:s to see t2e $ierent searc2 criteria
a.aila:le. >in$ a ta: t2at inclu$es t2e )ame iel$ an$ enter t2e ollo%in4:
&ield -ame 9al#es
)ame *ec+er ,,
Select t2e #ontinue Enter 1us2:utton. 8 %in$o% no% a11ears listin4 t2e
customer account num:ers t2at matc2 your searc2 criteria. Select t2e line
t2at corres1on$s to *ec+er ,," t2en select t2e #opy Enter 1us2:utton. &2is
automatically co1ies t2e customer account num:er into t2e #ustomer iel$.
1-4-3 Su44estion: &2e customer is a uniFue 5ey Caccount num:erD use$ to clearly
i$entiy t2e customer %it2in t2e system.
1-4-4 >0 W 8ccounts Recei.a:le an$ 8ccounts 'aya:le
1-4-5 ?se t2e -echnical %nfo 1us2:utton to in$ t2e Parameter %d: B?I.
E S8' 89 &8>040 H2
6nit: -avigation
Topic: 6ser8speci0ic settings
2-1 Settin4 user 1arameters.
2-1-1 &o assi4n a 1arameter .alue to a iel$ you %ill nee$ t2e 1arameter 07 o t2e
iel$. >irst you nee$ to select a transaction t2at contains t2is iel$. >or
e)am1le" #ompany code can :e oun$ in transaction &,73. Ne)t" 1lace t2e
cursor on t2at iel$ C*ust clic5 on it %it2 t2e mouseD. 8ccessin4:
F! Tecnical "n#o $arameter "D
4i.es you t2e reFuire$ inormation. >or t2e #ompany code iel$" t2e
1arameter 07 is "6:.
>inally" you enter t2e 1arameter 07 an$ $esire$ .alue in your user 1roile:
System User pro#ile Own data
<n t2e Parameter ta: you enter t2e 1arameter 07 an$ .alue t2at you %ant to
:e entere$ into t2e iel$. Save your entries.
2-2 Settin4 user $eaults.
2-2-1 &o set t2e lo4on lan4ua4e" 4o to your user 1roile:
System User pro#ile Own data
<n t2e !efaults ta:" enter t2e lan4ua4e o your c2oice in t2e Logon
language iel$.
2-2-2 &o set t2e $ecimal notation an$ $ate ormat" remain on t2e !efaults ta: in
your user 1roile. Select t2e in$icator a$*acent to t2e notation an$ ormat
you $esire. Save your selections.
2-3 7einin4 a.orites o your c2oice.
2-3-1 Favorites "nsert #older
&y1e any name or t2e ol$er t2en select Enter. Kou can a$$ as many
ol$ers as you $esire. <nce create$" ol$ers can :e $ra44e$ an$ $ro11e$ to
1osition t2em %2ere you %ant.
2-3-2 &o create a.orites" select s1eciic a11lications CtransactionsD t2at you nee$
as a.orites or your $aily %or5 rom t2e menu tree o t2e S8' stan$ar$
menu. 8$$ t2em to your >a.orites list :y selectin4 t2em an$ c2oosin4
Favorites Add rom t2e menu :ar. 8lternati.ely" use t2e mouse to $ra4 J
$ro1 a.orites to a ol$er. Kou can also use t2e menu 1at2 Favorites
"nsert transaction to a$$ usin4 a transaction co$e." >inally" you can
mo.e e)istin4 a.orites to $ierent ol$ers later usin4 Favorites Move or
usin4 $ra4 J $ro1.
E S8' 89 &8>040 H3
2-3-3 6reate 0nternet a$$resses usin4 Favorites Add %eb address or #ile.
#2en you select S8' 3ome1a4e rom your a.orites" an 0nternet :ro%ser
%ill o1en an$ you %ill :e connecte$ to S8'Ls 2ome1a4e.
2-3-4 Favorites Add %eb address or #ile
Kou %ill use t2is lin5 at t2e en$ o t2e course to ill out t2e course
e.aluation.
2-4 Settin4 a start transaction.
2-4-1 E&tras Set start transaction
(nter a transaction o your c2oice t2en select t2e Enter 1us2:utton. Notice
t2e system messa4e on t2e status :ar in$icates t2at your selecte$ transaction
2as :een set as t2e start transaction. &2e ne)t time you lo4 on" t2e system
%ill 4o $irectly to your start transaction.
Note: &o c2an4e :ac5 to S8' (asy 8ccess as t2e initial screen" ollo% t2e
menu 1at2 a4ain" $elete t2e transaction co$e an$ select Enter. &2e
ne)t time you lo4 on" S8' (asy 8ccess %ill :e t2e initial screen.
E S8' 89 &8>040 H4
SAP AG 1999
Syste"-&ie Concepts
Introuction to SAP "ySAP.co"
:asis !avigation
SAP Services Syste"-&ie Concepts
Co-operative
:usiness Scenarions
E S8' 89 &8>040 H5
SAP AG 1999
12plain the concept o# a $usiness scenario
>ist the "ain ele"ents o# $usiness scenarios
.escri$e the relationship a"ong the "ain
ele"ents o# a $usiness scenario
At the conclusion o# this unit% you &ill $e a$le to-
Syste"-&ie Concepts- Contents+($'ectives
(rgani=ational ;nits an /aster .ata
Transactions an .ocu"ents
Analysis an *eports
Contents
($'ectives
E S8' 89 &8>040 H6
SAP AG 1999
(rgani=ational ;nit
/aster .ata
Transaction
.ocu"ent
*eport
:usiness Scenarios - /ain 1le"ents
"#siness Scenario: Business-relate$ 4rou1in4 o :usiness 1rocesses locali@e$ in a s1eciic
or4ani@ational area t2at s2are some similar 4oals in an enter1rise" suc2 as 1urc2asin4" ser.ices"
:alance s2eet 1re1aration" 1ro$uction" 1ersonnel a$ministration" an$ so on.
*rgani$ational 6nit: <r4ani@ational 4rou1in4 o enter1rise areas %2ic2" or le4al reasons or or
ot2er s1eciic :usiness-relate$ reasons or 1ur1oses" are 4rou1e$ to4et2er. <r4ani@ational units
inclu$e le4al com1any entities" sales oices" an$ 1roit centers.
1aster ,ata: 7ata %2ic2 is use$ lon4-term in t2e R/3 System or se.eral :usiness 1rocesses.
()am1les inclu$e customers" materials" an$ .en$ors.
Transactions: 811lication 1ro4rams %2ic2 e)ecute :usiness 1rocesses in t2e R/3 System suc2 as
creatin4 a customer or$er" 1ostin4 an incomin4 1ayment" or a11ro.in4 a lea.e reFuest.
,oc#ment: 8 $ata recor$ t2at is 4enerate$ %2en a transaction is carrie$ out.
Reports: 'ro4ram %2ic2 rea$s certain $ata elements an$ $is1lays t2em in a list.
E S8' 89 &8>040 H7
SAP AG 1999
SAP
1nterprise
1nterprise
3arehouses
3arehouses
.epart"ent
.epart"ent
.ivision
.ivision
:usiness
Area
:usiness
Area
Client
Co"pany
Coe
Plant
Storage
>ocations
Sales
(rgani=ation
.ivision
Co"pany
Co"pany
Su$siiary
Su$siiary
Sales
(rgani=ation
Sales
(rgani=ation
Factory
Factory
1nterprise Structure Ter"inology
8n enter1rise structure is ma11e$ to S8' a11lications usin4 or4ani@ational units. <r4ani@ational
units 2an$le s1eciic :usiness unctions.
<r4ani@ational units may :e assi4ne$ to a sin4le a11lication Csuc2 as a sales or4ani@ation assi4ne$ to
Sales an$ 7istri:ution" or to se.eral a11lications Csuc2 as a 1lant assi4ne$ to Materials Mana4ement
an$ 'ro$uction 'lannin4D.
E S8' 89 &8>040 HG
SAP AG 1999
Client
Plant 1000 Plant 1100 Plant 1200
Storage
>ocation
0002
. . . . . .
Co"pany Coe
,000
Co"pany Coe
,000
Co"pany Coe
1000
Co"pany Coe
1000
Controlling Area
2000
Controlling Area
2000
Storage
>ocation
0001
Storage
>ocation
000,
(rgani=ational Structures - >evels
The highest8level element o0 all organi$ational #nits is the client; &2e client can :e an enter1rise
4rou1 %it2 se.eral su:si$iaries. 8ll o t2e enter1rise $ata in an R/3 System im1lementation is s1lit
into at least t2e client area" an$ usually into lo%er le.el or4ani@ational structures as %ell.
>le)i:le or4ani@ational units in t2e R/3 System ena:le more com1le) enter1rise structures to :e
re1resente$. 0 t2ere are many or4ani@ational units" t2e le4al an$ or4ani@ational structure o an
enter1rise can :e 1resente$ in $ierent .ie%s.
By lin5in4 t2e or4ani@ational units" t2e se1arate enter1rise areas can :e inte4rate$ an$ t2e structure
o t2e %2ole enter1rise re1resente$ in t2e R/3 System.
E S8' 89 &8>040 HH
SAP AG 1999
Cost Accounting
Financial Accounting+
Sales
Inventory /anage"ent
:usiness
Co"pany Coe
1000
Client
(rgani=ational ;nits
Plant
1100
.istri$ution
Channel 10
. . .
Controlling Area
1000
Prouction+ .istri$ution
Sales (rgani=ation
1000
Plant
1000
Storage
>ocation
0001
Storage
>ocation
0002
Storage
>ocation
000,
1nterprise
(rgani=ational Structures - :usiness Functions
8n enter1rise is structure$ in t2e S8' R/3 System accor$in4 to :usiness unctions t2at must
corres1on$ to t2e unctionality assi4ne$ to t2e or4ani@ational units.
()am1les:
8 6om1any 6o$e is a unit inclu$e$ in t2e :alance s2eet o a le4ally-in$e1en$ent enter1rise. 0t is
t2e central or4ani@ational element o >inancial 8ccountin4.
&2e 6ontrollin4 8rea is t2e :usiness unit %2ere 6ost 8ccountin4 is carrie$ out. ?sually t2ere is a
1:1 relations2i1 :et%een t2e controllin4 area an$ t2e com1any co$e. >or t2e 1ur1ose o com1any-
%i$e cost accountin4" one controllin4 area can 2an$le cost accountin4 or se.eral com1any co$es
in one enter1rise.
0n t2e conte)t o Sales an$ 7istri:ution" t2e Sales <r4ani@ation is central or4ani@ational element
t2at controls t2e terms o sale to t2e customer. 7istri:ution 62annel is t2e element t2at $escri:es
t2rou42 %2at c2annel 4oo$s an$/or ser.ices %ill :e $istri:ute$ to t2e customer.
0n t2e conte)t o 'ro$uction 'lannin4 an$ 6ontrol" t2e 'lant is t2e central or4ani@ational unit. 8
1lant is t2e 1lace o 1ro$uction or sim1ly a collection o se.eral locations o material stoc5s in
close 12ysical 1ro)imity.
8 Stora4e ,ocation is a stora4e area com1risin4 %are2ouses in close 1ro)imity. Material stoc5s
can :e $ierentiate$ %it2in one 1lant accor$in4 to stora4e location Cin.entory mana4ementD.
E S8' 89 &8>040 100
SAP AG 1999
/aster .ata
6Custo"er /aster .ata8
General .ata
6cross-enterprise8
Sales .ata
6only sales-
relevant ata8
Financial
Accounting
.ata
6only relevant #or
co"pany coe8
/aster .ata - Custo"er /aster
7ata recor$s t2at remain in t2e $ata:ase or a lon4 1erio$ o time are calle$ master $ata. Master $ata
inclu$es cre$itors" .en$ors" materials" accounts" an$ so on.
Master $ata is create$ centrally an$ can :e use$ in all a11lications.
()am1le:
8 customer is master $ata t2at can :e use$ in customer reFuests" $eli.eries" in.oices" an$
1ayments.
Master $ata also 2as an or4ani@ational as1ect as it is assi4ne$ to or4ani@ational units.
Master $ata 2as cross-com1onent usa4e
()am1les:
6ustomer master $ata uses t2e same $ata or inancial accountin4 an$ sales
6ustomer master recor$s can :e assi4ne$ to t2e ollo%in4 or4ani@ational units:
com1any co$e
sales or4ani@ation
$istri:ution c2annel
$i.ision
E S8' 89 &8>040 101
SAP AG 1999
!a"e 1
!a"e 2
Aress
Telephone
.1 <00 <00 10 12, 4<B MN
!a"e 1 !a"e 1
!a"e 2 !a"e 2
Aress Aress
Telephone Telephone
.1 <00 <00 10 12, 4<B MN .1 <00 <00 10 12, 4<B MN
General .ata
Co"pany Coe .ata
*econciliation account nnnnnn
Ter"s o# pay"ent K:01
Ite" sorting 000<
.unning proceure 0001
-
Co"pany Coe .ata
*econciliation account nnnnnn
Ter"s o# pay"ent K:20
Ite" sorting 0001
.unning proceure 0002
-
Client
Co"pany Coes
:an) In#or"ation
,000 1000
Custo"er /aster - General an Financial .ata
#2en creatin4 a customer master recor$" you enter:
S2are$ $ata on t2e client le.el
6om1any co$e-s1eciic $ata or eac2 com1any co$e
7ata on t2e client le.el can :e use$ :y all com1any co$es. &2e customer account num:er is assi4ne$
on t2is le.el. &2at means" t2e same customer 2as an e)1licit accounts recei.a:le num:er in all
com1any co$es rom a inancial .ie%.
E S8' 89 &8>040 102
SAP AG 1999
Financial Accounting
!a"e
Aress
Telephone
!a"e !a"e
Aress Aress
Telephone Telephone
General .ata
Co"pany Coe .ata Co"pany Coe .ata Sales (rgani=ation .ata
Sales
Client
Co"pany Coe
1000
Co"pany Coe
,000
Sales (rgani=ation
1000
Custo"er /aster - Sales .ata
0 you also 2a.e S8' Sales an$ 7istri:ution im1lemente$" t2ere are a$$itional iel$s you can
maintain. &2ese iel$s contain inormation an$ control $ata t2at are necessary or 1rocessin4 t2e
:usiness acti.ities in t2e Sales area.
>iel$s or customer master $ata are $i.i$e$ into 8ccountin4 an$ Sales areas. 8$$ress $ata is use$
rom :ot2 areas. 0n t2e Sales area" inormation recor$e$ can :e accesse$ :y >inancial 8ccountin4
an$ .ice .ersa.
Note:
&2e structural lo4ic or customer master recor$s/accounts recei.a:le is also .ali$ or .en$or master
recor$s/accounts 1aya:le.
E S8' 89 &8>040 103
SAP AG 1999
1ngineering+
.esign
1ngineering+ 1ngineering+
.esign .esign
/aterials
Planning
/aterials /aterials
Planning Planning
Stoc) in
Plant+Storage
Stoc) in Stoc) in
Plant+Storage Plant+Storage
Purchasing Purchasing Purchasing
Financial
Accounting
Financial Financial
Accounting Accounting
Storage Storage Storage
Costing Costing Costing
3or)
scheuling
3or) 3or)
scheuling scheuling
Forecasting Forecasting Forecasting
Sales Sales Sales
Classi#ication Classi#ication Classi#ication
3arehouse
"anage"ent
3arehouse 3arehouse
"anage"ent "anage"ent
A :
CC CC
Hie&s o# the /aterial /aster *ecor
/aterial /aster *ecor
.e#inition-
The "aterial "aster
is a central ata o$'ect
in the SAP *+, Syste".
It represents
ra& "aterials%
supplies%
e2pena$les%
se"i-#inishe goos%
proucts%
prouction resources
an tools
/aterial /aster *ecor
.e#inition-
The "aterial "aster
is a central ata o$'ect
in the SAP *+, Syste".
It represents
ra& "aterials%
supplies%
e2pena$les%
se"i-#inishe goos%
proucts%
prouction resources
an tools
/aster .ata - /aterial /aster
&2e material master re1resents t2e central source or releasin4 material-s1eciic $ata. 0t is use$ :y all
o t2e S8' ,o4istics com1onents in t2e R/3 System.
0nte4ratin4 all o t2e material $ata in one sin4le $ata:ase o:*ect means t2at t2e 1ro:lem o $ata
re$un$ancy is not an issue. &2e store$ $ata can :e use$ :y all areas" suc2 as 1urc2asin4" in.entory
mana4ement" materials 1lannin4" in.oice .eriication" an$ so on.
&2e $ata containe$ in t2e material master is reFuire$" or e)am1le" :y t2e ollo%in4 unctions in t2e
S8' ,o4istics com1onent:
<r$erin4 in 'urc2asin4
?1$atin4 mo.ement o 4oo$s an$ mana4in4 t2e 12ysical in.entory in 0n.entory Mana4ement
'ostin4 in.oices in 0n.oice /eriication
'rocessin4 sales or$ers in Sales
'lannin4 reFuirements" sc2e$ulin4 %or5 in 'ro$uction 'lannin4 an$ 6ontrol
&2e structural lo4ic t2at a11lies to .en$ors an$ customers is also .ali$ or material master recor$s.
E S8' 89 &8>040 104
SAP AG 1999
*+,
.ocu"ents .ATA ST(*1. I! TA:>1S I! *+,
12ecutive
In#or"ation
Syste"
:usiness
In#or"ation
3arehouse
SAP :3
In#or"ation
Syste"s
6>IS% 0IS% L8
P;S0
*+,
P;>>
*eport on
(nline
Transactions
P;>>
(;TP;T (;TP;T (;TP;T
(;TP;T
Fro" .ocu"ents to Analysis
,oc#ments are ca1ture$ an$ store$ on R/3 %it2 .arious amounts o inormation.
()am1les:
Sales <r$ers"'urc2ase <r$ers"'ro$uction <r$er"Material 7ocuments"8ccountin4 7ocuments
*#tp#t is any ty1e o communication o $ata.
&y1es o out1ut:ile" >a)" (mail" 'rintout" Screen
Re1orts/,ists are inormation t2at is $eri.e$ rom a source an$ 1resente$ to t2e user in some out1ut
ty1e. Kou can 4enerate re1orts $irectly rom t2e online transactions or rom t2e ot2er sources o
summari@e$ $ata suc2 as t2e Business 0normation #are2ouse" ()ecuti.e 0normation System or t2e
.arious mo$ule 0normation Systems.
7etail &ransaction inormation is store$ on t2e R/3 system an$ summari@e$ $ata is ty1ically store$
on t2e B#" (0S or 0normation System or $etaile$ summari@e$ analysis usin4 t2e tools 1ro.i$e$ :y
t2ose systems.
E S8' 89 &8>040 105
SAP AG 1999
*eport *e4uest
Sol-to party Inc. (rers (rers Auant. (r. Ite"s
!o. o# Sol-to party- 2,I
Sol-to party A:C Co"pany
Sales (rg. Inc. (rers (rers Auant. (r. Ite"s
.on >t.
3alter AG
Chris Corp.
(tto SA.
To" Inc.
A:C Co"pany
.ocu"ents
Sales
(rer
9ey Figures
*eporting on (nline Transactions
Re1orts can :e run at any time in t2e R/3 System. 6urrent $ata is 1rocesse$ online at t2e time t2e
re1ort is run. Re1orts can :e reFueste$ in se.eral %ays: t2ey can :e accesse$ rom t2e initial R/3
System screen" :y c2oosin4 0normation systems.
>or reFuent re1ortin4" it ma5es sense to store re1ort selection 1arameters as re1ort Q.ariantsR. &2e
store$ re1ort .ariants can :e inte4rate$ in a Q*o:.R &2e *o: is notiie$ o t2e time %2en one or more
re1ort .ariants are to :e run.
0n stan$ar$ re1orts" 5ey i4ures corres1on$in4 to t2e c2aracteristics are ormatte$ accor$in4 to t2e
re1ort reFuest. >rom t2is screen" you can access a$$itional e.aluation unctions or reFuire$
a$$itional 5ey i4ures :y selectin4 a iel$ C$ou:le-clic5D. &2e $ata in t2e re1ort list can :e $is1laye$
in a list or re1resente$ in a 4ra12ic.
E S8' 89 &8>040 106
SAP AG 1999
>IS *eports
Aggregate In#or"ation
12ternal .ata
.ata
3arehouse
(nline
Transaction
Processing
6(>TP8
>ogistics
In#or"ation
Syste"s
>ogistics
In#or"ation
Syste"s
In#o
Structures
In#o
Structures
Transactions
Transactions
Sales
Shipping Prouction
Purchasing
In#or"ation Syste"s Structure
&2e 4ra12ic uses t2e ,0S e)am1le to s2o% 2o% inormation systems are structure$.
8ll o t2e ,0S $ata is store$ in inormation structures.
&ransactions rom t2e R/3 a11lications t2at are 1erorme$ $aily are a44re4ate$ or ,0S or statistical
1ur1oses. 7ata rom ot2er systems can also :e use$ in ,0S.
&2e re1orts most reFuently use$ can :e accesse$ rom t2e S8' stan$ar$ menu.
7istinction is ma$e :et%een $ierent re1ortin4 ty1es:
Stan$ar$ re1orts: ,ist o $ocument" master $ata" etc. an$ com:inations o t2ese o:*ects
Cc2aracteristicsD to :e selecte$ in t2e re1ort reFuest
Re1ortin4 .ia inormation systems in t2e a11lications: Stan$ar$ analyses rom
>0S C>inancialsD" ,0S C,o4isticsD" 30S C3uman ResourcesD
Re1ortin4 .ia inormation systems %it2 se1arate $ata:ases an$ tools or 4eneratin4
le)i:le re1ort structures: (0S C()ecuti.e 0normation SystemD an$ t2e Business 0normation
#are2ouse
&2e a11lication re1ortin4 trees 1ro.i$e .arious 1re$eine$ re1orts. &2ese re1orts 2a.e :een $eine$
:y S8' accor$in4 to :usiness reFuirements.
&2e a11lication inormation systems also ena:le you to $eine your o%n inormation structures in t2e
S8' R/3 System to meet your enter1riseLs in$i.i$ual reFuirements.
E S8' 89 &8>040 107
SAP AG 1999
Dou are no& a$le to-
12plain the concept o# a
$usiness scenario
>ist the "ain ele"ents o# $usiness
scenarios
.escri$e the relationship a"ong the
"ain ele"ents o# a $usiness scenario
Syste"-&ie Concepts- ;nit Su""ary
E S8' 89 &8>040 10G
SAP AG 1999
Section- (rgani=ational 1le"ents% Posting an G+>
(rgani=ational 1le"ents+
:asic Settings
G+> Accounts
/aster .ata (vervie&
Proceure #or
.ay-to-.ay Planning
.ocu"ent Control Chec) .eposit- Custo"i=ing
Posting Control :an) State"ent- /anual 1ntry
Posting Tips
/anual :an) State"ent-
Custo"i=ing
Currencies Presentation- Consoliation
Ta2es
E S8' 89 &8>040 10H
SAP AG 1999
(rgani=ational 1le"ents +
:asic Settings
G+> Accounts
/aster .ata (vervie&
Proceure #or
.ay-to-.ay Planning
.ocu"ent Control Chec) .eposit- Custo"i=ing
Posting Control :an) State"ent- /anual 1ntry
Posting Tips
/anual :an) State"ent-
Custo"i=ing
Currencies Presentation- Consoliation
Ta2es
(rgani=ational 1le"ents + :asic Settings
E S8' 89 &8>040 110
SAP AG 1999
At the conclusion o# this unit% you &ill $e a$le to-
(rgani=ational 1le"ents+ :asic Settings- ;nit ($'ectives
.escri$e the organi=ational ele"ents o# *+,
.escri$e the $asic settings
E S8' 89 &8>040 111
SAP AG 1999
Clients in *+,
0ar&are
Clients
SAP
Syste"
.elivery client
6000 ? 0018
Prouction client
6#or e2a"ple% 1008
Test client
6#or e2a"ple% III8
Training client
6#or e2a"ple% 4008
/lients are use$ to $i.i$e $ata in a S8' System into .arious $ata areas or .arious 1ur1oses. 0 a
com1any" or e)am1le" %ants to use its S8' System or :ot2 test an$ trainin4 1ur1oses" a client is
create$ or eac2 1ur1ose.
8 client is i$entiie$ .ia a t2ree c2aracter co$e. 7ata can :e mo.e$ .ia trans1orts an$ corrections
rom one client to anot2er.
#2en lo44in4 on to t2e system" t2e user 2as to select a client in %2ic2 2e/s2e %ants to %or5. &2e
user can t2en only access $ata in t2is client.
E S8' 89 &8>040 112
SAP AG 1999
Financial Applications
C( C( FI FI
General
>eger
Accounting
Su$siiary
legers
T* T*
Treasury
/anage"ent
(verhea cost
accounting
Prouct cost
accounting
Pro#ita$ility
analysis
Cash
"anage"ent
an #orecast
1C 1C
1nterprise Controlling
Invest"ent
/anage"ent
PS PS
Pro'ect
Syste"
I/ I/ *1 *1 *eal 1state
Cash
/anage"ent
/arious 0inancial applications oer $ierent .ie%s o t2e inancial 1osition an$ 1erormance o a
com1any an$ allo% .arious control le.els.
>0 >inancial 8ccountin4
6< 6ontrollin4 CMana4erial accountin4D
&R &reasury
0M 0n.estment Mana4ement
(6 (nter1rise 6ontrollin4
R( Real (state
'S 'ro*ect System
0n t2is course" you learn 1rimarily a:out t2e a11lication com1onent >0.
E S8' 89 &8>040 113
SAP AG 1999
Controlling
area
(perating
Concern
(perating
Concern
Controlling
area
:usiness
areas
Co"pany coes
(vervie&- (rgani=ational 1le"ents in Accounting
E S8' 89 &8>040 114
SAP AG 1999
(vervie&- (rgani=ational 1le"ents in >ogistics
Purchasing
organi=ation
Plant Sales
organi=ation
A A
A
.istri$ution
channel
.istri$ution chain
... purchase #or ... ... purchase #ro" ...
.ivisions
E S8' 89 &8>040 115
SAP AG 1999
(rgani=ational ;nits in *+, FI
Client AAA
Co"pany
Coe 1000
:usiness area 1000 :usiness area 1000
Co"pany
Coe 2000
Co"pany
Coe ,000
Co"pany
Coe 4000
:usiness area 2000 :usiness area 2000
Client AA1
Client 400
***
The client is t2e 2i42est le.el in t2e R/3 system 2ierarc2y. S1eciications or $ata %2ic2 s2all :e
.ali$ or all or4ani@ational units in all R/3 a11lications are entere$ at t2e client le.el" eliminatin4 t2e
nee$ to enter t2is inormation more t2an once Ce.4. e)c2an4e ratesD. (ac2 client is a sel-containe$
unit %2ic2 2as se1arate master recor$s an$ a com1lete set o ta:les an$ $ata. ?sers must enter a
client 5ey an$ 2a.e a user master recor$ in t2e client in or$er to lo4 on to t2e system.
1ain &58#nits:
/ompany code Ce)ternal 1ur1osesD
8 6om1any 6o$e re1resents an in$e1en$ent :alancin4/le4al accountin4 entity. 8n e)am1le %oul$
:e a com1any %it2in a cor1orate 4rou1. Balance s2eets an$ 1roit/loss statements reFuire$ :y la%"
can :e create$ at t2e com1any co$e le.el. &2ereore" a com1any co$e is t2e minimum structure
necessary in R/3 >0.
0n an international :usiness" o1erations are oten scattere$ across numerous countries. Since most
4o.ernment an$ ta) aut2orities reFuire t2e re4istration o a le4al entity or e.ery com1any" a
se1arate com1any co$e is usually esta:lis2e$ 1er country.
"#siness area Cinternal 1ur1osesD
Business areas re1resent se1arate areas o o1eration %it2in an or4ani@ation an$ can :e use$ across
com1any co$es. &2ey are :alancin4 entities %2ic2 are a:le to create t2eir o%n set o inancial
statements or internal 1ur1oses. &2e use o :usiness areas is o1tional.
E S8' 89 &8>040 116
SAP AG 1999
Inepenent
accounting
entity
G
Co"pany
coe
Co"pany Coe
8 company code is an in$e1en$ent accountin4 entity Ct2e smallest or4ani@ational element or %2ic2
a com1lete sel-containe$ set o accounts can :e $ra%n u1D. 8n e)am1le is a com1any %it2in a
cor1orate 4rou1. 0t 2as a uniFue" our c2aracter 5ey.
&2e 4eneral le$4er is 5e1t at t2e com1any co$e le.el an$ is use$ to create t2e le4ally reFuire$
:alance s2eets an$ 1roit an$ loss statements.
8 com1any co$e $esi4nation is reFuire$ or e.ery inancially :ase$ transaction entere$ into R/3.
&2is is $one eit2er manually or automatically :y $eri.in4 t2e com1any co$e rom ot2er $ata
elements.
E S8' 89 &8>040 117
SAP AG 1999
I.1S International Fran)#urt% Ger"any
I.1S !. A"erica I.1S 1urope I.1S Asia
/e2ico City + /e2ico
!e& Dor) + ;SA
Toronto + Canaa
Fran)#urt + Ger"any.
>onon + 1nglan
>is$on + Portugal
Paris + France
:arcelona + Spain
I.1S International has operations in !orth A"erica% 1urope% an
Asia.
To)yo + 5apan
I.1S International
07(S o1erates %orl$%i$e an$ 2as su:si$iaries in Nort2 8merica" (uro1e" an$ 8sia. (ac2 ailiate
Ccom1any co$eD is a :usiness entity t2at is reFuire$ :y la% to 1ro.i$e inancial recor$s accor$in4 to
country-s1eciic re4ulations.
E S8' 89 &8>040 11G
SAP AG 1999
I.1S International Fran)#urt% Ger"any
I.1S !orth A"erica I.1S 1urope I.1S Asia
B000 /e2ico
,000 ;SA
4000 Canaa
1000 Ger"any
2000 1nglan
2100 Portugal
2200 France
2,00 Spain
<000 5apan
The a##iliates o# I.1S International are set up in *+, as co"pany
coes.
The Co"pany Coes o# I.1S
&2e ailiates o 07(S are set u1 as company codes in t2e R/3 system an$ are uniFuely i$entiie$ :y
our c2aracter co$es. (ac2 com1any co$e 2as a local currency. 8mounts 1oste$ in orei4n currencies
are automatically con.erte$ to t2e local currency.
&2e %orl$%i$e im1lementation o R/3 >inancial 8ccountin4 %as Fuite 1ro:lem-ree since t2e
stan$ar$ system came com1lete %it2 country-s1eciic tem1lates or t2e countries in %2ic2 07(S
o1erates.
E S8' 89 &8>040 11H
SAP AG 1999
Creating a Co"pany Coe
the e#inition
glo$al para"eters
custo"i=ing ta$les 6appro2. ,1< ta$les8
general leger accounts 6i# esire8
account eter"ination
A#ter using this #unction% only the esire changes $et&een the
original an the ne& co"pany coe have to $e "aintaine.
To create a co"pany coe copy an e2isting co"pany coe
using the organi=ation copy #unction% &hich copies-
-ote: &2e 0M9 su44ests t2e or$er
6o1y" $elete" c2ec5 com1any co$e
($it com1any co$e $ata
6o1y t2e com1any co$e rom an e)istin4 com1any co$e. &2is 2as t2e a$.anta4e t2at you also co1y
t2e e)istin4 com1any co$e-s1eciic 1arameters. 8ter co1yin4" you can e$it $ata in your ne%
com1any co$e.
Kou 2a.e to select a our-c2aracter al12a-numeric 5ey as t2e com1any co$e 5ey. &2is 5ey i$entiies
t2e com1any co$e an$ must :e entere$ later %2en 1ostin4 :usiness transactions or creatin4 com1any
co$e-s1eciic $ata.
-ote: &2e use o t2e or4ani@ation co1y unction is not reFuire$. 0t is also 1ossi:le to $eine t2e
com1any co$e an$ ill t2e customi@in4 ta:les rom scratc2.
E S8' 89 &8>040 120
SAP AG 1999
Country Te"plates
CC 0001
CC 1000
etc.
;S01
F*01
G:01
5P01
.102
6chart I9*8
.101 6chart
G9*8
etc.
0n t2e R/3-stan$ar$ system company code 7771 is a tem1late or a 4eneral com1any co$e %it2 c2art
o accounts 0N& an$ no s1ecial country-s1eciications.
0 you nee$ a com1any co$e in a country or %2ic2 a co#ntry template e)ists" you can use t2e
co#ntry version program %2ic2 co1ies t2e country-s1eciic customi@in4 ta:les rom t2e s1eciic
country tem1late into com1any co$e 0001. ?1on com1letion" com1any co$e 0001 %ill :e
customi@e$ or t2e selecte$ country. Kou s2oul$ t2en co1y t2is com1any co$e into your ne% $esire$
com1any co$e. Kou may t2en start t2e country .ersion 1ro4ram a4ain to create a tem1late or
anot2er country an$ so on.
-ote: &2e country .ersion 1ro4ram not only creates a country-s1eciic com1any co$e tem1late :ut
also a country-s1eciic tem1late or controllin4 areas" 1lants" 1urc2asin4 or4ani@ations" sales
or4ani@ations" cre$it control areas" inancial mana4ement areas"etc.
Attention: 7o not or4et to co1y t2e tem1late :eore you 1rocee$ urt2er. 7o not use com1any co$e
0001 as your 1ro$ucti.e com1any co$e :ecause t2e country .ersion 1ro4ram al%ays uses t2is
com1any co$e as t2e tar4et com1any co$e. >urt2ermore" you s2oul$ run t2e country .ersion 1ro4ram
only in a ne% installation o R/3 an$ not in an u14ra$e installation :ecause t2e structure o t2e
country-s1eciic customi@in4 may 2a.e c2an4e$ rom one R/3 release to anot2er.
E S8' 89 &8>040 121
SAP AG 1999
Co"pany Coe Co"ponents
.e#inition o# a co"pany coe
4 character co"pany coe )ey
Co"pany na"e
City
Country
Currency
>anguage
Aress
Glo$al Para"eters
Chart o# accounts
Fiscal year
Co"pany coe e#aults
&2e editing o0 the company code data inclu$es:
The address $ata is reFuire$ or corres1on$ence an$ is recor$e$ on e.aluation re1orts.
>or eac2 com1any co$e a c#rrency must :e s1eciie$. 8ccounts are mana4e$ in t2e com1any
co$e currency. 8ll ot2er currencies are in$icate$ as orei4n. &2e system con.erts t2e amounts
1oste$ in a orei4n currency into t2is currency. &2e currency $eine$ in t2e com1any co$e is
5no%n as t2e local c#rrency %it2in R/3.
&2e co#ntry 5ey s1eciies %2ic2 country is to :e re4ar$e$ as t2e 2ome country. &2e system
inter1rets all ot2er countries as orei4n. &2is is im1ortant %it2 :usiness or 1ayment transactions"
since $ierent orms are nee$e$ or orei4n 1ayment transactions" an$ t2e system su11orts
$ierent ormats or a$$resses or orei4n corres1on$ence.
A lang#age 5ey must :e entere$ so t2at t2e system can create te)ts automatically in t2e correct
lan4ua4eA or e)am1le" %2en issuin4 c2ec5s.
#2en de0ining a b#siness area< only a 4 $i4it al12a-numeric 5ey an$ a s2ort $escri1tion are nee$e$.
E S8' 89 &8>040 122
SAP AG 1999
Areas o# operation
Plant
construction
Auto"otive
/achinery
G
:usiness areas
1000 /achinery
Plant
construction
Auto"otive
2000
,000
:usiness Area
&2e :usiness se4ments or :ranc2es in %2ic2 a 4rou1 o1erates can :e set u1 in t2e R/3 System as
b#siness areas. &2ey 1ro.i$e an a$$itional e.aluation le.el or t2e 1ur1ose o se4ment re1ortin4" or
e)am1le.
E S8' 89 &8>040 123
SAP AG 1999
B000 /e2ico
,000 ;SA
4000 Canaa
1000 Ger"any
2000 1nglan
2100 Portugal
2200 France
2,00 Spain
<000 5apan
I.1S !orth A"erica I.1S 1urope I.1S Asia+Australia
I.1S International Fran)#urt% Ger"any
1000 /achinery
1000 /achinery
2000 Plant constr.
2000 Plant constr.
,000 Auto"otive
,000 Auto"otive
So"e o# the :usiness Areas o# I.1S
Business areas are 4enerally com1any-co$e in$e1en$ent" t2at is" you can ma5e 1ostin4s to t2em rom
any com1any co$e.
<n t2e sli$e" you can see t2ree :usiness areas o t2e 07(S 4rou1. 0 certain com1any co$es are not
acti.e in s1eciic :usiness areas" you can use a .ali$ation to 1re.ent 1ostin4s to t2is :usiness area
rom t2e com1any co$es s1eciie$.
E S8' 89 &8>040 124
SAP AG 1999
I!T CA;S G9*
... an as "any
aitional charts
as neeeO
1000
2000
10000
20000 2000
1000
Charts o# Accounts
(ac2 4eneral le$4er is set u1 accor$in4 to a c2art o accounts. &2e c2art o accounts contains t2e
$einitions o all 9/, accounts in an or$ere$ orm. &2e $einitions consist mainly o t2e account
num:er" account name" an$ t2e ty1e o 9/, account" t2at is" %2et2er t2e account is a 'J, ty1e
account or a :alance s2eet ty1e account.
Kou can $eine an unlimite$ num:er o c2arts o accounts in t2e R/3 System. Many country-s1eciic
c2arts o accounts are inclu$e$ in t2e stan$ar$ system.
E S8' 89 &8>040 125
SAP AG 1999
Chart o# Accounts Assign"ent
Chart o#
accounts
Co"pany coe A Co"pany coe : Co"pany coe C
>or eac2 com1any co$e" you 2a.e to s1eciy one c2art o accounts or t2e 4eneral le$4er. &2is c2art
o accounts is assi4ne$ to t2e com1any co$e. 8 c2art o accounts can :e use$ :y multi1le com1any
co$es Csee $ia4ramD. &2is means t2at t2e 4eneral le$4ers o t2ese com1any co$es 2a.e t2e i$entical
structure.
E S8' 89 &8>040 126
SAP AG 1999
The Hariant Principle
3he /ariant principle is a three step metho use in $); to assign
special properties to one or more $); o"%ects* 3he steps are2
1. .e#ine the variant%
2. Populate the variant &ith values%
,. Assign the variant to *+,-o$'ects.
This principle is use #or
#iel status
posting perios
#iscal years
....
&2e variant principle is a %i$ely use$ met2o$ in R/3 to assi4n s1ecial 1ro1erties to one or more
R/3-o:*ects.
>or e)am1le usin4 creatin4 a com1any co$e as an e)am1leA
7eine t2e .ariant: I4 is our iscal year .ariant
'o1ulate t2e .ariant %it2 .alues: %e $eine t2e 1ro1erties o I4 to :e Qcalen$ar yearR
8ssi4n t2e .ariant to R/3 o:*ects: %e assi4n I4 to multi1le com1any co$es t2at use t2at calen$ar
&2e main a$.anta4e or usin4 .ariants is t2at it is easier to maintain 1ro1erties %2ic2 are common
amon4 se.eral :usiness o:*ects.
Note: <n t2is sli$e t2e .ariant 1rinci1le is $iscusse$ in 4eneral so t2at you %ill reco4ni@e it in ot2er
areas o t2e course.
E S8' 89 &8>040 127
SAP AG 1999
01
02
0,
04
0<
0B 0M
12
11
10
0I
0N
1< 14 1B 1,
The Fiscal Dear
The #iscal year can $e e#ine
as...
Dear-inepenent
PPQ the sa"e nu"$er an ates
#or the perios every year
Dear-epenent
PPQ perios can $e i##er #ro"
year to year
&o se1arate :usiness transactions into $ierent 1erio$s" a 0iscal year %it2 1ostin4 1erio$s 2as to :e
$eine$. &2e iscal year is $eine$ as a .ariant %2ic2 is assi4ne$ to t2e com1any co$e.
&2e iscal year .ariant contains t2e $einition o posting periods an$ special periods. S1ecial
1erio$s are use$ or 1ostin4s %2ic2 are not assi4ne$ to time 1erio$s" :ut to t2e 1rocess o year-en$
closin4. 0n total"16 1erio$s can :e use$.
&2e system $eri.es t2e 1ostin4 1erio$ rom t2e 1ostin4 $ate. #2en t2e 1ostin4 $ate alls %it2in t2e
last normal 1ostin4 1erio$" t2e transaction may :e 1oste$ into one o t2e s1ecial 1erio$s.
()am1le: 8:o.e you see a iscal year %it2 12 1ostin4 1erio$s an$ 4 s1ecial 1erio$s. 0 t2e 1ostin4
$ate alls in t2e 12t2 1erio$" t2e transaction can instea$ :e 1oste$ in one o t2e our s1ecial 1erio$s.
Stan$ar$ iscal year .ariants are alrea$y $eine$ in t2e system an$ can :e use$ as tem1lates.
Note: &2e iscal year .ariant $oes not inclu$e t2e inormation as to %2et2er a 1erio$ is o1en or
close$A t2is is maintaine$ in anot2er ta:le. &2e iscal year .ariant only $eines t2e amount o 1erio$s
an$ t2eir start an$ inis2 $ates.
E S8' 89 &8>040 12G
SAP AG 1999
The Dear - Inepenent Fiscal Dear Hariant
the calenar year a non-calenar year
01
02
0,
04
0<
0B 0M
12
11
10
0I
0N
5an.
Fe$.
/ar.
Apr.
/ay
5un. 5ul.
Aug.
Sept.
(ct.
!ov.
.ec.
01
02
0, 04
0<
0B
Apr.
/ay
5une
5uly
Aug.
Sept. (ct.
!ov.
.ec.
5an.
Fe$.
/ar.
-1
-1
-1
0 eac2 iscal year o a iscal year .ariant uses t2e same num:er o 1erio$s" an$ t2e 1ostin4 1erio$s
al%ays start an$ en$ at t2e same $ay o t2e year" t2e .ariant is calle$ year8independent. 8 year-
in$e1en$ent iscal year .ariant can :e $eine$ as
t2e calen$ar year
a non-calen$ar year
0 t2e iscal year is $eine$ as t2e calendar year< t2e 1ostin4 1erio$s are eFual to t2e mont2s o t2e
year. &2ereore a calen$ar year .ariant must 2a.e 12 1ostin4 1erio$s.
0 t2e iscal year is $eine$ as a non8calendar year< t2e 1ostin4 1erio$s nee$ to :e $eine$ :y
assi4nin4 en$in4 $ates to eac2 1erio$. 8 non-calen$ar year can 2a.e :et%een 1 an$ 16 1ostin4
1erio$s. 0 t2e non-calen$ar year $oes not start at January 1st t2e 1erio$s o t2e year %2ic2 :elon4 to
t2e ormer or t2e comin4 iscal year must 4et an annual $is1lacement in$icator C-1" N1D.
&2e e)am1le a:o.e on t2e ri42t s2o%s a non-calen$ar year %it2 6 1ostin4 1erio$s %2ic2 4oes rom
81ril to Marc2. &2e mont2s January to Marc2 t2ereore still :elon4 to t2e ol$ iscal year an$ nee$ to
2a.e t2e annual $is1lacement in$icator R-1R.
0 t2e iscal year $iers rom t2e calen$ar year" :ut t2e 1ostin4 1erio$s corres1on$ to calen$ar
mont2s" t2e $ay limit or >e:ruary s2oul$ :e 2H to :e 1re1are$ or lea1 years.
>iscal years are normally year-in$e1en$ent.
E S8' 89 &8>040 12H
SAP AG 1999
The Dear - .epenent Fiscal Dear Hariant
Full years &ith i##erent perio ates Shortene #iscal year
01
02 0,
04
1IIa 1II$
1II 1IIc
01
02
0,
04
01
02
0,
04
01
02
0,
04
01
02
0,
04
0<
0B 0M
0N
1IIe
8 iscal year .ariant 2as to :e $eine$ as Ryear8dependentR i t2e start an$ t2e en$ $ate o t2e
1ostin4 1erio$s o some iscal years %ill :e $ierent rom t2e $ates o ot2er iscal years" an$/or i
some iscal years s2all use a $ierent num:er o 1ostin4 1erio$s.
0 all o t2e years o a year-$e1en$ent iscal year .ariant 2a.e t2e same n#mber o0 periods< only t2e
$ierent 1erio$ $ates or t2e $ierent years 2a.e to :e $eine$ Csee e)am1le to t2e letD.
0 one year o a iscal year .ariant 2as less 1ostin4 1erio$s t2an t2e ot2ers" it is calle$ a Rshortened
0iscal yearR Csee e)am1le on t2e ri42tD. &2is coul$ :e reFuire$ i closin4 2as to :e ma$e :eore t2e
en$ o t2e normal iscal yearA Ce. 4. i t2e :e4innin4 o t2e iscal year s2oul$ :e c2an4e$ or i t2e
com1any %as sol$D. &2e s2ortene$ iscal year an$ its num:er o 1ostin4 1erio$s 2as to :e s1eciie$
:eore $einition o t2e 1erio$ $ates. >or t2is year only a lesser num:er o 1ostin4 1erio$s can :e
assi4ne$.
E S8' 89 &8>040 130
SAP AG 1999
(rgani=ational 1le"ents+ :asic Settings- ;nit Su""ary
Dou are no& a$le to-
.escri$e the organi=ational ele"ents o# *+,
.escri$e the $asic settings
E S8' 89 &8>040 131
12ercises - Sy"$ols + .ata
32ercises
Sol#tions
Topic obectives
"#siness scenario
Tips + tricks
=arning or ca#tion
Type o0 data ,ata in the training system
/ompany code 86UU
/hart o0 acco#nts 0N&
(/) acco#nts:
Sales re.enue
Sales re.enue 86UU
Materials consume$
,e4al Social ()1enses
Mac2inery rental
8ut2ori@e$ e)1enses
<ice su11lies
7ata 1rocessin4 su11lies
&rainin4 costs
'etty 6as2
Ban5 account
Ban5 account 86UU
Reconciliation account recei.a:le
Reconciliation account 1aya:le
0ntercom1any clearin4 account
6learin4 account 86UU
<r$inary s2are ca1ital
G00200
G00HUU Creerence G00200D V
400020
440000
471000
47HHUU Creerence 470000D V
476000
476100
476400
100000
113100
11UU50 Creerence 113100D V
140000
160000
1H4001
1H30UU Creerence 1H4001D V
070000
9endor acco#nt &->00800
/#stomer acco#nt &->00800
/ost center &-8208UU
E S8' 89 &8>040 132
Ta2 codes:
&a) 16X - 8ccounts 1aya:le
&a) 7X - 8ccounts 1aya:le
&a) 0X - 8ccounts 1aya:le
&a) 16X - 8ccounts recei.a:le
&a) 7X - 8ccounts recei.a:le
&a) 0X - 8ccounts rece.a:le
&a) co$e to :e create$
5nvoice veri0ication e2ercise
6om1any co$e
/N
/2
/0
8N
82
80
UU
1000
VNee$ to :e create$
E S8' 89 &8>040 133
12ercises
6nit: *rgani$ational 3lements/"asic Settings
Topic: *rgani$ational 6nits
8t t2e conclusion o t2is e)ercise" you %ill :e a:le to:
62ec5 t2e $einitions o your com1any co$e
&2e com1any o your client is a me$ium si@e$ enter1rise :ase$ in t2e
course country. &2e enter1rise is a sin4le le4al entity an$ in a$$ition to
im1lementin4 R/3 e)ternal accountin4 it 2as t2e $esire to 1erorm internal
inancial re1ortin4 at a later sta4e. &2e internal re1ortin4 is to consi$er
t%o 1ro$uct lines" 'ro$uct 8 an$ 'ro$uct B.
1-1 62ec5 t2e com1any co$e 86UU . 0n t2e rest o t2is course" you %ill :e %or5in4
%it2in t2is com1any co$e.
62ec5 t2e ollo%in4 $einitions o your com1any co$e 86UU:
#ompany name$ (ro#p >>
#ountry$ ,3
#urrency$ 6-5
Language$ ,3
1-2 &/>: Kou can assi4n a com1any co$e to a :usiness area. TTTTTTTTTTTTTTTTTT
E S8' 89 &8>040 134

6nit: *rgani$ational 3lements/"asic Settings
Topic: The &iscal ?ear
8t t2e conclusion o t2is e)ercise" you %ill :e a:le to:
62ec5 t2e iscal year .ariant %2ic2 is assi4ne$ to your com1any co$e
()1lain t2e 1ur1ose o t2e $ierent iscal year .ariants
&2e enter1rise o1erates in a iscal year t2at corres1on$s to t2e calen$ar
year. &2e 2ea$ accountant %ants our s1ecial 1erio$s or 1ostin4s
concernin4 year-en$ closin4.
2-1 #2ic2 o t2e 1re$eine$ iscal year .ariants are
- calen$ar-yearM TTTTTTTTTTTTTTTTTTTTTTTT
- year-$e1en$entM TTTTTTTTTTTTTTTTTTTTTTT
2-2 >or %2at 1ur1oses are year-$e1en$ent iscal year .ariants usually use$M
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
2-3 62ec5 t2e iscal year .ariant %2ic2 is assi4ne$ to your com1any 6o$e.
E S8' 89 &8>040 135
Solutions
6nit: *rgani$ational 3lements/"asic Settings
Topic: *rgani$ational 6nits
1-1 62ec5 t2e com1any co$e 86UU. 0n t2e rest o t2is course you %ill :e %or5in4
%it2in t2is com1any co$e.
"M' Menu $at Options(
"M' Menu $at( Tools AcceleratedSA$ Customi)ing Edit $ro*ect
SA$ +e#erence "M' $usbutton
"M' Transaction Code( S$+O
"M'( Enterprise Structure De#inition Financial Accounting De#ine,
copy, delete, cec- company code Edit company code data
Select AC../
&ield -ame or ,ata
Type
9al#es
#ompany name &roup ,,
#ity any city
#ountry !E
#urrency U)%
Language !E
Select Save/
1-2 False/ 0usiness areas can cut across company codes/
E S8' 89 &8>040 136

6nit: *rgani$ational 3lements/"asic Settings
Topic: The &iscal ?ear
2-1 62ec5 t2e 1ro1erties o t2e iscal year .ariants.
"M'( Financial Accounting Financial Accounting 'lobal Settings Fiscal
1ear Maintain Fiscal 1ear 2ariant 3Maintain Sortened Fisc/ 1ear4
Calendar year( 5!, 6!, 67, 68, 69
1ear:dependent( AA, AM, +!, U;, %6
2-2 $urposes o# te year:dependent #iscal year variants/
Te year:dependent #iscal year variants are used(
: i# start and end date o# te posting periods di##er #rom year to year
: i# one #iscal year as #ewer posting periods tan te oters 3sortened #iscal
year4
2-3 62ec5 iscal year .ariant to com1any co$e/
"M'( Financial Accounting Financial Accounting 'lobal Settings Fiscal
1ear Assign Company Code to a Fiscal 1ear 2ariant
&ield -ame or ,ata Type 9al#es
Fiscal year variant ./
Select Sa.e.
E S8' 89 &8>040 137
SAP AG 1999
(rgani=ational 1le"ents +
:asic Settings
G+> Accounts
/aster .ata (vervie&
Proceure #or
.ay-to-.ay Planning
.ocu"ent Control Chec) .eposit- Custo"i=ing
Posting Control :an) State"ent- /anual 1ntry
Posting Tips
/anual :an) State"ent-
Custo"i=ing
Currencies Presentation- Consoliation
Ta2es
/aster .ata (vervie&
E S8' 89 &8>040 13G
SAP AG 1999
At the conclusion o# this unit% you &ill $e a$le to
create% "aintain an control-
/aster .ata (vervie&- ;nit ($'ectives
G+> Accounts
Custo"er+Henor Accounts
/aster .ata in Travel /anage"ent
:an) /aster .ata
Asset Accounting /aster
E S8' 89 &8>040 13H
SAP AG 1999
Presentation2 Closing Proceures in Asset Accounting
Charts o# accounts
Account groups
*econciliation accounts
Presentation2
G+> Account /aster *ecor
E S8' 89 &8>040 140
SAP AG 1999
I.1S - Charts o# Accounts
1000
Ger"any
2000
;nite 9ingo"
2100
Portugal
<000
5apan
2,00
Spain
,000
;SA
4000
Canaa
B000
/e2ico
2200
France
I!T
CA;S CAF* CA5P
&2e 07(S com1any co$es use t2e ollo%in4 c2arts o accounts:
0N& is use$ :y com1any co$es 1000" 2000" 2100" 2300" an$ 6000.
68?S is use$ :y com1any co$es 3000 an$ 4000.
68>R is use$ :y com1any co$e 2200.
68J' is use$ :y com1any co$e 5000.
E S8' 89 &8>040 141
SAP AG 1999
Co"pany Coe Speci#ic Settings
Account e#inition
in chart o# accounts
P>;S
P>;S
Account C in co"pany coe 1000 Account C in co"pany coe ,000
Co"pany coe
speci#ic settings
Co"pany coe
speci#ic settings
CC ,000
Account C
CC 1000
Beore you can use an account in a com1any co$e" you 2a.e to maintain t2e account $einition at t2e
c2art o accounts le.el. Kou t2en create com1any co$e-s1eciic settin4s" %2ic2 are only .ali$ in t2e
com1any co$e. 8n e)am1le o a com1any co$e-s1eciic settin4 is $einin4 t2e account currency.
Most o t2e accounts in com1any co$e 1000 use t2e ?N0 currency" %2ereas com1any co$e 3000 uses
?S7 or most o its accounts.
E S8' 89 &8>040 142
SAP AG 1999
Account Groups #or G+> Accounts
C
G
e
n
e
r
a
l

l
e

g
e
r
Cash
Material
P)9
9ia"*
***
AAAAAA.A99999
1AAAAA.199999
:AAAAA.:99999
;AAAAA.;99999
<AAAAA.<99999
=AAAAA.=99999
DAAAAA.D99999
Cash
accounts
Account groups
Cash
Account 001111
AAAAAA.A99999
A
c
c
o
u
n
t
g
ro
u
p
Account efinition
in chart of
accounts
Compan& coe specific
settings
Asset
0n or$er to or4ani@e an$ mana4e a lar4e num:er o 9/, accounts :etter" t2ey are arran4e$ in acco#nt
gro#ps.
&2e accounts o an account 4rou1 normally 2a.e similar :usiness unctions. Kou coul$" or e)am1le"
2a.e an account 4rou1 or cas2 accounts" one or e)1ense accounts" one or re.enue accounts" an$
one or ot2er :alance s2eet accounts" etc.
E S8' 89 &8>040 143
SAP AG 1999
*econciliation Accounts
aa $$
econciliation accounts for
customers, !endors, and assets
General
leger
S
u
$
s
i

i
a
r
y
l
e

g
e
r
s
C
u
s
t
o
"
e
r
s
H
e
n

o
r
s
Su$s. leger
accounts
aa $$
A
s
s
e
t
s
Reconciliation acco#nts connect su:si$iary le$4ers %it2 t2e 4eneral le$4er in real-time. &2is means
t2at a 1ostin4 to a su:si$iary le$4er also 1osts to t2e corres1on$in4 reconciliation account in t2e
4eneral le$4er at t2e same time.
&2e su:si$iary le$4ers %2ic2 are connecte$ to t2e 4eneral le$4er .ia reconciliation accounts are t2e
8/'" 8/R" an$ asset le$4ers.
E S8' 89 &8>040 144
SAP AG 1999
Transaction Figures
G+> account
1000
/echanical engineering
1000
/echanical engineering
2000
Plant engineering
2000
Plant engineering
,000
Auto"otive
,000
Auto"otive
>ine ite"s
.
.
>ine ite"s
.
.
Transaction #igure +
e$it
Transaction #igure +
creit
Transaction #igure +
e$it
Transaction #igure +
creit
Transaction #igure +
e$it
Transaction #igure +
creit
8 transaction 0ig#re is t2e total o all $e:it or cre$it 1ostin4s. 0n 4eneral" t2e R/3 System 5ee1s one
transaction i4ure or $e:its an$ one transaction i4ure or cre$its 1er account. &2e inancial
statements or t2e com1any co$e are calculate$ usin4 t2ese transaction i4ures.
0 usin4 :usiness areas" transaction i4ures are also 5e1t 1er :usiness area Csee $ia4ramD. 0 you create
a inancial statement or t2e :usiness area" t2e transaction i4ures or t2at s1eciic :usiness area are
use$ to su11ly t2e inormation or t2e inancial statements.
E S8' 89 &8>040 145
SAP AG 1999
Controlling areas
Country-speci#ic charts o# accounts
Controlling o$'ects
Presentation2
(rgani=ational Structures o# Cost
Accounting
E S8' 89 &8>040 146
SAP AG 1999
Controlling Area
Chart o#
accounts
Co"pany coe A Co"pany coe : Co"pany coe C
Con-
trolling
area
&2e controlling area i$entiies a sel-containe$ or4ani@ational structure or %2ic2 costs an$
re.enues can :e mana4e$ an$ allocate$. 0t re1resents a se1arate unit o cost accountin4.
<ne or more com1any co$es can :e assi4ne$ to a controllin4 area" %2ic2 ena:les you to carry out
cross-com1any co$e cost accountin4 :et%een t2e assi4ne$ com1any co$es. 3o%e.er" t2is is only
1ossi:le i t2e assi4ne$ com1any co$es an$ t2e controllin4 area all use t2e same o1eratin4 c2art o
accounts.
E S8' 89 &8>040 147
SAP AG 1999
Country-Speci#ic Charts o# Accounts
2000
;nite 9ingo"
2100
Portugal
1000
Ger"any
2,00
Spain
1000
1urope
I!T
G9* CAG: CA1S
0t %as 1articularly im1ortant to t2e 07(S :oar$ o $irectors t2at t2e (uro1ean com1any co$es"
9ermany" ?nite$ Iin4$om" 'ortu4al" an$ S1ain" all :elon4 to t2e same controllin4 area" since a
4reat $eal o acti.ity ta5es 1lace :et%een t2ese com1any co$es. &2ereore" all our com1any co$es
2a$ to a$o1t t2e o1eratin4 c2art o accounts C0N&D o t2e controllin4 area. 3o%e.er" in or$er or it to
:e 1ossi:le or e)ternal re1orts to contain t2e account num:ers usually use$ in t2e in$i.i$ual
countries" a country-s1eciic c2art o accounts %as create$ or t2e com1any co$es 9ermany" t2e
?nite$ Iin4$om" an$ S1ain. &2ese country-s1eciic c2arts o accounts meet t2e reFuirements o t2e
se1arate countries.
E S8' 89 &8>040 14G
SAP AG 1999
Group Chart o# Accounts
1000
Ger"any
2000
1nglan
2100
Portugal
2,00
Spain
1000
1urope
I!T
,000
;SA
4000
Canaa
,000
A"erica
CA;S
C(!S
&2e t%o com1anies in Nort2 8merica %ere ori4inally in$e1en$ent irms :ut %ere 1urc2ase$ :y t2e
07(S 4rou1. Bot2 com1anies %ere alrea$y li.e %it2 R/3 an$ %ere usin4 t2e c2art o accounts 68?S
as t2e o1eratin4 c2art o accounts
Mana4ement $etermine$ t2at cost accountin4 or (uro1e an$ t2e ?S8 to4et2er is not necessary. >or
t2is reason" mana4ement $eci$e$ to retain t2e o1eratin4 c2art o accounts 68?S or t2e t%o ?.S.
com1any co$es an$ to assi4n t2em to a se1arate controllin4 area.
>or consoli$ation 1ur1oses" a gro#p chart o0 acco#nts %as set u1 or t2e t%o o1eratin4 c2arts o
accounts.
E S8' 89 &8>040 14H
SAP AG 1999
Cost Controlling ($'ects
Cost centers
Internal orers
Pro'ects
!et&or)s
/a)e-to-orer
sales orers
Cost o$'ects
8 controllin4 area contains /* obects t2at ta5e on .arious unctions %it2in 6ontrollin4" suc2 as:
0nternal or$ers
6ost o:*ects
Net%or5s
'ro*ects
6ost centers
Ma5e-to-or$er sales or$ers
8 $istinction is ma$e :et%een true an$ statistical 6< o:*ects:
&rue o:*ects can allocate t2eir costs to ot2er 6< o:*ects.
Statistical o:*ects cannot reallocate t2eir costs an$ only :ear t2eir costs or inormation 1ur1oses.
E S8' 89 &8>040 150
SAP AG 1999
Presentation2
/aster .ata in Accounts Paya$le
Account e#initions an co"pany coe-
speci#ic settings
Account groups
E S8' 89 &8>040 151
SAP AG 1999
Henor Account in SAP FI
P>;S
P>;S
Henor C in co"pany coe 1000 Henor C in co"pany coe 2000
Co"pany coe-
speci#ic settings
Co"pany coe-
speci#ic settings
CC 2000 CC 1000
Henor C
General
ata
Account e#inition
at client level
8s %it2 9/, accounts" vendor acco#nts are ma$e u1 o t%o areas:
8 .en$or account is $eine$ or all com1any co$es at client le.el. 9eneral $ata" suc2 as t2e
.en$orSs a$$ress" is also store$ 2ere.
'ostin4s cannot :e ma$e to t2e account in a com1any co$e until com1any co$e-s1eciic settin4s
2a.e :een ma$e" suc2 as t2e a4ree$ terms o 1ayment.
E S8' 89 &8>040 152
SAP AG 1999
Account Groups #or Henors
C
A
c
c
o
u
n
t
s

P
a
y
a
$
l
e
Ben*
Dom*
6or*
-ne.time
AAA1
***
AAAAAA.A99999
1AAAAA.199999
:AAAAA.:99999
;AAAAA.;99999
<AAAAA.<99999
=AAAAA.=99999
DAAAAA.D99999
Henor
accounts
Account groups
Hen.
Account 001111
AAAAAA.A99999
A
c
c
o
u
n
t
g
ro
u
p
General
ata
Co"pany coe
ata
Purchasing
organi=ation
ata
0n t2e same %ay as 9/, accounts" .en$or accounts can :e com:ine$ in .arious acco#nt gro#ps" so
t2at t2ey can :e or4ani@e$ an$ mana4e$ more easily.
&2e accounts in an account 4rou1 usually 2a.e similar c2aracteristics. >or e)am1le" you coul$ 2a.e
one account 4rou1 or $omestic .en$ors" one or .en$ors a:roa$" one or ailiate$ .en$ors" an$ one
or one-time accounts.
E S8' 89 &8>040 153
SAP AG 1999
Presentation2
+ntegration ,ith Materials Management
Plants
Purchasing organi=ations
// vie& o# the venor "aster recor
Purchase orer% goos receipt% invoice
veri#ication
Presentation2
Integration &ith /aterials /anage"ent
E S8' 89 &8>040 154
SAP AG 1999
I.1S Plants in Ger"any
CC 1000
I.1S Ger"any
Plant 1000
0a"$urg
Plant 1100
:erlin
Plant 1200
.resen
Plant 1,00
Fran)#urt
Plant 1400
Stuttgart
&2e central or4ani@ational o:*ect in ,o4istics in t2e plant. Multi1le 1lants :e containe$ in a
com1any co$e. &2at is" t2ey are assi4ne$ to t2e same com1any co$e.
07(S com1any co$e 1000 C9ermanyD contains" or e)am1le" t2e 1lants:
1000 C3am:ur4D
1100 CBerlinD
1200 C7res$enD
1300 C>ran5urtD
1400 CStutt4artD
8ll com1any-co$e rele.ant transactions rom t2ese 1lants are 1oste$ in com1any co$e 1000.
E S8' 89 &8>040 155
SAP AG 1999
I.1S Purchasing in Ger"any
CC 1000
I.1S Ger"any
Plant 1000
0a"$urg
Plant 1100
:erlin
Plant 1200
.resen
Plant 1,00
Fran)#urt
Plant 1400
Stuttgart
Purchasing organi=ation
1000 I.1S Ger"any
Purchasing
is poste in...
Purchasing organi=ation 1000 purchases #or...
'urc2asin4 or t2e 1lants is com1lete$ :y t2e p#rchasing organi$ation. (ac2 country" in %2ic2
07(S 1lants o1erate" 2as one 1urc2asin4 or4ani@ation. &2ey 1urc2ase or all 1lants in t2e country
an$ 1ost t2e 1urc2ases in t2e com1any co$e o t2at country.
0n 9ermany" or e)am1le" 1urc2asin4 or4ani@ation 1000 ta5es care o 1urc2asin4 or all 9erman
1lants C3am:ur4" Berlin" 7res$en" >ran5urt" Stutt4artD. 'ostin4s are ma$e in 9erman com1any co$e
1000.
E S8' 89 &8>040 156
SAP AG 1999
Purchasing .ata in the Henor /aster *ecor
P>;S
P>;S
Henor C in co"pany coe 1000 Henor C in purchasing
organi=ation 1000
Co"pany coe-
speci#ic settings
Purchasing
organi=ation-
speci#ic settings
CC 1000
Henor C
General
ata
Account e#inition
at client level
P( 1000
&2e 1urc2asin4 or4ani@ations 1urc2ase 4oo$s an$ ser.ices rom su11liers" %2o are 1ai$ :y accounts
1aya:le. &2e .arious 1urc2asin4 or4ani@ations o t2e 4rou1 2a.e to enter $ata speci0ic to
p#rchasing in the vendor master record :eore t2e su11lierSs master recor$ can :e use$.
E S8' 89 &8>040 157
SAP AG 1999
Three-Stage Heri#ication 6Stanar8
Purchase orer
Goos receipt
Invoice receipt
Henor
G*+I*
//
FI
!o ocu"ent
/aterial
G*+I*
>ine ite"s
.ocu"ent
G*+I*
Henor
Ta2
>ine ite"s
.ocu"ent
/aterial stoc) or
consu"ption
1
1 2
2
/aterial
ocu"ent
Goos
receipt
// FI
FI
Purchase
orer
(rer
a"ount
//
Invoice
veri#ication
ocu"ent
&2e three8step veri0ication is t2e stan$ar$ 1roce$ure or 1ostin4 1rocurement transactions in >0.
&2e 1roce$ure contains t2e ollo%in4 t2ree ste1s:
/reating a p#rchase order
&2is transaction is com1lete$ in MM. No 1ostin4s are ma$e in >0.
(oods receipt
&o u1$ate t2e in.entory" a material $ocument is create$ in MM. 8t t2e same time" a $ocument is
create$ in >0" %it2 %2ic2 t2e .alue o t2e 4oo$s is 1oste$ to t2e materials account C$e:itD an$ t2e
4oo$s recei1t/in.oice recei1t account Ccre$itD in t2e 4eneral le$4er.
5nvoice receipt
&2e .en$or in.oice is 1oste$ in MM" %2ic2 automatically creates a $ocument in >0. &2e >0
$ocument contains t2e in.oice amount t2at is 1oste$ to t2e 4oo$s recei1t/in.oice recei1t account
C$e:itD an$ t2e .en$or account Ccre$itD.
&2e last t%o ste1s can :e com1lete$ in re.erse or$er" $e1en$in4 on t2e or$er t2e 4oo$s an$ t2e
in.oice are recei.e$.
&2e 4oo$s recei1t/in.oice recei1t account ensures t2at 4oo$s %ere recei.e$ or eac2 in.oice an$ .ice
.ersa.
E S8' 89 &8>040 15G
SAP AG 1999
Presentation2
3he -rgani0ational Structures of Sales $e/enue Controlling
Presentation2
The (rgani=ational Structures o#
*evenue Controlling
(perating
concern
Pro#ita$ility
seg"ents
E S8' 89 &8>040 15H
SAP AG 1999
(perating Concern
(perating
Concern
(perating
Concern
Con-
trolling
area
Con-
trolling
area
Co"pany coe
*
e
v
e
n
u
e
C
o
s
t
s
8n operating concern is t2e central or4ani@ational structure in 1roita:ility analysis. (ac2 o1eratin4
concern re1resents an area in %2ic2 a mar5et Cor customer-$eine$D se4ment o a :usiness can :e
monitore$ an$ its 1roita:ility analy@e$.
8 cor1orate 4rou1 usually only reFuires one o1eratin4 concern. &2is o1eratin4 concern is assi4ne$ to
all e)istin4 controllin4 areas t2at assi4n t2eir costs to t2at o1eratin4 concern. Re.enues are assi4ne$
$irectly to t2e o1eratin4 concern rom >0.
07(S also uses only one o1eratin4 concern" to %2ic2 all t2e controllin4 areas in t2e %2ole cor1orate
4rou1 are assi4ne$. &2is ena:les 07(S to carry out international mar5et an$ 1roita:ility analyses.
E S8' 89 &8>040 160
SAP AG 1999
Pro#ita$ility Seg"ents
C
o
u
n
t
r
i
e
s
.
i
v
i
s
i
o
n
s
.istri$ution channels
Pro#it-
a$ility
seg"ent
Pro#ita$ility analysis
#or pro#ita$ility
seg"ent
Characteristics
&2e o1eratin4 concern is $i.i$e$ into in$i.i$ual mar5et se4ments or %2ic2 1roita:ility analyses
can :e carrie$ out. &2ese mar5et se4ments are 5no%n as pro0itability segments. &2e 1roita:ility
se4ments are $eine$ usin4 c2aracteristics selecte$ :y t2e user.
&2e 07(S o1eratin4 concern uses t2e ollo%in4 characteristics to $eine its 1roita:ility se4ments:
6ustomer
Sales or4ani@ation
7istri:ution c2annel
7i.ision
'ro$uct
Strate4ic :usiness unit
Sales $istrict
6ountry
E S8' 89 &8>040 161
SAP AG 1999
Presentation2
Master Data in Accounts $ecei/a"le
Account e#initions an co"pany
coe-speci#ic settings
Account groups
Presentation2
/aster .ata in Accounts *eceiva$le
E S8' 89 &8>040 162
SAP AG 1999
Custo"er Account in SAP FI
P>;S
P>;S
Custo"er C in co"pany coe 1000 Custo"er C in co"pany coe 2000
Co"pany coe-
speci#ic settings
Co"pany coe-
speci#ic settings
CC 2000 CC 1000
Custo"er C
General
.ata
Account e#inition
at client level
8s %it2 9/, accounts an$ .en$or accounts" c#stomer acco#nts are also ma$e u1 o t%o areas:
8 customer account is $eine$ or all com1any co$es as client le.el. 9eneral $ata" suc2 as t2e
customerSs a$$ress" is also store$ 2ere.
'ostin4s cannot :e ma$e to t2e account in a com1any co$e until com1any co$e-s1eciic settin4s
2a.e :een ma$e" suc2 as t2e a4ree$ terms o 1ayment.
E S8' 89 &8>040 163
SAP AG 1999
Account Groups #or Custo"ers
C
***
Account groups
A
c
c
o
u
n
t
s
*
e
c
e
i
v
a
$
l
e
Cust
Dom*
6or*
-ne.time
AAA1
AAAAAA.A99999
1AAAAA.199999
:AAAAA.:99999
;AAAAA.;99999
<AAAAA.<99999
=AAAAA.=99999
DAAAAA.D99999
Custo"er
accounts
Cust
Account 001111
AAAAAA.A99999
A
c
c
o
u
n
t
g
ro
u
p
General
ata
Co"pany coe
ata
Sales area
ata
0n t2e same %ay as 9/, accounts an$ .en$or accounts" customer accounts can :e com:ine$ in
.arious acco#nt gro#ps" so t2at t2ey can :e or4ani@e$ an$ mana4e$ more easily.
&2e accounts in an account 4rou1 usually 2a.e similar c2aracteristics. >or e)am1le" you coul$ 2a.e
one account 4rou1 or $omestic customers" one or customers a:roa$" one or ailiate$ customers"
an$ one or one-time accounts.
E S8' 89 &8>040 164
SAP AG 1999
Creit /anage"ent /aster *ecor
Creit "anage"ent "aster recor
General
ata
Creit control
area ata
1000
Creit control
area ata
,000
(vervie&
Custo"er
"aster recor
&2e cre$it $e1artment sets u1 a se1arate credit management master record" %2ic2 is an e)tension
o t2e customer master recor$" so t2at $ata rele.ant to cre$it mana4ement can :e maintaine$ an$
monitore$.
&2e cre$it mana4ement master recor$ consists o t2e ollo%in4 sections:
(eneral data< %2ic2 is rele.ant or all cre$it control areas. &2is coul$ :e t2e customerSs a$$ress
an$ communication $ata" or t2e ma)imum total limit t2at can :e 1ermitte$ or t2e sum o all
4rante$ cre$it limits.
/redit control area data< %2ic2 is only rele.ant or a s1eciic cre$it control area. &2is coul$ :e
t2e cre$it limit at cre$it control area le.el" or a customerSs ris5 cate4ory.
8n overvie." %2ic2 contains t2e most im1ortant $ata rom all sections.
E S8' 89 &8>040 165
SAP AG 1999
Presentation2
+ntegration ,ith Sales an Distri"ution
Sales organi=ation% istri$ution channel%
ivision
S. vie& o# the custo"er "aster recor
Sales% shipping% $illing
Presentation2
Integration &ith Sales an .istri$ution
E S8' 89 &8>040 166
SAP AG 1999
I.1S .istri$ution Chains in Ger"any
I.1S .istri$ution Chains in Ger"any
.istri$ution channel
12 R*esellers
.istri$ution channel
10 RFin.cust.sales
.istri$ution channel
14 RService
Sales organi=ation
1000 RFran)#urt
A A
A
Sales organi=ation
1020 R:erlin
A A
A
.istri$ution channel
1B RFactory sales
.istri$ution channel
22 RInust.custo"ers
.istri$ution channel
20 RStore chains
Co"pany coe 1000
RGer"any
.istri$ution channel
24 RPhar"aceutical custo"ers
&2e sales organi$ations are le4ally res1onsi:le or sales in R/3. <ne com1any co$e may contain
se.eral sales or4ani@ations. &2e 07(S com1any co$e 1000 inclu$es t2e sales or4ani@ations 1000
C>ran5urtD an$ 1020 CBerlinD" or e)am1le. &2is means t2at any accountin4-rele.ant transactions in
eit2er o t2ese sales or4ani@ations are 1oste$ in com1any co$e 1000.
(ac2 sales or4ani@ation can use $ierent distrib#tion channels to sell 4oo$s. 0n 1rinci1le" a
$istri:ution c2annel can also :e use$ :y t%o $ierent sales or4ani@ations. 7istri:ution c2annels use$
:y 07(S are:
>inal customer sales
Resellers
Ser.ice
>actory sales
Store c2ains
0n$ustrial customers
'2aramceutical customers
&2e com:ination o a sales or4ani@ation an$ a $istri:ution c2annel is also 5no%n as a distrib#tion
chain.
E S8' 89 &8>040 167
SAP AG 1999
Sales #or I.1S Plant 0a"$urg
Co"pany coe 1000
RGer"any
Plant 1000
R0a"$urg
.istri$ution channel
10 RFinal
custo"er sales
Sales organi=ation
1000 RFran)#urt AA
A
.istri$ution channel
12 R*eseller
Sales organi=ation
1000 RFran)#urt AA
A
... sells goos
#ro" ...
... posts the
sale in ...
.istri$ution chain 1000 R10 .istri$ution chain 1000 R12
7istri:ution c2ains sell 4oo$s rom t2e 1lants. Bot2 o t2e 07(S $istri:ution c2ains" 1000-10 an$
1000-12" sell 4oo$s rom t2e 07(S 1lant in 3am:ur4 an$ 1ost t2e sales in 07(S com1any co$e"
1000" %2ic2 is also assi4ne$ to t2e 1lant.
E S8' 89 &8>040 16G
SAP AG 1999
.ivisions
/aterial /aterial
.ivisions
.ivision 02 R
/otorcycles
.ivision 0, R
Paints
.ivision 0< R
Foos
Materials are $i.i$e$ into divisions in t2e R/3 System so t2at a lar4e .olume o $ierent materials
can :e mana4e$ an$ 1rocesse$ more eiciently. &2e 07(S 4rou1 uses t2e $i.isions motorcycles"
1aints" an$ oo$s" or e)am1le.
E S8' 89 &8>040 16H
SAP AG 1999
Sales Areas
.istri$ution channel
10 RFinal
custo"er sales
Sales organi=ation
1000 RFran)#urt AA
A
.istri$ution chain 1000 R10
Sales area 1000
R10 R02
Sales area 1000
R10 R0,
Sales area 1000
R10 R0<
.ivisions
02
0,
0<
&2e $i.isions are assi4ne$ to t2e $istri:ution c2ain rom %2ic2 t2ey can :e sol$. &2e com:ination o
$istri:ution c2ain an$ $i.ision is a sales area.
6ustomer-s1eciic arran4ements" re4ar$in4 1artial $eli.eries or terms o 1ayment" or e)am1le" can
:e ma$e or eac2 sales area. Statistics can :e create$ an$ se1arate mar5etin4 acti.ities carrie$ out
%it2in a sales area.
E S8' 89 &8>040 170
SAP AG 1999
Sales Area .ata in the Custo"er /aster *ecor
P>;S
P>;S
Custo"er C in co"pany coe 1000 Custo"er C in
sales area 1000-10-10
Co"pany coe-
speci#ic settings
Sales area-
speci#ic settings
Sales area
1000-10-10
CC 1000
Custo"er C
General
ata
Account e#inition
at client level
8 sales area Ccom:ination o sales or4ani@ation" $istri:ution c2annel" an$ $i.isionD must $eine sales
area8speci0ic settings or a customer :eore it can start $oin4 :usiness %it2 t2at customer. &2ese
coul$ :e s1ecial con$itions an$ terms o 1ayments t2at t2e customer 2as arran4e$ %it2 t2e s1eciic
sales area.
E S8' 89 &8>040 171
SAP AG 1999
Sales Process
Sales
...
...
>ine ite"s
.ocu"ent
(ut$oun
elivery
S. FI
!o ocu"ent
Sales
orer
(ut$oun elivery
Trans#er orer Goos issue
:illing
Pic)ing
Goos
issue
S. FI
:illing
ocu"ent ...
...
>ine ite"s
Invoice
//
S.
Shipping
&2e sales order orms t2e :asis o t2e sales 1rocess. <nce a customer 2as 1lace$ an or$er" a sales
or$er must :e create$ at t2e start o t2e 1rocess. &2e sales or$er is 4enerate$ at t2e $istri:ution c2ain
le.el. &2e or$ere$ items can :e rom $ierent $i.isions. &2e sales or$er is a $ocument in S7 an$
$oes not cause any 1ostin4s in >inancial 8ccountin4. #2en t2e sales or$er 2as :een entere$" t2e
system carries out an a.aila:ility c2ec5 or t2e reFuire$ $eli.ery $ate.
<n t2e $ay o s2i11in4" an o#tbo#nd delivery doc#ment is create$. Billin4 or t2e $eli.ery can only
ta5e 1lace %2en t2e 4oo$s 2a.e :een ta5en rom t2e %are2ouse stoc5 an$ 1oste$ as a 4oo$s issue.
&2e %are2ouse mana4ement unction is use$ or picking. 8 transer or$er 2as to :e create$" %2ic2
4enerates t2e 1ic5 or$er. &2e reFueste$ 4oo$s are ta5en rom t2e %are2ouse an$ 1re1are$ or
$eli.ery.
&2e 4oo$s to :e $eli.ere$ are 1oste$ as a goods iss#e. 8 4oo$s issue $ocument is create$ in MM"
an$ an accountin4 $ocument is create$ in >0 so t2at t2e 4oo$s issue is 1oste$ to t2e correct 9/,
accounts.
&2e last sta4e in t2e sales 1rocess is billing. 8 :illin4 $ocument is create$ in S7" an$ a 1rinte$
in.oice is sent to t2e customer. 8t t2e same time" a $ocument is create$ in >0 so t2at t2e recei.a:les
an$ re.enues can :e 1oste$ to t2e correct accounts.
E S8' 89 &8>040 172
SAP AG 1999
Presentation2
Creit Management
Creit control area
Creit "anage"ent "aster ata
Creit control
Presentation2
Creit /anage"ent
E S8' 89 &8>040 173
SAP AG 1999
I.1S Creit Control Area
B000
B000
/e2ico
<000
5apan
<000
,000
;SA
4000
Canaa
,000
2200
France
1000
Ger"any
2000
;nite 9ingo"
2100
Portugal
2,00
Spain
1000
&2e or4ani@ational unit use$ or cre$it control is t2e credit control area. 8 cre$it control area can :e
assi4ne$ to in$i.i$ual com1any co$es C$ecentrali@e$ or4ani@ationD or to a 4rou1 o com1any co$es
Ccentrali@e$ or4ani@ationD.
8 cre$it control area is 4enerally mana4e$ :y a se1arate cre$it $e1artment" %2ic2 is $i.i$e$ into a
num:er o cre$it re1resentati.e 4rou1s" %it2 eac2 4rou1 consistin4 o se.eral cre$it re1resentati.es.
&2e 07(S 4rou1 uses our cre$it control areas:
Me)ico an$ Ja1an eac2 2a.e a se1arate cre$it $e1artment Ccre$it control area 5000 an$ 6000D
&2e ?S8 an$ 6ana$a 2a.e centrali@e$ cre$it control in cre$it control area 3000
6re$it control is also centrali@e$ or all com1any co$es in (uro1e Ccre$it control area 1000D
E S8' 89 &8>040 174
SAP AG 1999
Presentation2
+ntegration ,ith Sales an Distri"ution
Sales organi=ation% istri$ution channel%
ivision
S. vie& o# the custo"er "aster recor
Sales% shipping% $illing
Presentation2
Integration &ith Sales an .istri$ution
E S8' 89 &8>040 175
SAP AG 1999
Creit Control Process
Sales
orer
Creit
control
.elivery
:illing
...
Further processing
(rer $loc)
*evie&
*eleaseJ
*
e
'
e
c
t
i
o
n
Des !o
/redit control is carrie$ out as ollo%s at 07(S:
#2en t2e or$er is 1lace$" a c2ec5 is run to see %2et2er t2e customerSs cre$it limit %oul$ :e
e)cee$e$ i t2e or$er %ere to :e acce1te$. 0 t2is is not t2e case" t2e sales 1rocess can :e carrie$
out in t2e usual %ay.
0 t2e cre$it limit is e)cee$e$" t2e or$er is :loc5e$" an$ t2e cre$it $e1artment 2as to act. &2e
res1onsi:le cre$it re1resentati.e can eit2er :e notiie$ automatically .ia remote mail" or can
re4ularly use a re1ort to c2ec5 a list o all :loc5e$ or$ers.
&2e cre$it re1resentati.e t2en clariies t2e situation" eit2er :y usin4 t2e cre$it inormation system"
or :y callin4 t2e customer.
<nce clariication 2as :een ma$e" t2e cre$it re1resentati.e releases t2e or$er" an$ t2e transaction
can :e 1rocesse$ in S7 in t2e usual %ay. 0 t2e cre$it re1resentati.e $eci$es not to release t2e
or$er" t2e or$er is re*ecte$.
E S8' 89 &8>040 176
SAP AG 1999
Presentation2
Asset Master Data
Presentation2
Asset /aster .ata
Asset classes
.epreciation areas
E S8' 89 &8>040 177
SAP AG 1999
Assets in FI (rgani=ational ;nits
Co"pany
coe
:usiness
area A
:usiness
area :
:usiness
area C
Asset 1 Asset 2 Asset ,
(ac2 asset :elon4s to a company code an$ b#siness area. 8ll 1ostin4s ma$e or t2e asset
CacFuisitions" retirements" $e1reciation" etc.D are a11lie$ in t2e assi4ne$ com1any co$e an$ :usiness
area.
8$$itionally" you can assi4n t2e asset to .arious /* obects Ccost center" internal or$er" acti.ity
ty1eD an$ logistic organi$ational #nits Cor selection 1ur1oses onlyD.
E S8' 89 &8>040 17G
SAP AG 1999
Asset Class
C
A
s
s
e
t

A
c
c
o
u
n
t
i
n
g
1AAA
;AAA
<AAA
=AAA
***
AAAAAA.A99999
1AAAAA.199999
:AAAAA.:99999
;AAAAA.;99999
<AAAAA.<99999
=AAAAA.=99999
DAAAAA.D99999
Accounts #or $uilings
"usiness e#uipment
1000
Asset 001111
AAAAAA.A99999
A
s
s
e
t
c
la
s
s
:AAA
Assets uner construction
>o&-value assets
"uildings
$ac%inery
Stanar assets
&2e asset class is t2e main criteria or $einin4 t2e asset. (ac2 asset 2as to :e assi4ne$ to an asset
class. 0n t2e asset class" you can $eine certain control 1arameters an$ $eault .alues or $e1reciation
an$ ot2er master $ata.
8ssets t2at $o not a11ear in t2e same line item o t2e :alance s2eet Csuc2 as :uil$in4s an$
eFui1mentD 2a.e to :e assi4ne$ to $ierent asset classes. 8$$itionally" t2ere is at least one s1ecial
asset class or assets un$er construction an$ one or lo%-.alue assets. &2e asset classes use$ :y 07(S
or t2is are:
4000 >or assets un$er construction
5000 >or lo%-.alue assets
-ote 1: Kou can also create asset classes or intan4i:le assets an$ lease$ assets. &2ere are unctions
a.aila:le or 1rocessin4 leases.
-ote !: &2e a11lication com1onent 'M C'lant MaintenanceD is use$ or t2e tec2nical mana4ement o
assets. &2e a11lication com1onent &R C&reasuryD is use$ or mana4in4 inancial assets.
E S8' 89 &8>040 17H
SAP AG 1999
.epreciation Areas
Asset 2y in year 2000
>egal
Cost
accounting
Parallel
valuation
Trae
la&
Asset value .epreciation *e"aining value
100 000
100 000
100 000
100 000
40 000
40 000
10 000
10 000
B0 000
B0 000
I0 000
I0 000
0t oten occurs t2at asset :alances an$ transactions nee$ to :e .aluate$ $ierently or .arious
1ur1oses. Kou may" or e)am1le" use .arious .aluation met2o$s or:
>inancial statements :ase$ on re4ional reFuirements
>inancial statements or ta) 1ur1oses Ci a $ierent $e1recation met2o$ is allo%e$D
6ontrollin4 Ccostin4D
'arallel accountin4 met2o$s or 4rou1 inancial statements C1er 08S" ?S-988'" etc.D
0n or$er to 5ee1 more t2an one .aluation :asis" so-calle$ depreciation areas are 5e1t in t2e R/3
System. Se1arate transaction i4ures are 5e1t in eac2 area:
1er asset an$ $e1reciation area
or in$i.i$ual .alue com1onents suc2 as :alances" $e1reciation" remainin4 :oo5 .alue" etc.
E S8' 89 &8>040 1G0
SAP AG 1999
Account .eter"ination
Trae
la&
Cost
accounting
Parallel
epreciation
Asset C
Account
eter"ination
:alance
sheet
accounts
:alance
sheet
accounts
e.g. #or IAS
.epreciation
accounts
Cost
accounting
epreciation
accounts
.epreciation
accounts
e.g. #or IAS
.epreciation
areas
Since t2e $e1reciation areas in asset accountin4 $o not e)ist in t2e 4eneral le$4er" t2ese .alues 2a.e
to :e 1oste$ to .arious 9/, accounts in t2e 4eneral le$4er. &2e 9/, accounts are t2en use$ in .arious
inancial statement .ersions Cinancial statements 1er 988'" inancial statements or ta) aut2orities"
4rou1 inancial statements" an$ so onD.
&2ese 9/, accounts are:
Balance s2eet accounts" %2ic2 recor$ t2e a$*ustments to t2e assetSs .alue
7e1reciation accounts or $e1reciation an$ a11reciation
&2e assi4nment o t2e 9/, accounts to .arious .aluation areas is sa.e$ in a sin4le account
assi4nment 5ey" %2ic2 is entere$ in t2e asset master recor$. 8ssets o t2e same asset class all 2a.e
t2e same acco#nt assignment key" t2at is" t2eir .alues are all 1oste$ to t2e same reconciliation
accounts.
-ote: Many com1anies 1reer to 5ee1 1arallel .aluations in 8sset 8ccountin4 Ceit2er statistically or
or inormation 1ur1osesD an$ not in t2e 4eneral le$4er. 0n t2is case" you $o not nee$ to ma5e t2e
relate$ 9/, account assi4nments.
E S8' 89 &8>040 1G1
SAP AG 1999
Group Assets an Su$-!u"$ers
Assets
Asset su$-nu"$ers
1000 + 0000
1000 + 0100 1000 + 0200
2000 + 0000
Group
asset
,000 + 0000
>or re1ortin4 1ur1oses" 1arts o an asset can :e 5e1t un$er asset s#b8n#mbers" an$ assets can :e
com:ine$ in gro#p assets.
&2e main asset is assi4ne$ t2e su:-num:er 0000" allo%in4 t2e asset su:-num:ers to :e assi4ne$ as
$esire$.
8 4rou1 asset 2as its o%n master $ata. Se.eral main assets can :e assi4ne$ to a 4rou1. &2is is
im1ortant in t2e ?S8.
E S8' 89 &8>040 1G2
SAP AG 1999
Presentation2
Master Data in 3ra/el Management
Setting ;p Personnel /aster .ata
A+P /aster *ecors #or 1"ployees
Presentation2
/aster .ata in Travel /anage"ent
E S8' 89 &8>040 1G3
SAP AG 1999
Personnel /aster .ata in 0* an in FI-TH
Personnel nu"$er
1000
6Co"plete8
personnel
actions
:an)
in#or"ation
Travel
privileges
Aresses
(rgani-
=ational
assign"ent
Trip Cost /ini /aster *ecor in FI-TH
Contract
ele"ents
>eave
entitle"ent
Planne
&or)
ti"e
:asic
pay
0* "aster recor
... an "any
aitional
In#otypes
Personal
in#or"ation
Travel
pre#erences
(m1loyee $ata is sa.e$ as @R master data. Since t2e 3R master $ata can :e Fuite lar4e" its $ata is
store$ in $ata 4rou1s t2at are or4ani@e$ :ase$ on contents. <ne suc2 $ata 4rou1 is an in0otype. >or
e)am1le" city" street" an$ num:er are 1art o t2e a$$ress o an em1loyee an$ are t2us sa.e$ Calon4
%it2 ot2er $ataD in t2e inoty1e Addresses.
07(S 9rou1 is usin4 t2e 3R a11lication com1onent an$ is t2us a:le to sa.e an$ .aluate a lar4e
amount o $ata in t2e inoty1es o 3R master $ata.
6om1anies" %2ic2 are not usin4 3R" are also a:le to create smaller 3R master $ata" t2e so-calle$
mini master record in Travel 1anagement. &2e >0-&/ mini master recor$ only contains t2e
ollo%in4 inoty1es:
'ersonnel actions Clist o all com1lete$ 1ersonnel actionsD
<r4ani@ational assi4nment Csuc2 as com1any co$e" :usiness area" an$ cost centerD
'ersonal inormation
8$$resses
Ban5 7etails
&ra.el 1ri.ile4es Ccontrol 1arameters suc2 as assi4nment o tra.el restrictions or t2e em1loyee
an$ or $eterminin4 tra.el reim:ursementD
&ra.el 1reerences Ca ro% o inoty1es or t2e su11ort o tra.el 1lannin4D
E S8' 89 &8>040 1G4
SAP AG 1999
Actions
6Co"plete8
personnel
actions
:an)
in#or"ation
Travel
privileges
Personal
in#or"ation
Aresses
(rgani=ational
assign"ent
Personnel nu"$er
1000
Actions in
"ini "aster
recor-
1nter trip costs
6/ini "aster
recor8
(rgani=ational
change
Travel
pre#erences
Trip costs- /ini "aster recor FI-TH
8 personnel action inclu$es all inoty1es to :e 1rocesse$ as 1art o a 1ersonal 1roce$ure" suc2 as
2irin4" or4ani@ational c2an4e" 1romotion" an$ so on. &2e rele.ant inoty1es are ma$e a.aila:le or
1rocessin4 one ater anot2er" to ensure t2at no im1ortant inormation is or4otten. (ac2 com1lete$
action is entere$ in t2e RactionY inoty1e" so t2at t2e RactionsY inoty1e 2as a lo4 o all 1roce$ures
com1lete$ or t2is 1erson.
'ersonnel actions are normally com1lete$ in 3R. 0 3R is not im1lemente$" >0-&/ oers t%o
actions or maintainin4 >0-&/ mini master recor$s:
6reate &/ mini master recor$s
<r4ani@ational c2an4e
#2en com1letin4 t2e Y6reate &/ mini master recor$Y action" t2e inoty1es YmeasuresY"
Yor4ani@ational assi4nmentY" Y1ersonal inormationY" an$ Ytra.el 1ri.ile4esY are ma$e a.aila:le.
#it2 t2e Y<r4ani@ational c2an4eY action" only t2e inoty1es RactionsY an$ Yor4ani@ational
assi4nmentY are ma$e a.aila:le.
&ra.el 1reerences 2a.e to :e manually entere$" i &ra.el Mana4ement is to :e im1lemente$.
E S8' 89 &8>040 1G5
SAP AG 1999
Henor /aster *ecor #or an 1"ployee
Henor C
Personnel nu"$er
1000
In#otypes
Personnel
nu"$er- 1000
*eport an
$atch input
FI-
AP
FI-
TH
&2e 07(S 4rou1 reim:urses em1loyees or tra.el e)1enses usin4 >inancial 8ccountin4. 0n or$er or
t2e 1ayment 1ro4ram to :e a:le to com1lete t2is %or5" a vendor master record 2as to :e create$ or
e.ery em1loyee %2o tra.els. &2ese 1ersonnel-relate$ .en$or recor$s can :e create$ automatically
usin4 a 1ro4ram. &2e 1ro4ram creates a :atc2 in1ut t2at t2en 2as to :e run.
&2e 1ersonnel num:er is entere$ in t2e .en$or master recor$.
E S8' 89 &8>040 1G6
SAP AG 1999
Presentation2
Master Data in (ank Accounting
:an) "aster
recors
:an) G+> accounts
Cash legers
Presentation2
/aster .ata in :an) Accounting
E S8' 89 &8>040 1G7
SAP AG 1999
:an) .irectory
:an) etails in
custo"er an venor "aster recors
Client
level
Ta2 in#o..
Aress...
:an) "aster recors in
the $an) irectory
Custo"er + Henor
Client
level
:an) etails
Country :an) )ey Account
:an) type .irect e$it
:an)s
:an) )ey
Country
&2e :an5 $irectory contains t2e a$$resses an$ .ali$ control $ata Csuc2 as S%it co$eD o all :an5s
use$ in t2e S8' System.
&2e :an5 $irectory can eit2er :e:
8utomatically im1orte$" as lon4 as t2e :an5 $irectory is a.aila:le on $is5ette an$ a im1ort
1ro4ram e)ists or t2is $ata
or
manually create$
0 a :an5 is set u1 in t2e :an5 $irectory" t2is inormation coul$ t2en" or e)am1le" :e accesse$ %2en
enterin4 t2e :an5 inormation in a customer or .en$or master recor$. Kou %oul$ only nee$ to enter
t2e country o t2e :an5 an$ t2e country 5eyA t2e system %oul$ $etermine t2e name an$ a$$ress in t2e
:ac54roun$.
E S8' 89 &8>040 1GG
SAP AG 1999
:an) Accounts
:an) G+> accounts - "aster ata
:an)+#in. etails
0ouse $an)
Acct I.
Account control
Account nu"$er
Account currency
0ouse $an) I.
Acct I.
:an) account in the SAP Syste"
:an)
:an) account
at house $an)
>or controllin4 t2e 1ayment 1ro4ram" t2e 2ouse :an5 07 an$ t2e :an5 account 07 %ere alrea$y use$.
(ac2 :an5 account is re1resente$ in t2e S8' System :y a com:ination o 2ouse :an5 07 an$ account
07. &2is com:ination is t2en entere$ in a 9/, account an$ re1resents a :an5 account in t2e 4eneral
le$4er. &2ere is t2us a relations2i1:
Ban5 account at 2ouse :an5 Z--[ com:ination 2ouse :an5 an$ account 07 Z--[ 9/, account
&2e re1resente$ relations2i1s s2oul$ al%ays :e a one-to-one relations2i1.
E S8' 89 &8>040 1GH
SAP AG 1999
Cash >egers
Co"pany coe 2222
Cash 'ournal
0001
Cash 0001
Cash 'ournal
0002
Cash 0002
Cash 'ournal
000,
Cash 000,
Since t2e (n*oy Release C4.6D" S8' oers a transaction or mana4in4 cas2 amounts. Kou can create
cas2 *ournals t2at are uniFuely i$entiie$ :y a our c2aracter name.
(ac2 cas2 *ournal s2oul$ :e assi4ne$ to one 9/, account" %2ic2 re1resents t2e cas2 *ournal in t2e
4eneral le$4er. 0t is 2o%e.er 1ossi:le" to connect multi1le cas2 *ournals %it2 one 9/, account. 6as2
transactions are sa.e$ se1arately in t2e cas2 *ournal an$ are transerre$ 1erio$ically Cor e)am1le"
$ailyD to t2e 4eneral le$4er.
E S8' 89 &8>040 1H0
SAP AG 1999
Dou are no& a$le to-
/aster .ata (vervie&- ;nit Su""ary
Give an overvie& o#-
G+> Accounts
Custo"er+Henor Accounts
/aster .ata in Travel /anage"ent
:an) /aster .ata
Asset Accounting /aster
E S8' 89 &8>040 1H1
12ercises
6nit: 1aster ,ata *vervie.
Topic: (/) Acco#nt 1aster ,ata
8t t2e conclusion o t2ese e)ercises" you %ill :e a:le to:
Run t2e c2art o accounts re1ort
6reate t2e 9/, account $irectory
6reate a 9/, account %it2 reerence
&2e 07(S 4rou1 consists o H com1anies t2at are le4al entities. &2ey are
set u1 in t2e R/3 System as com1any co$es. (ac2 com1any co$e 2as its
o%n com1lete 4eneral le$4er" %2ic2 meets t2e .arious country-s1eciic
reFuirements.
0n t2e 4eneral le$4er" .ery e% $aily transactions are com1lete$. Most o
t2e $aily transactions are com1lete$ in su:si$iary le$4ers. >or t2is reason"
t2e ollo%in4 e)ercises are to 2el1 you :ecome more acFuainte$ %it2
master recor$s in 9eneral ,e$4er 8ccountin4.
3o%e.er" in or$er to learn a:out t2e transaction or 9/, account 1ostin4s"
you %ill 1ost an increase in ca1ital or 07(S 9ermany in t2e ne)t
e)ercise. &o $o t2is" you nee$ a ne% 9/, account.
&o access 9eneral ,e$4er 8ccountin4:
Accounting Financial accounting 'eneral ;edger
1-1 &2e c2art o accounts
&2e 4eneral le$4er o a com1any co$e is set u1 accor$in4 to t2e $einition o a c2art
o accounts.
1-1-1 7is1lay c2art o accounts
&2e c2art o accounts use$ most oten :y t2e 07(S 4rou1 is c2art o
accounts 0N&. ?se a 1ro4ram to .ie% t2is c2art o accounts.
"n#ormation system 'eneral ledger reports Master data Cart o#
accounts SA$ minimal variant
1-1-2 7is1lay account in c2art o accounts
8ccess t2e $einition o account 160000 :y $ou:le-clic5in4 it.
#2at is t2e lon4 te)t o t2is 9/, account in t2e maintenance lan4ua4eM
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
#2ic2 account 4rou1 $oes t2is account :elon4 toM
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
E S8' 89 &8>040 1H2
1-2 6reate t2e ollo%in4 9/, accounts :y co1yin4 an e)istin4 account usin4 t2e %it2
reerence 1us2 :utton
Ne% 8ccount G00H== 47HH==
Reerence account G00200 470000
Reerence 6om1any
6o$e
86UU 86UU
&e)t Sales re.enues 9rou1
86UU
8ut2ori@e$ tra.el
e)1enses 86UU
9rou1 account num:er
312700
312700
>iel$ Status 9rou1 9001 9001
&a) cate4ory only out1ut ta) allo%e$ only in1ut ta) allo%e$
8lternati.e 8ccount
num:er
None CBlan5D None CBlan5D

0 t2e wit re#erence 1us2 :utton is not acti.e" ollo% t2e menu 1at2
Settings, Start Activity" an$ select t2e Y#reate &L Account with
'eferenceY ra$io :utton.
Select t2e 4reen arro% to return to t2e (asy 8ccess Menu an$ restart
t2e transaction.
<nce in t2e transaction" select Enter to $is1lay a ne% %in$o% an$
enter t2e ollo%in4 inormation:
No% 4o :ac5 to t2e S8' (asy 8ccess menu.
E S8' 89 &8>040 1H3
6nit: 1aster ,ata *vervie.
Topic: 9endor 1aster ,ata
8t t2e conclusion o t2ese e)ercises" you %ill :e a:le to:
6reate t2e list o .en$ors
8ccountin4 transactions in.ol.in4 .en$ors are recor$e$ in t2e accounts
1aya:le su:le$4er. &2e accounts are $i.i$e$ u1 into account 4rou1s so
t2at t2e lar4e num:er o .en$ors can :e or4ani@e$ more easily.
&o access 8ccounts 'aya:le:
Accountin" 3inancial accountin" Accounts payable
2-1 6reatin4 a .en$or list
Kou %is2 to 2a.e t2e system create an o.er.ie% o t2e e)istin4 .en$or master $ata
:y listin4 t2is $ata. Kou are 1articularly intereste$ in t2e accounts in account 4rou1
IR(7.
1nformation system Reports for Accounts Payable Accountin"
2aster data Vendor ist
2-1-1 6reate t2e %2ole .en$or list
6reate a list o all .en$ors in your com1any co$e.
No% 4o :ac5 to t2e S8' (asy 8ccess menu.
E S8' 89 &8>040 1H4
Solutions
6nit: 1aster ,ata *vervie.
Topic: (/) Acco#nt 1aster ,ata
&o access 9eneral ,e$4er 8ccountin4:
Accounting Financial accounting 'eneral ledger
1-1 &2e c2art o accounts
1-1-1 7is1lay c2art o accounts
"n#ormation systems 'eneral ledger reports Master data Cart
o# accounts SA$ minimal variant
&ield name or data type 9al#es
#hart of accounts %)-
+un report
1-1-2 7is1lay account in c2art o accounts
Double:clic- on line !<5555, tan select te display symbol/
'=; account long te&t Trade $ayables : domestic
Account 'roup( 'eneral '=; accounts
1-2 6reate 9eneral ,e$4er 8ccounts
Easy Access Menu( Accounting Financial accounting 'eneral ledger
Master records "ndividual $rocessing Centrally
0 t2e wit re#erence 1us2 :utton is not acti.e" ollo% t2e menu 1at2
Settings, Start Activity" an$ select t2e Q#reate &L Account with
'eferenceR ra$io :utton.
Select t2e 4reen arro% to return to t2e (asy 8ccess Menu an$ restart
t2e transaction.
<nce in t2e transaction" select Enter to $is1lay a ne% %in$o% an$
enter t2e ollo%in4 inormation:
&ield -ame or ,ata Type 9al#es
Account num0er As provided
E S8' 89 &8>040 1H5
#ompany code A#,,
Select >%it re#erence? @ enter re#erence number and company code/
&ield -ame or ,ata Type 9al#es
Account group 1only the description will show
on screen2
Short text As provided
Long text As provided
Select Save/
No% 4o :ac5 to t2e S8' (asy 8ccess menu.
E S8' 89 &8>040 1H6
6nit: 1aster ,ata *vervie.
Topic: 9endor 1aster ,ata
To access Acco#nts Payable:
Accounting Financial accounting Accounts payable
2-1 6reatin4 a .en$or list
"n#ormation system +eports #or Accounts $ayable Accounting Master data
2endor ;ist
2-1-1 6reate t2e %2ole .en$or list
&ield name or data type 9al#es
#ompany code A#,,
E&ecute
E S8' 89 &8>040 1H7
SAP AG 1999
(rgani=ational 1le"ents +
:asic Settings
G+> Accounts
/aster .ata (vervie&
Proceure #or
.ay-to-.ay Planning
.ocu"ent Control Chec) .eposit- Custo"i=ing
Posting Control :an) State"ent- /anual 1ntry
Posting Tips
/anual :an) State"ent-
Custo"i=ing
Currencies Presentation- Consoliation
Ta2es
.ocu"ent Control
E S8' 89 &8>040 1HG
SAP AG 1999
At the conclusion o# this unit% you &ill $e a$le to-
.ocu"ent Control- ($'ectives
Classi#y an reconcile *+, ocu"ents &ith the
original ocu"ents
In#luence the #iels o# ocu"ent heaer an line
ite"s
(pen an close posting perios
Assign posting authori=ations to users
Post $asic FI-ocu"ents
E S8' 89 &8>040 1HH
SAP AG 1999
.ocu"ent Control
(vervie&
.ocu"ent 0eaer
.ocu"ent Types
.ocu"ent !u"$er *anges
>ine Ite"s
Posting 9eys
Fiel Status in Posting 9eys
Fiel Status Groups
Posting Perios
Posting Authori=ations
:asic FI .ocu"ents
E S8' 89 &8>040 200
SAP AG 1999
Ite"s
.ocu"ent
P9
P9
(vervie& .etail
.T
Aitional .etails
>ine Ite" 1 + P9
Account
The *+,-FI-.ocu"ent
.ocu"ent !u"$er Co"pany Coe Fiscal Dear
.ocu"ent .ate Posting .ate Perio
Currency ... ...
..
001
002
Acct
Acct .escription
.escription A"ount
A"ount
S
-
. .
. .
. . .
. . .
. . . . .
0eaer
A"ount
Ta2 Coe
:usiness Area
Cost Center
Te2t
...
&2e R/3 system uses t2e doc#ment principle: 'ostin4s are al%ays store$ in $ocument orm. &2e
$ocument remains as a com1lete unit in t2e system until it is arc2i.e$.
8 $ocument is identi0ied :y t2e com:ination o
$ocument num:er
com1any co$e
iscal year
&2e R/3 &5 doc#ment consists o
a $ocument 2ea$er Cinormation %2ic2 a11lies to t2e entire $ocumentD
2 to HHH line items Cinormation %2ic2 is s1eciic to t2at line itemD
&2e 2ea$er an$ t2e line items can also :e s2o%n in $etail.
&%o o t2e most im1ortant control 5eys are:
t2e doc#ment type or t2e 2ea$er
t2e posting key or t2e line items
E S8' 89 &8>040 201
SAP AG 1999
The SAP .ocu"ent Principle
:A>A!C1 S011T
P*(FIT ? >(SS
Assets >ia$ilities
*evenues
12penses
M0000 Co""on Stoc)
11,100 Citi$an)
11,200 Fu'i :an)
1000000
N00000
200000
.ocu"ent !o- NNBM<
&ate' 0(.0).*++,
Company Code' ,,,,
Currency' --- ....
Debit #redit
Stoc)
1000000
Citi$an) N00000
Fu'i :an) 200000
Total'
1000000 1000000
.(C;/1!T
&2e R/3 system recor$s at least one $ocument or e.ery :usiness transaction. (ac2 $ocument
recei.es a uniFue $ocument num:er.
R/3 can assi4n t2e $ocument num:ers C\ internal assi4nmentD or t2e user can assi4n t2e num:er at
$ocument entry time C\ e)ternal assi4nmentD.
8 :usiness e.ent mi42t tri44er more t2an one $ocument %it2in R/3. #2en 4oo$s are recei.e$ rom a
.en$or" a material $ocument is create$ to 5ee1 trac5 o $etails im1ortant to in.entory trac5in4. 8n
accountin4 $ocument is create$ to trac5 inancially rele.ant inormation" suc2 as 9/, accounts an$
amounts.
Many :usiness e.ents occur t2rou42out R/3 or %2ic2 a $ocument is create$" :ut no accountin4
$ocument is 1ro$uce$ :ecause t2ere is no inancial im1act. 8n e)am1le o t2is %oul$ :e a 1urc2ase
or$er.
R/3 %ill lin5 relate$ $ocuments to4et2er in t2e system" to 1ro.i$e a com1lete 1icture o any :usiness
transaction %it2in t2e system.
E S8' 89 &8>040 202
SAP AG 1999
Henor
Invoice
(riginal .ocu"ents
*+, .ocu"ents
Custo"er
.K 000012,4<B
Ite"s
H
e
n

o
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s

1
0
0
0
0
0
0
0
0
0
-
1
I
I
I
I
I
I
I
I
I
9
*
No* 111:
Henor
9*
Ite"s
10002,4<BM
1000234567
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0
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K
.ocu"ent Types
*e#. !o. 1112
G+>
G+>
Custo"er
Pay"ent
&2e doc#ment type controls t2e $ocument 2ea$er an$ is use$ to $ierentiate t2e :usiness
transactions to :e 1oste$" e.4. customer in.oice" .en$or 1ayments" etc. 7ocument ty1es are $eine$
at t2e client le.el an$ are t2ereore .ali$ or all com1any co$es. &2e stan$ar$ system is $eli.ere$
%it2 $ocument ty1es %2ic2 can :e use$" c2an4e$" or co1ie$.
1aor controls o $ocument ty1es are:
t2e num:er ran4e o $ocument num:ers" an$
t2e account ty1es allo%e$ or 1ostin4
7ocument ty1e 0#rther controls:
t2e iel$ status o t2e 2ea$er iel$s Q&e)tR an$ QReerence Num:erR" an$
i in.oices are 1oste$ %it2 t2e net met2o$.
0n t2e 1roce$ure recommen$e$ :y S8' or 0iling original doc#ments" t2e $ocument ty1e controls
$ocument ilin4. 8l%ays store t2e ori4inal $ocuments un$er t2e num:er o t2e $ata 1rocessin4
$ocument. 0 t2e ori4inal $ocument 2as an e)ternal num:er:
enter t2e e)ternal num:er o t2e ori4inal $ocument into t2e reerence num:er iel$ in t2e
2ea$er o t2e $ata 1rocessin4 $ocument" an$
recor$ t2e $ata 1rocessin4 $ocument num:er in t2e ori4inal $ocument.
E S8' 89 &8>040 203
SAP AG 1999
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I"portant Stanar .ocu"ent Types
7ocument ty1e 8B allo%s 1ostin4s to all account ty1es.
8ll ot2er $ocument ty1es limit t2e ty1es o accounts you can 1ost to. 7ocument ty1e 79" or
e)am1le" allo%s you to 1ost to customer C7D an$ 9/, accounts CSD only.
&o transer :illin4 $ocuments rom t2e R/3 :illin4 system" t2e stan$ar$ system uses t2e $ocument
ty1es:
R/" t2e $eault $ocument ty1e or S7 :illin4 $ocuments Ccustomer in.oicesD.
R(" t2e $eault $ocument ty1e or MM :illin4 $ocuments C.en$or in.oicesD.
#2en internal num:er assi4nment is use$" t2e system assi4ns a ne% num:er to eac2 $ocument in t2e
>inancial 8ccountin4 com1onent. 0n e)ternal num:er assi4nment" t2e system transers t2e :illin4
$ocument num:er to t2e >0 $ocument as lon4 as t2is num:er 2as not alrea$y :een assi4ne$.
&2e 1ayment 1ro4ram uses t2e $ocument ty1e ]' or its automatic 1ostin4s.
E S8' 89 &8>040 204
SAP AG 1999
AAAAAAAAAA
1AAAAAAAAA
:AAAAAAAAA
;AAAAAAAAA
<AAAAAAAAA
=AAAAAAAAA
DAAAAAAAAA
EAAAAAAAAA
FAAAAAAAAA
9AAAAAAAAA
9999999999
00
01
02
internal
nu"$ering
e#ine per #iscal
year
e2ternal nu"$ering
internal nu"$ering
e#ine until #iscal
year in the #uture
current nu"$ers
1IIN
current nu"$ers
1
C

0
2
S
:

0
1
.
*

0
0
.ocu"ent !u"$er *anges
1III 2000 2001...
&2e doc#ment n#mber range $eines t2e allo%a:le ran4e in %2ic2 a $ocument num:er must :e
1ositione$ an$ cannot o.erla1.
5nternal n#mbering: &2e system stores t2e last use$ $ocument num:er rom t2e num:er ran4e in
t2e iel$ Qcurrent num:erR an$ ta5es t2e su:seFuent num:er or t2e ne)t $ocument Ce)am1les 00
an$ 01 a:o.eD
32ternal n#mbering: &2e user enters t2e ori4inal $ocument num:er" or t2e num:er is transerre$
automatically rom a 1re-in.oicin4 system. &2e num:ers usually are not use$ in seFuence an$
t2ereore t2e system cannot store a Qcurrent num:erR Ce)am1le 02D. &2e num:ers may :e
al12anumeric.
&2e $ocument num:er ran4e 2as to :e $eine$ or t2e year in %2ic2 it is use$. 7ocument num:er
ran4es can :e $eine$:
#ntil a 0iscal year in the 0#t#re: 8t t2e :e4innin4 o eac2 iscal year t2e system continues to ta5e
t2e ne)t num:er ater t2e Qcurrent num:erR. 0t $oes not restart at t2e lo%er limit.
per 0iscal year: 8t t2e :e4innin4 o eac2 iscal year t2e $ocument num:erin4 starts a4ain at t2e
lo%er limit. &2is 2el1s to a.oi$ reac2in4 t2e u11er limit o a ran4e.
<ne num:er ran4e can :e assi4ne$ to se.eral $ocument ty1es.
E S8' 89 &8>040 205
SAP AG 1999
Functions o# the Posting 9eys 648
1. on &hich type o# account
the line ite" can $e poste
to
>ine Ite" 1 + P9
Account
A"ount
.etail vie&
*. S, &, ., A, $ /
2. debit,
credit /
0. 1ield Status /
The Posting 9ey has control
#unctions &ithin the line
ite"s. It controls-
2. i# the ite" is poste as a
e$it or creit
,. the #iel status o# aitional
etails
Aitional .etails
:usiness Area
Cost Center
Te2t
...
Ta2 Coe
,i5e $ocument ty1es" posting keys are $eine$ at t2e client le.el.
0n a$$ition to t2e a:o.e mentione$ control unctions" t2e 1ostin4 5ey in$icates:
%2et2er t2e line item $eals %it2 a payment transaction or not. &2is inormation is reFuire$ in
analy@in4 1ayment 2istory an$ creatin4 1ayment notices.
%2et2er t2e sales i4ures o t2e account s2oul$ :e u1$ate$ :y t2e transaction" e.4. %2en 1ostin4
a customer in.oice.
'ostin4 5eys 2a.e :een en2ance$ %it2 t2e ne% (n*oy S8' unctionality. 0n t2e stan$ar$ transactions"
1ostin4 5eys are la:ele$ Q$e:itR an$ Qcre$itR. 0n 6ustomi@in4" R/3 $eli.ers t2e ollo%in4 $eault
.alues:
>or 9, &ransactions: Q$e:itR is 1ostin4 5ey 40" Qcre$itR is 1ostin4 5ey 50.
>or 6ustomer 0n.oices: Q$e:itR is 1ostin4 5ey 01" Qcre$itR is 1ostin4 5ey 50.
>or /en$or 0n.oices: Qcre$itR is 1ostin4 5ey 31" Q$e:itR is 1ostin4 5ey 40.
E S8' 89 &8>040 206
SAP AG 1999
The #iel status &ithin a FI-ocu"ent is controlle $y three
#actors...
Fiel Status &ithin a FI-.ocu"ent
the account type
the #iel status o# the posting )ey
the #iel status o# the account
&2e te)t a:o.e only a11lies to t2e stan$ar$ entry unctions not or s1ecial or ast entry unctions.
E S8' 89 &8>040 207
SAP AG 1999
Fiel
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Account
yes
no
suppress
Poste &ith &hich
posting )eyJ
Poste on
&hich accountJ
P9 ...
P9 ...
.ocu"ent Fiel Status 6,8
relevant #or postings
on accounts o# this typeJ
7urin4 $ocument entry" $ierent iel$s are $is1laye$ $e1en$in4 on t2e transaction an$ t2e accounts
use$. >or e)am1le" %2en 1ostin4 e)1enses" a cost center an$ ta) inormation is usually reFuire$.
3o%e.er" %2en 1ostin4 cas2" t2is same inormation is not necessary. &2ese $ierent $is1lays $urin4
$ocument 1rocessin4 are controlle$ :y iel$ status.
8s a 4eneral rule" you customi@e t2e account-$e1en$ent iel$ status on 4eneral le$4er accounts. >or
customer an$ .en$or 1rocessin4" you customi@e t2e iel$ status on t2e 1ostin4 5ey as necessary.
Just as in t2e iel$ status $einition in 9/, accounts" t2e iel$ status %it2 t2e 2i42er 1riority a11lies.
&2e 1riority is s2o%n a:o.e.
32ceptions o t2e rule a:o.e:
0 :usiness areas s2all :e use$" t2e iel$ Ab#siness areaB 2as to :e rea$y or in1ut. 0t is s%itc2e$
on :y ena:lin4 :usiness area :alance s2eets or t2e com1any co$e. #it2 t2e iel$ status" you
can only $eci$e i it s2all :e a reFuire$ or an o1tional entry iel$.
Ta2 0ields are only rea$y or entry i t2e 9/, account is set u1 as ta)-rele.ant.
&2e iel$ status $einitions Rsu11ressR an$ RreFuire$ entryR cannot :e com:ine$. &2is com:ination
causes an error.
E S8' 89 &8>040 20G
SAP AG 1999
Fiel Status Groups
0001
G001
Cash Accounts
G002
12pense Account
G00,
G*01
General Accts.
...
*evenue Accts.
...
/aterial Accts.
...
.ocu"ent 1ntry Control
Fiel Status Group
G001
Account nu"$er N0I0
.ocu"ent 1ntry Control
Fiel Status Group
G001
Account nu"$er 1222
.ocu"ent 1ntry Control
G001
Account nu"$er 1111
Fiel Status Groups Hariant Co"p. Coe
G*02
G*0,
-
.
G*04
G*0<
-
.
Fiel Status Group
Te2t- (ptional
L
Te2t- *e4uire
Allocation- (pt.
Cost Center- Sup.
-
.
Te2t- (ptional
Allocation- (pt.
Cost Center- *e4.
-
.
>or eac2 cate4ory o 4eneral le$4er account" e.4." cas2 accounts" e)1ense accounts" you nee$ to
$etermine t2e stat#s o0 every doc#ment entry 0ield. #ill te)t :e reFuire$" su11resse$ or o1tional
or $ocument entry %2en usin4 t2ese 9, accountsM #ill cost center :e reFuire$" su11resse$ or
o1tional or $ocument entry %2en usin4 t2ese 9, accountsM (tc. etc.
&2ese QrulesR are 4rou1e$ into 0ield stat#s gro#ps or eac2 cate4ory o 4eneral le$4er accounts;
>iel$ status 4rou1s are assi4ne$ on t2e res1ecti.e 4eneral le$4er master recor$s.
&2e iel$ status 4rou1s are collecte$ un$er one 0ield stat#s variant;
&2e iel$ status .ariant is assi4ne$ to your company code(s); No 1ostin4 can :e ma$e until t2is is
com1lete. &y1ically" t2e same iel$ status .ariant is assi4ne$ to all o your com1any co$es so t2at t2e
same QrulesR a11ly across com1any co$es..
R/3 $eli.ers a stan$ar$ set o iel$ status 4rou1s. 0t is recommen$e$ to co1y t2e stan$ar$ $eli.ere$
iel$ status 4rou1s an$ mo$iy as necessary.
0 a $ocument is 1oste$ to a su: le$4er account" t2e iel$ status 4rou1 o t2e reconciliation account
%ill a11ly.
E S8' 89 &8>040 20H
SAP AG 1999
01
02
0,
04
0<
0B
0M
0N
0I
Custo"ers
11
12
1,
14
1<
1B
1M
1N
1I
,1
,2
,,
,4
,<
,B
,M
,N
,I
Henors
21
22
2,
24
2<
2B
2M
2N
2I
<0
I0
I1
I,
I4
I<
IB
G+>
40
N0
N1
N,
N4
N<
NB
M<
Assets
M0 II
/aterials
NI
For G+>-Postings out o#
/aterials /anage"ent
Stanar Posting 9eys
S8' recommen$s t2at you use t2ese standard delivered posting keys. 0 you c2an4e t2em or $eine
ne% 1ostin4 5eys" all ta:les containin4 a reerence to t2ese 5eys must also :e maintaine$.
'ostin4 5eys or assets an$ materials may only :e use$ i t2e corres1on$in4 S8' com1onents are
im1lemente$.
By inluencin4 t2e iel$ status $einitions o 1ostin4 5eys an$ t2e iel$ status 4rou1" t2e iel$ status
can :e ma$e transaction-$e1en$ent an$ account-$e1en$ent.
Since t2e s#b ledger accounts $o not 2a.e a iel$ status 4rou1" $ierentiation in t2e su: le$4er
1ostin4s is mainly ma$e :y $ierent 1ostin4 5eys. &2ereore" t2ere are a lot o 1ostin4 5eys
or su: le$4er 1ostin4s.
0n general ledger 1ostin4s $ierentiation is mainly ma$e :y $ierent iel$ status 4rou1s. &2ereore"
only t%o 1ostin4 5eys C40 an$ 50D are nee$e$ or 4eneral le$4er 1ostin4s.
E S8' 89 &8>040 210
SAP AG 1999
01
02
0,
04
0<
0B 0M
12
11
10
0I
0N
o
p
e
n
01
02
0,
04
0<
0B 0M
12
11
10
0I
0N
1< 14 1B 1,
o
p
e
n
open
(pen posting perios uring
the #iscal year
(pen posting perios uring the
closing proceure
Posting Perios
'ostin4 1erio$s are $eine$ in t2e iscal year .ariant.
&o 1re.ent $ocuments rom :ein4 1oste$ to a %ron4 1ostin4 1erio$" $esire$ 1erio$s can :e close$.
?sually t2e current 1ostin4 1erio$ is o1en an$ all ot2er 1erio$s are close$. 8t t2e en$ o a 1erio$ it is
usually closed an$ t2e ne)t 1erio$ is opened. 8 1erio$ is o1ene$ :y enterin4 a ran4e into t2e 1ostin4
1erio$ .ariant %2ic2 encom1asses t2is 1erio$. 0t is 1ossi:le to 2a.e as many 1erio$s o1en as $esire$.
7urin4 t2e 1roce$ure o inancial closin4" some special periods may also :e o1en or closin4
1ostin4s.
7urin4 t2e time o t2e closin4 1roce$ure" t.o period ranges 2a.e to :e o1en at t2e same time.
&2ereore" t%o 1erio$ ran4es can :e entere$ in t2e 1ostin4 1erio$ ta:le.
E S8' 89 &8>040 211
SAP AG 1999
Co"pany
Coe 1000
Co"pany
Coe 2000
Co"pany
Coe ,000
Co"pany
Coe 4000
Posting Perio
Hariant
The Posting Perio Hariant
Se.eral com1any co$es can use t2e same posting period variant. &2e closin4 an$ o1enin4 o
1erio$s is t2en $one at t2e same time or all assi4ne$ com1any co$es" t2us ma5in4 1erio$
maintenance easier.
E S8' 89 &8>040 212
SAP AG 1999
Ite"s
001 P9
002 P9
. . .
. . .
.ocu"ent 0eaer
S
S% .% 9% A% or /
S% .% 9% A% or /
Account
Types Fro" Acct To Acct
KKKKKKKKK
KKKKKKKKK
FI-.ocu"ent
General leger accounts
Perio Chec)s per Account Type
8t t2e $ocument 2ea$er le.el" R/3 c2ec5s t2e 1erio$s t2at are allocate$ to t2e account ty1e QNR. &2is
is t2e irst c2ec5. &2ereore t2e account ty1e QNR must :e o1en or all 1erio$s %2ic2 are su11ose$ to
:e o1en or any ot2er account ty1e. &2e account ty1e QNR is t2e minim#m entry in t2e 1ostin4
1erio$ .ariant.
'ostin4 1erio$s can :e 2an$le$ $ierently or $ierent acco#nt types" i.e. or a certain 1erio$"
1ostin4s on customer accounts may :e 1ossi:le %2ile 1ostin4s on .en$or accounts may not.
8t t2e line item le.el" R/3 c2ec5s t2e account ty1e o t2e 1ostin4 5ey to .eriy t2at t2e 1erio$ is o1en
or t2e assi4ne$ account ty1e.
&2e account ran4e al%ays contains 9/, accounts. By enterin4 certain reconciliation accounts :e2in$
su: le$4er account ty1es" t2ese su: le$4er accounts can :e treate$ $ierently t2an accounts %2ic2
2a.e a $ierent reconciliation account.
E S8' 89 &8>040 213
SAP AG 1999
01
02
0,
04
0<
0B 0M
12
11
10
0I
0N
1< 14 1B 1,
o
p
e
n
open
(pen posting perios uring the
closing proceure
*ange 1
*ange 2
(ptional-
Authori=ation Group
restricts posting authority
to special users
T&o Perio *anges
7urin4 t2e time o t2e closin4 1roce$ure t.o period ranges 2a.e to :e o1en at t2e same time.
&2ereore" t%o 1erio$ ran4es can :e entere$ in t2e 1ostin4 1erio$ ta:le.
8n a#thori$ation gro#p may :e assi4ne$ to t2e irst ran4e. &2en" only users :elon4in4 to t2is
aut2ori@ation 4rou1 2a.e t2e 1ermission to 1ost into t2e irst 1erio$ ran4e. 0t ma5es sense to use t2e
irst ran4e or t2e s1ecial 1erio$s an$ aut2ori@e only t2e accountants in.ol.e$ in closin4 to 1ost into
t2e s1ecial 1erio$s.
&2e user must 2a.e t2e aut2ori@ation or t2e aut2ori@ation o:*ect >TBI'>TB?' Caccountin4
$ocument: aut2ori@ation or 1ostin4 1erio$sD %it2 t2e same .alue in t2e iel$ Qaut2ori@ation 4rou1R
as in t2e 1ostin4 1erio$ ta:le.
E S8' 89 &8>040 214
SAP AG 1999
The "a2i"u" a"ounts are e#ine per co"pany
coe in Etolerance groups.F This is also &here the
processing o# pay"ent i##erences is controlle.
Group
Co"pany Coe
Currency
A"ount per ocu"ent
A"ount per open ite" account ite"
Cash iscount per line ite"
;pper li"its #or posting proceures
Per"itte pay"ent i##erences
...
/a2i"u" A"ounts
0n t2is section %e are ocusin4 on t2e A6pper limits 0or posting proced#resB %it2in tolerance
4rou1s.
3ere" it is 1ossi:le to enter an #pper limit or
t2e total amount 1er $ocument
t2e amount 1er customer/.en$or item
t2e cas2 $iscount 1ercenta4e a user %it2 t2is tolerance 4rou1 is a:le to 4rant.
&2e currency is t2e com1any co$e currency.
E S8' 89 &8>040 215
SAP AG 1999
Group
Co"pany Coe
Currency
>o& li"its
;pper li"its #or posting proceures
0igher li"its
;pper li"its #or posting proceures
Group :oss
Co"pany Coe
Currency
Accounting cler)s
Chie# accountant
Assigning Posting Authori=ations
Kou can create as many tolerance 4rou1s as you li5e. (.ery user can :e e)1licitly assigned to a
tolerance 4rou1.
0 a user is not assi4ne$ to any s1ecial tolerance 4rou1" t2en entries in t2e tolerance gro#p ACCCCB
are .ali$ or t2em.
&2is is t2e de0a#lt tolerance gro#p.
?sually t2e tolerance 4rou1 ACCCCB contains .alues %2ic2 are to :e .ali$ or t2e lar4est 4rou1 o
em1loyees.
>or any em1loyees %2o 2a.e es1ecially 2i42 or lo% limits" a s1ecial tolerance 4rou1 s2oul$ :e
create$ an$ assi4ne$ to t2eir user lo4on 07Ls.
E S8' 89 &8>040 216
SAP AG 1999
P9 ...
P9 ...
...
Ite"s
.ocu"ent
P9 ...
P9 ...
...
Ite"s
.ocu"ent
P9 ...
P9 ...
...
Ite"s
.ocu"ent
G+> Account Postings
A+* Invoice Postings
A+* Creit /e"o Postings
A+P Invoice Postings
A+P Creit /e"o Postings
:asic FI Postings
&2e R/3 >inancial mo$ule uses one $ocument 1ostin4 transaction or a lot o $ierent 1ostin4s" e.4.
9eneral ,e$4er 8ccount 'ostin4s
8ccounts Recei.a:le 0n.oice 'ostin4s
8ccounts Recei.a:le 6re$it Memo 'ostin4s
8ccounts 'aya:le 0n.oice 'ostin4s
8ccounts 'aya:le 6re$it Memo 'ostin4s
E S8' 89 &8>040 217
SAP AG 1999
:asic FI Posting- 0eaer an 1st >ine Ite"
0B.0B.2000
0B.0B.2000
< 000
.*
;S.
Account T
I.1S Co"pany Coe
I0 AP Ta2 12e"pt
:asic .ata Pay"ent Ta2 .etails !otes
Transaction
Invoice
Isis T. Greaca
2,0 Sterling Ave
Chicago I> B0B10
;nite States
Custo"er-
:an) Account-
II4NN<II2
Custo"er
Invoice ate
Posting ate
*e#erence
A"ount
Ta2 A"ount
Te2t
Co"pany Coe
.oc. type
&2e $esi4n o t2e R/3 1ostin4 transaction or 9/," 8/' an$ 8/R $ocument entry 2as :een c2an4e$ to
ena:le t2e user to ma5e 1ostin4s Fuic5er an$ easier" %it2 as little trainin4 as 1ossi:le. &2e ne% entry
transactions $is1lay t2e most im1ortant in1ut iel$s on one screen.
&2ere is little $ierence :et%een t2e 9/, 1ostin4 screen an$ t2e 8/' an$ 8/R in.oice screens.
Kou enter t2e 4eneral $ata or t2e 1ostin4 $ocument on t2e $ocument 2ea$er section o t2e screen:
$ocument an$ 1ostin4 $ate" te)t" etc. &2e $ocument ty1e $eaults in or t2e transaction t2at is :ein4
1rocessin4:
S8: 9/, 'ostin4
IR: /en$or 0n.oice - I9: /en$or 6re$it Memo
7R: 6ustomer 0n.oice - 79: 6ustomer 6re$it Memo
&2e im1ortant in1ut iel$s are in t2e ore4roun$ on a ta: an$ t2e iel$s use$ less reFuently are on t2e
ot2er ta:s :e2in$ t2e irst ta:.
#it2 8/' an$ 8/R in.oices" t2e :usiness 1artner account $ata is entere$ in t2is section alon4 %it2
t2e in.oice or cre$it memo amount. #2en selectin4 enter" t2e :usiness 1artner master $ata is also
$is1laye$ suc2 as t2e account name" a$$ress an$ :an5 $etails.
8$$itional inormation a:out t2e :usiness 1artner" suc2 as o1en line items" can :e $is1laye$ :y
selectin4 t2e open items icon.
E S8' 89 &8>040 21G
SAP AG 1999
0B.0B.2000
0B.0B.2000
< 000
.*
;S.
Account T
I.1S Co"pany Coe
I0 AP Ta2 12e"pt
:asic .ata Pay"ent Ta2 .etails !otes
Invoice U 0
Isis T. Greaca
2,0 Sterling Ave
Chicago I> B0B10
;nite States
:asic FI Posting- Aitional >ine Ite"s
Transaction Transaction :alance :alance
Custo"er
Invoice ate
Posting ate
*e#erence
A"ount
Ta2 A"ount
Te2t
Co"pany Coe
.oc. type
:an) Account-
II4NN<II2
Custo"er-
G+> Acct. Short Te2t .+C .oc. Curr. A"t Ta2 Coe...
4M<000 12pense Acct .e$it < 000 I0
.e$it
.e$it
...
(nter t2e line items in t2e clearly lai$-out ta:le on t2e :ottom section o t2e screen. &2e iel$ names
are clearly la:ele$ an$ a$$itional inormation suc2 as t2e account name is also $is1laye$ %2en t2e
entries are ma$e.
Select $ierent iel$ or columns an$ c2an4e t2e si@e an$ seFuence o t2e columns an$ iel$s. ,ine
items can also :e co1ie$.
8t t2e to1 o t2e screen" Par+ Post or Hold can :e c2osen to com1lete t2e $ocument entry
transaction once t2e :alance is @ero.
&2e Qol$R 9/, entry transaction is still a.aila:le :y transaction co$e >-02 or un$er menu 1at2
&eneral Ledger !ocument Entry Other &eneral Posting"
>or more com1le) transactions" :ranc2 to t2e e)istin4 com1le) 1ostin4 transaction rom t2e menu"
:ut you cannot return to t2is initial screen ater%ar$s.
?sers can na.i4ate rom a tree structure on t2e let 2an$ si$e o t2e screen. &2e tree oers a selection
o reerence $ocuments t2at users can c2oose rom. &2e reerence $ocuments can :e coni4ure$ to
inclu$e :ot2 a s1ecial selection o iel$s an$ iel$ .alues.
E S8' 89 &8>040 21H
SAP AG 1999
.ocu"ent Control- Su""ary
The ocu"ent type controls the heaer &hich is
vali #or an entire ocu"ent.
The posting )ey controls the line ite".
The posting perio variant controls &hether or not
it is possi$le to post to a given perio or perios
&ithin either a single co"pany coe or a group o#
co"pany coes.
Tolerance groups contain li"its #or a"ounts an
iscounts up to &hich accountants are authori=e
to post.
E S8' 89 &8>040 220
12ercises
6nit: ,oc#ment /ontrol
Topic: ,oc#ment @eader
0n t2ese e)ercises you %ill:
62ec5 your 5no%le$4e a:out $ocument ty1es an$ num:er ran4es
6reate a $ocument ty1e an$ a num:er ran4e
62ec5 t2e assi4nments o num:er ran4es to $ocument ty1es
(.ery $ay 2un$re$s o inancial $ocuments are create$ in t2e enter1rise.
&o su11ort t2e ilin4 o t2e ori4inal $ocuments" t2e $ocuments 2a.e to :e
$i.i$e$ into se.eral cate4ories.
&2e internal au$itors reFuire t2at all aut2ori@e$ e)1ense $ocuments :e
i$entiia:le :y a uniFue $ocument ty1e an$ are %it2in an e)clusi.e
num:er ran4e. &2e aut2ori@ation reerence num:er rom t2e accountin4
e)ecuti.e must :e entere$ into t2e $ocument 2ea$er.
1-1 #2at are t2e ma*or control unctions o t2e $ocument ty1eM
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
1-2 0 t2e user assi4ns t2e $ocument num:er manually" t2is is TTTTTTTTTTTTTTTTT
num:er assi4nment.
1-3 TTTTTTTTTTTTTTTTTT num:ers may :e al12anumeric.
1-4 &rue or alseM
1-4-1 (.ery com1any co$e may $eine its o%n $ocument ty1es %2ic2 cannot :e
use$ :y ot2er com1any co$es.
TTTTTTTTTTTTTT
1-4-2 (.ery com1any co$e may $eine its o%n $ocument num:er ran4es.
TTTTTTTTTTTTTT
1-4-3 8t t2e :e4innin4 o a ne% iscal year t2e system al%ays starts t2e $ocument
num:erin4 a4ain at t2e lo%er limit o t2e num:er ran4e.
TTTTTTTTTTTTTT
1-4-4 7ocument num:er ran4es must not o.erla1.
TTTTTTTTTTTTTT
1-5 3o% many num:er ran4es can :e assi4ne$ to a $ocument ty1eM
TTTTTTTTTTTTTTTTT
E S8' 89 &8>040 221
1-6 Kour clientLs 2ea$ accountant %ants t2e ollo%in4:
Stan$ar$ R/3 $ocument ty1es to cate4ori@e $ocuments
0nternal $ocument num:erin4"
&2e $ocument num:ers to all into t2e ollo%in4 num:er ran4es:
S8 9, 8ccount 'ostin4s 01 0100000000-01HHHHHHHH
7] 6ustomer 'ayments 14 1400000000-14HHHHHHHH
I] /en$or 'ayments 15 1500000000-15HHHHHHHH
79 6ustomer 6re$it Memos 16 1600000000-16HHHHHHHH
I9 /en$or 6re$it Memos 17 1700000000-17HHHHHHHH
7R 6ustomer 0n.oices 1G 1G00000000-1GHHHHHHHH
IR /en$or 0n.oices 1H 1H00000000-1HHHHHHHHH
]' 'ayment 'ro4ram 'ostin4 20 2000000000-20HHHHHHHH
/eriy t2at t2e a:o.e num:er ran4es are create$ or your com1any co$e an$ are assi4ne$ to t2e
corres1on$in4 $ocument ty1es. 0 t2e $ocument num:er ran4es $o not e)ist" co1y t2em rom
com1any co$e 0001 or your country s1eciic com1any co$e.
1-7 6reate $ocument ty1e UU %2ic2 s2all :e use$ or aut2ori@e$ tra.el e)1ense
$ocuments Csee :usiness scenarioD. 8ssi4n t2e $ocument num:er ran4e HH:
HH00000000 - HHHHHHHHHH to t2is $ocument ty1e %it2 internal num:erin4.
&2e reerence iel$ on t2e $ocument 2ea$er is a reFuire$ entry on e.ery $ocument.
E S8' 89 &8>040 222
6nit: ,oc#ment /ontrol
Topic: )ine 5tems
0n t2ese e)ercises you %ill:
62ec5 your 5no%le$4e a:out 1ostin4 5eys an$ $ocument iel$ status
6reate a iel$ status 4rou1 an$ assi4n it to an account.
7ierent inancial :usiness transactions nee$ $ierent $ata in
$ocuments. Some $ata e.en may :e reFuire$ or s1ecial 1ostin4s.
>or e)am1le: &2e client reFuires t2at eac2 line item entry to t2e
aut2ori@e$ e)1ense account 2as a $etaile$ line $escri1tion in or$er to
*ustiy t2e e)1ense.
2-1 #2at are t2e ma*or control unctions o a 1ostin4 5eyM
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
2-2 Name 2 com1onents t2at inluence t2e iel$ status o $ocument iel$sM
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
2-3 0n t2e ollo%in4 scenarios" state 2o% t2e te)t iel$ %ill :e treate$ on t2e $ocument
entry screen:
Posting :ey &ield Stat#s (ro#p ,oc#ment entry screen
2-3-1 &e)t Su11resse$ &e)t <1tional
2-3-2 &e)t <1tional &e)t ReFuire$
2-3-3 &e)t ReFuire$ &e)t Su11resse$
2-4 #2at are t2e stan$ar$ 1ostin4 5eys or 9/, account 1ostin4s an$ on %2ic2 si$e o
t2e account $o t2ey 1ost toM
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
2-5 &rue or alseM
2-5-1 'ostin4 5eys are $eine$ at client le.el. TTTTTTTTTTTTTTT
E S8' 89 &8>040 223
2-6 TTTTTTTTTTTTTTTTT4rou1 controls iel$ $is1lay $urin4 $ocument entry.
2-7 (.ery TTTTTTTTTTTTTTTTT account 2as a iel$ status 4rou1.
2-G &o 2a.e t2e Pte)tL-iel$ :e a reFuire$ entry on line items or t2e aut2ori@e$ e)1ense
accounts" a ne% iel$ status 4rou1 is reFuire$. 6reate t2is iel$ status 4rou1 in iel$
status .ariant 1000 an$ name it >SUU %it2 t2e $escri1tion Yaut2ori@e$ e)1enses UU.Y
?se t2e e)istin4 iel$ status 4rou1 9001 as a reerence.
Ma5e t2e iel$ Pte)tL a reFuire$ entry.
8ssi4n t2is iel$ status 4rou1 to your account or aut2ori@e$ e)1enses.
E S8' 89 &8>040 224
6nit: ,oc#ment /ontrol
Topic: Posting Periods
0n t2ese e)ercises you %ill:
62ec5 your 5no%le$4e o 1ostin4 1erio$ .ariants.
62ec5 t2e 1ostin4 1erio$ .ariant assi4ne$ to your com1any co$e.
&2e accountin4 $e1artment reFuires t2at at t2e en$ o a 1ostin4 1erio$
t2at t2e su:-le$4ers are close$A 2o%e.er" t2e 4eneral le$4er accounts stay
o1en or an a$$itional %ee5 in or$er to 2a.e time to reconcile t2e >0 an$
6< le$4ers o t2e last 1erio$.
3-1 62ec5 t2e 1ostin4 1erio$ .ariant assi4ne$ to your com1any co$e.
3-2 >ill in t2e :lan5:
3-2-1 &2e 1ostin4 1erio$ .ariant is assi4ne$ to t2e TTTTTTTTTTTTTTTTT.
3-2-2 TTTTTTTTTTTTTTTTT is t2e minimum entry in a 1ostin4 1erio$ .ariant.
3-2-3 &2e account ran4e in t2e 1ostin4 1erio$ .ariant consists o TTTTTTTTTTT.
3-3 &rue or >alse
3-3-1 &2e o1enin4 an$ closin4 o 1ostin4 1erio$s 2a11ens automatically.
TTTTTTTTTTTTTT
3-3-2 Not more t2an t%o 1erio$s can :e o1en at t2e same time.
TTTTTTTTTTTTTT
3-3-3 &2e aut2ori@ation 4rou1 in t2e 1ostin4 1erio$ .ariant a11lies only to t2e
s1ecial 1erio$s.
TTTTTTTTTTTTTT
E S8' 89 &8>040 225
6nit: ,oc#ment /ontrol
Topic: Posting A#thori$ations
0n t2ese e)ercises you %ill:
6reate tolerance 4rou1s
8ssi4n a tolerance 4rou1 to your user
&2e internal au$itors 2a.e reFueste$ t2at t2e ollo%in4 ma)imum
aut2ori@ations or t2e accountin4 $e1artment :e 1ermitte$:
8ccountin4 cler5
500 000 units course currency 1er $ocument
100 000 units course currency 1er o1en line item
5X $iscount
8ccountin4 su1er.isor
1 000 000 units course currency 1er $ocument
500 000 units course currency 1er o1en line item
10X $iscount
4-1 &2e tolerance 4rou1 or accountin4 cler5s is t2e :lan5 tolerance 4rou1.
Kou must create a ne% tolerance 4rou1" S?'/" or t2e accountin4 su1er.isor
accor$in4 to t2e $ata in t2e aorementione$ :usiness scenario.
4-2 8ssi4n t2e accountin4 su1er.isor tolerance 4rou1 to your o%n user.
E S8' 89 &8>040 226
6nit: ,oc#ment /ontrol
Topic: "asic &5 ,oc#ments

0n t2ese e)ercises you %ill:
'ost :asic >0 $ocuments
No% t2at you com1lete$ t2e coni4uration o $ocument control accor$in4
to t2e clientLs nee$s" t2e client 2as as5e$ to test your s1eciications. 3e
as5s you to 1ost some :asic >0 $ocuments or t2is 1ur1ose.
(eneral )edger Postings
5-1 9eneral le$4er account 1ostin4
5 000 units cas2 o local currency are $ra%n rom t2e 2ouse :an5 account an$ 1ut
into 1etty cas2. 'ost t2is transaction.
5-2 Boo5s or t2e ne)t trainin4 course are su11lie$ or t2e a$ministration cost center"
an$ t2e .en$or is 1ai$ on $eli.ery rom 1etty cas2. &2e .alue o t2e :oo5s is ,6
1070.00. &2e in.oice inclu$es 7X in1ut ta). 62oose t2e o1tion Qcalculate ta)R or
t2e 1ostin4.
Note t2e $ocument num:er on your $ata s2eet.
Select t2e &ree < 1us2:utton to 2a.e t2e *ournal entry ill t2e
entire screen.
5ncoming 5nvoice and credit memo
5-3 Kour $omestic .en$or 2as sent you an in.oice to t2e .alue o ,6 1"255.10 or
oice su11lies %2ic2 you 1urc2ase$. &2e net amount is ,6 10G1.HG an$ t2e ta)
amount is ,6 173.12 C16XD. 'ost t2is transaction in t2e R/3 System. 'lease assi4n a
cost center.
7ocument $ate an$ 'ostin4 7ate 06 o t2e 1re.ious mont2
7ocument ty1e IR
()1ense 476000
Reerence 552H3/H4
E S8' 89 &8>040 227
Note t2e $ocument num:er on your $ata s2eet.
5-4 8 1ortion o t2e material recei.e$ %as $ama4e$ an$ or t2is reason you recei.e$ a
cre$it memo to t2e .alue o ,6 122.10 inclu$in4 16X in1ut ta). 'lease assi4n it to
a 6ost 6enter .'ost t2e cre$it memo usin4 t2e ollo%in4 inormation:
7ocument $ate an$ 'ostin4 7ate 10 o t2e 1re.ious mont2
7ocument ty1e I9
()1ense 476000
Reerence 60201/H4
Note t2e $ocument num:er on your $ata s2eet.
Select t2e 1us2:utton to 2a.e t2e *ournal entry ill t2e entire screen.
*#tgoing invoice and credit memo
5-5 Kour $omestic customer 2as 1urc2ase$ 4oo$s to t2e .alue o ,6 1"500 Cinclu$in4
16X /8&D. 'ost t2e in.oice usin4 t2e ollo%in4 inormation:
7ocument $ate an$ 'ostin4 7ate 01 o t2e 1re.ious mont2
7ocument ty1e 7R
Re.enue G00200
'ayment terms. 14 $ays 3X" 30 $ays 2X" 45 $ays net
5-6 Kou 2a.e ma$e a mista5e %2en ren$erin4 t2e accounts an$ 2a.e c2ar4e$ t2e
customer or too 4reat an amount. Kou 2a.e consulte$ t2e customer an$ 2a.e
a4ree$ t2at you %ill issue a cre$it memo to :e oset a4ainst t2e in.oice. 'ost a
cre$it memo or ,6 36.25 Cinclu$in4 16X /8&D.
7ocument $ate an$ 'ostin4 7ate 02 o t2e 1re.ious mont2
7ocument ty1e 79
Re.enue G00200
Reerence 0n.oice num:er 4enerate$ a:o.e
Note t2e $ocument num:er on your $ata s2eet.
Select t2e -ree Off 1us2:utton to 2a.e t2e *ournal entry ill t2e
entire screen.
5-7 #2ic2 $ierence $o you notice com1arin4 t2e 1ostin4s o t2e cre$it memosM
E S8' 89 &8>040 22G
)ine item display D *ptional e2ercises
5-G 8naly@e t2e R/3 9eneral ,e$4er 8ccount Balance 7is1lay screen" t2en list 4 ty1es
o totals %2ic2 can :e o:taine$ rom t2e online $is1lay. ?se t2e 8ccounts
Recei.a:le reconciliation account 140000 in your com1any co$e or t2e current
year as selection 1arameters %2en e)ecutin4 t2e 1ro4ram.
5-H &2e 1arameter selection on t2e 9/, 8ccount: 0nitial Screen Balances 7is1lay
allo%s t2e user to .ie% :alances :y com1any co$e an$ year. 62ec5 t2e tool:ar
%2en $is1layin4 t2e :alances to see %2at ot2er selection criteria can :e use$ or
$is1layin4 online $ata.
5-10 'rocee$ to t2e Balances 7is1lay 0nitial Screen in t2e 8ccounts Recei.a:le su:-
mo$ule. 7is1lay t2e :alances or your customers or t2e current year.
#2at is t2e current :alance o%e$ :y your customersM
5-11 3o% can you :ranc2 to t2e in$i.i$ual line items rom t2is $is1layM
E S8' 89 &8>040 22H
Solutions
6nit: ,oc#ment /ontrol
Topic: ,oc#ment @eader
1-1 Te number range o# te document number/
Te account types allowed #or postings/
1-2 E&ternal
1-3 E&ternal
1-4 &rue or alseM
1-4-1 False/ Te same document types are valid #or every company code since
tey are de#ined at te client level/
1-4-2 True
1-4-3 False/ Te system only restarts numbering at te beginning o# a new
year i# te document range is de#ined per year/
1-4-4 True
1-5 One
1-6 Kour clientLs 2ea$ accountant %ants t2e ollo%in4:
Stan$ar$ R/3 $ocument ty1es to cate4ori@e $ocuments
0nternal $ocument num:erin4
&2e $ocument num:ers to all into t2e ollo%in4 num:er ran4es:
S8 9, 8ccount 'ostin4s 01 0100000000-01HHHHHHHH
7] 6ustomer 'ayments 14 1400000000-14HHHHHHHH
I] /en$or 'ayments 15 1500000000-15HHHHHHHH
79 6ustomer 6re$it Memos 16 1600000000-16HHHHHHHH
I9 /en$or 6re$it Memos 17 1700000000-17HHHHHHHH
7R 6ustomer 0n.oices 1G 1G00000000-1GHHHHHHHH
IR /en$or 0n.oices 1H 1H00000000-1HHHHHHHHH
]' 'ayment 'ro4ram 'ostin4 20 2000000000-20HHHHHHHH
E S8' 89 &8>040 230
Cec- de#inition o# number ranges/
"M'( Financial Accounting Financial Accounting 'lobal Settings
Document Document Aumber +anges Overview
&ield -ame or ,ata Type 9al#es
#ompany #ode A#,,
"nterval Cange
Cec- i# te number ranges are de#ined as stated in te Buestion/ "# tey are not,
copy te number ranges #rom company code 555!/
Copy number ranges #rom source to target #iscal year(
"M'( Financial Accounting Financial Accounting 'lobal Settings
Document Document Aumber +anges Copy to Company Code
&ield -ame or ,ata Type 9al#es
)um0er range num0er 34 to 55
Fiscal 6ear 4733 to 7777
Source #ompany #ode 3334 or your
country specific
company code
-arget #ompany #ode A#,,
Select E&ecute/
Cec- assignment o# number ranges to document types/
"M'( Financial Accounting Financial Accounting 'lobal Settings
Document Document Header Overview
Double:clic- on eac document type to cec- i# tey are assigned to te correct
number ranges/
1-7 6reate num:er ran4e.
"M'( Financial Accounting Financial Accounting 'lobal Settings
Document Document Aumber +anges Overview
&ield -ame or ,ata Type 9al#es
#ompany #ode A#,,
"nterval Cange
Edit "nsert "nterval
E S8' 89 &8>040 231
&ield -ame or ,ata Type 9al#es
)o 77
6ear current year
From num0er 7 733 333 333
-o num0er 7 777 777 777
#urrent num0er 3
Ext *lan+
Select Enter/
Select Save/
+eply EATE+ to te CTransport number range intervalsC dialog bo&
Create document type(
"M'( Financial Accounting Financial Accounting 'lobal Settings
Document Document Header Overview
Edit Aew Entries
&ield -ame or ,ata Type 9al#es
!ocument type ,, authori8ed expense
)um0er range 77
'eversal !ocument -ype A*
Account types allowed$
Assets 9
#ustomer 9
(endor 9
:aterial 9
&;L account 9
'eference num0er 9
Select Save/
Select te green arrow to go bac- one screen to enter te description(
&ield -ame or ,ata Type 9al#es
!escription Authori8ed expenses
Select Save/
E S8' 89 &8>040 232
6nit: ,oc#ment /ontrol
Topic: )ine 5tems
2-1 : Determination o# wic account type can be posted to/
: Side o# te account 3debit or credit4/
: Field status o# additional data/
2-2 Field status group, posting -ey/
2-3 Answer(
2-3-1 Su11resse$
2-3-2 ReFuire$
2-3-3 (rror
2-4 Debit, posting -ey 95
Credit, posting -ey D5
2-5 &rue or alseM
2-5-1 True
2-6 Field Status
2-7 'eneral ;edger
2-G "denti#y te Field status group assigned to your company code(
"M'( Financial Accounting Financial Accounting 'lobal Settings
Company Code Enter 'lobal $arameters
Double:clic- on your company code/
Aote te Field status variant, wic is assigned to your company code
Copy #ield status group/
"M'( Financial Accounting Financial Accounting 'lobal Settings
Document ;ine "tem Controls Maintain Field status variants
Select !555/
E S8' 89 &8>040 233
Under te Dialog Structure, double:clic- Field status groups/
Select '55!/
Edit Copy as///
Overtype te #ollowing data(
&ield -ame or ,ata Type 9al#es
Field status group FS,,
-ext Authori8ed expenses ,,
Select Enter/
Select Save/ Do not bac- out o# tis screen at tis time/
Cange #ield status in #ield status group/
Double:clic- on CFS../C
Double:clic- on C'eneral data/C
&ield -ame or ,ata Type 9al#es
-ext 'e<"entry
Select Save/
Assign #ield status group to '=; account/
Easy Access Menu( Accounting Financial Accounting 'eneral ;edger
Master records "ndividual processing "n company code
Hint( 0e sure you are in cange mode/
&ield -ame or ,ata Type 9al#es
&;L account /=77,,
#ompany code A#,,
Select Enter/
Select te Create=ban-=interest Tab/
&ield -ame or ,ata Type 9al#es
Field status gp FS,,
Select Save/
E S8' 89 &8>040 234
6nit: ,oc#ment /ontrol
Topic: Posting Periods
3-1 62ec5 %2ic2 o1en 1ostin4 1erio$ .ariant is assi4ne$ to your com1any co$e:
"M'( Financial Accounting Financial Accounting 'lobal Settings
Document $osting $eriods Assign 2ariants to Company Code
&ield -ame or ,ata Type 9al#es
#ocd A#,,
(ariant 4333
3-2 >ill in t2e :lan5:
3-2-1 Company code
3-2-2 E 3plus sign4
3-2-3 '; accounts
3-3 &rue or >alse:
3-3-1 False/ Te posting period variant tat contains te open periods as to be
maintained manually/
3-3-2 False/ As many periods as desired can be openF owever, only two period
ranges can be open at te same time/
3-3-3 False/ Te autori)ation group applies to te #irst period range/
Tis can also be a range o# normal posting periods/
E S8' 89 &8>040 235
6nit: ,oc#ment /ontrol
Topic: Posting A#thori$ations
4-1 Modi#y ?blan-G tolerance group(
"M'( Financial Accounting Financial Accounting 'lobal Settings
Document ;ine "tem De#ine Tolerance 'roups #or Employees
Double:clic- company code AC../
&ield -ame or ,ata Type 9al#es
Amount per document >33 333
Amount per open item account
item
433 333
#ash discount per line item >?
Select Save/ 'reen arrow bac- to te overview screen/
Create tolerance group CSU$2/C
Select te tolerance group you *ust modi#ied/
Edit Copy As//
Overtype te #ollowing in#ormation(
&ield -ame or ,ata Type 9al#es
&roup SUP(
#ompany code A#,,
Amount per document 4 333 333
Amount per open item account
item
>33 333
#ash discount per line item 43?
Select Enter/
Select Save/
4-2 8ssi4n tolerance 4rou1 to user/
E S8' 89 &8>040 236
"M'( Financial Accounting Financial Accounting 'lobal Settings
Document ;ine "tem Assign User=Tolerance 'roups
Edit Aew Entries
&ield -ame or ,ata Type 9al#es
User name your user name
-olerance group SUP(
Select Save/
E S8' 89 &8>040 237
6nit: ,oc#ment /ontrol
Topic: "asic &5 ,oc#ments
(eneral ledger posting;
5-1 Easy Access Menu( Accounting Financial Accounting 'eneral ;edger
Document Entry '=; account posting
"# prompted, enter your Company code, AC.., ten select Enter/
Select t2e -ree Off 1us2:utton to 2a.e t2e *ournal entry ill t2e
entire screen.
&ield -ame or ,ata Type 9al#es
0asic data
!oc" !ate current date
Posting date current date
First item
&;L acct Petty #ash 433333
!;# !e0it
!oc" currency amount >333
Second item
&;L acct House *an+ &;L Account
44@433
!;# #redit
!oc" currency amount > 333
Document Simulate
+eview your document/ Double clic- on a line item to view or cange line item
details/
Select $ost to save your document/ Document number( HHHHHHHHHHHHHHHHH
5-2 Boo5s - 0n.oice
E S8' 89 &8>040 23G
Easy Access Menu( Accounting Financial Accounting 'eneral ;edger
Document Entry '=; account posting
Coose te screen variant ?wit cost centerG
"# prompted, enter your Company code, AC.., ten select Enter/
Select t2e -ree Off 1us2:utton to 2a.e t2e *ournal entry ill t2e
entire screen.
&ield -ame or ,ata Type 9al#es
0asic data
&;L account petty cash 433333
%nvoice date current date
Posting date current date
Amount 43=3
#urrency #ompany code currency
#alculate tax
( )
-ax #ode (A 1if re<uired2
"tems
&;L acct -raining costs /=B/33
!;# !e0it
!oc"currency amount 43=3
-ax code (A
#ost center -CAA3A,,
Document Simulate
+eview your document/ Double clic- on a line item to view or cange line item
details/
Select $ost to save your document/ Document number( HHHHHHHHHHHHHHHHH
5ncoming 5nvoice and credit memo
5-3 Easy Access Menu( Accounting Financial Accounting Accounts payable
Document entry "nvoice
&ield -ame or ,ata Type 9al#es
0asic data
E S8' 89 &8>040 23H
Account -CF33A33
%nvoice date 3B th of previous month
Posting date 3B th of previous month
Amount 4A>>"43
#urrency #ompany code currency
#alculate tax
-ax #ode ()
"tems
&;L acct Office supplies /=B333
!;# !e0it
!oc"currency amount 4A>>"43
-ax code ()
#ost #enter -CAA3A,,
Recor$ your 7ocument U TTTTTTTTTTTTTTTTTTTTTTTT
5-4 Easy Access Menu( Accounting Financial Accounting Accounts payable
Document entry Credit Memo
"# prompted, enter your Company code, AC.., ten select Enter/
Enter te necessary data
Select t2e -ree Off 1us2:utton to 2a.e t2e *ournal entry ill t2e
entire screen.
*#tgoing invoice and credit memo
5-5 Easy Access Menu( Accounting Financial Accounting Accounts
receivable Document entry "nvoice
&ield -ame or ,ata Type 9al#es
0asic data
#ustomer -CF33A33
%nvoice date 34
st
of previous month
Posting date 34
st
of previous month
Amount 4>33
E S8' 89 &8>040 240
#urrency #ompany code currency
#alculate tax
-ax #ode A)
"tems
&;L acct D33A33
!;# #redit
!oc" currency amount 4>33
-ax #ode A)
Document Simulate
+eview your document/ Double clic- on a line item to view or cange line item
details/
Select $ost to save your document/ Document number( HHHHHHHHHHHHHHHHH
5-6 6ustomer cre$it memo
Easy Access Menu( Accounting Financial Accounting Accounts receivable
Document entry Credit memo
"# prompted, enter your Company code, AC.., ten Select Enter/
Select t2e -ree Off 1us2:utton to 2a.e t2e *ournal entry ill t2e
entire screen.
&ield -ame or ,ata Type 9al#es
0asic data
#ustomer -CF33A33
!ocument date 3A
nd
of previous month
Posting date 3A
nd
of previous month
Amount @BA>
#urrency #ompany code currency
#alculate tax

-ax #ode A)
"tems
&;L acct D33A33
!;# !e0it
!oc" currency amount @BA>
E S8' 89 &8>040 241
-ax #ode A)
select the Payment ta0 enter the invoice num0er you
previously created in the field
invoice ref"
Document Simulate
+eview your document/ Double clic- on a line item to view or cange line item
details/
Select $ost to save your document/ Document number( HHHHHHHHHHHHHHHHH
5-7 #2ic2 $ierence $o you notice com1arin4 t2e 1ostin4s o t2e cre$it memosM
"# te document number o# te invoice is entered @ te credit memo gets te
payment terms o# te invoice so tat bot items are due on te same day/ "# te
invoice number is not entered, ten tere are no payment terms and te credit
memo is due immediately/
)ine 5tem ,isplay D *ptional e2ercises
5-G 8naly@e t2e R/3 9eneral ,e$4er 8ccount Balance 7is1lay screen" t2en list 4 ty1es
o totals %2ic2 can :e o:taine$ rom t2e online $is1lay. ?se t2e 8ccounts
Recei.a:le reconciliation account 140000 in your com1any co$e or t2e current
year as selection 1arameters %2en e)ecutin4 t2e 1ro4ram.
Accounting Financial Accounting 'eneral ;edger Account Display
0alances
!/ $eriodic Debit Totals
7/ $eriodic Credit Totals
8/ $eriodic Debit=Credit Totals
9/ $eriodic 0alances
D/ Opening 0alance #or 1ear
</ Closing 0alance #or te Speci#ied 1ear
5-H &2e 1arameter selection on t2e 9/, 8ccount: 0nitial Screen Balances 7is1lay
allo%s t2e user to .ie% :alances :y com1any co$e an$ year. 62ec5 t2e tool:ar
%2en $is1layin4 t2e :alances to see %2at ot2er selection criteria can :e use$ or
$is1layin4 online $ata.
Te data can be viewed by business area and currency type/ Hit te icon to view
te desired data/
5-10 'rocee$ to t2e Balances 7is1lay 0nitial Screen in t2e 8ccounts Recei.a:le su:-
mo$ule. 7is1lay t2e :alances or your customers or t2e current year.
#2at is t2e current :alance o%e$ :y your customersM
Accounting Financial Accounting Accounts +eceivable Account
Display 0alances
E S8' 89 &8>040 242
Te current balance will vary depending on transactions entered/
5-11 3o% can you :ranc2 to t2e in$i.i$ual line items rom t2is $is1layM
Tree additional data display options available #rom tis screen are ;ine "tem
Display, Sales, and Special '=; Transactions/
Double:clic- on te reBuired in#ormation 3line item4, #or e&ample #or te period,
debit or credit, period balance, cumulative balance, or te overall account
balance/
?sers can $is1lay line item $etail su11ortin4 account :alances o
4eneral le$4er accounts" .en$ors an$ customers online %it2in t2e
corres1on$in4 su:-mo$ule o R/3" :y c2oosin4 t2e Account
o1tion rom t2e su:-mo$ule main menu.
E S8' 89 &8>040 243
SAP AG 1999
(rgani=ational 1le"ents +
:asic Settings
G+> Accounts
/aster .ata (vervie&
Proceure #or
.ay-to-.ay Planning
.ocu"ent Control Chec) .eposit- Custo"i=ing
Posting Control :an) State"ent- /anual 1ntry
Posting Tips
/anual :an) State"ent-
Custo"i=ing
Currencies Presentation- Consoliation
Ta2es
Posting Control
E S8' 89 &8>040 244
SAP AG 1999
At the conclusion o# this unit% you &ill $e a$le to-
Posting Control- ($'ectives
Set e#ault values
.iscuss rules governing changes to ocu"ents
(utline the structure o# ta2es
Con#igure pay"ent ter"s an auto"atic
iscount postings
Con#igure an post cross-co"pany coe
transactions
Per#or" ocu"ent reversal
E S8' 89 &8>040 245
SAP AG 1999
Posting Control
.e#ault Halues
Change Control
Pay"ent Ter"s an .iscounts
Ta2es
Cross-Co"pany Coe Transactions
.ocu"ent *eversal
E S8' 89 &8>040 246
SAP AG 1999
Para"eter I.- - Set certain e#ault #iel values
1iting (ptions- - Set e#ault screen te"plates
- Change screen layout
;ser "aster recor- - >anguage
- .ate #or"at
- Printers
- .eci"al notation
;ser .e#aults
'arameter 07Ls allo% users to set $eault .alues or iel$s %2ose .alue $oes not c2an4e .ery oten
e.4. com1any co$e" currency. 7urin4 transaction 1rocessin4" t2ese .alues %ill $eault into t2e iel$s
t2us sa.in4 time" re$ucin4 5eystro5es an$ im1ro.in4 accuracy.
($itin4 o1tions allo% users to c2an4e t2eir R/3 screens in t2e ollo%in4 areas:
7ocument entry: users can Q2i$eR iel$s t2at may not :e rele.ant or t2eir *o:s li5e orei4n
currency or cross com1any co$e transactions.
7ocument $is1lay: users can set $ierent $is1lay o1tions %2en Fueryin4 $ocuments.
<1en items: users c2oose line layout $is1lays an$ 1ostin4 o1tions or 1rocessin4 o1en items i.e.
users 2a.e t2e o1tion to enter t2e amount o a 1artial 1ayment or t2e :alance o t2e ne% o1en
item.
#2en users lo4 onto R/3" t2eir user i$ 2as 1articular 1ro1erties i.e. lo4on lan4ua4e" $ate ormattin4"
$ecimal notation" t2at %ill ollo% t2e user t2rou42out t2e system. ?sers also 2a.e t2e o1tion to set a
$eault 1rinter or t2emsel.es.
E S8' 89 &8>040 247
SAP AG 1999
Syste" .e#aults- - Posting .ate
- .ocu"ent Principle
Accounting .e#aults- - .ocu"ent type an posting )ey
- Debit . #redit posting )ey
e#initions
- Fiscal year proposal
- Halue ate proposal
- /a2i"u" e2change rate
eviation
Syste" an Accounting .e#aults
R/3 1ro.i$es some :asic $eaults $urin4 $ocument 1rocessin4. R/3 al%ays 1ro1oses t2e current $ate
as t2e 1ostin4 $ate an$ t2e entry $ate $urin4 $ocument 1rocessin4. 3o%e.er" t2e entry $ate cannot :e
c2an4e$.
R/3 a$2eres to t2e Q7ocument 'rinci1leR: all $ocuments must :alance :eore t2ey can :e 1oste$.
8s you 1rocess t2rou42 .arious accountin4 transactions" $eault $ocument ty1es an$ 1ostin4 5eys
are $eine$ 1er transaction in customi@in4. 8 .en$or in.oice %ill 2a.e t2e $ocument ty1e IRA t2e
cre$it entry %ill :e 1oste$ usin4 1ostin4 5ey 31. 8 customer in.oice %ill 2a.e t2e $ocument ty1e
7RA t2e $e:it entry %ill :e 1oste$ usin4 t2e 1ostin4 5ey 01.
Kou can also 2a.e R/3 1ro1ose t2e .alue $ate an$ t2e iscal year in .arious accountin4 transactions.
8t t2e com1any co$e le.el" s1eciy t2e ma)imum e)c2an4e rate $ierence :et%een t2e e)c2an4e
rate entere$ in t2e $ocument 2ea$er o a transaction an$ t2e rate in t2e e)c2an4e rate ta:le 0 t2e
system in$s a $ierence %2ic2 e)cee$s t2e 1ercenta4e rate s1eciie$" a %arnin4 messa4e is 4i.en.
0n t2is %ay" incorrect entries can :e reco4ni@e$ an$ correcte$ in time.
E S8' 89 &8>040 24G
SAP AG 1999
Changes at 2 levels- - .ocu"ent heaer
- >ine ite"
Certain #iels cannot $e change- a"ount% posting )ey
(ther #iels can $e change- te2t% allocation
Syste" trac)s all changes to ocu"ents
Changing .ocu"ents
?sers can c2an4e $ocuments t2at 2a.e alrea$y :een 1oste$. 3o%e.er" :ase$ on $ierent rules" only
certain iel$s can :e c2an4e$. &2ese rules are eit2er system im1ose$ or customi@e$.
6ertain iel$s in :ot2 t2e $ocument 2ea$er an$ t2e line items can :e c2an4e$.
7ocument 2ea$er: only t2e reerence num:er an$ te)t iel$s can :e c2an4e$
,ine items: t2e system $oes not allo% c2an4es to t2e amount" t2e 1ostin4 5ey" t2e account or
any ot2er iel$s t2at %oul$ aect t2e reconciliation o a 1ostin4.
8s users ma5e c2an4es to $ocuments" t2e ollo%in4 inormation is lo44e$:
&2e iel$ t2at %as c2an4e$
&2e ne% an$ ol$ .alues
&2e user %2o ma$e t2e c2an4e
&2e time an$ $ate o t2e c2an4e
E S8' 89 &8>040 24H
SAP AG 1999
.ocu"ent Change *ules
.i##erentiate each #iel $y- - Account type
- Special G> transactions
- Co"pany coe
Set conitions per #iel- - Posting perio still open
- >ine ite" not cleare
- .e$it posting + creit posting
- !on-invoice relate creit "e"o
- !ot a creit "e"o #or a o&n p"t
&o $ierentiate c2an4e rules or eac2 iel$ as ollo%s:
8ccount ty1e: &2e account ty1e allo%s users to $ierentiate a rule :et%een 8/R" 8/' an$ 9/,.
&ransaction class: &ransaction classes are only use$ or s1ecial 9, transactions or :ills o
e)c2an4e an$ $o%n 1ayments.
6om1any co$e: 0 t2e iel$ is :lan5" t2e rule a11lies to e.ery com1any co$e.
&2e con$itions or c2an4in4 a iel$ are 1re$eine$"users may c2an4e t2ese con$itions as ollo%s:
&2e 1ostin4 1erio$ is still o1en
&2e line item is not yet cleare$
&2e line item is eit2er a $e:it on a customer account or a cre$it on a .en$or account.
&2e $ocument is not an in.oice relate$ cre$it memo
&2e $ocument is not a cre$it memo rom a $o%n 1ayment
E S8' 89 &8>040 250
SAP AG 1999
Compan&
Invoice
/ //
The pay"ent ter"s are use to e#ine-
$aseline ate #or ue ate calculation
cash iscount perios
cash iscount percentage rates
An the ter"s are
allocate to a custo"er+venor "aster recor
e#aulte $y the syste" or entere $y the user
use in transaction line ite"s to eter"ine pay"ent conitions
Pay"ent Ter"s
Terms o0 payment are con$itions esta:lis2e$ :et%een :usiness 1artners to settle t2e 1ayment o
in.oices. &2e con$itions $eine t2e in.oice 1ayment $ue $ate an$ t2e cas2 $iscount oere$ or early
settlement o t2e in.oice.
#it2in R/3" some common 1ayment terms 2a.e :een 1re$eine$A ne% 1ayment terms may :e create$
as reFuire$.
Payment terms ena:le t2e system to calculate a cas2 $iscount an$ in.oice $ue $ate.
0n or$er to 1erorm t2is calculation" t2e system nee$s t2e ollo%in4 t2ree $ata elements:
"aseline date: &2e $ate rom %2ic2 t2e $ue $ate is $eri.e$.
/ash disco#nt periods: &2e 1erio$ $urin4 %2ic2 t2e $iscount is allo%e$ to :e ta5en.
/ash disco#nt percentage rate: &2e rate use$ to calculate t2e $iscount .alue.
#2en 1rocessin4 a $ocument" t2e 1ayment term is entere$ in or$er or t2e system to calculate t2e
reFuire$ con$itions o 1ayment.
&2e 1ayment term %ill :e $eaulte$ i it 2as :een assi4ne$ on t2e master recor$" or can :e entere$ or
c2an4e$ :y t2e user $urin4 transaction 1rocessin4.
E S8' 89 &8>040 251
SAP AG 1999
Pay"ent Ter"s in Invoices
Pay"ent Ter"s
.elivery an pay"ent ter"s
A A
A
(utgoing Inv.
Pay"ent ter"s
0001
S.
Pay"ent Ter"s
Pay"ent .ata
Invoice
Pay"ent ter"s
0001
FI
Pay"ent Ter"s
Conitions
Inco"ing. Inv.
Pay"ent ter"s
0001
//
0001
0001
0001
'ayment terms can :e entere$ into t2e company code segment< sales area segment" an$
p#rchasing segment o a customer / .en$or master recor$
#2ic2 payment terms are $eaulte$ %2en posting an invoice $e1en$s on %2ere t2e in.oice is
create$:
0 t2e in.oice is create$ in >0" t2e 1ayment terms rom t2e com1any co$e se4ment are $eaulte$.
0 a customer in.oice is create$ in S7" t2e 1ayment terms rom t2e sales area se4ment are
$eaulte$. #2en 1ostin4 t2e S7-in.oice" 1ayment terms are co1ie$ to t2e >0-in.oice C%2ic2 is
create$ automaticallyD.
0 a .en$or in.oice is create$ in MM" 1ayment terms rom t2e 1urc2asin4 se4ment are $eaulte$.
#2en 1ostin4 t2e MM-in.oice" t2e 1ayment terms are co1ie$ to t2e >0-in.oice C%2ic2 is create$
automaticallyD.
Kou s2oul$ ensure t2at entries in t2e sales area se4ment an$ com1any co$e se4ment CcustomersD as
%ell as entries in t2e 1urc2asin4 se4ment an$ com1any co$e se4ment C.en$orsD are i$entical.
#2en enterin4 a .en$or in.oice" you can also set a 0i2ed cas2 $iscount amount or a cas2 $iscount
1ercenta4e rate. &2at is" t2e cas2 $iscount is 4rante$ in$e1en$ently o t2e 1ayment 1erio$ / $ate. &o
$o t2is" you must ma5e t2e a11ro1riate entry in t2e iel$ Adisco#ntB;
E S8' 89 &8>040 252
SAP AG 1999
Cre. /.% su$. Inv.
Pay"ent ter"s
Invoice *e#erence
+ + 12,4<BMN 2022 10
000,
Invoice-relate
Creit /e"os%
su$se4uent
invoices
(ther
Creit
/e"os
Cre. /.% su$. Inv.
Pay"ent ter"s
Invoice *e#erence
+ +
Cre. /.% su$. Inv.
Pay"ent ter"s
Invoice *e#erence
+ + H
000, 000,
Pay"ent ter"s are not vali -
- ue at $aseline ate
Pay"ent ter" is vali
Pay"ent
ter"s #ro"
invoice
Pay"ent Ter"s in Creit /e"os
0n.oice relate$ cre$it memos:
6re$it memos can :e lin5e$ to t2e ori4inal in.oice :y enterin4 t2e in.oice num:er in t2e in.oice
reerence iel$ $urin4 $ocument entry. 0n t2is case" t2e 1ayment terms are co1ie$ rom t2e in.oice so
t2at t2e in.oice an$ t2e cre$it memo are $ue on t2e same $ate.
<t2er cre$it memos:
'ayment terms in ot2er cre$it memos are not .ali$ an$ are $ue at t2e $ocument $ate. &o acti.ate t2e
1ayment terms on t2ese non-in.oice relate$ cre$it memos" enter a Q/R in t2e in.oice reerence iel$
$urin4 $ocument entry.
E S8' 89 &8>040 253
SAP AG 1999
Pay"ent Ter"s- :asic .ata
G1!1*A> G1!1*A> G1!1*A>
.ay li"it
.escription
Account type
PAD/1!T C(!T*(> PAD/1!T C(!T*(> PAD/1!T C(!T*(>
:loc) )ey
Pay"ent "etho
(eneral:
&2e day limit is t2e calen$ar $ay u1 to %2ic2 t2e 1ayment term may a11ly" allo%in4 $ate
$e1en$ent 1ayment terms.
&2e description o a 1ayment term consists o t2ree elements:
8 system $etermine$ e)1lanation %2ic2 is a sales relate$ $escri1tion or 1rintin4 on in.oices" an$
a user $eine$ e)1lanation.
&2e acco#nt type allo%s or mutual or e)clusi.e use o a 1ayment term %it2in a su:-le$4er.
Payment /ontrol:
8n in.oice is normally :loc5e$ :y usin4 a block key on t2e line itemA 2o%e.er" a :loc5 5ey
may :e $eine$ in a 1ayment term.
8 1ayment met2o$ is normally entere$ in t2e line itemA 2o%e.er" a payment method may :e
$eine$ in a 1ayment term.
8 :loc5 5ey an$ 1ayment met2o$ $eine$ in a 1ayment term %ill $eault in t2e line item
i t2e 1ayment term is assi4ne$ in t2e :usiness 1artner master recor$.
E S8' 89 &8>040 254
SAP AG 1999
:aseline .ate
:AS1>I!1 .AT1
.e#ault #or $aseline ate
//....DDDD
//.01.DDDD
//S1....DDDD
Fi2e ay-
01
Aitional
"onths- 1
Pay"ent ter"s- 0001
Calculation
Calculation o# $aseline ate
1 .e#ault $aseline ate
!o e#ault
.ocu"ent ate
Posting ate
1ntry ate
"aseline ,ate
&2e :aseline $ate is t2e startin4 $ate t2e system uses to calculate t2e in.oice $ue $ate.
&2e ollo%in4 rules a11ly %2en $einin4 t2e calculation o t2e :aseline $ate:
&2e de0a#lt val#es rom %2ic2 t2e :aseline $ate can :e $etermine$ are as ollo%s:
E)o !efaultFG EPosting !ateFG E!ocument !ateF or EEntry !ateH
S1eciications or calculatin4 t2e :aseline $ate:
&2e s1eciie$ 0i2ed day use$ to o.erri$e t2e calen$ar $ay o t2e :aseline $ate.
&2e num:er o month(s) to be added to t2e calen$ar mont2 o t2e :aseline mont2.
E S8' 89 &8>040 255
SAP AG 1999
:aseline
.ate
.iscount 1
!u"$er o# ays
6or calculation8
.iscount 2 .ue net
,V
2V 0V
(verue
14 ays
,0 ays
4< ays
ate
CAS0 .ISC(;!T
Cash .iscount
1 .iscount percentage rates
1 .iscount perios
&o calculate t2e cas2 $iscount" a 1ercenta4e rate is entere$ into t2e 1ayment term. &2e num:er o
$ays t2at t2e 1ercenta4e is .ali$ or is also entere$ on t2e same line. 8$$itional i)e$ $ays or
mont2s can :e a$$e$ on as %ell.
&2e $ays an$ mont2s s1eciie$ in t2e 1ayment term are use$ in con*unction %it2 t2e :aseline $ate to
calculate t2e correct $iscount amount or t2e 1ayment $ate.
?1 to t2ree $iscount 1erio$s can :e entere$.
E S8' 89 &8>040 256
SAP AG 1999
.ay >i"its
:aseline ate ay li"it 1 o# 0001
:aseline ate ay li"it 2 o# 0001
0001+ay li"it 1
0001+ay li"it 2
.i##erent
pay"ent
ter"s
Invoice
Pay"ent ter"s 0001
:aseline ate
,ay limits allo% $ate $e1en$ent 1ayment terms.
Se.eral .ersions o a 1ayment termLs 5ey can :e $eine$ %it2 eac2 .ersion 2a.in4 a $ierent $ay
limit.
&2e $ay limit is t2e 1ostin4 $ay u1 to %2ic2 t2e 1ayment term .ersion may a11ly.
E S8' 89 &8>040 257
SAP AG 1999
0ol$ac)+*etainage
0(>.:AC9+*1TAI!AG1
Pay"ent ter"s
0ol$ac)+*etainage
Pay"ent ter"s- *001
*001
Install"ents
Pay"ent Ter"s
o# Install"ents
Install"ent nu"$er
Percentage rate
Pay"ent ter" o# install"ent
1
40V 0001
0002
000,
,0V
,0V
2
,
*001
*001
8n in.oice can :e 1ai$ o.er se.eral mont2s usin4 an installment 1lan" or a 1ortion o t2e in.oice
amount may :e retaine$ or 1ayment at a later $ate.
&2e total in.oice amount is $i.i$e$ into a11ro1riate amounts as 1er t2e 1lan an$ eac2 se1arate
amount is t2en $ue on $ierent $ates.
&2e system %ill 1erorm t2e a:o.e unction automatically :y usin4 a holdback/retainage 1ayment
term.
8 2ol$:ac5/retaina4e term is $eine$ :y settin4 t2e 2ol$:ac5/retaina4e la4 an$ not assi4nin4
$iscount $ays or 1ercenta4es.
&2e 2ol$:ac5/retaina4e 1ayment term is urt2er $eine$ usin4 an installment num:er" installment
1ercenta4e rate an$ an installment 1ayment term.
&2e 1ercenta4e rates s1eciie$ must total 100X.
&2e system %ill create a line item or eac2 installment s1eciie$.
(ac2 line item amount %ill :e eFui.alent to t2e installment 1ercenta4e rate o t2e total 1rimary
amount" an$ t2e sum o t2e line item amounts %ill eFual t2e total 1rimary amount.
&2e line items %ill 2a.e 1ayment terms as $eine$ :y t2e installment 1lan.
E S8' 89 &8>040 25G
SAP AG 1999
The Cash .iscount :ase A"ount
Ite"s
Invoice
001 Custo"er+Henor Account
002
G+> Account line ite" 1
00,
G+> Account line ite" 2
004
Fi2e Assets 1
00< Fi2e Assets 2
4et #ash Discount +ase
00B Ta2es
5ross #ash Discount +ase
7e1en$in4 on t2e national re4ulations o your country" t2e cash disco#nt base amo#nt %ill :e t2e
net val#e Csum o 9/, account an$ i)e$ assets line items" ta)es not inclu$e$D or gross val#e
Cinclu$in4 ta)esD. Kou must $eci$e 1er com1any co$e or 1er *uris$iction co$e 2o% t2e system
$etermines t2e cas2 $iscount :ase amount.
E S8' 89 &8>040 25H
SAP AG 1999
Posting Cash .iscounts
Inco"ing Pay"ents Cash .iscount grante
*evenue
1000
Custo"er
1000
1 1
(utgoing Pay"ents Cash .iscount ta)en
12pense
1000
Henor
1000
1 1
Accounts Paya$le
Accounts *eceiva$le
E S8' 89 &8>040 260
SAP AG 1999
Posting Cash .iscounts - Gross Proceure
Inco"ing Pay"ents
IM0
Cash .iscount grante
,0
*evenue
1000
Custo"er
1000 1000
1 2 1
2
2
(utgoing Pay"ents
IM0
Cash .iscount ta)en
,0
12pense
1000
Henor
1000 1000
1 2 1
2 2
Accounts Paya$le
Accounts *eceiva$le
&2e cash disco#nt amount is entere$ in t2e in.oice eit2er manually or automatically :y t2e system
usin4 t2e rates in t2e 1ayment terms. 0t can :e c2an4e$ e.en ater t2e in.oice is 1oste$.
#2en an o1en item on a customer or .en$or account is cleare$" t2e 1ossi:le cas2 $iscount is 1oste$
automatically to an account or Qcas2 $iscount 4rante$R or Qcas2 $iscount ta5enR.
&2e accounts or Qcash disco#nt grantedR or Qcash disco#nt takenR are $eine$ in coni4uration.
E S8' 89 &8>040 261
SAP AG 1999
Henor !et Proceure - Invoice
(utgoing Pay"ents Cash .iscount Clearing
Asset
IM0
Henor
1000
1 1
,0
1
Poste &ith net
ocu"ent type
1
>ost Cash .iscount
0 you 1ost a vendor invoice %it2 a $ocument ty1e or t2e net proced#re" t2e amount 1oste$ to t2e
e)1ense or :alance s2eet account is re$uce$ :y t2e cas2 $iscount amount. &2e same amount is also
1oste$ to a cash disco#nt clearing acco#nt to clear t2e $ocument.
#2en usin4 t2e net 1roce$ure" t2e cas2 $iscount amount is automatically 1oste$ %2en t2e in.oice is
1oste$.
E S8' 89 &8>040 262
SAP AG 1999
Henor !et Proceure - Pay"ent
(utgoing Pay"ents
IM0
Cash .iscount Clearing
,0
12pense
IM0
Henor
1000 1000
1 2 1
2
2
,0
1
Paying &ithin the Cash .iscount Perio
Paying a#ter Cash .iscount .ealine
(utgoing Pay"ents
IN0
Cash .iscount Clearing
,0
12pense
IM0
Henor
1000 1000
1 2 1
2 2
,0
1
>ost Cash .iscount
10
2
Poste &ith net
ocu"ent type
1
Poste &ith net
ocu"ent type
1
>ost Cash .iscount
0 you 1ost a vendor invoice %it2 a $ocument ty1e or t2e net proced#re" t2e amount 1oste$ to t2e
e)1ense or :alance s2eet account is re$uce$ :y t2e cas2 $iscount amount. &2e same amount is also
1oste$ to a cash disco#nt clearing account to clear t2e $ocument.
#2en usin4 t2e net 1roce$ure" t2e cas2 $iscount amount is automatically 1oste$ %2en t2e in.oice is
1oste$.
#2en you clear t2e $ocument" t2e system carries out a clearin4 1ostin4 to t2e cas2 $iscount clearin4
account.
0 t2e in.oice is 1ai$ ater t2e cas2 $iscount $ea$line" t2e lost cash disco#nt is 1oste$ to a se1arate
account.
&2e cas2 $iscount clearin4 account must :e mana4e$ on an o1en item :asis.
E S8' 89 &8>040 263
SAP AG 1999
Clearing CC 1000 Clearing CC 2000
Account 2
1000
Account 1
1000
. Account 1
C Clearing 2000
Ite"s
.ocu"ent
Co"pany Coe 1000 Co"pany Coe 2000
. Account 2
C Clearing 1000
Ite"s
.ocu"ent
. Account 1
C Account 2
Ite"s
.ocu"ent
1000 1000
Cross-Co"pany
Coe Transaction
2 .ocu"ents
1 cross-co"pany coe nu"$er
Cross-Co"pany Coe Transaction 628
8 cross8company code transaction in.ol.es t%o or more com1any co$es in one :usiness
transaction. ()am1les or a cross-com1any co$e transaction are:
<ne com1any co$e ma5es 1urc2ases or ot2er com1any co$es C6entral 'rocurementD
<ne com1any co$e 1ays or ot2er com1any co$es C6entral 'aymentD
<ne com1any co$e sells 4oo$s to ot2er com1any co$es
8 cross-com1any co$e transaction 1osts to accounts in se.eral com1any co$es. &2is cannot :e $one
:y 1ostin4 only one $ocument :ecause a $ocument is al%ays assi4ne$ to e)actly one com1any co$e.
0nstea$" t2e system %ill 1ost a se1arate $ocument in eac2 com1any co$e in.ol.e$.
0n or$er to :alance $e:its an$ cre$its %it2in t2ese $ocuments" t2e system 4enerates automatic line
items %2ic2 are 1oste$ to clearing acco#nts" i.e. eit2er 1aya:les or recei.a:les :et%een t2e
com1any co$es.
&2e $ocuments %2ic2 :elon4 to one cross-com1any co$e transaction are lin5e$ :y a common cross8
company code transaction n#mber;
E S8' 89 &8>040 264
SAP AG 1999
Posting CC 1000 Posting CC 2000
.oc. !o.
1<00000010
.oc. !o.
20000000,0
Cross CC Trans !o 1<00000010 1000 1ICC
Henor
12pense
Input Ta2
CC2000
110
N0
10
20
12pense
CC1000
20
20
12a"ple- Central Purchasing
0n t2is sli$e you see an e2ample or a cross-com1any co$e transaction Ccentral p#rchasingD: 8
.en$or $eli.ers eFui1ment to com1any co$e 1000 an$ ot2er eFui1ment to com1any co$e 2000" :ut
sen$s only one in.oice or all t2e eFui1ment to com1any co$e 1000. Kou enter a 1art o t2e e)1ense
an$ 1ost t2e in.oice to t2e .en$or account in com1any co$e 1000. #2en enterin4 t2e in.oice" you
2a.e to 1ost t2e ot2er 1art o t2e e)1enses in com1any co$e 2000. &2e clearin4 1ostin4s an$ t2e ta)
1ostin4 are 4enerate$ automatically.
&2e ta) is not $istri:ute$ :et%een t2e com1any co$es accor$in4 to t2eir e)1enses. &2ereore" t2is
unctionality may only :e use$ i t2e transaction itsel is not ta)-rele.ant or i t2e com1any co$es
orm a ta)a:le entity.
&2e ta) calculate$ is al%ays 1oste$ to t2e com1any co$e o t2e irst 1osition. &2ereore" to ensure
t2at t2e ta) is 1oste$ to t2e same com1any co$e as t2e in.oice" t2e in.oice 1osition s2oul$ al%ays :e
entere$ irst.
6ertain countries ta) re4ulations Ce.4. in Ja1an an$ 7enmar5D reFuire t2at t2e ta) amounts are 1oste$
in t2e com1any co$es in %2ic2 t2e e)1enses occurre$. &2ereore" t2e ta) must :e $istri:ute$ rom
t2e irst com1any co$e to t2e ot2er com1any co$es accor$in4 to t2eir e)1ense amount. &2is can :e
$one :y usin4 t2e re1ort R>B?S&10.
E S8' 89 &8>040 265
SAP AG 1999
C(/PA!D C(.1 1000 C(/PA!D C(.1 1000
Poste in 1000
Cleare against 2000
Paya$le
1I4002 1I4002
*eceiva$le
C(/PA!D C(.1 2000 C(/PA!D C(.1 2000
Poste in 2000
Cleare against 1000
Paya$le
1I4001 1I4001
*eceiva$le
Clearing Accounts
&2e clearing acco#nts must :e $eine$ in e.ery com1any co$e :eore a cross-com1any co$e
transaction may :e carrie$ out. &2e clearin4 accounts may :e 9/, accounts" customer" or .en$or
accounts.
0n t2e coni4uration you must assi4n clearin4 accounts to e.ery 1ossi:le com:ination o t%o
com1any co$es to allo% cross-com1any co$e 1ostin4s :et%een t2ese com:inations C" i.e. t2ree
com1any co$es nee$ 3V2\ 6 clearin4 accountsD
&o $ecrease t2e num:er o clearin4 accounts" you can use *ust one com1any co$e as t2e clearing
company code. 0n t2is case" you only must assi4n clearin4 accounts to e.ery com:ination o t2e
clearin4 com1any co$e to t2e ot2er com1any co$es" C i.e. t2ree com1any co$es nee$ 2V2\ 4 clearin4
accountsD
Posting keys must :e assi4ne$ to t2e clearin4 accounts to i$entiy t2eir account ty1es.
E S8' 89 &8>040 266
SAP AG 1999
Cross-Co"pany
Coe Transaction
!u"$er
.ocu"ent
!u"$er in CC
1000
.ocu"ent
!u"$er in CC
2000
1<00000010 1000 DDDD
1<00000010
.ocu"ent
!u"$er
20000000,0
.ocu"ent
!u"$er
2000
Su$se4uent
co"pany coes
1000 First
co"pany coe
Cross-Co"pany Coe .ocu"ent !u"$er
#2en t2e cross-com1any co$e $ocument is 1oste$" t2e system 4enerates a cross-com1any co$e
$ocument num:er to lin5 all o t2e ne% $ocuments to4et2er.
&2e $ocument num:er is a com:ination o t2e $ocument num:er o t2e irst com1any co$e" t2e irst
com1any co$e num:er an$ t2e t2en iscal year. 0t is store$ in t2e $ocument 2ea$er o all o t2e
$ocuments create$ or a com1lete au$it trail.
6ross-com1any co$e $ocuments may :e re.erse$: t2e system can re.erse e.ery $ocument t2at %as
create$ %it2 t2e cross-com1any $ocument" or t2e in$i.i$ual $ocuments can :e re.erse$ se1arately.
E S8' 89 &8>040 267
SAP AG 1999
Compan&
.ocu"ent
/ //
2%<00
Account 1
2%0<0
Account 2
2%0<0
Account 1
2%<00
Account 2
2%<00
Compan&
.ocu"ent
/ //
2%<00
Account 1
2%0<0
Account 2
2%0<0
Compan&
.ocu"ent
/ //
2%<00
*eversing .ocu"ents
.ocu"ent entere incorrectly
.ocu"ent correcte $y *eversal
*everse &ith a stanar reversal
posting
*everse &ith a negative posting
.ocu"ent re-entere correctly
0t is 1ossi:le or a user to ma5e an in1ut error. 8s a result" t2e $ocument create$ %ill contain
incorrect inormation. 0n or$er to 1ro.i$e an au$it o t2e correction" t2e user must irst reverse t2e
doc#ment in error" an$ t2en ca1ture t2e $ocument correctly.
&2e system 1ro.i$es a unction to re.erse 9/," 8/R an$ 8/' $ocuments :ot2 in$i.i$ually or in mass.
8 $ocument may :e re.erse$ eit2er :y:
enterin4 a standard reversal posting or
enterin4 a negative posting.
#2en re.ersin4 a $ocument" a reversal reason code must :e entere$ to e)1lain t2e re.ersal. &2e
reason co$e also controls i t2e re.ersal $ate is allo%e$ to :e $ierent rom t2e ori4inal 1ostin4 $ate.
7ocuments %it2 cleare$ items cannot :e re.erse$. &2e $ocument must irst :e reset.
E S8' 89 &8>040 26G
SAP AG 1999
Account 1
20<0
Account 2
20<0
Account 1
20<0
Account 2
20<0
Account 1
20<0
Account 2
20<0
'676 '676
'676 '676
20<0 20<0 '676 '676
20<0 20<0
-'676 -'676
Incorrect posting
0 0 0 0
20<0
20<0 0
0
Stanar reversal posting
!egative posting
Stanar *eversal Postings% !egative Postings
&2e standard reversal posting causes t2e system to 1ost t2e $e:it in error as a cre$it an$ t2e cre$it
in error as a $e:it. &2e stan$ar$ re.ersal 1ostin4 causes an a$$itional increase in t2e transaction
i4ures.
&2e negative posting also 1osts t2e $e:it in error as a cre$it an$ t2e cre$it in error as a $e:it. &2is
time t2e 1oste$ amount is not a$$e$ to t2e transaction i4ures :ut it is su:tracte$ rom t2e transaction
i4ure o t2e ot2er si$e o t2e account. &2is sets t2e transaction i4ures :ac5 to as t2ey %ere :eore
t2e incorrect 1ostin4 too5 1lace.
Normally t2e system uses t2e stan$ar$ re.ersal 1ostin4 to re.erse $ocuments. &2e ollo%in4
reFuirements 2a.e to :e ulille$ to 1erorm ne4ati.e 1ostin4s:
&2e com1any co$e must allo% ne4ati.e 1ostin4s.
&2e re.ersalSs reason co$e must :e s1eciie$ or ne4ati.e 1ostin4s.
Ne4ati.e 1ostin4s can also :e use$ to 1erorm transer 1ostin4s o aulty line items. &2e item is
remo.e$ rom t2e %ron4 account :y a ne4ati.e 1ostin4 Cresettin4 t2e transaction i4uresD an$ 1oste$
to t2e correct account :y a normal 1ostin4. &2is can only :e $one %it2 a $ocument ty1e t2at allo%s
ne4ati.e 1ostin4s.
E S8' 89 &8>040 26H
SAP AG 1999
Posting Control- Su""ary
.e#ault values can $e set to assist &ith ata
capture.
Change rules govern the changing o# processe
ocu"ents.
Pay"ent ter"s in#luence cash iscounts an
control &hen an ite" is ue.
Ta2es% cash iscounts% e2change rate i##erences%
an co"pany coe clearing are poste
auto"atically. These auto"atic postings can $e
con#igure.
Incorrect ocu"ents can $e reverse $y a
stanar reversal posting or a negative posting.
E S8' 89 &8>040 270
12ercises
6nit: Posting /ontrol
Topic: ,e0a#lt 9al#es
0n t2is e)ercise you %ill:
62ec5 your 5no%le$4e o t2e sources o $eault .alues.
Set $eault .alues.
&2e users $o not %is2 to $u1licate $ata ca1ture an$ t2ereore reFuire t2e
system to 1ro.i$e $ata $eaults.
1-1 ,ist some sources o .alues t2at are $eaulte$ :y t2e system %2en a $ocument is
entere$.
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
1-2 0 t2e users %ant to ma5e sure t2at t2ey $onLt acci$entally c2an4e t2e $ocument
ty1e $urin4 $ocument entry" %2ere can t2ey ma5e t2at settin4M
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
1-3 &2e .alue $ate is reFuire$ to $etermine t2e a.aila:ility o t2e transaction in 6as2
Mana4ement. 8cti.ate t2e unction t2at 1ro1oses t2e .alue $ate %2en 1rocessin4 a
$ocument.
1-4 &2e ma)imum e)c2an4e rate $e.iation 2as :een let at t2e $eault o 10X.
&2e inancial accountant 2as e)1resse$ concern t2at t2is 1ercenta4e is too 2i42.
Kou are reFuire$ to set t2e ma)imum e)c2an4e rate $e.iation or your com1any
to 5X.
E S8' 89 &8>040 271
6nit: Posting /ontrol
Topic: ,oc#ment /hange R#les
0n t2is e)ercise you %ill
6oni4ure $ocument c2an4e rules
&2e assi4nment iel$ o a line item contains $ata im1ortant to t2e
seFuencin4 o t2e line items or .ie%in4. 0nternal au$itors 2a.e
reFueste$ t2at you 1re.ent t2e assi4nment iel$ rom :een c2an4e$
su:seFuent to t2e creation o a transaction.
2-1 62ec5 i t2e assi4nment iel$ is c2an4ea:le in one o t2e :asic >0 $ocuments you
1oste$ in t2e unit :eore. 0 yes" you must 1re.ent t2e assi4nment iel$ rom :ein4
c2an4e$ :y alterin4 t2e c2an4e rules or t2e account ty1es PSL" P7L" an$ PIL or your
com1any co$e. 8ter t2is" $emonstrate t2at t2e assi4nment iel$ may not :e
c2an4e$ anymore.
3int: &2e iel$-name o t2e assi4nment iel$ is YBS(9-]?<NRY
2-2 7is1lay t2e $ocument or t2e out4oin4 cre$it memo. Kou %is2 to enter a te)t or
t2is $ocument. Ma5e t2e rele.ant c2an4es to t2e $ocument.
2-3 3o% can you $is1lay t2e c2an4es t2at 2a.e :een ma$e to t2e $ocumentM
E S8' 89 &8>040 272
6nit: Posting /ontrol
Topic: Payment Terms and ,isco#nts
0n t2is e)ercise you
c2ec5 your 5no%le$4e o 1ayment terms an$ cas2 $iscounts
coni4ure a 1ayment term
&2e com1any uses $ierent terms o 1ayment. 6as2 $iscounts are
su11ose$ to :e 1oste$ automatically :y t2e system. &2e com1any 2as
ne4otiate$ ne% terms o 1ayment %it2 a .en$or.
3-1 Kou are reFuire$ to im1lement a ne% 1ayment term co$e an$ test t2e co$e to ensure
it %or5s. &2e ne% terms ne4otiate$ %it2 your .en$or are:
5X or imme$iately 1ayment"
2X or 1ayment %it2in 15 $ays an$
net or 1ayment %it2in 30 $ays
6reate t2e ne% 1ayment term :y co1yin4 an$ c2an4in4 t2e term R0001R an$ name it
R86UUR. &2e :aseline $ate is to :e t2e 1ostin4 $ate.
3-2 Kou must allocate t2e ne% 1ayment terms to your .en$or.
3-3 Kou must no% test your ne% 1ayment term :y usin4 it in an in.oice.
'ost an in.oice o 50 000 units local currency to your .en$or.
3-4 &rue an$ >alse
3-4-1 6re$it memos can :e ma$e in.oice-relate$ to ensure t2at in.oice an$ cre$it
memos are $ue at t2e same $ate.
CCCCCCCCCCCCCC
3-5 P'ayment termsL is a iel$ in t2e TTTTTTTTTTTTTTTTTan$ TTTTTTTTTTTTTTTTT
se4ment o t2e customer master recor$.
3-6 &2e TTTTTTTTTTTTTTTTT is t2e $ate t2e system uses to :e4in calculatin4 t2e
in.oice $ue $ate.
E S8' 89 &8>040 273
6nit: Posting /ontrol
Topic: /ross8/ompany /ode Transactions
8t t2e conclusion o t2is e)ercise" you %ill :e a:le to:
62ec5 your 5no%le$4e o cross-com1any co$e transactions
6oni4ure your com1any co$e to 1erorm cross-com1any co$e
transactions
'ost a cross-com1any co$e transaction
Mana4ement is consi$erin4 settin4 u1 a orei4n su:si$iary an$ is
concerne$ %it2 R/3Ls a:ility to 2an$le cross com1any 1ostin4s.
4-1 ,ist t%o e)am1les or cross-com1any co$e transactions:
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
4-2 &rue an$ >alse
4-2-1 8 cross-com1any co$e transaction consists o at least t%o $ocuments.
TTTTTTTTTTTTTTT
4-2-2 &a) amounts o a cross-com1any co$e transaction are automatically
$istri:ute$ to t2e com1any co$es in %2ic2 t2e e)1enses/re.enues occurre$.
TTTTTTTTTTTTTTT
4-2-3 6ross-com1any co$e clearin4 accounts must :e 9/, accounts.
TTTTTTTTTTTTTTT
4-2-4 &2e com1any co$e o a cross-com1any co$e transaction may 2a.e $ierent
local currencies.
TTTTTTTTTTTTTTT
4-3 7escri:e 2o% t2e system creates t2e cross-com1any co$e transaction num:er.
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
4-4 6reate inter-com1any clearin4 accounts an$ coni4ure t2e automatic 1ostin4s or
t2e inter-com1any 1ostin4s.
4-4-1 6reate inter-com1any co$e clearin4 accounts 1H30UU to 1rocess an inter-
com1any transaction %it2 your instructorLs com1any co$e 8600. 7o t2is
:y co1yin4 t2e 9/, account 1H4001. Set t2e iel$ status 4rou1 in :ot2
E S8' 89 &8>040 274
accounts to 9001 an$ $elete t2e alternati.e account num:er an$ sa.e t2e
account. 7eine t2e account to :e 1oste$ automatically :y t2e system %2en
$oin4 cross-com1any co$e transactions.
0 t2e wit re#erence 1us2 :utton is not acti.e" ollo% t2e menu 1at2
Settings, Start Activity" an$ select t2e Q#reate &L Account with
'eferenceR ra$io :utton.
Select t2e 4reen arro% to return to t2e (asy 8ccess Menu an$ restart
t2e transaction.
<nce in t2e transaction" select Enter to $is1lay a ne% %in$o% an$
enter t2e ollo%in4 inormation:
4-4-2 6oni4ure t2e automatic 1ostin4s or t2e inter-com1any transaction.
4-5 10000 units cas2 in ,6 are $ra%n rom your :an5 account an$ 1ut into t2e 1etty
cas2 account. 7000 units 1etty cas2 %ere 1ut into your com1any co$e an$ 3000
units cas2 %ere 1ut into t2e 1etty cas2 account o your instructors com1any co$e
8600. Recor$ your $ocument num:erCsD.
Select t2e Ior+list Off 1us2:utton to 2a.e t2e *ournal entry ill t2e
entire screen.
?se t2e 2ori@ontal scroll :ars i you $onLt see all o t2e iel$s t2at
you nee$.
4-6 7is1lay your inter-com1any $ocument.
E S8' 89 &8>040 275
6nit: Posting /ontrol
Topic: ,oc#ment Reversal
0n t2is e)ercise you %ill:
62ec5 your 5no%le$4e o $ocument re.ersal
6oni4ure your com1any co$e to allo% ne4ati.e 1ostin4s
Re.erse a $ocument usin4 ne4ati.e re.ersal
<nce in a %2ile it 2a11ens t2at a $ocument is entere$ an$ 1oste$
incorrectly. 0n t2is case" it nee$s to :e re.erse$ an$ re-entere$ correctly.
Mana4ement %is2es it 1ossi:le to correct transaction i4ures %2en
re.ersin4 a $ocument.
5-1 Name t2e t%o 1ossi:le %ays to re.erse a $ocument in R/3.
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
5-2 #2at are t2e t2ree reFuirements in or$er to 1rocess ne4ati.e 1ostin4s.
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
5-3 Set t2e in$icator t2at allo%s ne4ati.e 1ostin4s to :e ma$e in your com1any co$e.
5-4 62ec5 %2ic2 reason co$es in t2e stan$ar$ R/3 must :e use$ to 1erorm re.ersal :y
ne4ati.e 1ostin4s.
5-5 /ie% an out4oin4 customer in.oice t2at you 1re.iously 1oste$. 0$entiy t2e
$ocument ty1e t2at %as use$ to 1ost t2at $ocument an$ .eriy i t2at $ocument ty1e
can :e use$ %it2 ne4ati.e 1ostin4s.
Re.erse t2e $ocument %2ic2 you create$ usin4 t2e reason co$e 01 an$ t2e &a) co$e
80. 7is1lay t2e re.ersal $ocument.
E S8' 89 &8>040 276
Solutions
6nit: Posting /ontrol
Topic: ,e0a#lt 9al#es
1-1 User master records
$arameter memory
System data
Account master record
Accounting #unctions
1-2 >rom a 9/," 8/'" or 8/R 1ostin4 screen" select t2e ($itin4 o1tions 1us2:utton.
&ield -ame or ,ata Type 9al#es
!ocument -ype Option !oc" -ype hidden
Select Save.
1-3 8cti.ate .alue $ate 1ro1osal.
"M'( Financial Accounting Financial Accounting 'lobal Settings
Document De#ault 2alues #or Document $rocessing De#ault value date
&ield -ame or ,ata Type 9al#es
#o#d A#,,
Propose value date
Select Save/
1-4 62an4e ma)imum e)c2an4e rate.
"M'( Financial Accounting Financial Accounting 'lobal Settings
Document Document Header Ma&imum E&cange +ate Di##erence
De#ine Ma&imum E&cange +ate Di##erence per Company Code
&ield -ame or ,ata Type 9al#es
#o#d A#,,
:ax" exch" rate diff" Enter >?
Select Save/
E S8' 89 &8>040 277
6nit: Posting /ontrol
Topic: ,oc#ment /hange R#les
2-1 0s t2e allocation iel$ c2an4ea:leM
Easy Access Menu( Accounting Financial accounting Accounts receivable
Document Cange
&ield -ame or ,ata Type 9al#es
!ocument num0er From the previous unit
#ompany code A#,,
Fiscal year current year
Select Enter/
Double:clic- on te customer line item and note tat te allocation #ield is
cangeable/
Alter cange rules/
"M'( Financial Accounting Financial Accounting 'lobal Settings
Document ;ine "tem De#ine Document Canges +ules
Edit Aew Entries
&ield -ame or ,ata Type 9al#es
Field name *SE&C5UO)'
Account type S
-ransaction type *LA).
#ompany code A#,,
Field is modifia0le *LA).
Select Save/
Copy te created cange rule #or te account types CDC and C6/C
Select te green arrow to return to te previous screen/
Higligt te rule you *ust created/
Edit Copy asI
E S8' 89 &8>040 27G
&ield -ame or ,ata Type 9al#es
Field name *SE&C5UO)'
Account type !
-ransaction type *LA).
#ompany code A#,,
Field is modifia0le *LA).
Select Enter/
Higligt te rule you *ust created/
Edit Copy asI
&ield -ame or ,ata Type 9al#es
Field name *SE&C5UO)'
Account type .
-ransaction type *LA).
#ompany code A#,,
Field is modifia0le *LA).
Select Enter/
Select Save/
To veri#y tat #ield is no longer modi#iable, repeat te #irst step/
Easy Access Menu( Accounting Financial accounting Accounts
receivable Document Cange
&ield -ame or ,ata Type 9al#es
!ocument num0er From previous unit
#ompany code A#,,
Fiscal year current year
Select Enter/
Double:clic- on te customer line item and note tat te allocation #ield is no
longer modi#iable/
2-2 To cange te document o# te outgoing credit memo use te same menu pat/
2-3 Accounting Financial accounting Accounts receivable Document
Display canges All canges
Accounting Financial accounting Accounts receivable Document
Display Environment Document canges
E S8' 89 &8>040 27H
6nit: Posting /ontrol
Topic: Payment Terms and ,isco#nts
3-1 6reate 1ayment term.
"M'( Financial Accounting Accounts +eceivable and Accounts $ayable
0usiness Transactions Outgoing "nvoices=Credit Memos Maintain
Terms o# $ayment
Select 555!/
Edit, Copy asI
&ield -ame or ,ata Type 9al#es
Payment terms A#,,
Account type
#ustomer
(endor

!efault for 0aseline date Posting date

$ayment terms
Term !
Percentage >?
)o" of days *LA).
Term 7
Percentage A?
)o" of days 4>
Term 8
Percentage *LA).
)o" of days @3
Select Enter/ Aotice in te E&planations area, te payment terms are
automatically described in words/ 2eri#y tat you con#igured te payment terms
accordingly/
Select Save/
E S8' 89 &8>040 2G0
3-2 (nter 1ayment term in .en$or master recor$.
Easy Access Menu( Accounting Financial accounting Accounts $ayable
Master +ecords Cange
&ield -ame or ,ata Type 9al#es
(endor 6our vendor
#ompany code A#,,
Company code data
Payment transactions
Select Enter/
&ield -ame or ,ata Type 9al#es
Payment terms A#,,
Select Save/
3-3 /en$or in.oice
Easy Access Menu( Accounting Financial accounting Accounts payable
Document entry "nvoice
"# prompted, enter your Company code, AC.., ten Select Enter/
&ield -ame or ,ata Type 9al#es
0asic data
(endor your vendor
%nvoice date current date
Posting date current date
Amount >3 333
#urrency course currency
#alculate tax

-ax code %3
"tems
&;L acct ,,,,,,
!;# !e0it
!oc" currency amount >3 333
-ax #ode provided 0y instructor
-ax Jurisdiction code provided 0y instructor
E S8' 89 &8>040 2G1
Clic- te $ayment Tab to veri#y tat te payment terms ave de#aulted in #rom
te vendor master record/
Document Simulate
+eview your document/ Double clic- on a line item to view or cange line item
details/
Select $ost to save your document/ Document number( HHHHHHHHHHHHHHHHH
3-4 &rue an$ >alse
3-4-1 True
3-5 Company code and sales area
3-6 0aseline date
E S8' 89 &8>040 2G2
6nit: Posting /ontrol
Topic: /ross8/ompany /ode Transactions
4-1 Central purcasing
Central payment
4-2 &rue an$ >alse
4-2-1 True .
4-2-2 False/ Te ta& is completely posted to te #irst company code/
4-2-3 False/ Cross:company code clearing accounts can be '=; accounts as
well as customer=vendor accounts/
4-2-4 True/ Aote( "t was necessary in a #ormer +=8 release tat te companies
ave te same local currencies/ Tis reBuirement is no longer necessary/
4-3 Te cross:company code transaction number is a combination o# te document
number in te #irst company code, te #irst company code number, and te #iscal
year/
4-4 Create inter:company clearing accounts and con#igure te automatic postings #or
te inter:company postings/
4-4-1 6reate 9eneral ,e$4er 8ccount:
Easy Access Menu( Accounting Financial accounting 'eneral
ledger Master records "ndividual processing Centrally
&ield -ame or ,ata Type 9al#es
&;L account Provided 0y your instructor
#ompany code A#,,
$ress te wit re#erence pus button/
0 t2e wit re#erence 1us2 :utton is not acti.e" ollo% t2e menu 1at2
Settings, Start Activity" an$ select t2e Q#reate &L Account with
'eferenceR ra$io :utton.
Select t2e 4reen arro% to return to t2e (asy 8ccess Menu an$ restart
t2e transaction.
<nce in t2e transaction" select Enter to $is1lay a ne% %in$o% an$
enter t2e ollo%in4 inormation:
E S8' 89 &8>040 2G3
&ield -ame or ,ata
Type
9al#es
Account num0er Provided 0y your instructor
#ompany code A#,,
Select Enter/
&ield -ame or ,ata
Type
9al#es
Short text :y interCcompany clearing
Long text :y interCcompany clearing
account
Select te Create=ban-=interest tab/
&ield -ame or ,ata
Type
9al#es
Field status group &334
Post automatically only
Select Save/
4-4-2 6oni4ure t2e automatic 1ostin4s
"M'( Financial Accounting 'eneral ;edger Accounting 0usiness
Transactions $repare cross:company code transactions
"n te Company Code Clearing dialog window(
&ield -ame or ,ata
Type
9al#es
#ompany code 4 6our company code
#ompany code A 6our instructorHs company
code
Select Enter/
"n te section ?$osted in your company codeIG, enter te #ollowing
in#ormation
E S8' 89 &8>040 2G4
&ield -ame or ,ata Type 9al#es
+eceivable
!e0it posting +ey /3
Account de0it 6our clearing account
$ayable
#redit posting +ey >3
Account credit 6our clearing account
"n te section ?$osted in te instructorJs company codeIG, enter te
#ollowing in#ormation
&ield -ame or ,ata Type 9al#es
+eceivable
!e0it posting +ey /3
Account de0it %nstructorHs clearing
account
$ayable
#redit posting +ey >3
Account credit %nstructorHs clearing
account
Select Save/
4-5 0nter-com1any 1ostin4
Easy Access Menu( Accounting Financial accounting 'eneral ;edger
accounts Document entry '=; account$osting
Select t2e Ior+list Off 1us2:utton to 2a.e t2e *ournal entry ill t2e
entire screen.
?se t2e 2ori@ontal scroll :ars i you $onLt see all o t2e iel$s t2at
you nee$.
&ield -ame or ,ata Type 9al#es
0asic data
&;L account 44@433
%nvoice and posting date #urrent date
!;# #redit
Amount 43333
E S8' 89 &8>040 2G5
#urrency;rate #ourse currency
#alculate tax
"tems
&;L acct Petty cash
!;# !e0it
!oc" currency amount =333
-ax #ode
&;L acct Petty cash
!;# !e0it
!oc" currency amount @333
#ompany #ode 4333
Document Simulate
+eview your document/ Double clic- on a line item to view or cange line item
details/ Aotice te inter:company clearing account entries/
Select $ost to save your document/ Document number( HHHHHHHHHHHHHHHHH
4-6 7is1lay your inter-com1any $ocument.
Easy Access Menu( Accounting Financial Accounting 'eneral
;edgerocument Cross CC transaction Display
Enter your document number, i# necessary/
Select Enter to display your document/
E S8' 89 &8>040 2G6
6nit: Posting /ontrol
Topic: ,oc#ment Reversal
5-1 Standard reversal posting
+eversal by negative posting
5-2 !/ Te company code must allow negative postings/
7/ Te reversalJs reason code must be speci#ied #or negative postings/
8/ Te document type as to allow #or negative postings/
5-3 Allow negative postings in company code
"M'( Financial Accounting 'eneral ;edger Accounting 0usiness
Transactions Document +eversal $ermit negative posting
&ield -ame or ,ata Type 9al#es
#o#d A#,,
)egative postings allowed
Select Save/
5-4 62ec5 reason co$es/
"M'( Financial Accounting 'eneral ;edger Accounting 0usiness
Transactions Document +eversal De#ine reasons #or reversal
Te indicator Gnegative postingG is set #or te reason codes
58, 59, 5D, 5<, 5K, +E
5-5 0$entiy t2e $ocument ty1e.
Easy Access Menu( Accounting Financial Accounting 'eneral ;edger
Document Display
Select te ;ist icon and enter te #ollowing in#ormation on te selection screenI
&ield -ame or ,ata Type 9al#es
#ompany #ode A#,,
Fiscal year #urrent year
Entry date Enter in the range the dates of the course
E S8' 89 &8>040 2G7
Own documents only
Select E&ecute/
From tis screen you can see te all o# te documents you ave posted/
Te SA document type is a '=; posting/
2eri#y i# te document type allows #or negative postings/
"M'( Financial Accounting Financial Accounting 'lobal Settings
Document Document Header Overview
"n te ?Control dataG section, veri#y tat te cec-bo& #or Aegative postings
allowed is cec-ed/
'erorm ne4ati.e re.ersal.
Easy Access Menu( Accounting Financial accounting 'eneral ;edger
Document +everse "ndividual reversal
&ield -ame or ,ata Type 9al#es
!ocument no" noted num0er of the &;L
document
#ompany code A#,,
Fiscal year current year
'eversal reason 'E 1or any other which
performs document reversal2
'oto Display be#ore reversal
Select te green arrow to return to te previous menu/
Select $ost to save your document/ Document number( HHHHHHHHHHHHHHHHH
E S8' 89 &8>040 2GG
SAP AG 1999
(rgani=ational 1le"ents +
:asic Settings
G+> Accounts
/aster .ata (vervie&
Proceure #or
.ay-to-.ay Planning
.ocu"ent Control Chec) .eposit- Custo"i=ing
Posting Control :an) State"ent- /anual 1ntry
Posting Tips
/anual :an) State"ent-
Custo"i=ing
Currencies Presentation- Consoliation
Ta2es
Posting Tips
E S8' 89 &8>040 2GH
SAP AG 1999
Posting Tips
*e#erence ocu"ents
Set+hol ata
Para"eter I.s
.ocu"ent par)ing
Haliations an su$stitutions
*eport variants
Contents-
E S8' 89 &8>040 2H0
SAP AG 1999
*e#erence ocu"ent
!u"$er 0NM2,40IN
>ine ite"s- >ine ite"s-
PI Account Amount
<A 1:;AAA =AAA
=A ;<==DA :AAA
=A 9AE9A: ;AAA
0eaer- 2,.01.1II< Co"p. coe- 0001 0eaer- 2,.01.1II< Co"p. coe- 0001
Poste
ocu"ent
Poste
ocu"ent
>ine ite"s- >ine ite"s-
PI Account Amount
<A 1:;AAA =AAA
=A ;<==DA :AAA
=A 9AE9A: ;AAA
Sa"ple ocu"ent
Sa"ple Sa"ple oc oc. !o. . !o. 2<< 2<<
>ine ite"s- >ine ite"s-
0ol+Set ata
#eaer ! line items2
Co*Coe2 AAA1 A1):;)9=
PI Account Amount
<A 1:;AAA =AAA
PI Account Amount
<A 1:;AAA =AAA
=A ;<==DA :AAA
=A 9AE9A: ;AAA
Si"pli#ying Postings
Reerence $ocuments" sam1le $ocuments" an$ t2e 2ol$/set $ata unction all ai$ in re$ucin4 t2e
num:er o entries necessary in a ne% $ocument.
Reerence $ocuments are 1re.iously 1oste$ $ocuments" %2ic2 can :e use$ as a tem1late.
Sam1le $ocuments are mo$el $ocuments %2ic2 may also :e co1ie$ into a ne% 1ostin4.
&2e 2ol$/set $ata unction allo%s or t2e automatic enterin4 o certain $ata %2en re1eatin4 a 1ostin4.
E S8' 89 &8>040 2H1
SAP AG 1999
0eaer- 01+1I+1II< Co"p. coe- 0001 0eaer- 01+1I+1II< Co"p. coe- 0001
.ocu"ent T 1 6*e#erence ocu"ent8- .ocu"ent T 1 6*e#erence ocu"ent8-
>ine ite"s- >ine ite"s-
PI Account Amount
<A 1:;AAA =AAA
=A ;<==DA :AAA
=A 9AE9A: ;AAA
0eaer- 01+2,+1II< Co"p. Coe- 0001 0eaer- 01+2,+1II< Co"p. Coe- 0001
.ocu"ent T 2- .ocu"ent T 2-
>ine ite"s- >ine ite"s-
PI Account Amount
<A 1:;AAA =AAA
=A ;<==DA :AAA
=A 9AE9A: ;AAA
Posting ;sing *e#erence .ocu"ents
#2en 1ostin4 a $ocument" it is sometimes easier to use a 1re.iously Cor reFuentlyD use$ account
assi4nment. &2is is $one %it2 reerence $ocuments.
0n t2is e)am1le" t2e user co1ies an e)istin4 $ocument to 1ost a ne% one. &2is is $one :y sim1ly
in$icatin4 t2e YReerence $ocumentY at t2e time o 1ostin4.
E S8' 89 &8>040 2H2
SAP AG 1999
SAP01-Stanar 1 line SAP01-Stanar 1 line
Screen Te"plate Hariants
>ine Ite"s- >ine Ite"s-
PI Account Amount 3J (A Cost Center -rer CC
<A <1=AAA =AAA iA 99AA ;:AA ;AAA
<A <1=AAA <AAA iA 99A ;1A ;AAA
=A 11;1AA 9AAA ;AAA
Fast entry - acct% cost center ? a"ount Fast entry - acct% cost center ? a"ount
>ine Ite"s- >ine Ite"s-
PI Account Cost Center Amount
<A 1:;AAA =<D =AAA
=A ;<==DA =<D :AAA
=A 9AE9A: ==D ;AAA
1n user can easily
choose te"plate to
"eet speci#ic nee
G+> Fast 1ntry
&2ere is a se1arate screen or ast entry o 9/, account line items.
0n re4ular line item 1ostin4" eac2 line item reFuires a ne% screen %it2 t2e 1ossi:le iel$s a.aila:le
1resente$ to t2e user. 9/, ast entry uses line item tem1lates %2ic2 2a.e only t2e 1re$eine$ iel$s
a.aila:le. &2is limite$ selection is usually 1 or 2 lines in len4t2" t2ereore many line items it on t2e
same screen" ma5in4 multi1le line item entry muc2 Fuic5er or stan$ar$i@e$ entries.
0n customi@in4 it is 1ossi:le to coni4ure .arious entry tem1lates to ulill $ierent en$ user
reFuirements.
E S8' 89 &8>040 2H3
SAP AG 1999
Account Assign"ent /oel
/oel !u"$er INNI /oel !u"$er INNI
>ine Ite"s- >ine Ite"s-
PI Account Amount
<A 1:;AAA =AAA
=A ;<==DA :AAA
=A 9AE9A: ;AAA
0eaer- 2,.01.1II< Co"p. Coe- 0001 0eaer- 2,.01.1II< Co"p. Coe- 0001
Poste .ocu"ent
>ine Ite"s- >ine Ite"s-
PI Account Amount
<A 1:;AAA =AAA
=A ;<==DA :AAA
=A 9AE9A: ;AAA
The Account Assign"ent /oel
&2e account assi4nment mo$el inclu$es t2e line items t2at %ill :e $eaulte$ into t
&2e account assi4nment mo$el can contain an in$einite num:er o line items an$ inclu$e t2e 1oste$
amount.2e 1oste$ $ocument.
&2e 1ostin4 in t2e account assi4nment mo$el $oes not nee$ to :e com1lete. >or e)am1le" t2e
account mi42t :e inclu$e$ in t2e mo$el %2ereas cost center an$ amount iel$s are let :lan5 to :e
com1lete$ in t2e inal 1ostin4 %2en t2e mo$el is use$.
E S8' 89 &8>040 2H4
SAP AG 1999
/aintain ;ser Para"eters
PI. Para"eter value Short Te2t PI. Para"eter value Short Te2t
(8I 1AAA Compan& Coe
Create G+> Account Initial Screen
J
1000
*e#erence *e#erence
Account !u"$er Account !u"$er
Account !u"$er Account !u"$er
Co"pany Coe Co"pany Coe
Co"pany Coe Co"pany Coe
Para"eter I.@s
'arameter 07Ss are use$ to $etermine t2e $eault .alue or a iel$ in t2e user master recor$.Release
&2e a$.anta4e o t2is 1roce$ure or t2e user is t2at 2e or s2e no loner 2as to s1eciically enter a iel$
.alue on t2e screen.
()am1le: 0 t2e user only 2as aut2ori@ation or com1any co$e 1000" t2e system automatically enters
t2e .alue 1000 in iel$s t2at $is1lay com1any co$e.
E S8' 89 &8>040 2H5
SAP AG 1999
.ocu"ent entry .ocu"ent entry
PA*9
Account 4M0000
A"ount 1000
Cost center JJJ
.ocu"ent nu"$er- <0<021
;ser- /ac.onal
Transaction #igures not upate
Par)ing a .ocu"ent
8n incom1lete $ocument may :e 1ar5e$ an$ t2en 1oste$ at a later $ateA t2is may :e $one :y t2e
same or a $ierent user.
<ne a$.anta4e o 1ar5in4 is t2at you can e.aluate t2e $ata in $ocuments online or re1ortin4
1ur1oses rom t2e moment t2ey are 1ar5e$" rat2er t2an 2a.in4 to %ait until t2ey 2a.e :een
com1lete$ an$ 1oste$. >or e)am1le" you can use amounts rom 1ar5e$ $ocuments or t2e a$.ance
ta) on sales/1urc2ase re1ort.
Su:stitutions an$ .ali$ations are not su11orte$ %2ile 1ar5in4 a $ocument" :ut are su11orte$ %2en
1ar5e$ $ocuments are com1lete$ an$ 1oste$
6as2 Mana4ement is u1$ate$ %it2in 1reliminary 1ostin4. #it2 e.ery c2an4e" an$ %2en t2e 1ar5e$
$ocument is 1oste$" t2e cas2 mana4ement $ata is re$etermine$ an$ u1$ate$ accor$in4ly.
&2e 1aya:les re1resente$ :y 1ar5e$ $ocuments can :e $is1laye$ an$ 1oste$ in t2e 8ccounts 'aya:le
mo$ule. Kou also 2a.e t2e o1tion o a$$itionally inclu$in4 1ar5e$ $ocuments in t2e $ocument
*ournal an$ in t2e re1orts or o1en items.
E S8' 89 &8>040 2H6
SAP AG 1999
Par)e ocu"ent- <0<021
Par)e ocu"ent- Par)e ocu"ent- <0<021 <0<021
Par)
Account 4M0000
A"ount 1000
Cost center JJJ
Poste ocu"ent nu"$er- <0<021
Transaction #igures upate
.ocu"ent co"plete+poste
.ocu"ent co"plete+poste .ocu"ent co"plete+poste
Post
Account 4M0000
A"ount 1000
Cost center 2000
Posting a Par)e .ocu"ent
Kou can 1ost 1ar5e$ $ocuments eit2er in$i.i$ually or .ia a list. 0 you 1ost se.eral 1ar5e$
$ocuments .ia a list" t2e system issues a list %2en you 2a.e inis2e$ %2ic2 $etails %2ic2 $ocuments
%ere successully 1oste$.
>rom t2is list you can t2en carry out any necessary 1ost-1rocessin4 to any 1ar5e$ $ocuments t2at
coul$ not :e 1oste$ $ue to missin4 .ital inormation suc2 as missin4 account assi4nment. Kou can
also create a :atc2 in1ut session to 1ost t2e 1ar5e$ $ocuments.
E S8' 89 &8>040 2H7
SAP AG 1999
Is account ? cost
center a vali
co"$inationJ
Acct P E0eatF Acct P E0eatF CC P 0<
Haliations #ollo& an IF% T01!% 1>S1 Haliations #ollo& an IF% T01!% 1>S1
structureO structureO
Haliations e2ist to help
control integrity o# ataO
C Acct P E0eatF Acct P E0eatF CC P 01
Haliations
E S8' 89 &8>040 2HG
SAP AG 1999
All assets in cost centers 2
to < have $een $oo)e to
cost center B
A Su$stitution is the process o#
replacing one value &ith another as it
is input into *+,.
Su$stitutions are per#or"e $e#ore
valiations 6have priority8.
There are no error "essages &ith a
Su$stitution.
Su$stitutions are transparent to the
user inputting ata.
Asset 1 cost center 2
Asset 2 cost center 4
Asset , cost center <
Su$stitution
E S8' 89 &8>040 2HH
SAP AG 1999
The *ecurring 1ntry Progra"
1000
Henor
1000
12pense
Te"plate- *ecurring entry original ocu"ent
>ine ite"s
001 40 12pense 1000
002 <0 Henor 1000-
First posting 01.01.CC
>ast posting 12.01.CC
!e2t posting 02.01.CC
Interval in /onths- 1
*ecurring entry progra"
:atch input session
Settle"ent perio-
02.01.CC - 02.2I.CC
!e2t posting
on 0,.01.CC
Actual posting
>or 1ostin4s t2at recur on a re4ular :asis" suc2 as 1ayments or rent or interest" le4al ees" an$
1ro1erty ta)es" you can use t2e rec#rring entry program to 2a.e t2e necessary $ocuments
4enerate$ automatically.
C&2e recurrin4 :usiness transactions must :e store$ in t2e system as recurrin4 entry ori4inal
$ocuments or t2is to :e 1ossi:le. (ac2 recurrin4 entry ori4inal $ocument contains t2e $ate o t2e
irst an$ last 1ostin4" t2e reFuency at %2ic2 1ostin4 s2oul$ :e ma$e" an$ t2e $ate o t2e ne)t
1lanne$ 1ostin4.
C&2e recurrin4 entry 1ro4ram must :e starte$ at re4ular inter.als %it2in a s1eciie$ 1erio$. &2e
1ro4ram selects all recurrin4 entry ori4inal $ocuments in %2ic2 t2e $ate o t2e ne)t 1ostin4 alls
%it2in t2e s1eciie$ 1erio$" an$ t2en 4enerates a :atc2 in1ut session.
C#2en t2e session is 1rocesse$" an >0 $ocument t2at corres1on$s to t2e ori4inal $ocument is
1oste$" an$ t2e $ate o t2e ne)t 1ostin4 is c2an4e$ accor$in4ly in t2e recurrin4 entry ori4inal
$ocument.
E S8' 89 &8>040 300
SAP AG 1999
There are i##erent types o# posting techni4ues
&hich &ill help you to si"pli#y the postings #or
your $usiness transactions-
Posting Tips- ;nit Su""ary
*e#erence .ocu"ents
Set+hol ata
Par)ing o# ocu"ents
Haliations an su$stitutions
The *ecurring 1ntry Progra"
E S8' 89 &8>040 301
12ercises
6nit: Posting Tips
0n t2is e)ercise you %ill:
62ec5 your 5no%le$4e o
- Reerence $ocuments" sam1le $ocuments"
- 3ol$ 7ata
- 9/, ast entry
- 8ccount assi4nment mo$el
- Recurrin4 entries
- 'ar5e$ 7ocuments
#2en 1ostin4 multi1le entries in >0 t2ere are some unctions %2ic2 %ill
2el1 you to sim1liy t2ese entries.
#2en 1ostin4 multi1le entries in >0 t2at in.ol.e usin4 t2e same
1rocessin4 screen" it is 1ossi:le to maintain t2e $ata entere$ or
su:seFuent 1rocessin4 :y c2oosin4 System User pro#ile Hold data.
&2e Set data unction is similar e)ce1t t2e $ata cannot :e c2an4e$ $urin4
$ata entry.
1-1 'rocee$ to t2e 9eneral ,e$4er 8ccount 'ostin4 screen. 'ractice usin4 t2e Hold
data eature o R/3 :y enterin4 to$ayLs $ate in t2e !ocument date iel$. &2en ill in
t2e !ocument header text %it2 t2e comment 3<,7 &38& 78&8. 8ter t2e $ata is
2el$" 4o :ac5 out o t2e screen an$ reenter it. 0s t2e $ata an$ comment still t2ereM
&o create a $ocument usin4 a reerence $ocument or sam1le
$ocument 1rocee$ to t2e 9/, 8ccount 'ostin4 0nitial Screen.
Post with reference is an o1tion un$er !ocument on t2e tool:ar.
6se the posting screen 0or general postings D Accounting @
Financial Accounting @ 'eneral ;edger @ Document entry @
Oters @ 'eneral $osting
1-2 6reate a $ocument or t2e ollo%in4 customer in.oice usin4 $ocument ty1e 7R.
E S8' 89 &8>040 302
Posting ke& Account Amount
A1 3.6AAAAA 1AAA
=A FAA:AA DAA
=A FAA:AA <AA
Post ,ith AK BA3*
1-3 'ost a ne% $ocument %it2 $ierent amounts :ut t2e same structure as t2e a:o.e
$ocument" an$ use t2is $ocument as a reerence.
An acco#nt assignment mo$el is a ty1e o reerence $ocument
an$ is t2ereore $eine$ in t2e 9eneral ,e$4er 7ocument (ntry
Reerence 7ocument section.
1-4 8n account assi4nment mo$el is a collection o line items or 1ostin4. &2ey can :e
a$$e$ to a $ocument %2en you create line items. 6all u1 t2e account assi4nment
mo$el Q?&0,0&K4R. #2at is t2is account assi4nment mo$el use$ orM
1-5 #2at 1ortion o t2e costs or a $ocument usin4 t2is mo$el %ill :e $istri:ute$ to 9/,
account 416100" cost center 2100M
&o insert an account assi4nment mo$el into a $ocument" select Act
Assgnmt model rom t2e tool:ar %2en 1ostin4 t2e $ocument. 0t %ill
:e necessary to 2a.e all reFuire$ 2ea$er inormation com1lete
:eore 1rocessin4 t2e account assi4nment mo$el.
6se the posting screen 0or general postings D Accounting @
Financial Accounting @ 'eneral ;edger @ Document entry @
Oters @ 'eneral $osting
1-6 'ost a 9/, account $ocument in your com1any co$e an$ use t2e a:o.e account
assi4nment mo$el. &2e $e:it an$ cre$it amounts or t2is $ocument s2oul$ :e 5"000
7(M. 6se the posting screen 0or general postings D Accounting @ Financial
Accounting @ 'eneral ;edger @ Document entry @ Oters @ 'eneral $osting
/a#tion: 62an4e t2e com1any co$e to 86UU" t2e cost center to &-8208UU an$
t2e :usiness area to 1000 so t2at t2ey corres1on$ to your com1any co$e
an$ cost center.
&2e Editing Options unction allo%s users to ma5e user-s1eciic
settin4s or screen $is1lays rele.ant to t2eir *o: reFuirements.
&2e Editing Options unction can :e accesse$ rom t2e inancial
accountin4 8R" 8' or 9, - (n.ironment ?ser 'arameters
1-7 Name si) areas t2at can :e coni4ure$ un$er t2e editing options.
E S8' 89 &8>040 303
1-7-1 62an4e $ocument ty1e in t2e e$itin4 o1tions" so t2at you can select a
$ocument ty1e or your entries.
Rec#rring 3ntry
1-G 6reate a recurrin4 entry. (.ery mont2 you recei.e an in.oice rom your .en$or or
rent to t2e .alue o 500.00 ,6 inclu$in4 16X ta).
7ocument ty1e IR
9/, 8ccount 471000
Start 01 o t2e ne)t mont2
Run 7ate: 15 o t2e ne)t mont2
7uration 6 mont2s
?se t2e 'ecurring entry lists unction to c2ec5 your recurrin4 $ocument. Kou %ill
in$ t2is unction un$er Periodic processing in t2e 9eneral ,e$4er main menu.
1-H No% 1ost your recurrin4 $ocument. &2is 1ro4ram is also locate$ un$er Periodic
processing in t2e 9eneral ,e$4er main menu.
1-10 ?se your 4rou1 9R== as a :atc2 in1ut session name. &2is %ill ma5e it easy or
you to select your o%n :atc2. #2en all $ata 2as :een entere$" e)ecute t2e :atc2.
3o% can you tell t2at t2e :atc2 2as :een create$M
1-11 <nce t2e :atc2 2as :een create$" t2e ne)t ste1 is to 1rocess t2e :atc2. Kou $o so :y
c2oosin4 System Services *atch input Sessions"
&2e S1STEM o1tion is a.aila:le on e.ery R/3 menu. <ne o t2e
o1tions un$er S1STEM is SE+2"CES. &2e S1STEM SE+2"CES
area contains many 1ro4rams to 2el1 %it2 4eneric tas5s li5e runnin4
re1orts" .ie%in4 t2e out1ut controller" or in t2is case %or5in4 %it2
:atc2 in1ut session.
/ie% all a.aila:le sessions :y c2oosin4 t2e Overview o1tion on t2e tool:ar. &2en
select your session an$ e)ecute t2e 1ro4ram in t2e 1rocessin4 mo$e
Process;foreground . #2en t2e :atc2 is 1rocesse$ in t2e ore4roun$" you 2a.e to
1ress Enter ater eac2 ste1 is com1lete$. 3o% can you tell t2at t2e transaction is
com1leteM
1-12 &rue or >alse:
E S8' 89 &8>040 304
1ake s#re yo# enter yo#r o.n #ser 5, in the 'eneral
selections area< other.ise yo# .ill per0orm the e2ercise 0or all
st#dents in the class;
1-12-1 Kou can see 1ar5e$ $ocuments on a line item $isl1lay
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
1-12-2 8 1ar5e$ $ocument an$ its e.entual 1oste$ .ersion %ill 2a.e t2e same
$ocument num:er
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
1-12-3 Kou can use su:stitution in 1ar5e$ $ocuments
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
1-12-4 Kou can use account assi4nment mo$els in 1ar5e$ $ocuments
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
1-12-5 Kou can re.ie% c2an4es ma$e to a 1ar5e$ $ocument e.en ater you 1ost it
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
1-13 Re.ie% t2e a$.anta4es an$ eatures o $ocument 1ar5in4:
1-13-1 Name t%o a$.anta4es o a 1ar5e$ $ocument o.er a 2el$ $ocument
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
1-13-2 #2at 5in$s o $ocuments can :e 1ar5e$M
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
1-13-3 ,ist 5 unctions you can 1erorm on a 1ar5e$ $ocument
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
1-14 7emonstrate t2e $ierences :et%een a 1ar5e$ $ocument an$ a 2el$ $ocument.
1-14-1 (nter t2e ollo%in4 inormation as 1art o a 9/, $ocument 1ostin4" t2en
2ol$ t2e $ocument:
7e:it C40D 9/, account 100000 or 4H ?N0
6re$it C50D 9/, account 110000 or 4H ?N0
6om1any 6o$e: 86UU
7ate: to$ayLs $ate
3ol$ $ocument name: 3ol$==1 %2ere ==\4rou1 num:er
8lso 1ut t2e 2ol$ $ocument name in t2e $escri1tion iel$
1-14-2 (nter t2e ollo%in4 inormation as 1art o a 9/, $ocument" t2en 1ar5 t2e
$ocument:
7e:it C40D 9/, account 100000 or 50 ?N0
6re$it C50D 9/, account 110000 or 50 ?N0
6om1any 6o$e: 86UU
7ate: to$ayLs $ate
(nter your 4rou1 num:er in t2e $escri1tion section.
#2en you 1ar5 t2e $ocument" note t2e $ocument num:er
E S8' 89 &8>040 305
TTTTTTTTTTTTTTTTTTTT
1-14-3 ,oo5 at t2e line item $is1lay or account 100000" com1any co$e 86UU. Be
sure to c2ec5 t2e R1ar5e$ $ocumentR :o). #2ic2 $ocument $o you seeM
TTTTTTTTTTTTTTTTTTTT
1-14-4 Re-o1en t2e 2el$ $ocument an$ c2an4e t2e amounts to 4G ?N0. Re-2ol$ t2e
$ocument.
1-14-5 Re-o1en t2e 1ar5e$ $ocument an$ c2an4e t2e amounts to 51 ?N0. Re1ar5
t2e $ocument.
1-14-6 'ost :ot2 $ocuments: Note t2e $ocument num:er or t2e ori4inally R2el$R
$ocument:
TTTTTTTTTTTTTTTTTTTTT
8lso note t2e $ocument num:er or t2e ori4inally R1ar5e$R $ocument:
TTTTTTTTTTTTTTTTTTTTT
1-14-7 ,oo5 in t2e line item $is1lay or account 110000" com1any co$e 86UU an$
locate t2e $ocuments you 1oste$. 7rill $o%n to t2e o.er.ie% an$ re.ie%
t2e inormation a.aila:le on $ocument c2an4es. #2at inormation $i$ you
c2an4e on t2e ormerly 1ar5e$ $ocumentM
TTTTTTTTTTTTTTTTTTTT
E S8' 89 &8>040 306
Solutions
6nit: Posting Tips
1-1 'rocee$ to t2e 9eneral ,e$4er 8ccount 'ostin4 screen. 'ractice usin4 t2e Hold
data eature o R/3 :y enterin4 to$aySs $ate in t2e !ocument date iel$. &2en ill in
t2e !ocument header text %it2 t2e comment 3<,7 &38& 78&8. 8ter t2e $ata is
2el$" 4o :ac5 out o t2e screen an$ reenter it. 0s t2e $ata an$ comment still t2ereM
1es, te #unction retains te data and proposes it #or te subseBuent postings/
&o create a $ocument usin4 a reerence $ocument or sam1le
$ocument 1rocee$ to t2e 9/, 8ccount 'ostin4 0nitial Screen.
Post with reference is an o1tion un$er !ocument on t2e tool:ar.
1-2 6reate a $ocument or t2e ollo%in4 customer in.oice usin4 $ocument ty1e 7R.
'ostin4 5ey 8ccount 8mount
01 &->00800 1000
50 G00200 600
50 G00200 400
'ost %it2 0X /8&.
8ccountin4 >inancial accountin4 9eneral ,e$4er 7ocument entry
<t2ers 9eneral 'ostin4
1-3 'ost a ne% $ocument %it2 $ierent amounts :ut t2e same structure as t2e a:o.e
$ocument" an$ use t2is $ocument as a reerence.
8ccountin4 >inancial accountin4 9eneral ,e$4er 7ocument entry
<t2ers 9eneral 'ostin4
7ocument 'ost %it2 reerence
>lo% control
Select Y7o not 1ro1ose amountsY. 'ress Y(nterY to reac2 t2e ne)t screen.
(nter .alues into t2e amount iel$s an$ sa.e your ne% $ocument.
E S8' 89 &8>040 307
1-4 8n account assi4nment mo$el is a collection o line items or 1ostin4. &2ey can :e
a$$e$ to a $ocument %2en you create line items. 6all u1 t2e account assi4nment
mo$el Y?&0,0&K4Y. #2at is t2is account assi4nment mo$el use$ orM
Accounting Financial accounting 'eneral ledger Document entry
+e#erence documents Account assignment model
"t is used #or assigning recurring electricity e&penses #or te administration cost
center/
1-5 #2at 1ortion o t2e costs or a $ocument usin4 t2is mo$el %ill :e $istri:ute$ to 9/,
account 416100" cost center 2100M
Enter te account assignment model 3Utility 94 and ten coose 'oto ;ine
items 3or coose te magni#ying glass icon4/
7DL or !=9 o# te total amount is posted to te '=; account 9!<!55, cost center
7!55/
&o insert an account assi4nment mo$el into a $ocument" select Act
Assgnmt model rom t2e tool:ar %2en 1ostin4 t2e $ocument. 0t %ill
:e necessary to 2a.e all reFuire$ 2ea$er inormation com1lete
:eore 1rocessin4 t2e account assi4nment mo$el. 6se the posting
screen 0or general postings D Accounting @ Financial Accounting
@ 'eneral ;edger @ Document entry @ Oters @ 'eneral $osting
1-6 'ost a 9/, account $ocument in your com1any co$e an$ use t2e a:o.e account
assi4nment mo$el. &2e $e:it an$ cre$it amounts or t2is $ocument s2oul$ :e 5"000
7(M
6aution: 62an4e t2e com1any co$e to 86UU " t2e cost center to &-8208UU an$ t2e
:usiness area to 1000 so t2at t2ey corres1on$ to your com1any co$e an$ cost
center.
?se t2e 1ostin4 screen or 4eneral 1ostin4s W 8ccountin4 W >inancial 8ccountin4 W
9eneral ,e$4er W 7ocument entry W <t2ers W 9eneral 'ostin4
$rocedure(
!/ Enter te document eader data and ten select te menu option CAct
assgnmt modelC/ Enter CUtility9C/
7/ Enter D,555 in te #ields >Distribution total debit? and >Distribution total
credit?/
8/ Con#irm your entries by pressing EATE+/ Te system now displays te
distribution amount/
9/ 0e#ore posting te document, cange te company code, business area and
te cost center assignment/
D/ Simulate and post te document/
</ Display te document by coosing Document Display/
E S8' 89 &8>040 30G
1-7 Name si) areas t2at can :e coni4ure$ un$er t2e e$itin4 o1tions.
Accounting Financial accounting 'eneral ledger Environment User
parameters Editing options
!/ Document entry
7/ Display document
8/ Open items
9/ ;ine items
D/ Credit management
</ $ayment advices
1-7-1 62an4e t2e 7oc.&y1e o1tion to Qentry %it2 s2ort nameR.
Rec#rring 3ntry
1-G 6reate a recurrin4 entry. (.ery mont2 you recei.e an in.oice rom your .en$or or
rent to t2e .alue o 500.00 ,6 inclu$in4 16X ta).
7ocument ty1e IR
9/, 8ccount 471000
Start 01 o t2e ne)t mont2
Run 7ate: 15 o t2e ne)t mont2
7uration 6 mont2s
?se t2e 'ecurring entry lists unction to c2ec5 your recurrin4 $ocument. Kou %ill
in$ t2is unction un$er Periodic processing in t2e 9eneral ,e$4er main menu.
Accounting Financial accounting Accounts payable Document entry
+e#erence documents +ecurring document
Enter te #ollowing data in te eader(
/ompany /ode: AC..
&irst r#n on: 5! day o# current mont/
)ast r#n on: 5! day o# current mont plus < monts
5nterval in months !
R#n date: !D
,oc#ment type 6+
,oc#ment header te2t( %areouse +ent
Enter te #ollowing data in te line items(
Posting key( 8!, 95
Acco#nt: 2endor, '=; account 9K!555
/ost center: T:A75A..
Ta& Code 2A and select ?Calc ta&G
E S8' 89 &8>040 30H
1-H No% 1ost your recurrin4 $ocument. &2is 1ro4ram is also locate$ un$er Periodic
processing in t2e 9eneral ,e$4er main menu.
1-10 ?se your 4rou1 9R== as a :atc2 in1ut session name. &2is %ill ma5e it easy or
you to select your o%n :atc2. #2en all $ata 2as :een entere$" e)ecute t2e :atc2.
3o% can you tell t2at t2e :atc2 2as :een create$M
Accounting Financial accounting 'eneral ledger $eriodic processing
+ecurring entries E&ecute
/ompany code: ....
Settlement period( Enter range 5! to 85 = 8! 3wicever is
applicable4
6ser( Enter your user id
"atch inp#t session name( '+MM
6ser name( 1our user id
@old processed screen( M , ten E&ecute
%en te session as been created, te system issues te message( CSession
'+MM was createdC/
1-11 <nce t2e :atc2 2as :een create$" t2e ne)t ste1 is to 1rocess t2e :atc2. Kou $o so :y
c2oosin4 System Services *atch input Sessions
&2e S1STEM o1tion is a.aila:le on e.ery R/3 menu. <ne o t2e
o1tions un$er S1STEM is SE+2"CES. &2e S1STEM SE+2"CES
area contains many 1ro4rams to 2el1 %it2 4eneric tas5s li5e runnin4
re1orts" .ie%in4 t2e out1ut controller" or in t2is case %or5in4 %it2
:atc2 in1ut sessions.
Select your session an$ e)ecute t2e 1ro4ram in t2e 1rocessin4 mo$e
Process;foreground . #2en t2e :atc2 is 1rocesse$ in t2e ore4roun$" you 2a.e to
1ress Enter ater eac2 ste1 is com1lete$. 3o% can you tell t2at t2e transaction is
com1leteM
System Services 0atc "nput Sessions
E S8' 89 &8>040 310
Ma5e sure you enter your o%n user 07 in t2e &eneral selections area"
ot2er%ise you %ill 1erorm t2e e)ercise or all stu$ents in t2e class.
$rocedure(
!/ /Coose te C OverviewC option
7/ Double clic- on te session you want to process and coose
C$rocess=#oregroundC #rom te dialog bo& containing te various options/
8/ Select C$rocessC/
9/ Te system displays te document #or posting screen by screen/ 1ou can
overwrite te de#ault data were reBuired/
D/ Select EATE+ to go to te ne&t line item/
</ Te document is posted wen te last line item is reaced/
K/ Te system issues a message tat te processing is complete/
1-12 &rue or >alse:
1-12-1 Kou can see 1ar5e$ $ocuments on a line item $is1lay
True
1-12-2 8 1ar5e$ $ocument an$ its e.entual 1oste$ .ersion %ill 2a.e t2e same
$ocument num:er
True
1-12-3 Kou can use su:stitution in 1ar5e$ $ocuments
False
1-12-4 Kou can use account assi4nment mo$els in 1ar5e$ $ocuments
True
1-12-5 Kou can re.ie% c2an4es ma$e to a 1ar5e$ $ocument e.en ater you 1ost it
True
1-13 Re.ie% t2e a$.anta4es an$ eatures o $ocument 1ar5in4:
1-13-1 Name t%o a$.anta4es o a 1ar5e$ $ocument o.er a 2el$ $ocument
A par-ed document generates a document number
A par-ed document can be evaluated in +8 reporting
A par-ed document can be used in con*unction wit autori)ations and
wor-#low to automate approval processes
3Oters4
1-13-2 #2at 5in$s o $ocuments can :e 1ar5e$M
Customer, vendor and '=; documents
Or
"nvoices, credit memos and '=; postings
1-13-3 ,ist 5 unctions you can 1erorm on a 1ar5e$ $ocument
$ar-, cange, post, delete and view canges
E S8' 89 &8>040 311
1-14 7emonstrate t2e $ierences :et%een a 1ar5e$ $ocument an$ a 2el$ $ocument.
1-14-1 (nter inormation as 1art o a 9/, $ocument 1ostin4" t2en 2ol$ t2e
$ocument:
AccountingFinancial accounting'eneral ledger
Document entry'=; account posting
Enter te data, ten select
DocumentHold
1-14-2 (nter inormation as 1art o a 9/, $ocument" t2en 1ar5 t2e $ocument:
AccountingFinancial accounting'eneral ledger
Document entry$ar- document
Enter te data, ten select
Document$ar- document
1-14-3 ,oo5 at t2e line item $is1lay or account 100000" com1any co$e 86UU.M
AccountingFinancial Accounting'eneral ledger
AccountDisplay line items
0e sure to cec- te Gpar-ed itemsG bo&/
1ou sould #ind te document you par-ed in te Gpar-ed itemsG section
1-14-4 Re-o1en t2e 2el$ $ocument an$ c2an4e t2e amounts to 4G ?N0. Re-2ol$ t2e
$ocument.
AccountingFinancial accounting'eneral ledger
Document entry'=; account posting
DocumentOpen eld document
Ma-e te canges indicated, ten select
DocumentHold
1-14-5 Re-o1en t2e 1ar5e$ $ocument an$ c2an4e t2e amounts to 51 ?N0. Re1ar5
t2e $ocument.
AccountingFinancial accounting'eneral ledger
Document$ar-ed documentsCange
Ma-e te canges indicated, ten select
DocumentSave document
1-14-6 'ost :ot2 $ocuments:
To post te GeldG document(
AccountingFinancial Accounting'eneral ledger
Document entryOpen eld document
E S8' 89 &8>040 312
Select te appropriate eld document
Document$ost
To post te Gpar-edG document
AccountingFinancial Accounting'eneral ledger
Document$ar-ed documents$ost=delete
Select te appropriate par-ed document
Document$ost
1-14-7 ,oo5 in t2e line item $is1lay or account 110000" com1any co$e 86UU an$
locate t2e $ocuments you 1oste$. 7rill $o%n to t2e o.er.ie% an$ re.ie%
t2e inormation a.aila:le on $ocument c2an4es.
AccountingFinancial Accounting'eneral ledger
AccountDisplay line items
Enter te account and company code, ten press enter/ Double clic- on
your transaction to view details/ Ten select(
EnvironmentDocument Canges
Aeiter document will sow any canges on te #irst screen 3wic sows
canges made to te document a#ter posting4/ $ress enter again to view
canges made be#ore posting te Gpar-edG document/ Ten clic- on any
o# te #ields to see wat canges were made/
E S8' 89 &8>040 313
SAP AG 1999
(rgani=ational 1le"ents +
:asic Settings
G+> Accounts
/aster .ata (vervie&
Proceure #or
.ay-to-.ay Planning
.ocu"ent Control Chec) .eposit- Custo"i=ing
Posting Control :an) State"ent- /anual 1ntry
Posting Tips
/anual :an) State"ent-
Custo"i=ing
Currencies Presentation- Consoliation
Ta2es
Currencies
E S8' 89 &8>040 314
SAP AG 1999
At the conclusion o# this topic% you &ill $e a$le to-
Currencies- ($'ectives
e#ine currencies in the *+,-syste"
e2plain the "eaning o# i##erent e2change rate
types
"aintain e2change rates
use the i##erent tools &hich help in e2change rate
"aintenance
e#ine irect or inirect 4uotation as the stanar
4uotation #or the e2change rate
E S8' 89 &8>040 315
SAP AG 1999
;S.
historical rate
"ank selling rate
"ank "u&ing rate
a/erage rate
the rate on certain ke& ates
***
A
1
A,=
ti"e
rate
G:P 5PD
Currency Coes% e.g.
12change rate types-
Currency an e2change rate types
(.ery currency %2ic2 %ill :e use$ 2as to :e i$entiie$ :y a c#rrency code. Most o t2e %orl$Ss
currencies are alrea$y $eine$ in t2e S8' R/3-System. (ac2 currency co$e can 2a.e a .ali$ity $ate.
>or e.ery com:ination o t%o currencies" $ierent e)c2an4e rates can :e maintaine$ %2ic2 are
$istin4uis2e$ :y an e2change rate type; &2ese $ierent e)c2an4e rates can :e use$ or .arious
1ur1oses suc2 as: .aluation" translation" con.ersion" 1lannin4" etc.
E S8' 89 &8>040 316
SAP AG 1999
Translation #actors
1
100
1
1
&2e relation :et%een currencies 2a.e to :e maintaine$ 1er e)c2an4e rate ty1e an$ currency 1air in
t2e translation 0actors; &2is usually 2as to :e 1erorme$ only once.
Because inlation can $ramatically c2an4e t2e relations2i1 :et%een currencies" translation actors
can :e maintaine$ on a time-$e1en$ent :asis Csince 4.08D.
E S8' 89 &8>040 317
SAP AG 1999
/aintaining the e2change rates
12change
rate type
Fro"
1
v
e
r
y

u
s
e

e
2
c
h
a
n
g
e

r
a
t
e

t
y
p
e

O
1very currency
co"$ination O
1
v
e
r
y

a
y

J
A lot o# aily &or)O
PPQ tools o##er help
To Hali #ro" 12change rates
Maintainin4 e)c2an4e rates is an on-4oin4 tas5.
&o re$uce maintenance" R/3 oers se.eral tools. >or eac2 e)c2an4e rate ty1e one o t2e ollo%in4
tools can :e use$:
0n.ersion Co t2e tools a.aila:le" in.ersion is t2e ol$est an$ is sel$om use$ to$ayD
Base 6urrency
()c2an4e Rate S1rea$s
Note: Just one o t2ese t2ree tools can :e use$ 1er e)c2an4e rateA 2o%e.er" or $ierent e)c2an4e
rate ty1es $ierent tools can :e use$.
>urt2ermore: t2e 1ro4ram R>&B>>00 maintains t2e e)c2an4e rate ta:le automatically :y u1loa$in4
an in1ut ile in multicas2-ormat.
E S8' 89 &8>040 31G
SAP AG 1999
12change *ate Spreas
Selling
rate :
Average
rate /
:uying
rate G
S sprea
- sprea
12change
rate sprea
12change
rate sprea
32change rate spreads :et%een t2e :an5 :uyin4/sellin4 rate an$ a.era4e rate usually remains
constant. 0 t2e e)c2an4e rate s1rea$ o an e)c2an4e rate ty1e is entere$ into t2e system" only t2e
a.era4e rate 2as to :e maintaine$ since t2e :uyin4 an$ t2e sellin4 rate can :e $eri.e$ :y
a$$in4/su:tractin4 t2e e)c2an4e rate s1rea$ to/rom t2e a.era4e rate.
6om:ination o :ase currency an$ e)c2an4e rate s1rea$s:
8 .ery eicient com:ination o t2e e)c2an4e rate tools is
?sin4 a :ase currency or t2e a.era4e rate CMD
?sin4 t2e e)c2an4e rate s1rea$s to calculate t2e :uyin4 an$ sellin4 rates CB an$ 9D
E S8' 89 &8>040 31H
SAP AG 1999
:ase Currency
^
Average rate
To "aintain-
Average rate
Calculate-
^
^
8 :ase currency can :e assi4ne$ to an e)c2an4e rate ty1e. 0t is t2en only necessary to maintain
e)c2an4e rates or all ot2er currencies into t2is :ase currency. 8n e)c2an4e rate :et%een t%o orei4n
currencies is calculate$ :y com:inin4 t2e t%o rates :et%een eac2 currency an$ t2e :ase currency.
Note: 8 :ase currency can only :e use$ or an a.era4e rate Ce.4. MD" not or a sellin4 or :uyin4 rate.
?ntil 4.08 it %as only 1ossi:le to use one :ase currency 1er e)c2an4e rate ty1e. ,e4al reFuirements
may ma5e it necessary to use $ierent :ase currencies or t2e e)c2an4e rates %it2 $ierent
currencies.
()am1le: &2e :ase currency o t2e 4rou1 is ?S7. <ne com1any co$e o t2e 4rou1 lies in Me)ico.
0n Me)ico it is a le4al reFuirement t2at all com1any co$es 2a.e to use t2e local currency M=N as
t2e :ase currency.
Solution: &o all currency 1airs %it2 M=N o t2e normal e)c2an4e rate ty1e a $eri.e$ e)c2an4e
rate ty1e 4ets assi4ne$ %2ic2 2as t2e :ase currency M=N. Normally t2e :ase currency ?S7 is
use$A 2o%e.er" or all e)c2an4e rates %it2 t2e currency M=N" t2e :ase currency M=N is use$.
E S8' 89 &8>040 320
SAP AG 1999
1;*(
:ase currency s&itches to 1;*(
erive e2change rate types are use in translation
Special translation regulations
no inversion calculations
no cross rates
si2 signi#icant #igures
Fi2e e2change rates $et&een participating currencies
8t t2e :e4innin4 o t2e currency union" t2e :ase currency 2as to :e s%itc2e$ to (?R<. &2is can :e
$one :y $einin4 a ne% e)c2an4e rate ty1e %it2 t2e :ase currency (?R< .ali$ rom t2e $ay o t2e
:e4innin4 o t2e (uro1ean Monetary ?nion C(M?D. &2is ne% e)c2an4e rate ty1e t2en 2as to :e
entere$ as t2e $eri.e$ e)c2an4e rate ty1e o t2e ormer e)c2an4e rate ty1e.
S1ecial translation re4ulations or t2e (M? 2a.e to :e ollo%e$" e.4. roun$in4 rules. >or eac2
e)c2an4e rate ty1e you can c2oose %2et2er t2ese re4ulations s2oul$ :e ollo%e$ or not.
&2e e)c2an4e rates o an e)c2an4e rate ty1e can :e Qi)e$"R i.e. t2e system c2ec5s %2et2er t2e
manually entere$ e)c2an4e rate .aries rom t2e i)e$ e)c2an4e rate.
E S8' 89 &8>040 321
SAP AG 1999
Triangulation as o# 5anuary 1% 1III
French F*F
Ger"an .1/
1uro 1;*
Since January 1" 1HHH in (? countries" oicially you may only calculate rates .ia t2e (?R<. &2ere
are no lon4er any $irect e)c2an4e rate relations :et%een t2e 1artici1atin4 countries.
'lease see Note No. H14G1 an$ HH271.
(?R< 6on.ersion %it2 t2e S8' System is set u1" is co.ere$ in t2e course /AEE7.
E S8' 89 &8>040 322
SAP AG 1999
.irect+Inirect 4uotation o# e2change rates
0%I2000 1
.irect
Auotation
1%0NBIB 1
Inirect
Auotation
+ase #urrency 8 ,uro
8ll R/3 a11lications an$ unctions 1rocess e)c2an4e rates usin4 t2e direct <uotation as %ell as t2e
indirect <uotation. #2et2er t2e e)c2an4e rate is $eine$ or communicate$ usin4 t2e $irect or in$irect
met2o$ o Fuotation $e1en$s on t2e mar5et stan$ar$ or t2e in$i.i$ual :usiness transaction. &2e use
o in$irect Fuotation is neit2er a11lication nor country-s1eciic - it aects all t2e com1onents in
%2ic2 e)c2an4e rates are use$.
&2e direct F#otation is also 5no%n as t2e price notation: &2e currency .alue is e)1resse$ in t2e
local currency 1er unit o orei4n currency. &2e indirect F#otation is also 5no%n as t2e vol#me
notation: &2e currency .alue is e)1resse$ in units o t2e orei4n currency 1er unit o t2e local
currency. ()am1le:
local currency: (?R" orei4n currency: ?S7
direct <uotation: 1 ?S7 \ 0.H2000(?R
<ne unit o orei4n currency ?S7 costs t2e $is1laye$ num:er o units o local currency
indirect <uotation: 1 (?R \ 1.0G6H6 ?S7
>or one unit o t2e local currency (?R you %ill recei.e t2e $is1laye$ num:er o units o t2e
orei4n currency.
>or eac2 currency 1air you can $eine eit2er t2e $irect Fuotation or t2e in$irect Fuotation as t2e
stan$ar$ notation or t2e e)c2an4e rate. 0 t2e e)c2an4e rate you enter $oes not 2a.e t2e same
Fuotation as t2e stan$ar$ Fuotation set u1 2ere" t2e e)c2an4e rate is 2i42li42te$ to s2o% t2is.
E S8' 89 &8>040 323
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.esign o# e2change rate in i##erent 4uotations
Curr+12ch*ate ;S. 0%I2000
Transaction &ith e2change rate in Direct Quotation
6local currency 1;*8- 1 ;S. P 0%I2000 1;*
Transaction &ith e2change rate in 1ndirect Quotation
6local currency 1;*8- 1 1;* P 1%0NBIB ;S.
Curr+12ch*ate
;S. +1%0NBIB
()c2an4e rates can :e entere$ as a $irect or in$irect Fuotation. Kou can maintain t.o pre0i2es t2at
can :e use$ to $ierentiate :et%een $irect an$ in$irect Fuotations e)c2an4e rates $urin4 in1ut an$
$is1lay. 0 you $on_t set u1 a 1rei)" t2e stan$ar$ settin4 is .ali$:
QR C:lan5" %it2out a 1rei)D or $irect Fuotation e)c2an4e rates
Q/R or in$irect Fuotation e)c2an4e rates
Scenario 1: 0 you use mainly $irect Fuotation e)c2an4e rates an$ in$irect Fuotation occurs sel$om"
use t2e $eault coni4uration. 0n t2is %ay you can enter $irect Fuotation e)c2an4e rates %it2out a
1rei).
Scenario 2: 0" in a$$ition to $irect Fuotation e)c2an4e rates" t2e 2an$lin4 o in$irect Fuotation is
reFuire$" you s2oul$ $eine a 1rei) t2at is not Q:lan5R or :ot2 Fuotation ty1es" e.4.:
QVR or $irect Fuotation e)c2an4e rates" Q/R or in$irect Fuotation e)c2an4e rates
0 you ollo% t2is su44estion" t2e coni4uration $oes not allo% e)c2an4e rates to :e entere$
%it2out a 1rei)" an error messa4e occurs. &2us users are orce$ to consi$er %2ic2 t2e correct
Fuotation is an$ enter t2e rate %it2 a .ali$ 1rei).
Scenario 3: 0 in$irect Fuotation is t2e ma*or notation at your com1any" you can coni4ure t2e
settin4s t2is %ay:
QVR or $irect Fuotation e)c2an4e rates" Q R C:lan5D or in$irect Fuotation e)c2an4e rates
&2is coni4uration allo%s in$irect Fuotation e)c2an4e rates to :e entere$ %it2out a 1rei) %2ereas
t2e less use$ $irect Fuotation e)c2an4e rates 2a.e to :e entere$ %it2 a 1rei).
E S8' 89 &8>040 324
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Currencies- ;nit Su""ary
Dou are no& a$le to-
.e#inition o# currencies in the *+, Syste" an the
i##erent types o# e2change rates.
/aintenance o# the e2change rates an the
i##erent tools.
.e#inition o# irect or inirect 4uotations.
E S8' 89 &8>040 325
12ercises
6nit: /#rrencies
Topic: /#rrencies
8t t2e conclusion o t2is e)ercise" you %ill :e a:le to:
62ec5 your 5no%le$4e a:out t2e 1ossi:ility o maintainin4 e)c2an4e
rates in R/3
&2e enter1rise 2as customers an$ .en$ors in se.eral orei4n countries.
&2e 2ea$ accountant is %orrie$ t2at it %ill :e a su:stantial amount o
$aily %or5 to 5ee1 t2e e)c2an4e rates u1-to-$ate %it2in t2e system. Kou
nee$ to con.ince 2im t2at it is muc2 less %or5 t2an e)1ecte$ i t2e tools
R/3 oers are use$.
1-1 Name t2e tools or maintainin4 t2e e)c2an4e rates:
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
1-2 0n R/3" currencies are $eine$ :y TTTTTTTTTTTTTTTTT.
1-3 Name t2ree commonly use$ e)c2an4e rate ty1es an$ %2at t2ey are use$ or:
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
1-4 ,ist t2e 0M9 1at2 %2ere :ase currency is $eine$M
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
1-5 #2at is t2e $ierence :et%een a 1artici1atin4 an$ non-1artici1atin4 currencyM
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
1-6 'ost an out4oin4 in.oice to your customer at t2e .alue o ?S7 1000.00
C&a) co$e 80D" 9, account G00200. &2e e)c2an4e rate is 1.753.
1-7 /ie% t2e $ocument in local currency an$ in orei4n currency.
'ost anot2er in.oice" a4ain in ?S7" :ut %it2out s1eciyin4 t2e e)c2an4e rate t2is
E S8' 89 &8>040 326
time. &2en .ie% t2e $ocument - %2ic2 e)c2an4e rate 2as :een use$M
6all u1 t2e e)c2an4e rate ta:le an$ com1are t2e current ta:le e)c2an4e rate %it2
t2e e)c2an4e rate use$ in t2e $ocument.
&2e e)c2an4e rate is $eine$ in t2e $ocument 2ea$er %2ic2 is sa.e$
to4et2er %it2 t2e $ocument.

E S8' 89 &8>040 327
Solutions
6nit: /#rrencies
Topic: /#rrencies
1-1 0n.ersion
0ase Currency
E&cange +ate Spreads
1-2 Currency Code
1-3 M( Average rate #or posting and clearing
0( ban- selling rate
'( ban- buying rate
Euro( #i&ed e&cange rate type #or countries in te EMU
1-4 'eneral Settings Currencies Cec- e&cange rate types
1-5 A participating currency is te currency o# te country participating in te
European Monetary Union/ Tose countries include( Austria, 0elgium, France,
Finland, 'ermany, ;u&embourg, "reland, "taly, Aeterlands, $ortugal and
Spain/
A non:participating currency is te currency o# a country not participating in te
EMU/
1-6 'ost an out4oin4 in.oice to your customer at t2e .alue o ?S7 1000.00
C&a) co$e 80D" 9/, account G00200. &2e e)c2an4e rate is 1.753.
Accounting Financial accounting Accounts receivable Document entry
"nvoice
Enter te currency "D in te CCurrency ?-eyGC #ield on te 0asic Data tab/
Hit Enter and select te now visible ;ocal Currency tab #or entry o# te e&cange
rate//
1-7 /ie% t2e $ocument in local currency an$ in orei4n currency.
'ost anot2er in.oice" a4ain in ?S7" :ut %it2out s1eciyin4 t2e e)c2an4e rate t2is
time. &2en .ie% t2e $ocument - %2ic2 e)c2an4e rate 2as :een use$M
6all u1 t2e e)c2an4e rate ta:le an$ com1are t2e current ta:le e)c2an4e rate %it2
t2e e)c2an4e rate use$ in t2e $ocument.
E S8' 89 &8>040 32G
Accounting Financial accounting Accounts receivable Document entry
"nvoice
Accounting Financial accounting Accounts payable Environment
Current settings Enter e&cange rates/
Accounting Financial accounting Accounts receivable Document
Display Document eader
Under Environment Current Settings is it possible to *ump into te table o#
#oreign currencies/
Select te C$ositionC pusbutton at te bottom o# te screen/
E&cange rate type M
Te values displayed ere are dependent on te date on wic te e&cange rate
was last entered/ $lease remember tat since te introduction o# te EU+O te
european EU+O currencies are managed via te e&cange rate type EU+M/
Compare te e&cange rate wit te e&cange rate speci#ied in te document
eader/
62ec5 t2e e)c2an4e rate ty1e M or t2e relations2i1 o t2e e)c2an4e rate ?S7 to
?N0. 0t in$icates t2at t2e translation or ?S7 to ?N0 is calculate$ .ia (?R=
:e4innin4 on t2e 01.01.1HHH.
&2e e)c2an4e rate ta:le s2o%s t2e e)c2an4e rates
?S7 to (?R \ 0"H3540
?N0 to (?R \ 1"H55G3
&2e system calculates as ollo%s:
1000 ?S7 : 0"H3540 \ 106H"061 V 1"H55G3 \ 20H0"H0 ?N0
E S8' 89 &8>040 32H
SAP AG 1999
(rgani=ational 1le"ents +
:asic Settings
G+> Accounts
/aster .ata (vervie&
Proceure #or
.ay-to-.ay Planning
.ocu"ent Control Chec) .eposit- Custo"i=ing
Posting Control :an) State"ent- /anual 1ntry
Posting Tips
/anual :an) State"ent-
Custo"i=ing
Currencies Presentation- Consoliation
Ta2es
Ta2es
E S8' 89 &8>040 330
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At the conclusion o# this topic% you &ill $e a$le to-
Ta2es- ;nit ($'ectives
(utline the structure o# ta2es
Create ta2 coes an con#igure ta2 accounts
E S8' 89 &8>040 331
SAP AG 1999
Ta2es to $e levie on the invoice a"ount as
3hen posting an invoice SAP allo&s #or-
Ta2es
Halue-ae ta2
Ta2 on Purchases
Aitional ta2
3ithholing ta2
Feeral+country level
State+'urisictional level
&ith the provision #or t&o ta2ation types-
S8' 1ro.i$es or $ierent 0orms o0 ta2ation systems t2at are oun$ in .arious countries
/alue-a$$e$ ta)
&a) on 'urc2ases
8$$itional ta) Ccountry-s1eciic" e.4. in.estment ta) in Nor%ay" clearin4 ta) in Bel4iumD
#it22ol$in4 ta) Cnot tau42t in t2is courseD
&%o types o0 ta2ation can :e re1resente$ in t2e R/3 system:
&a)es are le.ie$ at a country/e$eral le.el" %it2 uniormly $eine$ rates.
&a)es are le.ie$ at a state/*uris$ictional le.el" %it2 rates :een $eine$ :y t2e state/*uris$iction.
7ue to t2e com1lications in.ol.e$ %it2 t2is ty1e o ta)ationCi.e. t2ere are o.er 67"000 1ossi:le
*uris$ictionsD" t2ir$ 1arty sot%are is oten use$ to $etermine t2e ta) allocation. S8' 1ro.i$es a
4eneric interace sot%are to su11ort t2is.
0n some countries Ce.4. 6ana$a" 0n$ia" Bra@ilD ta)es are e.en le.ie$ on :ot2 le.els.
Sales an$ use ta)es are ty1ical e)am1les o ta)es :elo% e$eral le.el.
E S8' 89 &8>040 332
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Compan&
Invoice
/ //
Calculating ta2 a"ounts
1 Posting to speci#ie G+> accounts
1 Per#or"ing ta2 a'ust"ents
1 Ta2 reporting
The syste" provies assistance &ith-
An the syste" eter"ines ta2es #ro"-
1 A $ase a"ount &hich has a cash iscount
inclue or e2clue
1 A ta2 coe to valiate or calculate the ta2
a"ount
Ta2 Assistance
&2e >0 system assists %it2 t2e mana4ement o ta)es calculate$ :y:
62ec5in4 t2e ta) amount entere$ or automatically calculatin4 t2e ta).
'ostin4 t2e ta) amount to 9/, accounts.
'erormin4 ta) a$*ustments or cas2 $iscounts or ot2er orms o $e$uctions
&2e e)1ense or re.enue amount is t2e :ase amount" %2ic2 can inclu$e a cas2 $iscount Cta) :ase is
4rossD or e)clu$e a cas2 $iscount Cta) :ase is netD.
&2e ta) co$e is use$ to 1ro.i$e t2e calculation 1roce$ure reFuire$ to 1erorm ta)ation unctions
%it2in R/3.
National re4ulations $etermine %2et2er t2e ta2 base amo#nt must :e:
-et Cta)a:le e)1ense or re.enue items minus cas2 $iscountD
(ross Cta)a:le e)1ense or re.enue items inclu$in4 cas2 $iscountD
&2is must :e s1eciie$ 1er com1any co$e or 1er t2e 2i42est le.el o t2e *uris$iction co$e.
E S8' 89 &8>040 333
SAP AG 1999
Prior ta2
6Input ta28
Turnover ta2
6(utput ta28
Custo"ers
Henors
(
I
I - Ta2 receiva$les
(- Ta2 lia$ilities
Ta2 Authority
HAT
Halue - Ae Ta2
9al#e8added ta2 is calculate$ as t2e :alance :et%een t#rnover ta2 CR/3-term: o#tp#t ta2D an$
prior ta2 CR/3-term: inp#t ta2D.
*#tp#t ta2 is calculate$ usin4 t2e net 1rice o 1ro$ucts an$ is c2ar4e$ to customers. &2e out1ut
ta) is a lia:ility %2ic2 t2e enter1rise o%es to t2e ta) aut2ority.
5np#t ta2 is calculate$ usin4 t2e net in.oice amount an$ is c2ar4e$ :y .en$ors. &2e 1ai$ in1ut ta)
is a recei.a:le %2ic2 t2e enter1rise claims rom t2e ta) aut2ority.
<nly t2e ta) %2ic2 is le.ie$ on t2e .alue a$$e$ to t2e 4oo$s :y t2e enter1rise 2as to :e remitte$ to
t2e ta) aut2ority.
&a) aut2orities can set a nonded#ctible portion or in1ut ta) %2ic2 cannot t2en :e claime$ as a
$e$uction rom t2e t2e calculation o ta) $ue. &2e amount can :e 1oste$ to a se1arate e)1ense
account" or it can :e $istri:ute$ to t2e 9/, account an$ assets line items.
E S8' 89 &8>040 334
SAP AG 1999
Sales ta2
6(utput ta28
Henor Custo"er
Ta2 Authority
o# custo"er@s
'urisiction
Custo"er 12pense Henor
;se ta2
6Input ta28
*evenues
Ta2es on Purchases - Sales Ta2
collects sales ta2
Ta2es on p#rchases consist o sales ta2 an$ #se ta2. Bot2 ta)es only a11ly to 4oo$s %2ic2 are
consume$ :y t2e customer. 9oo$s t2at are use$ in 1ro$uction or or resale to a t2ir$ 1arty remain
unta)e$. 0 a ta)a:le 4oo$ is sol$" eit2er sales or use ta) is le.ie$. &2ereore" e.ery 4oo$ is only
ta)e$ once.
&2is sli$e s2o%s a 1ostin4 o sales ta2es. Sales ta) is collecte$ :y a .en$or on a sale an$ remitte$ to
t2e *uris$iction o t2e customer.
&2e system calculates sales ta) :ase$ on material an$ customer location an$ 1osts it in Sales an$
7istri:ution CS7D an$ Materials Mana4ement CMMD. 0 customers are e)em1t rom ta)ation" you can
s1eciy t2is in t2eir master recor$s :y enterin4 t2e a11ro1riate in$icator.
E S8' 89 &8>040 335
SAP AG 1999
Sales ta2
6(utput ta28
Henor Custo"er
Ta2 Authority
Custo"er 12pense Henor
;se ta2
6Input ta28
o# 'urisiction
&here goos
are consu"e
*evenues
Ta2es on Purchases - ;se Ta2
oes not collect sales ta2 per#or"s sel# assess"ent
Ta2es on p#rchases consist o sales ta2 an$ #se ta2. Bot2 ta)es only a11ly to 4oo$s %2ic2 are
consume$ :y t2e customer. 9oo$s t2at are use$ in 1ro$uction or or resale to a t2ir$ 1arty remain
unta)e$. 0 a ta)a:le 4oo$ is sol$ eit2er sales or use ta) is le.ie$. &2ereore" e.ery 4oo$ is only ta)e$
once.
&2is sli$e s2o%s a 1ostin4 o #se ta2es. &2e customer only 2as to 1ay use ta) i 2e %as not alrea$y
c2ar4e$ sales ta) :y t2e .en$or. &2is may :e t2e case i t2e .en$or $oes not 2a.e a Q1resenceR in t2e
state o t2e customer or i t2e customer 2as a Qsel-assessment 1ermitR. ?se ta) is sel assesse$ :y
t2e customer an$ remitte$ to t2e *uris$iction %2ere t2e 4oo$s are consume$.
E S8' 89 &8>040 336
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Types o# Ta2ation
Ta2es at Feeral >evel
1uropean Countries
South A#rica
Australia
...
Ta2es $elo& Feeral >evel
;SA
:ra=il
...
&2ere are :asically t%o types o0 ta2ation t2at can :e 1rocesse$ in t2e R/3 System:
&a)es at 0ederal level" %it2 uniormly $eine$ rates.
&a)es belo. 0ederal level" %it2 rates :een $eine$ :y *uris$ictions Cstate" country" to%n" or lo%erD
on se.eral le.els.
7ue to t2e com1lications in.ol.e$ %it2 t2is ty1e o ta)ation" t2ir$ 1arty sot%are is oten use$ to
$etermine t2e ta) allocation. S8' 1ro.i$es a 4eneric interace sot%are to su11ort t2is.
0n some countries Ce.4. 6ana$a" 0n$ia" Bra@ilD ta)es are e.en le.ie$ on :ot2 le.els.
Sales an$ use ta)es are ty1ical e)am1les o ta)es :elo% e$eral le.el.
E S8' 89 &8>040 337
SAP AG 1999
Country
Step Conition Ta2 type Fro" Step
110
110
120
120
100
100
nnn
nnn
:AS:
/3AS
/3HS
2222
100
100
100
100
000
000
nnn
nnn
:ase a"ount
(utput ta2
Input ta2
Any other ta2
/3S
HST
222
Ta2 Proceure
Ta2 accounts
G+> accounts assigne per rules
Conition types
Ta2 calculation rules
Account )ey
Ta2 Proceure #or Calculations
(.ery country nee$s a ta2 proced#re (calc#lation proced#re) assi4ne$ to it to 1erorm ta)
calculations. R/3 is $eli.ere$ %it2 1re-coni4ure$ ta) 1roce$ures or most countries.
&2e ta) 1roce$ure contains:
the order o0 steps %2ic2 2a.e to :e ta5en in t2e ta) calculation 1roce$ure Ct2e Qrom ste1R
in$icates %2ere t2e system is to o:tain t2e amount .alue or t2e Qste1RD.
ta2 types (condition types) %2ic2 are .ali$ or t2e country. &2e R/3 system is $eli.ere$ %it2
reFuire$ con$ition ty1es or all ty1es o ta) calculations an$ t2e ta) 1roce$ures alrea$y contain t2e
correct con$ition ty1es.
acco#nt/process keys %2ic2 contain urt2er s1eciications an$ are use$ or t2e automatic account
assi4nment or ta)es o a certain ty1e. 8ccount 5eys 2a.e :een 1re$eine$ in R/3 an$ it is
recommen$e$ t2at stan$ar$ account 5eys :e use$.
>or t2e ?S8 t%o ta) 1roce$ures are rele.ant
&8=?SJ Stan$ar$ ta) 1roce$ure inclu$in4 2an$lin4 o *uris$iction co$es
&8=?S= &a) 1roce$ure use$ %2en em1loyin4 an e)ternal ta) 1ac5a4e
6on$ition ty1es are ta) calculations t2at are .ali$ or t2e country.
&2e Abase amo#ntB is an e)1ense or re.enue item.
E S8' 89 &8>040 33G
SAP AG 1999
2< 022 110< 1
State coe County coe City coe Su$-city coe
Country
Ta2 Proceure 2 , 4 1
5urisiction Coes
e.g. e.g. e.g. e.g.
8 #risdiction code is a combination o0 the codes o0 ta2 a#thorities %2ic2 claim ta)es on a sale
%it2 in$e1en$ent ta) rates. ?1 to our ta) le.els :elo% e$eral le.el are 1ossi:le: state le.el" country
le.el" city co$e" or su:-city co$e.
&%o ste1s are necessary to use *uris$iction co$es:
&2e structure o t2e *uris$iction co$e nee$s to :e $eine$ :y assi4nin4 t2e len4t2s o t2e le.el
co$es to t2e ta) 1roce$ure. &2is acti.ity also automatically s%itc2es o.er ta) 1rocessin4 or t2is
ta) 1roce$ure to t2e ta) *uris$iction co$e met2o$.
&2e *uris$iction co$es nee$ to :e $eine$ on e.ery le.el" e.4.
25 000 0000 0 or state le.el
25 022 0000 0 or county le.el
25 022 1105 0 or city le.el
25 022 1105 1 or su:-city le.el
#2en 1ostin4 ta)es %it2 a *uris$iction co$e" t2e ta)es may :e entere$ 1er *uris$iction co$e or 1er ta)
le.el.
E S8' 89 &8>040 33H
SAP AG 1999
Ta2 Coe
The ta2 coe is use to-
Country
State
A0 H0
0( 0I
Ta2 coe
veri#y the a"ount o# ta2
calculate the a"ount o# ta2
calculate aitional ta2 portion
veri#y the ta2 type
eter"ine the G+> account
sho& ta2 correctly on ta2 #or"s
&2e ta2 code is entere$ %2en t2e $ocument is 1oste$ an$ it is t2e main lin5 to t2e ta) calculation.
7e1en$in4 on %2et2er or not t2e country uses a ta)ation 1roce$ure %it2 *uris$ictional ta)ation:
t2e ta) co$e is lin5e$ to a country co$e.
t2e ta) co$e is lin5e$ to a com:ination o country co$e an$ *uris$ictional co$e.
&2e ta) co$es %it2in a *uris$ictional ta)ation met2o$ are time-$e1en$ent. Kou can c2oose in
coni4uration i t2e $ocument $ate or t2e 1ostin4 $ate s2all :e .ali$ or t2e ta) calculation.
8s at release 4.0 it is 1ossi:le to 1rocess ta) re1orts o %are2ouses" sellin4 a4encies" or 1lants a:roa$
%it2in t2e $omestic com1any co$e %it2out 2a.in4 to create a orei4n com1any co$e or t2em. 0 t2e
unctionality Q1lants a:roa$R is acti.e" s1ecial ta) co$es can :e create$ %2ic2 are use$ es1ecially or
t2e orei4n ta) re1orts o t2e 1lants a:roa$. &2ese ta) co$es must 2a.e t2e country entere$ in t2e
iel$ Qre1ortin4 countyR an$ t2e orei4n /8& num:ers an$ ot2er a$ministration $ata must :e
assi4ne$ to t2e com1any co$e.
E S8' 89 &8>040 340
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A0 H0
0( 0I
Ta2 coe
>evel
110
110
120
120
100
100
nnn
nnn
Conition
:AS:
/3AS
/3HS
2222
Fr. >evel
100
100
100
100
0
0
nnn
nnn
Ta2 type
:ase a"ount
(utput ta2
Input ta2
Any other ta2
/3S
HST
222
Account )ey *ate
1B.000
Ta2 *ates
&2e ta) co$e contains Cin a$$ition to ot2er inormationD t2e ta2 rates. &a) rates are assi4ne$ to t2e
ta) ty1es %2ic2 are inclu$e$ in t2e ta) 1roce$ure. 8 ta) co$e may 2a.e se.eral ta) rates entere$ or
$ierent ta) ty1es Ci a line item s2all :e ta)e$ %it2 se.eral ta) ty1esD" :ut usually only one ta) rate
is entere$.
()am1le or ta) co$e %it2 more t2an one ta) rate:
10X in1ut ta) on a line item %it2 40X o t2e ta) non-$e$ucti:le.
Rates: 0n1ut ta): 6X" non-$e$ucti:le in1ut ta): 4X
Some 1ostin4s to ta)-rele.ant 9/, accounts may 2a.e a ta) rate o @ero. &2is may :e t2e case or:
items %2ic2 are ta)-e)em1t :ut 2a.e to :e re1orte$ to t2e ta) aut2orities. >or t2ese items a s1ecial
ta) co$e %it2 a ta) rate o @ero is create$.
items %2ic2 are create$ :y non-ta)a:le transactions li5e 4oo$s issue $eli.ery" 4oo$s mo.ement"
etc. 8 s1ecial ta) co$e must :e assi4ne$ to t2ese transactions.
&2e ta) ty1e $einition $etermines i t2e :ase amount is Q1ercenta4e inclu$e$R or Q1ercenta4e
se1arateR.
0 t2e system $etects a $e.iation :et%een t2e ta) calculate$ an$ t2e ta) amount entere$ it eit2er
out1uts an error Cc2ec5 in$icator setD or a %arnin4 Cc2ec5 in$icator not setD. &2e c2ec5 in$icator
s2oul$ not :e set or in1ut ta) co$es :ecause t2e user must 1ost t2e ta) rom t2e in.oice re4ar$less o
its correctness.
E S8' 89 &8>040 341
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12pense Henor Input ta2
Posting as separate line ite" 6stanar case8
12pense Henor Input ta2
.istri$ute to relevant e2pense+revenue ite"s 6process !HH #or sales ta2
paya$les or other non-eucti$le input ta2es8
Ta2 Postings
Ta2 postings:
&2e ta)es calculate$ :y t2e system are usually 1oste$ .ia a se1arate line item to a s1ecial ta)
account. &2is is t2e stan$ar$ scenario.
&a)es %it2 certain 1rocess/account 5eys Ce.4. N//D are $istri:ute$ to t2e rele.ant
e)1ense/re.enue item. &2is is t2e case or sales ta) 1aya:les or may :e use$ or ot2er non-
$e$ucti:le in1ut ta)es.
E S8' 89 &8>040 342
SAP AG 1999
Account )ey
/3S (utput ta2
Input ta2 HST
Chart o# accounts
*;>1S P(STI!G 91DS
Accounts are
eter"ine $ase on
Posting )ey
Auto"atic Ta2 Account Assign"ent
I!T
Chart o# accounts- I!T
Account )ey- /3S
Account- ETa2 accrualF
.e$it+Creit
Ta2 Coe
.e$it - 40
Creit - <0
>or t2e system to 1erorm a#tomatic ta2 acco#nt assignment" t2e account/1rocess 5eys %2ic2
4enerate a se1arate line item or t2e ta) 1ostin4 nee$ to 2a.e t2e necessary $ata assi4ne$ to t2em.
&2is necessary $ata are:
t2e posting keys C40 an$ 50 are recommen$e$D"
r#les %2ic2 $etermine on %2ic2 iel$s t2e account $etermination is :ase$ Caccount $etermination
may :e :ase$ on ta) co$e or on account 5eyD
t2e ta2 acco#nts
#2en e)c2an4e rate $ierences occur :ecause o ta) a$*ustments in orei4n currencies" t2ese
e)c2an4e rate $ierences are usually 1oste$ to t2e normal account or e)c2an4e rate $ierences.
3o%e.er" it is 1ossi:le to s1eciy 1er com1any co$e t2at t2e e)c2an4e rate or ta) items can also :e
entere$ manually or is $etermine$ :y t2e 1ostin4 or t2e $ocument $ate. &2e resultin4 $ierences are
1oste$ to a s1ecial account.
E S8' 89 &8>040 343
SAP AG 1999
Ta2 accounts
Ta2 category-
Post auto"atically only -
S
S
Ta2 Accounts
(utput ta2 account
W
Q
Input ta2 account
Ta2 acco#nts " i.e. accounts %2ic2 contain ta) items" are $eine$ :y enterin4 eit2er
Z or in1ut ta)es
[ or out1ut ta)es
into t2e iel$ Ata2 categoryB;
&2e 1ro1erties o t2e ta) co$e contain t2e inormation i t2e ta) 1oste$ is an in1ut or an out1ut
ta).
&2e c2ec5 mar5 Apost a#tomatically onlyB s2oul$ :e set to a.oi$ manual ta) 1ostin4s.
E S8' 89 &8>040 344
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(ther G+> accounts
Ta2 category-
(ther G+> Accounts
CC
X
S
-
not ta2-relevant
only postings &ith input
ta2 coes
all ta2 coes allo&e
pree#ine ta2 coe
only postings &ith output
ta2 coes
8ll other (/) acco#nts may 2a.e one o t2e ollo%in4 entries in t2e iel$ Qta2 categoryR:
Q R or non ta)-rele.ant 1ostin4 Ce.4. :an5 1ostin4sD
Q 8 R or 1ostin4s %2ic2 nee$ an in1ut ta) co$e Ce.4. reconciliation account Rtra$e 1aya:lesRD
Q G R or 1ostin4s %2ic2 nee$ an out1ut ta) co$e Ce.4. reconciliation account Rtra$e
recei.a:lesRD
Q H R or 1ostin4s %2ic2 nee$ any ta) co$e
Q22R or 1ostin4s %it2 t2e 1re$eine$ ta) co$e ))
&2e 1ro1erties o t2e ta) co$e contain t2e inormation on %2et2er or not t2e ta) 1oste$ is an
in1ut or an out1ut ta).
#2en t2e iel$ R1ostin4s %it2out ta) allo%e$R is c2ec5e$" it is 1ossi:le to 1ost to t2is 9/, account
%it2out s1eciyin4 a ta) co$e. &2is is es1ecially necessary or ta) 1ostin4s %it2in a *uris$iction co$e
ta) 1roce$ure to orei4n customers %2o $o not 2a.e a *uris$iction co$e.
Note: 8ccounts or cas2 $iscounts nee$ an entry in t2e iel$ Qta) cate4oryR i t2e system is su11ose$
to 1ost ta) a$*ustments.
E S8' 89 &8>040 345
SAP AG 1999
Thir Party
Country
(utput Ta2
0V
Ac4uisition Ta2 P
Input Ta2
I"port Ta2 P
Input Ta2
(utput Ta2
0V
1; Single /ar)et - HAT Processing
7eli.eries to customers in t2ir$ 1arty countries are ta) e)em1t (o#tp#t ta2 7I); &2e customer 2as
to 1ay import ta2 %2ic2 is usually eFual to t2e inner-country in1ut ta).
#it2in t2e 36 single market 4enerally t2e country o $estination-1rinci1le a11lies. &2is means t2at
$eli.eries are ta) e)em1t (o#tp#t ta2 7I) %it2 acF#isition ta2 :ein4 le.ie$ in t2e country o
$estination.
&2e :arriers 2a.e :een re1lace$ :y more e)tensi.e re1ortin4 or $eli.eries :et%een com1anies in (?
countries:
&2e acF#isition ta2 is sel-assesse$ :y t2e customer an$ 2as to :e re1orte$ to t2e ta) aut2orities in
an e2tended advance ret#rn 0or ta2 on sales/p#rchases. 0n t2e same re1ort" t2e acFuisition ta)
can :e claime$ as in1ut ta). So" in act" t2e com1any $oes not 2a.e to 1ay any ta)es or t2e
acFuisition an$ t2e acFuisition ta) is *ust a tool to re1ort t2e (? acFuisitions to t2e ta) aut2orities.
&2e .en$or 2as to re1ort t2e ta)-e)em1t $eli.eries/4oo$s mo.ements to t2eir ta) aut2orities in an
36 sales list. &2is sales list also contains t2e recei.ers o t2e 4oo$s. &o i$entiy t2e recei.ers
e.ery com1any is assi4ne$ a /8& re4istration num:er. &2is num:er must :e s1eciie$ on e.ery
in.oice :et%een (? com1anies.
E S8' 89 &8>040 346
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12pense Henor
Ac4uisition
input ta2
Ac4uisition
output ta2
A0H0
0( 0I
Ta2 coe
Ac4uisition Ta2 Coes
S1ecial ta) co$es:
&2e acF#isition ta2 code is a ta) co$e %2ic2 4enerates t%o 1ostin4 lines. 0t 1osts t2e acFuisition
ta) to t2e cre$it si$e o t2e acFuisition out1ut ta) account an$ t2e same amount to t2e $e:it si$e o
t2e acFuisition in1ut ta) account.
&2e o#tp#t ta2 code or t2e ta) e)em1t $eli.eries nee$s to 2a.e an 3/ code or 4oo$s" ser.ices"
an$ su:contractin4 %it2in t2e (? to e)tract t2e rele.ant sales or t2e (? sales list. Because o
tec2nical reasons" it is necessary to assi4n a ta) account to t2e ta) co$e alt2ou42 no ta) is 1oste$.
E S8' 89 &8>040 347
SAP AG 1999
Dou are no& a$le to-
Ta2es- ;nit Su""ary
(utline the structure o# ta2es
Create ta2 coes an con#igure ta2 accounts
E S8' 89 &8>040 34G
12ercises
6nit: Ta2es
Topic: Ta2es
8t t2e conclusion o t2is e)ercise" you %ill :e a:le to:
62ec5 your 5no%le$4e o t2e 2an$lin4 o ta)es in R/3
6reate a ne% ta) co$e
'ost a .en$or in.oice %it2 ta)es
Mana4ement 2as reFueste$ t2at $ue to time constraints" you s2oul$
1ro.i$e t2e :asic ta) reFuirements o your country or t2e 1rototy1e. 0t
%as su44este$ t2at you use your countryLs R/3 ta) tem1late.
1-1 Name t2e t%o ty1es o ta)ation %2ic2 can :e re1resente$ in t2e R/3 system.
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
1-2 #2at is t2e necessary $ata or t2e automatic ta) account assi4nmentM
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
1-3 6reate a ne% ta) co$e. 6om1lete eit2er 1-3-1 or 1-3-2 accor$in4 to your countryLs
reFuirements.
1-3-1 &2e e$eral 4o.ernment o your country im1lements a ta) reorm an$ sets
t2e .alue-a$$e$ ta) rate to 20X. 6reate t2e ne% out1ut ta) co$e UU to a$*ust
to t2e ne% ta) reFuirements.
1-3-2 Kour instructor 1ro.i$es you %it2 t2e co$e o a *uris$iction t2at *ust
c2an4e$ its sales ta) rate to 5X. Kour com1any co$e 2as a 1resence in t2is
*uris$iction an$ is t2ereore o:li4e$ to collect sales ta). 6reate a ne% ta)
co$e UU to a$*ust to t2e ne% ta) reFuirements.
1-4 6ustomer in.oice
'ost a customer in.oice o 300 000 units course currency to your customer account.
62oose t2e o1tion Qcalculate ta)R an$ use t2e ne% ta) co$e you create$ an$ its
*uris$iction co$e accor$in4 to your countryLs reFuirements.
Note t2e $ocument num:er on your $ata s2eet.
1-5 Kou recei.e an in.oice or 2"427.00 ,6 inclu$in4 327.00 ,6 ta). &2e osettin4
items are as ollo%s:
476100 net 1000.00 ,6 16X ta)
476000 net 1000.00 ,6 16X ta)
476100 net 100.00 ,6 7X ta)
#2at $o you 2a.e to :e careul oM
E S8' 89 &8>040 34H
Solutions
6nit: Ta2es
Topic: Ta2es
1-1 &a)ation on e$eral/country le.el
&a)ation on state/*uris$ictional le.el
1-2 Rules
'ostin4 5eys
&a) accounts
1-3 6reate a ne% ta) co$e. 6om1lete eit2er 1-3-1 or 1-3-2 accor$in4 to your countryLs
reFuirements.
1-3-1 6reate ta) co$e: non-*uris$ictional ta)es
"M'( Financial Accounting Financial Accounting 'lobal Settings
Ta&es on Sales=$urcases Calculation De#ine Ta& Codes #or
Sales and $urcases
&ield -ame or ,ata Type 9al#es
6ountry course country
Select (nter.
&ield -ame or ,ata Type 9al#es
&a) co$e >>
Select (nter.
&ield -ame or ,ata Type 9al#es
&a) co$e UU
7escri1tion out1ut ta) 20X
&a) ty1e 8
62ec5
Select (nter.
&ield -ame or ,ata Type 9al#es
&a) ty1e <ut1ut &a)
E S8' 89 &8>040 350
8ccIy M#S
&a) 1ercent. rate 20X
8ssi4n a ta) account.
Select t2e &a) accounts 1us2 :utton.
&ield -ame or ,ata Type 9al#es
62art o accounts 0N&
Select (nter.
&ield -ame or ,ata Type 9al#es
:IS 1&;L -ax Account2 4=>333
Select Sa.e.
1-3-2 6reate ta) co$e: *uris$ictional ta)es
"M'( Financial Accounting Financial Accounting 'lobal Settings
Ta&es on Sales=$urcases Calculation De#ine ta& codes #or sales
and purcases
&ield -ame or ,ata Type 9al#es
6ountry 6ourse country
Select (nter.
&ield -ame or ,ata Type 9al#es
&a) co$e UU
Juris$ict. 6o$e 'ro.i$e$ :y instructor
Select (nter.
&ield -ame or ,ata Type 9al#es
&a) co$e UU
7escri1tion Sales ta) 5X
&a) ty1e 8
62ec5
Select (nter.
&ield -ame or ,ata Type 9al#es
&a) ty1e 8/R Sales ta) 1
E S8' 89 &8>040 351
8ccIy M#1
&a) 1ercent. rate 5
8ssi4n a ta) account.
Select t2e &a) accounts 1us2 :utton.
&ield -ame or ,ata Type 9al#es
62art o accounts 0N&
Select (nter.
&ield -ame or ,ata Type 9al#es
M#3 &a)es 'aya:le account
1ro.i$e$ :y your instructor
Select Sa.e.
1-4 6ustomer in.oice
Easy Access Menu( Accounting Financial accounting Accounts
receivable Document entry "nvoice
&ield -ame or ,ata Type 9al#es
"asic data
6ustomer Kour customer
0n.oice $ate 6urrent $ate
'ostin4 $ate 6urrent $ate
8mount 300 000
6urrency/rate 6ourse currency
6alculate ta)

Select Ta2 tab

&a) 6o$e Kour ne% ta) co$e
Select "asic ,ata tab
5tems
9/, acct G00200
7/6 6re$it
7oc. currency amount 300 000
&a) *uris$iction co$e *uris$iction co$e o ta)
E S8' 89 &8>040 352
Document Simulate
Re.ie% your $ocument. 7ou:le clic5 on a line item to .ie% or c2an4e line item
$etails.
Select 'ost to sa.e your $ocument. 7ocument num:er: TTTTTTTTTTTTTTTTT
1-5 Kou recei.e an in.oice or 2"427.00 ,6 inclu$in4 327.00 ,6 ta). &2e osettin4
items are as ollo%s:
476100 net 1000.00 ,6 16X ta)
476000 net 1000.00 ,6 16X ta)
476100 net 100.00 ,6 7X ta)
#2at $o you 2a.e to :e careul oM
&2e 9/, account items are s2o%n as net amounts in t2e in.oice mentione$ a:o.e.
Accounting Financial accounting Accounts payable Document entry
"nvoice
(nter t2e total amount W $o not use calculation ta) an$ use &a) co$e /N. (nter t2e
total ta) amount 327.00 in t2e iel$ ta) amount.
No% enter t2e line items as ollo%s:
8mount 9/, account &a)
6o$e
6ost center
1000 476100 /N &-8208UU
1000 476000 /N &-8208UU
100 476100 /2 &-8208UU
Simulate t2e $ocument.
8cce1t t2e inormation t2at is 4i.en on t2e ta) co$es. Sa.e your ne% $ocument.
E S8' 89 &8>040 353
SAP AG 1999
(rgani=ational 1le"ents +
:asic Settings
G+> Accounts
/aster .ata (vervie&
Proceure #or
.ay-to-.ay Planning
.ocu"ent Control Chec) .eposit- Custo"i=ing
Posting Control :an) State"ent- /anual 1ntry
Posting Tips
/anual :an) State"ent-
Custo"i=ing
Currencies Presentation- Consoliation
Ta2es
G+> Accounts
E S8' 89 &8>040 354
SAP AG 1999
At the conclusion o# this topic% you &ill $e a$le to-
G+> - Accounts- ($'ectives
e#ine an use a chart o# accounts
escri$e the structure o# a G+> account
control the appearance o# a G+> account
na"e an e2plain i##erent types o# G+> accounts
create G+> accounts using i##erent "ethos
iscuss "ethos to change "ultiple G> accounts
si"ultaneously
e2plain avantages an isavantages o# group
an country charts o# accounts
E S8' 89 &8>040 355
SAP AG 1999
I!T I9* CA;S
Chart o# Accounts
The three steps to create an use a chart o# accounts -
.e#ine the chart o# accounts%
.e#ine the properties o# the chart o# accounts%
Assign the chart o# accounts to co"pany coes.
&2e chart o0 acco#nts is a .ariant %2ic2 contains t2e structure an$ t2e :asic inormation a:out
4eneral le$4er accounts.
Kou $eine t2e c2art o accounts %it2 a 4 c2aracter i$entiier.
Kou $eine t2e com1onents o t2e c2art o account" e.4. lan4ua4e" len4t2 o t2e 9/, account num:er"
4rou1 c2art o accounts" status.
&2e c2art o accounts 2as to :e assi4ne$ to e.ery com1any co$e %2ic2 %oul$ li5e to create accounts
:ase$ on t2e $eine$ structure.
E S8' 89 &8>040 356
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I!T
.e#ine Chart o# Accounts
The e#inition o# a chart o# accounts contains-
)ey
escription
"aintenance language
the length o# the G+> account nu"$er
controlling integration
a group chart o# accounts
a E$loc)eF-"ar)
&2e maintenance lang#age is t2e lan4ua4e in %2ic2 account $escri1tions are maintaine$.
8 4rou1 account num:er can :e entere$ into a 9/,-account. &2is 4rou1 account num:er is use$ or
re1ortin4 across com1any co$es %2ic2 use $ierent c2arts o accounts. 0 a gro#p chart o0 acco#nts
is entere$ into t2e c2art o accounts" t2e system ma5es t2is iel$ a reFuire$ entry in t2e 9/, master
account an$ .eriies t2at t2e 4rou1 account num:er entere$ e)ists in t2e 4rou1 c2art o accounts.
8 c2art o accounts %2ic2 is not yet com1lete$ can be blocked so t2at no com1any co$e can use it
until rea$y.
&2e length o0 the (/) acco#nt n#mber can :e rom 1 to 10 $i4its.
E S8' 89 &8>040 357
SAP AG 1999
Chart o# accounts - seg"ents
000001
Chart o# Accounts Seg"ent
Consoliation
Control
!a"e
000002
Consoliation
Control
!a"e
00000,
Consoliation
Control
!a"e
&2e c2art o accounts contains :asic inormation a:out t2e accounts. 0normation 1er account is
:un$le$ into %2at is calle$ t2e chart o0 acco#nt8segment;
0t contains t2e:
8ccount num:er
Name o t2e account Cas s2ort an$ as lon4 te)tD
6ontrol iel$s C$iscusse$ on t2e ollo%in4 sli$esD
6onsoli$ation iel$s
Kou can translate t2e c2art o accounts into ot2er lan4ua4es in or$er to :e a:le to $is1lay t2e account
name in t2e a11ro1riate lo4on lan4ua4e %2en $is1layin4 master $ata an$ 1ostin4. 0 t2e c2art o
accounts 2as not :een translate$ into t2e a11ro1riate lo4on lan4ua4e" t2e account name a11ears in
t2e maintenance lan4ua4e.
&e)ts %it2 $ierent inormation can :e assi4ne$ to eac2 c2art o accounts-se4ment.
E S8' 89 &8>040 35G
SAP AG 1999
G)9 Account
G)9 texts in chart of accounts
9anguage Ie&
+nformation in chart of accounts
Type+.escription
Control in chart o# accounts
.escription
Consoliation ata in chart o#
accounts
9ey 3or+Translation
9ey &ors in chart o# accounts
Translation
In#or"ation
In#or"ation in chart o# accounts
G+> te2ts in chart o# accounts
The Chart o# Account seg"ent consists o# several groups o# #iels-
Fiels in the Chart o# Account Seg"ent
Chart of accounts
AA1111
+N3
Create on
Description
1st line
More text inicator
-ther language inicator
Create "&
Group chart of accts
3ranslation
9anguage Ie&
9anguage
Ie& ,ors in chart of accounts
AA1111
+N3 Chart of accounts
G)9 Account
Ie& Wor
Short text
9ong 3ext
G)9 Account
Description
Short text
Account group
Control in chart of accounts
3raing partner
Consoliation in chart of accounts
AA1111
+N3 Chart of accounts
Group account num"er
G)9 account long text
Sample account
PL9 statement account t&pe
(alance Sheet account
&2e inormation entere$ in t2e 62art o 8ccount se4ment is uniFue %2et2er users 2a.e one or
multi1le com1any co$es. &2is is 2o% t2e name remains the same an$ is consistent across com1any
co$es.
&2e inormation is entere$ once. #2ene.er you enter inormation or a com1any co$e or an account
num:er" t2e inormation rom t2e 62art o 8ccount se4ment is accesse$ automatically" so you $o not
2a.e to enter it a4ain.
&e)ts entere$ or t2e 62art o 8ccount se4ment are mana4e$ :y te)t 07 an$ lan4ua4e.
&e)ts can :e $is1laye$ :y t2e re1ort Q8ccount assi4nment manualR.
&2e Iey #or$s acilitate t2e searc2 on an account num:er.
E S8' 89 &8>040 35H
SAP AG 1999
000001
...
00000,
...
000002
...
Account 000001
Account 00000,
Co"pany
Coe-Seg"ent
Co"pany
Coe-Seg"ent
The Co"pany Coe
oes not use account
000002
Co"pany Coe Seg"ent
&o use one o t2e accounts rom t2e assi4ne$ c2art o accounts in your com1any co$e" a Acompany
code8segmentB 2as to :e create$. &2is Qcom1any co$e-se4mentR is a$$e$ to t2e c2art o account-
se4ment" an$ to4et2er t2ey orm t2e account.
0normation in t2e com1any co$e se4ment is specific for this company code. &2is inormation
controls entry o accountin4 $ocuments an$ mana4ement o accountin4 $ata.
E S8' 89 &8>040 360
SAP AG 1999
G)9 Account
+nformation
G)9 Account texts
Control .ata
Account control
Account /anage"ent
5oint Henture
:an)+interest
.ocu"ent Creation
:an)+Financial .etails
Interest Calculation
In#or"ation
In#or"ation
G+> Account te2ts
The Co"pany Coe seg"ent consists o# several groups o# #iels-
Fiels in the Co"pany Coe Seg"ent
Chart of accounts
Compan& Coe
+N3
AA1111
Create -n
Create (&
Chart of Ac
Countr& Ch
Countr&
6M area
C- area
Account As
Accounting
Aitional +
1AAA
G)9 Account
Control of ocument creation
(ank)6inancial Details
+nterest Calculation information
AA1111
Chart of accounts
Compan& Coe
+N3
1AAA
6iel status gr
Auto Posting
Supplement
Planning 9e/e
$el*Cash 6lo,
Commitment +
#ouse (ank
+nterest +nic*
+nt*calc*fre7*
G)9 Account
Coint Benture
Account Control
Account Management
1AAA
AA1111
Chart of accounts
Compan& Coe
+N3
Acct currenc&
3ax categor&
Altern* account
-+ Management
9ine +tems
Sort Ie&
Authori0ation
$eco/er& +n*
&2e 6om1any 6o$e se4ment or t2e same 9/, account can :e $ierent $e1en$in4 on t2e nee$s o
t2e com1any co$e. >or e)am1le" one com1any co$e may collect ta) %2en usin4 e)1ense accounts
an$ %oul$ la4 t2e ta) cate4ory iel$" %2ereas anot2er com1any co$e may not.
Kou $eine t2e inormation t2at is 1ertinent to eac2 com1any co$e:
6urrency
&a)
Reconciliation account
,ine item $is1lay
Sort 5ey
>iel$ status 4rou1
3ouse :an5
0nterest calculation inormation
8s mentione$ :eore in t2e 8ccount 62art se4ment" te)ts are mana4e$ :y te)t 07 an$ lan4ua4e.
&e)ts can :e $is1laye$ :y t2e re1ort Q8ccount assi4nment manualR.
E S8' 89 &8>040 361
SAP AG 1999
Account 000001
in CC 1000
000001
Account 000001
in CC 2000
Co"pany Co"pany
(ne Chart o# Accounts% Several Co"pany Coes
Coe-Seg"ent Coe-Seg"ent
...
(.ery com1any co$e t2at nee$s to use an account rom t2e assi4ne$ c2art o accounts 2as to create
its o%n com1any co$e se4ment. Because t2e num:er an$ name o t2e account is maintaine$ at t2e
c2art o account le.el" t2e account %ill 2a.e t2e same name an$ num:er in all assi4ne$ com1any
co$es.
E S8' 89 &8>040 362
SAP AG 1999
000001
PS> state"ent acct type
:alance sheet account
000002
PS> state"ent acct type
:alance sheet account
000001
yy
C
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000001
yy
000001
yy
000001
0
I00000
yy
C -P I00000
:alance Sheet an PS> State"ent Accounts
0n t2e c2art o accounts-se4ment" it is necessary to in$icate %2et2er t2e account %ill :e a :alance
s2eet or a 1roitNloss statement account.
&2ese t%o ty1es o accounts are treate$ $ierently in t2e closin4 1roce$ure.
>or :alance s2eet accounts" t2e :alance is carrie$ or%ar$ to t2e same account.
>or 'N, statement accounts" t2e :alance is carrie$ or%ar$ to a retaine$ earnin4s account an$ t2e
'N, statement account is set to @ero. &2e account to %2ic2 t2e :alance is carrie$ or%ar$ is
assi4ne$ to a 5ey Ce.4. )D an$ t2is 5ey is entere$ in t2e iel$ R'N, statement account ty1eR in t2e
c2art o accounts-se4ment.
0n customi@in4" users $eine t2e retaine$ earnin4s account an$ $urin4 9/, master recor$ creation" it
is assi4ne$ to e)1ense accounts. 0 t2ere is only one retaine$ earnin4s account" R/3 %ill automatically
use t2e one $eine$ in customi@in4. 0 t2ere are more t2an one retaine$ earnin4s account" $urin4
master recor$ creation" t2e user %ill 2a.e t2e o1tion to c2oose t2e retaine$ earnin4s account 1er 'N,
account.
E S8' 89 &8>040 363
SAP AG 1999
C
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Cash
Matl
P)9
9ia"
***
AAAAAA.A99999
1AAAAA.199999
:AAAAA.:99999
;AAAAA.;99999
<AAAAA.<99999
=AAAAA.=99999
DAAAAA.D99999
The nu"$er ranges o# the accounts%
The status o# the #iels in the co"pany coe
seg"ent o# the "aster recor.
Cash accounts
Account groups
Cash
Account 001111
AAAAAA.A99999
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The account group controls-
Chart of Account.Segment
Compan& Coe.Segment
Asst
The Account Groups #or the G+>-Accounts
Since a c2art o accounts contains many $ierent ty1es o accounts" t2ey can :e :un$le$ into
$ierent Aacco#nt gro#psB; ?sually one account 4rou1 :un$les accounts %it2 t2e same tas5s %it2in
t2e 4eneral le$4er" e. 4. cas2 accounts" material accounts" asset accounts" 1roit an$ loss accounts"...
By assi4nin4 a num:er ran4e to an account 4rou1" you can ensure t2at accounts o t2e same ty1e are
%it2in t2e same num:er ran4e. Num:er inter.als or 9/, account master recor$s can o.erla1.
&2e account 4rou1 2as to :e entere$ in t2e c2art o accounts-se4ment an$ controls t2e a11earance o
t2e com1any co$e se4ment o a 9/, account. >or e)am1le" or all o your cas2 accounts" you %ant to
:e a:le to .ie% all o t2e $etaile$ line items. 0n customi@in4" or your Q6as2 8ccountsR account
4rou1" you %oul$ alter t2e iel$ status to ma5e Qline item $is1layR a reFuire$ entry.
R/3 $eli.ers 1re$eine$ account 4rou1s.
E S8' 89 &8>040 364
SAP AG 1999
1very #iel has one o# the #ollo&ing properties-
H
The Fiel Status
Suppress
.isplay
*e4uire 1ntry
(ptional 1ntry
&2e 0ield stat#s ma5es it 1ossi:le to inluence t2e a11earance o an accountSs master $ata.
>iel$s %2ic2 are not use$ can :e su11resse$.
>iel$s %2ic2 2a.e an entry t2at s2oul$ not :e c2an4e$ can :e set to $is1lay only Ce.en in c2an4e
mo$eD
>iel$s %2ic2 must 2a.e an entry can :e ma$e reFuire$ iel$s.
>iel$s t2at can :e entere$" :ut are not reFuire$" can :e set to o1tional entry.
6ertain iel$s are 4rou1e$ to4et2er an$ t2eir iel$ status is .ali$ or t2e entire 4rou1" e. 4. interest
calculation in$icator" interest cycle" an$ last interest calculation 5ey $ate.
&2e iel$s Q6urrencyR an$ R>iel$ status 4rou1R are al%ays reFuire$ iel$s. &2eir status cannot :e
c2an4e$.
Note: >iel$s %2ic2 are su11resse$ may contain .alues an$ t2ese .alues still ta5e eect`
E S8' 89 &8>040 365
SAP AG 1999
Create
/aster .ata
Fiel
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Cash
Account 001111
AAAAAA.A99999
A
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G
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/aster .ata Fiel Status 628
Change
.isplay
&2e iel$s $is1laye$ on t2e 4eneral le$4er master recor$ are not only controlle$ :y t2e account
4rou1" :ut also :y t2e master $ata transaction t2at you are usin4 (transaction dependent control)
i"e" create change display. <nce t2e master recor$ is create$ an$ you $o not %ant sensiti.e iel$s
c2an4e$" on t2e master record change transaction in customi@in4" you s1eciy t2at a certain iel$ is
not c2an4ea:le. >or e)am1le" you %ant t2e currency o your cas2 account to :e 9B' an$ you $o not
%ant it to :e c2an4e$" customi@e t2e master record change transaction to 2a.e t2e iel$ :e $is1lay
only.
>or eac2 iel$" t2e iel$ status $einitions rom t2e account 4rou1 an$ t2e transaction are ta5en into
consi$eration an$ t2e one %it2 2i42er 1riority is use$. &2e 1riorities are Cstartin4 %it2 t2e 2i42estD:
su11ress
$is1lay
reFuire$ entry
o1tional entry
>iel$s %2ic2 are accesse$ %it2 t2e transaction master record display are al%ays eit2er $is1laye$ or
su11resse$ since you cannot ma5e an entry in a $is1lay transaction.
0 you $o not %ant to use t2e transaction $e1en$ent iel$ status control" set all iel$ status $einitions
as o1tional entry" as t2is 2as t2e lo%est 1riority an$ %ill t2ereore not conlict %it2 t2e account 4rou1
control.
E S8' 89 &8>040 366
SAP AG 1999
Trae *eceiva$les
aa $$
econ. account. for
acct type' &
Trae Paya$les
cc
econ. Account. for
acct type' .
G
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Custo"er
aa $$
A
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cc
*econciliation Accounts
Reconciliation acco#nts are 4eneral le$4er accounts assi4ne$ to t2e :usiness 1artner master recor$s
to recor$ all transactions in t2e su:-le$4er.
8ny 1ostin4s to t2e su:-le$4er accounts automatically u1$ates t2e :alances o t2e assi4ne$
reconciliation accounts. 0n t2is %ay" t2e 4eneral le$4er is al%ays u1-to-$ate.
Kou $eine a 9/,-account as a reconciliation account :y enterin4 t2e ty1e o reconciliation account
t2at it is into t2e iel$ R'econ"account for acct typeR.
, 0or c#stomers
: 0or vendors
&2e reconciliation account is t2en only .ali$ or t2e s1eciie$ account ty1e.
&y1ical reconciliation accounts are t2e accounts Q&ra$e Recei.a:lesR an$ R&ra$e 'aya:lesR.
Note: 0t is not 1ossi:le to 1ost to reconciliation accounts $irectly.
E S8' 89 &8>040 367
SAP AG 1999
Account without
line ite" isplay
Transaction
#igure + e$it
Transaction
#igure + creit
Account with line ite"
isplay
.oc. C% ite" 1
.oc. D% ite" I
.oc. K% ite" 4
...
.oc. A% ite" ,
.oc. :% ite" 2
.oc. C% ite" M
...
Transaction #igure + e$it Transaction #igure + creit
Further
i"portant
#iels
S
Further
i"portant
#iels
S
Ine2 to
ocu"ents
>ine Ite" .isplay
Transaction 0ig#res are t2e sums o line items on t2e $e:it or cre$it si$e. &2e balance is t2e
$ierence :et%een t2e $e:it an$ t2e cre$it transaction i4ure.
&2e iel$ Aline item displayB is a control iel$ in t2e com1any co$e se4ment o an account.
>or accounts %it2out Qline item $is1layR only t2e transaction i4ures are u1$ate$ %2en a $ocument
is 1oste$ to t2is account. #2en a user %ants to loo5 at t2is account on-line" t2ey %ill only :e a:le
to .ie% t2e :alance.
>or accounts %it2 Qline item $is1layR t2e most im1ortant $ata rom t2e 1oste$ line items is store$
in a s1ecial in$e) ta:le. Because t2is $ata is also store$ in t2e $ocuments" it is re$un$ant an$ nee$s
a$$itional stora4e an$ system time. #2en a user %ants to loo5 at t2is account on-line" t2ey %ill :e
a:le to .ie% :ot2 t2e :alance an$ t2e in$i.i$ual line item $etails.
Because o system resources %2ic2 are nee$e$ :y t2e line item $is1lay" it s2oul$ not :e use$ or
accounts %2ere t2e line item $ata can :e more easily accesse$ in anot2er %ay" e.4.
Reconciliation accounts Cline items are mana4e$ in t2e su:-le$4ersD
Sales re.enue accounts Cline items are mana4e$ :y t2e S7-a11licationD
Material stoc5 accounts Cline items are mana4e$ :y t2e MM-a11licationD
&a) accounts C&a) items ma5e sense only in connection %it2 t2e $ocumentA t2e ta) amounts %ere
alrea$y c2ec5e$ %2en t2e $ocument %as 1oste$.D
E S8' 89 &8>040 36G
SAP AG 1999
Account without open ite" "anage"ent
.oc. C% ite" 1 .oc. A% ite" ,
Transaction #igure + e$it Transaction #igure + creit
Further
i"portant
#iels
S
Further
i"portant
#iels
S
Account with open ite" "anage"ent
Transaction #igure + e$it Transaction #igure + creit
#urther
i"portant
#iels
S
#urther
i"portant
#iels
S
(pen Ite" /anage"ent
.oc. D% ite" I
.oc. K% ite" 4
...
.oc. :% ite" 2
.oc. C% ite" M
...
.oc. C% ite" 1
.oc. D% ite" I
.oc. K% ite" 4
...
.oc. A% ite" ,
.oc. :% ite" 2
.oc. C% ite" M
...
0tems in accounts %it2 open item management are s1eciie$ as o1en or cleare$.
8ccounts %it2 o1en item mana4ement must 2a.e line item $is1lay acti.ate$.
9eneral le$4er accounts s2oul$ :e a$ministere$ %it2 o1en item mana4ement %2en you nee$ to
c2ec5 %2et2er t2ere is an osettin4 1ostin4 or a 4i.en :usiness transaction. <1en an$ cleare$ items
can :e $is1laye$ se1arately" an$ t2ereore it is easy to see %2ic2 :usiness transactions still nee$ to :e
cleare$.
Kou s2oul$ use o1en item mana4ement or:
:an5 clearin4 accounts"
clearin4 accounts or 4oo$s recei1t/in.oice recei1t" an$
salary clearin4 accounts.
Kou can only set or cancel o1en item mana4ement i t2e account 2as a @ero :alance.
E S8' 89 &8>040 36H
SAP AG 1999
Account in local currency .e$it
Trans#erre
a"ounts
Poste a"ounts
6transaction currency8
Account in >ocal Currency
.oc. C% ite" 1%
.oc. D% ite" I
.oc. K% ite" 4
Transaction
#igures + e$it
local c. curr. 1
local c.
local c.
curr. 2
curr. ,
curr. , curr. 2 curr. 1
&2e acco#nt c#rrency can :e eit2er
t2e local currency" or
a orei4n currency.
&2e local currency is $eaulte$ as t2e account currency %2en a 9/, account is create$.
50 the acco#nt c#rrency is the local c#rrency< the acco#nt can be posted to in any c#rrency. 0n
t2e line item" t2e amount is transerre$ into t2e local currency.
&ransaction i4ures are 5e1t 1er currency" i.e.
local currency Csum o all amounts transerre$ to local currencyD
currency 1 Csum o all amounts 1oste$ in currency 1" may :e t2e local currencyD
currency 2 Csum o all amounts 1oste$ in currency 2D
currency 3 Csum o all amounts 1oste$ in currency 3D
etc.
&2is is .ali$ %2et2er or not line item $is1lay is acti.ate$.
E S8' 89 &8>040 370
SAP AG 1999
Account in local currency
.oc. C% ite" 1%
.e$it
Trans#erre
a"ounts
Poste a"ounts
6transaction currency8
(nly :alances in >ocal Currency
Transaction
#igures + e$it local c.
...
curr. , local c.
.oc. K% ite" 4
local c. curr. 2
.oc. D% ite" I
local c. curr. 2
curr. 1 local c.
0 t2e :o) A*nly balances in local c#rrencyB is mar5e$ in t2e master $ata recor$" only transaction
0ig#res 0or amo#nts trans0erred to local c#rrency are managed;
&2is in$icator s2oul$ :e set or clearin4 accounts rom %2ic2 you %is2 to :e a:le to clear items
sim1ly :y @ero-:alancin4 t2e amounts in local currency; Then no di00erence postings ca#sed by
e2change rate di00erences have to be made;
&2e in$icator 2as to :e set in cas2 $iscount an$ 9R/0R clearin4 accounts.
0t must not :e set in reconciliation accounts or customers or .en$ors.
&2e in$icator is usually set in :alance s2eet accounts %2ic2 are not 5e1t in orei4n currencies an$ not
mana4e$ on an o1en item :asis.
E S8' 89 &8>040 371
SAP AG 1999
Account in #oreign currency .e$it
Trans#erre
a"ounts
Poste a"ounts
6transaction currency8
Account in Foreign Currency
.oc. C% ite" 1%
.oc. D% ite" I
.oc. K% ite" 4 local c.
#or. c.
Transaction
#igures + e$it
local c.
local c.
#or. c.
#or. c.
local c. #or. c.
8ccounts 2a.in4 a 0oreign c#rrency as its account currency can only :e 1oste$ to in t2is orei4n
currency.
E S8' 89 &8>040 372
SAP AG 1999
/ethos #or Creating G+> Accounts
/anual
T&o-Step-
1. Chart o# Accounts Seg"ent% 2. Co"pany Coe
Seg"ent
(ne-Step- Create $oth seg"ents si"ultaneously
Copying
Copying an iniviual G> account &ith re#erence to
another G> account
Copy the entire co"pany coe seg"ent
Copy the entire chart o# accounts seg"ent
.ata Trans#er
;ploa a ne& chart o# accounts #ro" an e2ternal syste"
e.g. #lat #ile
Manual 6reation:
#it2 t2e t%o ste1 met2o$" t2e c2art o accounts se4ment is create$ se1arately rom t2e com1any
co$e se4ment. &2is allo%s or creatin4 t2e 9, account only in t2e c2art o accounts or in multi1le
com1any co$es.
?se t2e one ste1 met2o$ to create a 9, account in a s1eciie$ com1any co$e. Re1eat ste1 2 o t2e
t%o ste1 met2o$" create in t2e com1any co$e se4ment" to create t2e 9, account in a$$itional
com1any co$es as nee$e$.
6reatin4 9, accounts :y co1yin4 :
&o create an account t2at 2as t2e same 1ro1erties as an e)istin4 account" i.e. anot2er cas2 account"
create t2e ne% account %it2 reerence to t2e e)istin4 account an$ c2an4e t2e account title
accor$in4ly.
0 all o t2e 9, accounts in an e)istin4 com1any co$e are reFuire$ in anot2er com1any co$e" t2e
entire com1any co$e se4ment can :e co1ie$ to t2e ne% com1any co$e.
&2e entire c2art o accounts can :e co1ie$ into a ne% c2art o accounts as %ell" inclu$in4 account
$etermination. &2e inancial statement .ersion can also :e co1ie$.
7ata &ranser:
&o re$uce $ata entry" 1ro4rams li5e R>B0S800" Batc2 0n1ut 0nterace or 9/, 8ccount Master
7ata" can :e mo$iie$ :y t2e 8B8' team to accommo$ate u1loa$in4 ne% c2art o accounts
inormation.
E S8' 89 &8>040 373
SAP AG 1999
G)9 Account AA111;
Chart of accounts +N3
Description
Short text
G)9 account long text
Account group
Sample account
PL9 statement account t&pe
(alance Sheet account
Control in chart of accounts
3raing partner
Group account num"er
Consoliation in chart of accounts
Special
G)9 Account AA111:
Chart of accounts +N3
Description
Short text
G)9 account long text
Account group
Sample account
PL9 statement account t&pe
(alance Sheet account
Control in chart of accounts
3raing partner
Group account num"er
Consoliation in chart of accounts
Special
G)9 Account AA1111
Chart of accounts +N3
Description
Short text
G)9 account long text
Account group
Sample account
PL9 statement account t&pe
(alance Sheet account
Control in chart of accounts
3raing partner
Group account num"er
Consoliation in chart of accounts
Special
Dou can change collectively the #ollo&ing in#or"ation-
Collective Processing
Chart o# Accounts
Co"pany Coe
.escription
&2e S8' R/3 System 1ro.i$es collecti.e 1rocessin4 unctions or t2e 9/, account master.
Kou can c2an4e t2e master $ata in t2e c2art o accounts area" com1any co$e s1eciic $ata or t2e
names o se.eral 9/, accounts at t2e same time. &2e 9/, accounts can :e rom $ierent c2arts o
accounts.
Kou can ma5e c2an4es to t2e $is1laye$ 9/, accounts:
Kou can select t2e iel$s to :e c2an4e$
Kou can c2an4e t2e .alues o t2e iel$s $is1laye$. (nter t2e ne% .alues in t2e 2ea$er Ne% to
re1lace t2e e)istin4 .alues. >or all 9/, accounts selecte$" t2e ol$ .alue is re1lace$ %it2 t2e ne%
.alue
N<&(: 62an4es to e)istin4 9/, accounts are eecti.e once sa.e$ an$ coul$ 2a.e e)tensi.e
conseFuences. Kou s2oul$ t2us .eriy your c2an4es :eore sa.in4.
E S8' 89 &8>040 374
SAP AG 1999
00010
-perational Chart of Accounts CA8S
00020
CC1AAA
CC:AAA
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000001
Group Chart of Accounts +N3
000002
0001 0002
-perational Chart of Accounts CA6$
Group Chart o# Accounts 628
... ...
group account
nu"$er- 000002
group account
nu"$er- 000001
group account
nu"$er- 000001
group account
nu"$er- 000002
>or internal 1ur1oses" re1ortin4 o.er se.eral com1any co$es may :e $esira:le" e.4 a :alance s2eet
s2all :e 4enerate$ %2ic2 contains t2e inancial 1ositions o se.eral com1any co$es.
&2is is no 1ro:lem as lon4 as all com1any co$es use t2e same c2art o accounts. 3o%e.er" some
com1any co$es may 2a.e to use s1ecial c2arts o accounts :ecause o le4al reFuirements. 0 t2is is
t2e case or internal re1ortin4" t2en:
a gro#p chart o0 acco#nts can :e use$. &2is c2art 2as to contain all o t2e 4rou1 accounts.
t2e 4rou1 c2art o accounts 2as to :e assi4ne$ to eac2 o1erational c2art o accounts. 0 t2is is $one"
t2e iel$ R4rou1 account num:erR in t2e c2art o account se4ments o t2e o1erational c2arts o
accounts :ecomes a reFuire$ entry iel$.
in t2e c2art o account-se4ment o e.ery o1erational account" t2e 4rou1 account num:er 2as to :e
entere$. 7ierent accounts o one o1erational c2art o accounts can 1oint to t2e same 4rou1
account.
a inancial statement .ersion" or t2e 4rou1 c2art o account" 2as to :e use$.
7isa$.anta4e: Because t2e com1any co$es use $ierent o1erational c2arts o accounts" no inter-
com1any co$e controllin4 can :e 1erorme$.
E S8' 89 &8>040 375
SAP AG 1999
Country Chart o# Accounts 628
I
n
t
e
r
n
a
l

*
e
p
o
r
t
i
n
g
000001
-perational Chart of Accounts +N3
000001
Altern. Acc. no.
0001
Compan& Coe .Segments CC:AAA
Altern. Acc. no.
0002
1
2
t
e
r
n
a
l

*
e
p
o
r
t
i
n
g
CC1AAA
CC:AAA 0001
Countr& Chart of Accounts CA6$
0002
Altern. Acc. no.
00010
Altern. Acc. no.
00020
Compan& Coe.Segments CC1AAA
00010
Countr& Chart of Accounts CA8S
00020
S S
S S
... ...
... ...
... ...
8n alternati.e to usin4 a 4rou1 c2art o accounts is to use a co#ntry charts o0 acco#nts. #2ile
e.ery com1any co$e uses t2e same o1erational c2art o accounts" t2e com1any co$es %2ic2 reFuire a
$ierent c2art o accounts or e)ternal re1ortin4 can:
2a.e a country c2art o accounts assi4ne$
2a.e t2e country c2art o account num:er Calternati.e num:erD entere$ in e.ery com1any co$e
se4ment. (.ery country account num:er can only :e use$ once.
Note: Since all com1any co$es 1ost into t2e same o1erational c2art o accounts" cross-com1any co$e
controllin4 is 1ossi:le.
7isa$.anta4e: 8ccountin4 cler5s %2o may :e amiliar %it2 t2e country c2arts o accounts may 2a.e
to 4et use$ to usin4 t2e o1erational c2art o accounts.
E S8' 89 &8>040 376
SAP AG 1999
At the conclusion o# this topic% you &ill $e a$le to-
:an) /aster .ata- ($'ectives
create $an) "aster ata
e#ine your house $an)s
e#ine your accounts &ithin your house $an)s
"aintain the lin) $et&een $an) an G+> accounts
E S8' 89 &8>040 377
SAP AG 1999
Custo"er+Henor /aster .ata
:an) country
Client
level
Aress
Control ata
:an) /aster .ata
Custo"er+Henor
Client
level
:an) .etails
:an)s
:an) )ey
0ouse $) co"". ata
0ouse :an) .ata
S ./1+1.I-ata
0ouse $an) ata
:an) country
Co"pany Coe
:an) /aster .ata
:an) )ey
0ouse :an)-I.
... ...
...
Ctry :an) )ey Account
Collection :an) type
(.ery :an5 %2ic2 is use$ in t2e system Ce.4. as a 2ouse :an5 or as a customer/.en$or :an5D nee$s to
2a.e a bank master record;
Ban5 master recor$s are store$ centrally in t2e :an5 $irectory. (.ery recor$ is i$entiie$ :y t2e :an5
country an$ t2e :an5 5ey. Ban5 master recor$s inclu$e :an5 a$$ress $ata an$ control $ata suc2 as
t2e S#0>& 6o$e" 1ostal 4iro $ata" an$ :an5 4rou1 Cor 1ayment o1timi@ationD.
Ban5 master $ata can :e create$ our %ays:
#2en enterin4 :an5 inormation in t2e customer or .en$or master recor$" or in t2e 2ouse :an5
coni4uration:
?sin4 t2e 6reate Ban5 transaction in t2e 8ccounts Recei.a:le/'aya:le master recor$ menu
&2e :an5 $irectory can :e im1orte$ rom $is5 or ta1e usin4 1ro4ram R>B/8,,T0" 6ountry
S1eciic &ranser o Ban5 7ata. &2e $is5 %it2 t2e :an5 $irectory can :e o:taine$ rom one o t2e
countryLs :an5in4 or4ani@ations. 0t s2oul$ :e u1$ate$ re4ularly.
>or customers usin4 t2e loc5:o) unctionality" a :atc2 in1ut session can :e create$ t2at
automatically u1$ates customer :an5in4 inormation in t2e master recor$.
Ban5s t2at are use$ :y your enter1rise are $eine$ as 3ouse Ban5s. 3ouse :an5s are create$ in
coni4uration an$ are com1ose$ o t2e :an5 master $ata" electronic :an5in4 inormation" :an5
accounts 1er :an5 an$ 4eneral le$4er accounts 1er :an5 account.
0n t2e customer/.en$or master recor$" t2e iel$ QBan5 &y1eR is use$ to $istin4uis2 :et%een $ierent
:an5s. #2en 1rocessin4 in.oices" i t2e customer/.en$or 2as more t2an one :an5" t2e user can
c2oose rom t2e $ierent :an5s :y usin4 t2e matc2 co$e in t2e 1artner :an5 iel$.
&2e 2ouse :an5-0$s an$ t2e :an5 ty1es can :e use$ :y t2e 1ayment 1ro4ram to $etermine t2e :an5s
to :e use$.
E S8' 89 &8>040 37G
SAP AG 1999
G+> Account
:an)+Fin. etails
0ouse $an)
Account control
Account no
Account currency
:an) acc. ata
0ouse :an)-I.
Account-I.
:an) Account
Currency
G+>-Account
:an) account
:an) Accounts 628
Account I.
"ank acco#nts t2at are mana4e$ :y 2ouse :an5s 2a.e to :e $eine$ as %ell. &2e accounts can :e
i$entiie$ :y an account-07" %2ic2 is uniFue 1er 2ouse :an5. &2e :an5 account $ata contains t2e
num:er o t2e account at your :an5" t2e account currency an$ t2e 9/, account %2ic2 relects t2e
1ostin4s on your :an5 account in t2e 4eneral le$4er.
>or e.ery :an5 account" a 9/, account must :e create$. &2is 9/, account is assi4ne$ to t2e :an5
account an$ .ice .ersa. Bot2 accounts 2a.e to 2a.e t2e same account currency.
E S8' 89 &8>040 37H
SAP AG 1999
G+> Accounts- ;nit Su""ary
G+> accounts consist o# a chart i# account
seg"ent an a co"pany coe seg"ent.
Account groups control the appearance o# "aster
recors.
:an) "aster ata "ust $e e#ine #or all $an)
etails use in the syste".
E S8' 89 &8>040 3G0
G+> Accounts 12ercises
6nit: (/) Acco#nts
Topic: (eneral )edger Acco#nts
0n t2is e)ercise you %ill
6reate an$ use a c2art o accounts
6reate accounts
6reate account 4rou1s
62ec5 your 5no%le$4e a:out 9/, accounts
&2e accountin4 e)ecuti.e 2as reFueste$ t2e enter1risesL c2art o accounts
:e :ase$ on t2e stan$ar$ R/3 tem1late or its country.
&2e accountin4 $e1artment reFuires a$$itional 4eneral le$4er accounts to
2an$le aut2ori@e$ tra.el e)1enses. 8n aut2ori@e$ tra.el e)1ense is an
e)1ense o.er 10"000 units local currency a11ro.e$ :y t2e accountin4
e)ecuti.e. &2e account num:er must all %it2in t2e ran4e o 8(0000 to
8(HHHH.
1-1 8 9/, account consist o %2ic2 se4mentsM
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
1-2 62ec5 %2ic2 c2art o accounts is assi4ne$ to your com1any co$e.
1-3 Name t2e 1ossi:le iel$ status $einitions in t2e or$er o t2eir 1riority:
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
TTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT
1-4 7ierent com1any co$es are a:le to use t2e same TTTTTTTTTTTTTTTTT.
1-5 &2e TTTTTTTTTTTTTTTTT controls iel$ $is1lay on t2e com1any co$e section o t2e
9, master recor$.
1-6 TTTTTTTTTTTTTTTTT sum u1 t2e transaction i4ures o t2eir assi4ne$ su:-le$4ers.
1-7 0 usin4 TTTTTTTTTTTTTTTTT c2art o accounts" cross-com1any co$e controllin4 is
not allo%e$
1-G &rue or alse
1-G-1 Reconciliation accounts are u1$ate$ on a $aily :asis.
TTTTTTTTTTTTT
E S8' 89 &8>040 3G1
1-G-2 0t is al%ays 1ossi:le to $is1lay t2e line items o a 9/, account.
TTTTTTTTTTTTT
1-G-3 9/, accounts %it2 o1en item mana4ement nee$ to 2a.e line item $is1lay
acti.e.
TTTTTTTTTTTTT
1-G-4 9/, accounts t2at are mana4e$ in local currency can only :e 1oste$ to in
t2is currency.
TTTTTTTTTTTTT
1-G-5 9/, accounts t2at are mana4e$ in a orei4n currency can only :e 1oste$ to
in t2is orei4n currency.
TTTTTTTTTTTTT
1-G-6 0 usin4 country c2arts o accounts no cross-com1any co$e controllin4 is
1ossi:le.
TTTTTTTTTTTTT
E S8' 89 &8>040 3G2
6nit: (/) Acco#nts
Topic: "ank 1aster ,ata
0n t2is e)ercise you %ill
6reate a ne% :an5 master recor$ manually
7eine t2e ne% :an5 as your 2ouse :an5.
7eine a :an5 account.
6onnect t2e :an5 account to a 9/, account.
8 ne% :an5 %it2 t2e name YBusiness Ban5Y is oun$e$ an$ t2e enter1rise
$eci$es to c2oose it as its 2ouse :an5. &2ey o1en a :an5 account at t2e Y
:usiness :an5Y %it2 t2e account num:er 111111.
2.1 &2e ne% :an5 is not yet in t2e R/3 :an5 $irectory. &2ereore" enter t2e ne% :an5
manually. &2e :an5 5ey %ill :e 4i.en to you :y your instructor.
?se an G c2aracter numeric strin4 or a :an5 5ey in t2e 6ountry 7(.
2-2 7eine t2e ne% :an5 as a 2ouse :an5 %it2 t2e 07 Y3BUU.Y
2-3 6reate a 4eneral le$4er account or your ne% :an5 W no. 11UU50. ?se t2e reerence
account 113100 in your com1any 6o$e 86UU.
2-4 6reate t2e :an5 account in t2e R/3-system an$ connect it to t2e 4eneral le$4er
account 11UU50 you create$. &2e account 07 s2all :e Y86UU.Y &2e local currency is
?N0.
E S8' 89 &8>040 3G3
Solutions
6nit: (/) Acco#nts
Topic: (eneral )edger Acco#nts
1-1 Cart o# accounts:segment
Company code:segment
1-2 Cec- wic cart o# accounts is assigned to your company code/
"M'( Financial Accounting 'eneral ;edger Accounting '=; Accounts
Master +ecords $reparations Assign Company Code to Cart o#
Accounts
1-3 Suppress
Display
+eBuired Entry
Optional Entry
1-4 Cart o# accounts
1-5 Account 'roup
1-6 +econciliation Accounts
1-7 'roup
1-G &rue or alse
1-G-1 >alse. &2e reconciliation accounts are real-time" u1-to-$ate.
1-G-2 >alse. 0t is only 1ossi:le to $is1lay t2e line items i t2e account is mana4e$
%it2 acti.e line item $is1lay.
1-G-3 &rue.
1-G-4 >alse. 9/, accounts in local currency can :e 1oste$ in any currency.
1-G-5 &rue.
1-G-6 >alse. 6ross-com1any co$e controllin4 is 1ossi:le i usin4 country c2arts o
accounts since t2e same o1eratin4 c2art o accounts is use$ or eac2
com1any co$e.
E S8' 89 &8>040 3G4
6nit: (/) Acco#nts
Topic: "ank 1aster ,ata
2-1 6reate :an5 master recor$.
Easy Access Menu( Accounting Financial accounting 0an-s Master
data 0an- master record Create
&ield -ame or ,ata Type 9al#es
*an+ country course country or !E
*an+ +ey provided 0y the instructor
for !E use D character
numeric string
Select Enter/
&ield -ame or ,ata Type 9al#es
*an+ name *usiness *an+
'egion 6our choice
Street 6our choice
#ity 6our choice
*ranch 6our choice
Select Enter/ Save your entry/
2-2 7eine 2ouse :an5.
"M'( Financial Accounting 0an- Accounting 0an- Accounts De#ine
House 0an-s
&ield -ame or ,ata Type 9al#es
#ompany code A#,,
'oto House ban-s
Edit Create ban-I
E S8' 89 &8>040 3G5
&ield -ame or ,ata Type 9al#es
House 0an+s H*,,
*an+ country course country
Select Enter/
&ield -ame or ,ata Type 9al#es
*an+ +ey *an+ +ey of your 0usiness
0an+
Select Save/
2-3 6reate 9/, account
Easy Access Menu( Accounting Financial accounting 'eneral ledger
Master records "ndividual $rocessing Centrally
Use te re#erence button and copy te account !!8!55 #rom your company code
AC../
2-4 6reate :an5 account.
"M'( Financial Accounting 0an- Accounting 0an- Accounts De#ine
ouse ban-s
&ield -ame or ,ata Type 9al#es
#ompany code A#,,
Edit Create account///
&ield -ame or ,ata Type 9al#es
House 0an+ H*,,
Acct %! A#,,
-ext *an+ account ,,
Select Enter/
&ield -ame or ,ata Type 9al#es
*an+ account 444444
#urrency U)%
&;L account 44,,>3
Select Save/
Enter ban- account "D into '=; account/
E S8' 89 &8>040 3G6
Easy Access Menu( Accounting Financial accounting 'eneral ledger
Master records "ndividual $rocessing Centrally
&ield -ame or ,ata Type 9al#es
Acct num0er 144,,>32
Select te Create =ban-=interest tab/
&ield -ame or ,ata Type 9al#es
House 0an+ H*,,
Account %! A#,,
Select Save/ 1ou ave *ust created a ouse ban-, wit an account at te ban-,
and associated a general ledger account to te ban-=account combination/
E S8' 89 &8>040 3G7
SAP AG 1999
(rgani=ational 1le"ents +
:asic Settings
G+> Accounts
/aster .ata (vervie&
Proceure #or
.ay-to-.ay Planning
.ocu"ent Control Chec) .eposit- Custo"i=ing
Posting Control :an) State"ent- /anual 1ntry
Posting Tips
/anual :an) State"ent-
Custo"i=ing
Currencies Presentation- Consoliation
Ta2es
Proceure #or .ay-to-.ay Planning
E S8' 89 &8>040 3GG
SAP AG 1999
:asic Planning .ata :asic Planning .ata
Planning Planning
.ecision .ecision
12ecute 12ecute
Invest+:orro& Cash Invest+:orro& Cash
Cust Cust.#rienly .#rienly li4uiity li4uiity
#orecast 6li4uiity tren8 #orecast 6li4uiity tren8
Pay"ents /ae Pay"ents /ae
6Chec)s% 6Chec)s%
$an) trans#ers% . . . 8 $an) trans#ers% . . . 8 . . 8 . . 8
:an) State"ents :an) State"ents
- - 1lectronic 1lectronic
- - /anual /anual
/anual Planning /anual Planning
- - Pay"ent Pay"ent avices avices
- - Forecast values Forecast values
- - Su$accounts Su$accounts
612a"ple- chec) eposit8 612a"ple- chec) eposit8
/oney /ar)et 6Interest /oney /ar)et 6Interest
ter"s8 ter"s8
Cash Concentration Cash Concentration
6Per"anent average 6Per"anent average
$alances8 $alances8
Corresponence Corresponence
6:an) orers% ocu"ents8 6:an) orers% ocu"ents8
!e2t !e2t- -ay preparation ay preparation
6Pay"ent 6Pay"ent avices avices% print output% % print output%
ocu"entation8 ocu"entation8
Proceure #or .ay-to-.ay Planning
&2e main tas5s o an MR' controller are to:
Maintain com1any liFui$ity
6lear $eicits
0n.est sur1luses 1roita:ly
E S8' 89 &8>040 3GH
SAP AG 1999
Current Pro$le"s Current Pro$le"s
1. Too "any $an) accounts
2. Accounting $y value ate is re4uire
,. ;nrelia$le planning tools
4. Invest"ent instru"ents not use to their
#ullest potential
<. >ac) o# pay"ent strategy
(utco"e (utco"e
All necessary in#or"ation "ust $e
accessi$le in the cash "anage"ent syste"
:usiness ($'ectives
1. 1nsuring opti"u" li4uiity #or "aturing
o$ligations
2. Preparing an trans#erring short% "eiu"%
an long-ter" #uns at "aturity
,. Control over inco"ing an outgoing
pay"ents
4. In#or"ation on "anaging short-ter" cash
invest"ents or $orro&ings
Pro$le"s an ($'ectives
Most :usinesses 2a.e too many :an5 accounts" 2el$ at too many $ierent :an5s. &2is ma5es it
$iicult to 5ee1 an o.er.ie% o t2e rele.ant account :alances.
8s :an5s sen$ statements $aily" 1recise" .alue-$ate accountin4 $oes not ta5e 1lace oten. Businesses
miss out on t2e ull :eneits o in.estment instruments :ecause .alue $ate inormation is lac5in4.
'ayments are oten ma$e rom one account only" re4ar$less o %2et2er it contains suicient un$s.
&2e tas5s o a cas2 mana4ement system are to:
8naly@e inancial transactoins in com1lete$ accountin4 1erio$s
0$entiy an$ re1ro$uce uture mo.ments in inancial :u$4etin4 as 1recisely as 1ossi:le
E S8' 89 &8>040 3H0
SAP AG 1999
Instru"ent Instru"ent .ata .ata
Typical Typical
Ti"e 0ori=on Ti"e 0ori=on
1. Cash position - :an) accounts
- Short ter" - :an) clearing
- :y value ate accounts 1 - 2 ays
- /e"o recors
2. >i4uiity #orecast
- Custo"ers
- /eiu" ter" - Henors 1 - 24 &ee)s
- Pro'ection o# - FI% //% S.
#lo&s in an out - Planne ite"s
- Ta2es
Instru"ents in SAP *+, Cash /anage"ent
S8' R/3 6as2 Mana4ement oers t2e ollo%in4 tools" $esi4ne$ to ma5e cas2 lo%s clear:
&2e cash position" %2ic2 illustrates short term mo.ements in t2e :an5 accounts
&2e li<uidity forecast" %2ic2 illustrates medi#m8term mo.ments in su:le$4er accounts too
&2e cas2 1osition s2o%s 2o% your :an5 accounts %ill mo.e in t2e ne)t e% $ays. Mean%2ile" t2e
liFui$ity orecast illustrates liFui$ity c2an4es in t2e su:le$4er accounts. >unctions are also su11orte$
%2ic2 you can use to o:tain rele.ant inormation on orecast 1ayment lo%s. &2is inormation
a11ears in t2e orm o memo recor$s in t2e cas2 1osition" or as 1lanne$ items in t2e liFui$ity
orecast.
>inancial :u$4etin4 an$ t2e long8term .ie% o cas2 lo% Ctar4et/actual com1arisonD at 9/, account
le.el are not su11orte$ :y S8' R/3 6as2 Mana4ement" :ut are inclu$e$ instea$ in SAP ';@ #ash
*udget :anagement.
E S8' 89 &8>040 3H1
SAP AG 1999
Contents
Technical proceure
Account assign"ent
.ata entry
Posting
Chec) .eposit
E S8' 89 &8>040 3H2
SAP AG 1999
Chec) .eposit- ;nit ($'ectives
At the conclusion o# this unit% you &ill $e a$le to-
12plain the technical proceure #or epositing
chec)s
1nter chec)s using the chec) eposit list an
print the list
Create an run $atch input sessions
Postprocess postings 6i# $atch sessions are e#ective8
E S8' 89 &8>040 3H3
SAP AG 1999
Chec) .eposit- :usiness Scenario
Chec)s are eposite in your $usiness an
these shoul clear ite"s in accounts receiva$le.
Dou ecie to &or) &ith the chec) eposit
#acility in the SAP Cash /anage"ent% so that the
open ite"s in accounts receiva$le are cleare
i""eiately.
Kou are a mem:er o a 1ro*ect team %2ose tas5 is to su11ly t2e $ecision ma5ers in your com1any
%it2 inormation on mo.ements in com1any liFui$ity.
E S8' 89 &8>040 3H4
SAP AG 1999
Chec) .eposit- Proceure
Chec) Chec)
eposit eposit
list list
6Chec) reaer8
Su$leger Su$leger
ocu"ents ocu"ents
General General
leger leger
ocu"ents ocu"ents
Chec)s Chec)s /anual entry /anual entry
Te"porary Te"porary
ataset ataset
1lectronic 1lectronic entry entry
Kou can use t2e c2ec5 $e1osit acility in S8' 6as2 Mana4ement to enter c2ec5s recei.e$.
&2e manual c2ec5 $e1osit is a ast entry tool t2at su:tantially re$uces t2e manual %or5 in.ol.e$ in
enterin4 c2ec5s. Kou enter only t2e c2ec5s recei.e$" not t2e 1ostin4 recor$s.
&2e system t2en automatically ma5es t2e 1ostin4s to t2e :an5 clearin4 account an$ customer
account" alon4 %it2 t2e 1ayment clearin4. Kou 2a.e t%o o1tions 2ere:
0mme$iate 1ostin4
6reate a :atc2 in1ut session" t2en run it.
'ost1rocessin4 $iers" accor$in4 to %2ic2 o t2ese o1tions you c2oose.
#2en you 2a.e inis2e$ enterin4 c2ec5s" t2ere are a$$itional unctions you can use to 1rocess t2em
urt2er. >or e)am1le" you can 1rint a c2ec5 $e1osit list an$ 4i.e it to t2e :an5" alon4 %it2 t2e
c2ec5s.
&2e c2ec5 $e1osit list is %ritten" :ut not 1oste$" ater t2e c2ec5s are sa.e$ in t2e $ata:ase. Kou can
ma5e c2an4es in t2e list %2ile it 2as t2is status. <nce t2e 1ostin4 1rocess 2as :een initiate$" no
urt2er c2an4es are 1ossi:le.
E S8' 89 &8>040 3H5
SAP AG 1999
Account Assign"ent
1200 1200
Chec) Chec)
(ne thousan t&o hunre (ne thousan t&o hunre
.over% 12+2I+IN .over% 12+2I+IN
1 1
1 1
2 2
2 2
A
u
t
o
"
a
t
i
c
Cash "anage"ent U% ;!I% ...
Chec) eposit list
Inco"ing chec)
Custo"er
:an)
:an) state"ent
- :)Ac only-
(I 100
100 100
100
100
Su$l. session
S1 ay
Su$l. session
1 1
1 1
'roce$ure:
1. (nter c2ec5s. Remem:er to inclu$e clearin4 inormation. 6reate a :atc2 in1ut session.
2. Run t2e su:le$4er session. 'ostin4s to :an5 clearin4 accounts Cincomin4 c2ec5sD an$ to su:le$4er
accountin4 Ccustomer clearin4D.
3. 'rint t2e c2ec5 $e1osit list an$ 4i.e it to t2e :an5" alon4 %it2 t2e c2ec5s.
4. 0m1ort t2e :an5 statement: :an5 1ostin4s Cclearin4 t2e clearin4 accounts as necessaryD.
E S8' 89 &8>040 3H6
SAP AG 1999
Chec) .eposit- Initial Speci#ications
CITI CITI
Current Current
C Internal $an) C Internal $an) eter"tn eter"tn
Start variant Start variant - - SAP01 SAP01
Cust Cust. ."atchcoe "atchcoe I. I. - - . .
Further processing Further processing type - type - 1 1
Su""ari=ation level Su""ari=ation level - - 1 1
For" For" - -
&2is screen a11ears t2e irst time you enter a :an5 statement.
3ere" you sti1ulate t2e account assi4nment .ariant. &2is is t2e start .ariant an$ $etermines %2ic2
iel$s are $is1laye$ %2en you are actually enterin4 c2ec5s. Kou can c2an4e t2e account assi4nment
.ariant at any time $urin4 1rocessin4.
&2e start .ariant s1eciies t2e account assi4nment .ariant or t2e in$i.i$ual 1ostin4s. Kou can use
customi@in4 to create entry screens C.ariantsD o your o%n.
0 you select internal :an5 $etermination" t2e system i$entiies t2e :an5 usin4 t2e internal name
instea$ o t2e :an5 num:er an$ e)ternal account num:er. Kou can use eit2er" accor$in4 to %2at is
usual in your com1any.
&2e matc2co$e 07 , an$ t2e contents o t2e customer matc2co$e iel$ on t2e ne)t screen ma5e u1
t2e matc2co$e o t2e customer account t2e system searc2es or Caccount $etermination or 1ayment
settlementD.
&2e urt2er 1rocessin4 ty1e $etermines %2et2er t2e 1ostin4s in t2e :atc2 in1ut session are ma$e
online or in t2e :ac54roun$.
&ransaction .alue $ate: &2e .alue $ate rom t2e c2ec5 entry is co1ie$ into t2e 1ostin4s.
S1eciy a orm 07 i you %ant to use a orm t2at $iers rom t2e stan$ar$ orm or t2e c2ec5 $e1osit
list.
E S8' 89 &8>040 3H7
SAP AG 1999
Chec) .eposit- Initial Speci#ications 628
Co"pany coe Co"pany coe - - AC01 AC01
- -
Group Group - - 3A111< 3A111<
- -
Transaction Transaction - - 0001 0001
Posting ate Posting ate - - //+..+DD //+..+DD
Halue ate Halue ate - - //+..+DD //+..+DD
Currency Currency - - ;S. ;S.
(nter t2e ollo%in4 $ata in t2e initial screen:
&roup: &2is in$icator is use$ to $ierentiate :et%een c2ec5 $e1osit lists. >or e)am1le" you can
com:ine incomin4 c2ec5s into 4rou1s :y 2ouse :an5. Kou can c2oose any 4rou1 you %ant or eac2
list.
-ransaction: &2e transaction controls t2e 1ostin4.
&2e rules are entere$ %2en t2e system is customi@e$.
Posting date: < t2e $ocuments or 1ostin4.
(alue date$ &2e e)1ecte$ .alue $ate in t2e :an5 statement Ccan :e transerre$ to t2e $ocuments or
1ostin4D.
Note: 8 se1arate list s2oul$ :e create$ or eac2 currency Cor .alue $ateD $ue to t2e .arious met2o$s
in i)in4 .alue $ates.
E S8' 89 &8>040 3HG
SAP AG 1999
Chec) .eposit >ist
Account assign"ent variant 1 Account assign"ent variant 1
A"ount A"ount Chec) nu"$er .ra&er :an) )ey Chec) nu"$er .ra&er :an) )ey .oc. no. .oc. no.
1000 1000 12,4<BMN 12,4<BMN ACN0< ACN0< BB,<0000 12,4<BMNI BB,<0000 12,4<BMNI
- -
1it 1it
Hal.4ty Hal.4ty
.oc.no. .oc.no.
- -
(ther account assign"ents (ther account assign"ents
Account assign"ent variant 2 Account assign"ent variant 2
A"ount A"ount C!o C!o .ra&er :an) )ey .ra&er :an) )ey .oc.no. Invoice a"ount .oc.no. Invoice a"ount
1000 1000 12, 12, ACN0< ACN0< BB,<0000 BB,<0000 12,4<BMNI 12,4<BMNI 2000 2000
- -
&2e account assi4nment .ariants Cstart .ariantsD $etermine %2ic2 iel$s are $is1laye$ $urin4 entry.
7ierent account assi4nment iel$s a11ear in t2e entry screen" $e1en$in4 on t2e account assi4nment
.ariant :ein4 use$. 8mon4 ot2er t2in4s" t2e num:er o account assi4nment iel$s in a .ariant
re4ulates %2et2er 1" 2" or 3 lines are a.aila:le or eac2 memo recor$.
Kou $eine t2e .ariants in customi@in4 an$ can c2an4e t2em at any time $urin4 1rocessin4. 0 you
use more account assi4nment iel$s t2an are a.aila:le in t2e current .ariant" t2is is s2o%n in an
a$$itional iel$.
>or e)am1le" you can enter se.eral $ocument num:ers an$ $ierent in.oice amounts or a memo
recor$. &2is is o use i a customer uses one c2ec5 to clear a num:er o in.oices. 8n account
assi4nment iel$ or %2ic2 more t2an one .alue 2as :een enter$ is 2i42li42te$ in t2e $is1lay.
E S8' 89 &8>040 3HH
SAP AG 1999
Chec) .eposit- Printing an (vervie&
Spool Spool
Print Print
Print previe& Print previe&
Chec) eposit Chec) eposit
:an) :an) 12+,1+DD 12+,1+DD
Dou receive . Dou receive . . . . . . .
Chec) nu"$er Chec) nu"$er .ra&er . .ra&er . . . . .
- -
(vervie& (vervie&
:an) :an) :an) )ey :an) )ey :an) account :an) account
CITI:an) CITI:an) B,,<0000 B,,<0000 12,4<BMN 12,4<BMN
- - - - - -
Kou can 1rint t2e c2ec5 $e1osit list $irectly rom t2e entry screen. Kou can also 1rint a totals list
co.in4 a num:er o c2ec5 $e1osits.
&2e Print o1tion allo%s you to $is1lay t2e orm or 1rintin4.
Kou can use t2e o.er.ie% to 4ain a 1ers1ecti.e o.er all your c2ec5 $e1osits. 0t contains t2e
ollo%in4 $ata:
7ate entere$
(ntere$ :y
9rou1 name
6om1any co$e an$ currency
&otal amount
'rocessin4 status
Kou can see 2o% ar c2ec5 $e1osit 1ostin4 2as 1ro4resse$ :y means o t2e 1rocessin4 status. 0 :ot2
1ostin4s an$ clearin4 1ostin4s 2a.e :een ma$e" t2e status %ill :e Y'oste$ in ullY. &2e incom1lete
1ostin4 status %ill a11ear i only t2e :an5 account 1ostin4s 2a.e :een ma$e. 0 no 1ostin4 2as ta5en
1lace" t2e status %ill :e Y6reate$Y.
E S8' 89 &8>040 400
SAP AG 1999
:atch Input Sessions :atch Input Sessions
(vervie& (vervie&
Session na"e Session na"e .ate .ate Ti"e Ti"e . . . . . .
:!9PST :!9PST
12+2,+DD 12+2,+DD 14-1I-22 14-1I-22
12+2,+DD 12+2,+DD 14-1I-21 14-1I-21
S;:PST S;:PST
:atch :atch
Input Input
Posting Posting
Post Post
i""eiately i""eiately
Process Process
>og >og
Generating Postings
Kou can 4enerate t2e 1ostin4s imme$iately or usin4 :atc2 in1ut sessions.
&2e Post o1tion 4enerates 1ostin4s imme$iately or t2e :atc2 in1ut sessions" inclu$in4 1ostin4s or
su:le$4er accounts.
Kou can 1rocess t2e sessions in$i.i$ually or to4et2er" online or in t2e :ac54roun$ C:atc2D.
&2e lo4 $is1lays t2e 1rocessin4 statistics an$ any incorrect transactions.
0ncorrect transactions" %2ic2 %ere not 1rocesse$ $ue to ina$eFuate clearin4 inormation" must :e
1ost1rocesse$.
0 you are usin4 :atc2 in1ut sessions" you must run t2ese a4ain online.
0 you are usin4 imme$iate 1ostin4s" you must 1ost1rocess t2e 1ayment a$.ices.
E S8' 89 &8>040 401
SAP AG 1999
Chec) .eposit-
;nit Su""ary
The chec) eposit transaction ena$les you to
enter inco"ing chec)s into the syste" 4uic)ly.
Postings are auto"atically generate #or the
$an) accounts an su$leger accounts.
Harious algorith"s support clearing the
custo"er invoice ite"s.
E S8' 89 &8>040 402
12ercises
6nit: /heck ,eposit
8t t2e conclusion o t2ese e)ercises" you %ill :e a:le to:
(nter a c2ec5 $e1osit list in t2e system an$ 1ost it.
Kour com1any 2as a 2i42 .olume o incomin4 c2ec5s. >or t2is reason"
you 2a.e $eci$e$ to use t2e manual c2ec5 $e1osit unction.
1-1 'ost an out4oin4 in.oice:
7ocument $ate: 11 $ays a4o
'ostin4 $ate: -10 $ays a4o
6ustomer: &-&058))
8mount: 10"000
<ut1ut ta): 16X - $omestic C81D
&erms: 14 $ays 3X . C]B01D
?se account G00200C re.enues" or e)am1le not 1asse$ on to 6<-'8D or t2e oset
1ostin4.
Ma5e a note o t2e $ocument num:er.
1-2 &2e customer 1ays :y c2ec5" $e$uctin4 3X $iscount CH"700D an$ s1eciyin4 t2e
$ocument num:er.
62oose screen .ariant S8'01 an$ carry out urt2er 1rocessin4 in :atc2 in1ut
C4enerate onlineD.
(nter t2is c2ec5 in your current account" usin4 t2e internal :an5 $esi4nation C:an5
071000" account 07 1000D.
9rou1 : <%n $escri1tion
'ostin4 $ate: : &o$ay
/alue $ate : &omorro%
Session name : S?B,))
62oose transaction 0002 Y7irect c2ec5 $e1ositY.
Remem:er to s1eciy t2e $ocument num:er.
E S8' 89 &8>040 403
1-3 9enerate t2e session or su:le$4er accountin4.
1-4 3a.e t2e system $is1lay t2e 1rint .ie% or t2e c2ec5 $e1osit list on your screen.
1-5 ?1$ate t2e :atc2 in1ut session :y runnin4 it.
1-6 62ec5 t2e transactions in t2e customer account &-&058)) or t2e :an5 accounts.
Ma5e a note o t2e $ocument num:er in account 11310G.
1-7 62ec5 t2e eects o all t2is on t2e cas2 1osition C4rou1in4 YB8NISYD.
E S8' 89 &8>040 404
Solutions
6nit: /heck ,eposit
1-1 Solution: 'ostin4 an <ut4oin4 0n.oice
Accounting
Financial Accounting
Accounts +eceivable
Document Entry
"nvoice : company code AC&&
Enter your data/
Cange te terms o# payment to N05!/
&ield -ame or ,ata Type 9al#es
#ustomer -C-3>Axx
%nvoice date 44 days ago
Posting date 43 days ago
Amount 43333 U)%
Output tax 4B? C domestic 1A)2
#alculate tax Set flag
Payment terms 4/ days @? " " " 15*342
&;L account D33A33
Amount 43333 U)%
1-2 Solution or enter c2ec5 $e1osit lists
Accounting
Treasury
Cas Management
"ncomings
Manual cec- deposit
Enter
Enter your data/
Aow enter your data 3wen entering te amount, remember to ta-e account o#
te discount and enter eiter te document number or customer description
CACO5DC to clear te open item4/
E S8' 89 &8>040 405
&ield -ame or ,ata Type 9al#es
%nternal 0an+ determination Set flag
Start variant SAP34
Further processing type 4C As 0atch input
#ompany code A#xx
House 0an+ %! 4333
Acct %! 4333
&roup Own name
-ransaction 333A C #hec+ deposit direct
Posting date -oday
(alue date -omorrow
#urrency U)%
Su0ledger session SU*Lxx
Amount 7=33
#hec+ num0er 4A@
!ocument num0er !ocument num0er for the
invoice
!rawer A#D3>
Saving te list creates te cec- deposit list/ 1ou are #ree to cange or add to te
list/
1-3 Solution: 6reatin4 Sessions
Menu as in Solution !:7( / /
Saving te list a second time creates te subledger session SU0;&&/
Alternatively, coose(
"ndividual list
1-4 Solution or 7is1layin4 t2e 62ec5 7e1osit ,ist
Menu as in Solution !:7( / /
= Cec- deposit
= $rint individual list 3Output device ;$5!4
= C$rint $reviewC button
E S8' 89 &8>040 406
1-5 Solution: ?1$atin4 Sessions
= System
= Services
= 0atc:"nput
= Sessions
= Select session SU0;&&
= $rocess session
Te P,K55 UA" are now posted to ban- clearing account !!8!5O 3incoming
cec-s4 against customer T:T5DA&&, wose account is cleared at te same time/
1-6 Solution or 62ec5in4 &ransactions in t2e 6ustomer 8ccount &-&058)) or t2e
Ban5 8ccounts.
6ustomer 8ccount:
Accounting
Financial Accounting
Accounts +eceivable
Account
Display=cange line items
Enter your account number/ Select CCleared "tems( Clearing Date TodayC/
'=; account
Accounting
Financial Accounting
'eneral ;edger
Account
Display line items
Enter your account number/ Select CCleared "tems( Up to TodayC/
1-7 Solution or 62ec5in4 (ects in t2e 6as2 'osition C4rou1in4: YB8NISYD.
= Treasury
= Cas Management
= "n#ormation system
= +eports on Cas Management
= ;iBuidity Analysis
E S8' 89 &8>040 407
SAP AG 1999
(rgani=ational 1le"ents +
:asic Settings
G+> Accounts
/aster .ata (vervie&
Proceure #or
.ay-to-.ay Planning
.ocu"ent Control Chec) .eposit- Custo"i=ing
Posting Control :an) State"ent- /anual 1ntry
Posting Tips
/anual :an) State"ent-
Custo"i=ing
Currencies Presentation- Consoliation
Ta2es
Chec) .eposit- Custo"i=ing
E S8' 89 &8>040 40G
SAP AG 1999
Chec) .eposit- Custo"i=ing
Contents
Internal transactions 6posting rules8
12ternal transactions 6user "as)8
Posting
1ntry screens
E S8' 89 &8>040 40H
SAP AG 1999
Chec) .eposit Custo"i=ing-
;nit ($'ectives
At the conclusion o# this unit% you &ill $e a$le to-
/a)e the custo"i=ing settings necessary
#or entering an posting chec) eposit
transactions
Create screen variants
E S8' 89 &8>040 410
SAP AG 1999
Chec) .eposit Custo"i=ing- :usiness Scenario
0aving ecie to use the chec) eposit
#unction in your $usiness% you "ust "a)e
the necessary syste" settings.
Kou are a mem:er o a 1ro*ect team %2ose tas5 is to su11ly t2e $ecision ma5ers in your com1any
%it2 inormation on mo.ements in com1any liFui$ity.
E S8' 89 &8>040 411
SAP AG 1999
Custo"i=ing Process - Transactions + Posting
*ules
Assign :usiness Transactions Assign :usiness Transactions
Internal Transactions 6Posting *ules8 Internal Transactions 6Posting *ules8
Posting etails #or irect chec) eposit Posting etails #or irect chec) eposit
P.rule 0004 P.rule 0004
Posting area 2 Posting area 2
.e$it .e$it 40 40 Chec) eposit Chec) eposit
Creit Creit
.oc. type .oc. type .K Posting type N .K Posting type N
P.rule P.rule Te2t Te2t
000, 000, Chec) eposit via interi" account Chec) eposit via interi" account
0004 0004 .irect chec) eposit .irect chec) eposit
- -
Trans. P.rule Acct Trans. P.rule Acct "oi# "oi#. Transaction . Transaction
0001 S 000, 0001 S 000,
0002 S 0004 0002 S 0004
&2e irst ste1 is to $eine 1ostin4 rules Cinternal transactionsD. &2e 1ostin4 rules re1resent 1ostin4
transactions ty1ical o t2e c2ec5 $e1osit.
8ssi4nin4 a 1ostin4 rule to a transaction use$ in t2e a11lication ma5es it 1ossi:le to u1$ate t2e
transaction or t2e c2ec5 $e1osit too. Kou can $eine t2e transaction name as you %ant. Kou must
s1eciy t2e transaction name in t2e Y&ransactionY iel$ in t2e c2ec5 $e1osit $etail screen.
&ransaction .alue $ate: name o t2e rule or $eterminin4 t2e .alue $ate rom t2e 1ostin4 $ate
Ce)am1le: 1ostin4 $ate N 2 $aysD Kou $eine t2e rule %it2 t2e :an5 terms.
8ccount $etermination is eecte$ usin4 t2e 1ostin4 rules. &2e system uses t2e internal transaction to
$etermine t2e inormation necessary or 1ostin4 C1ostin4 5eys" accounts" $ocument ty1eD.
Ban5 statement items selecte$ or clearin4 :ut not yet cleare$ can no% :e 1oste$ to an account. &2is
can :e an a$.anta4e i t2e customer or t2e ori4inal clearin4 2as :een i$entiie$ an$ t2e 1ayment can
:e 1oste$ to t2e customer le$4er or later clearance. 0n a$$ition" :an5 clearin4 accounts can :e
accesse$ %it2in t2e system or t2e account 1ostin4.
E S8' 89 &8>040 412
SAP AG 1999
Postings an Account .eter"ination
Posting Posting
Co"p. Co"p.
Co"p. Co"p.
Posting .etails #or Chec) .eposit ;sing Interi" Account Posting .etails #or Chec) .eposit ;sing Interi" Account
Posting rule Posting rule 000, 000,
Posting area Posting area 1 1
.e$it .e$it 40 Inco"ing chec)
Creit Creit <0 Chec) clearing
.oc.type .oc.type SA Posting type Posting type 1
Internal Internal trans trans. . 000, 000,
Posting area Posting area 2 2
.e$it .e$it 40 Chec) clearing
Creit Creit
.oc.type .oc.type .K Posting type Posting type N
Goto Goto Accounts Accounts
- -
Acct sy"$ol . Acct sy"$ol . . . . . Currency G+> account Currency G+> account
I!C(/I!G C01C9 I!C(/I!G C01C9 SSSSSSSSN SSSSSSSSN
C01C9 C01C9 C>1A*i!G C>1A*i!G SSSSSSSSS1M SSSSSSSSS1M
- -
&2is 4ra12ic s2o%s an e)am1le %2ere" or or4ani@ational reasons" :an5 an$ su:le$4er 1ostin4s are to
:e 4enerate$ %2en a c2ec5 is $e1osite$.
7e1en$in4 on %2et2er a 1ostin4 transaction aects 4eneral le$4er accountin4 only or :ot2 9/, an$
su:le$4er account" you enter 1ostin4 rules or one or t%o 1ostin4 areas. &2e system uses t2e 1ostin4
area to $etermine %2et2er it s2oul$ 1ost t2e items to t2e 4eneral le$4er C1D or su:le$4er C2D.
&2e 1ostin4 ty1e controls t2e $ata u1$ate.
0t $etermines t2e 1ostin4 rule Ce)am1les: 9/, 1ostin4" su:le$4er 1ostin4" %it2 or %it2out clearin4D.
&2e 9/, accounts are oun$ usin4 t2e account sym:ols Ce)am1le: 0N6<M0N9 63(6ID. 'artially
mas5e$ entries reer to t2e clearin4 account t2at :elon4s to t2e 9/, account. &2e system uses t2e
entry in t2e Y6urrencyY iel$ to sen$ c2ec5s in orei4n currency to t2e reFuire$ orei4n currency
account.
Select t2e com1ression in$icator to 2a.e t2e system 1ost t2e c2ec5s as a total rat2er t2an
in$i.i$ually.
8 1ostin4 5ey or account is still ree in 1ostin4 area 2 Csu:le$4er accountin4D. &2e $ata reFuire$ 2ere
or t2e clearin4 1ostin4s is ta5en rom t2e c2ec5 inormation C$ra%er" $ocument num:er" an$ so onD.
E S8' 89 &8>040 413
SAP AG 1999
Creating Screen Hariants
Hariant Hariant HA*1
.escription .escription Hariant 1
!o. o# lines !o. o# lines 1
Continue Continue
- -
Fiels in the variant Fiels in the variant
Colu"n (##set Colu"n #iels Possi$le #iels
1 1 , , A"ount A"ount A"ount A"ount
2 2 1N 1N Custo"ers Custo"ers Chec) no. Chec) no. >ength 1, >ength 1,
- - - -
Kou can create your o%n account assi4nment .ariants or t2e c2ec5 $e1osit" t2ere:y tailorin4 t2e
arran4ement an$/or selection o account assi4nment iel$s to your s1eciic reFuirements. &2e
stan$ar$ %e $eli.er contains one .ariant %2ic2 you cannot c2an4e.
0 you $o not %ant to %or5 %it2 t2e stan$ar$ .ariant" you can s%itc2 it o. 0 you create any ne%
.ariants o your o%n" you must acti.ate t2em.
&2e iel$s reFuire$ or c2ec5s entry are selecte$ in t2e or$er you %ant t2em $is1laye$ on t2e screen.
&o $o t2is" 1lace t2e cursor on a 1ossi:le iel$" an$ $ou:le clic5 t2e iel$ or select it usin4 t2e menu
o1tion.
E S8' 89 &8>040 414
SAP AG 1999
Chec) .eposit Custo"i=ing- ;nit Su""ary
The allocation o# internal transactions to
e2ternal transactions "a)es account
eter"ination easier.
The posting type s&itch triggers the postings.
Dou can set up screen te"plates &ith selection
#iels accoring to your re4uire"ents.
E S8' 89 &8>040 415
12ercises
6nit: /heck ,eposit: /#stomi$ing
8t t2e conclusion o t2ese e)ercises" you %ill :e a:le to:
6oni4ure your o%n start .ariant
6reate more :an5 clearin4 accounts
Kou %ant to create a .ariant o your o%n to com1lement t2e stan$ar$
.ariant $eli.ere$ :y S8'. &2is %ill ena:le you to s1eciy a$$itional
inormation %2en you enter a c2ec5 $e1osit list.
1-1 8$$ a ne% .ariant to t2e start .ariants.
Ma5e t2e ollo%in4 entries in t2e ne% .ariant: 3-$i4it c2ec5 num:er" G-$i4it :an5
5ey" customer :an5 account num:er" customer num:er" an$ reerence $ocument
num:er.
6reate only one line %it2 $ata entry iel$s.
Remem:er to acti.ate t2e ne% .ariant.
1-2 ?se t2e ne% .ariant to $is1lay an o.er.ie% o c2ec5s alrea$y $e1osite$.
E S8' 89 &8>040 416
Solutions
6nit: /heck ,eposit: /#stomi$ing
1-1 Solution or 8$$in4 a Ne% /ariant to t2e Start /ariants.
Customi)ing( Financials
0an- Accounting
0usiness Transactions
Cec- Deposit
De#ine 2ariants #or Cec- Deposit

Coose CCreateC and enter te name o# your new variant/
Create only one line wit data entry #ields/ Select te #ields #rom te list o# tas-s/
Save and activate te new variant/
"# te system reBuires it, create a new customi)ing reBuest/
1-2 ?se t2e ne% .ariant to $is1lay an o.er.ie% o c2ec5s alrea$y $e1osite$.
Accounting
Treasury
Cas Management
"ncomings
Manual cec- deposit : enter
Coose COverviewC and clic- te ban- account accounts #or wic you ave
entered te cec- deposit list/ Select te list and coose CTrans#erC/
Coose Settings : Speci#ications to access te variant selection/ Coose your new
variant as te start variant, and con#irm/
$ress +eturn to proceed to te cec- deposit list and view te structure controlled
by your new variant/
E S8' 89 &8>040 417
SAP AG 1999
(rgani=ational 1le"ents +
:asic Settings
G+> Accounts
/aster .ata (vervie&
Proceure #or
.ay-to-.ay Planning
.ocu"ent Control Chec) .eposit- Custo"i=ing
Posting Control :an) State"ent- /anual 1ntry
Posting Tips
/anual :an) State"ent-
Custo"i=ing
Currencies Presentation- Consoliation
Ta2es
:an) State"ent- /anual 1ntry
E S8' 89 &8>040 41G
SAP AG 1999
Contents
Technical proceure
.ata entry
Selection o# open custo"er ite"s
:an) State"ent- /anual 1ntry
E S8' 89 &8>040 41H
SAP AG 1999
:an) State"ent - /anual 1ntry-
;nit ($'ectives
At the conclusion o# this unit% you &ill $e a$le to-
0anle the technical proceure #or entering
$an) state"ents "anually
1nter $an) state"ents "anually
Carry out postings 6$atch sessions8 an postprocess
the"
E S8' 89 &8>040 420
SAP AG 1999
:an) State"ent - /anual 1ntry- :usiness Scenario
Dour co"pany has the state"ents #ro"
so"e or all o# its $an)s sent $y "ail. Dou
no& &ant to #a"iliari=e yoursel# &ith the
options an proceure #or entering these
$an) state"ents "anually.
0o&% an uner &hat conitions% can you
postprocess $an) state"ents entere
"anuallyJ
Kou are a mem:er o a 1ro*ect team %2ose tas5 is to su11ly t2e $ecision ma5ers in your com1any
%it2 inormation on mo.ements in com1any liFui$ity.
E S8' 89 &8>040 421
SAP AG 1999
/anual :an) State"ent- Proceure
State"ent State"ent /anual entry /anual entry
Te"porary Te"porary
ataset ataset
Su$leger Su$leger
ocu"ents ocu"ents
General General
leger leger
ocu"ents ocu"ents
&2e account assi4nment 1rocess or t2e :an5 statement is t2e same as t2at or t2e c2ec5 $e1osit.
&2e manual :an5 statement is a ast entry tool t2at su:tantially re$uces t2e manual %or5 in.ol.e$ in
1rocessin4 :an5 statements. Kou enter only t2e :an5 statement items" not t2e 1ostin4 recor$s.
&2e system t2en automatically ma5es t2e 1ostin4s to t2e :an5 account" :an5 clearin4 account" an$
customer account" alon4 %it2 t2e 1ayment clearin4. Kou 2a.e t%o o1tions 2ere:
0mme$iate 1ostin4
6reate a :atc2 in1ut session" t2en run it.
'ost1rocessin4 $iers" accor$in4 to %2ic2 o t2ese o1tions you c2oose.
&2e manual :an5 statement is %ritten" :ut not 1oste$" ater t2e c2ec5s are sa.e$ in t2e $ata:ase. Kou
can ma5e c2an4es re4ar$in4 t2e statement %2ile it 2as t2is status. <nce t2e 1ostin4 1rocess 2as :een
initiate$" no urt2er c2an4es are 1ossi:le.
E S8' 89 &8>040 422
SAP AG 1999
1ntering the :an) State"ent
C Internal $an) C Internal $an) eter"tn eter"tn
Start variant Start variant - - SAP01 SAP01
.* .* "atchcoe "atchcoe I. I. - - . .
C* C* "atchcoe "atchcoe I. I. - - 9 9
Further processing Further processing type type - - 1 1
&2is screen a11ears t2e irst time you enter a :an5 statement.
3ere" you sti1ulate t2e account assi4nment .ariant. &2is is t2e start .ariant an$ $etermines %2ic2
iel$s are $is1laye$ %2en you are actually enterin4 :an5 statements. Kou can c2an4e t2e account
assi4nment .ariant at any time $urin4 1rocessin4.
&2e start .ariant s1eciies t2e account assi4nment .ariant or t2e in$i.i$ual 1ostin4s. Kou can use
customi@in4 to create entry screens C.ariantsD o your o%n.
0 you select internal :an5 $etermination" t2e system i$entiies t2e :an5 usin4 t2e internal name
instea$ o t2e :an5 num:er an$ e)ternal account num:er. Kou can use eit2er" accor$in4 to %2at is
usual in your com1any.
&2e matc2co$e 07s , an$ : an$ t2e contents o t2e customer an$ .en$or matc2co$e iel$s on t2e
ne)t screen ma5e u1 t2e matc2co$e o t2e customer/.en$or account t2e system searc2es or Caccount
$etermination or 1ayment settlementD.
&2e urt2er 1rocessin4 ty1e $etermines %2et2er t2e 1ostin4s in t2e :atc2 in1ut session are ma$e
online or in t2e :ac54roun$.
&ransaction .alue $ate: &2e .alue $ate rom t2e :an5 statement is co1ie$ into t2e 1ostin4 i you
select t2is.
E S8' 89 &8>040 423
SAP AG 1999
Processing the :an) State"ent 618- :an) an
Pay"ent Avices
- -
0ouse $an) 0ouse $an) - - CITI CITI
:an) account I. :an) account I. - - Current Current
- -
Control- Control-
(pening $alance (pening $alance
Closing $alance Closing $alance
- -
Selection o# pay"ent Selection o# pay"ent avices avices
Planning type Planning type - - A; A;
State"ent ate State"ent ate - -
Planning ate Planning ate - -
- -
Further processing Further processing
:an) accounting session :an) accounting session
- -
(nter t2e ollo%in4 $ata in t2e initial screen:
3ouse :an5 or :an5 account 07: >or internal :an5 $etermination" enter t2e 2ouse :an5 07 an$ t2e
account 07. >or e)ternal :an5 $etermination" enter t2e :an5 nu:mer an$ e)ternal account num:er.
Statement num:er an$ $ate
7einition o 1ayment a$.ices 8s 1art o statement entry" 1ayment a$.ices %2ic2 2a.e come into
6as2 Mana4ement :y %ay o memo recor$s" can :e co1ie$ to t2e :an5 statement automatically. &2is
clears t2em. /arious selection critieria are a.aila:le or t2is 1ur1ose. >or e)am1le" you can select all
1ayment a$.ices entere$ in a 1articular 1lannin4 1erio$ or as o a 1articular :an5 statement $ate.
0n Further processing" you can enter session names" i you are %or5in4 %it2 :atc2 in1ut sessions.
Kou can also restrict 1rocessin4 to :an5 1ostin4s only Ct2is im1roces 1erormance in online 1ostin4D.
E S8' 89 &8>040 424
SAP AG 1999
Processing the :an) State"ent 628- :an) .ocu"ent +
Selection
:an) acct <4N,,, G+> account 11,100 C.coe AC01 Currency ;S :an) acct <4N,,, G+> account 11,100 C.coe AC01 Currency ;S. .
:an) state"ent ite"s :an) state"ent ite"s
Trans. Trans. Hal. Hal.t t A"ount A"ount .oc.no. .oc.no. Cust Cust. /C . /C Alloc Alloc. .
0<1 0<1 12+2,+DD 10000 1N00000000 ACN0< 12+2,+DD 10000 1N00000000 ACN0< 0ugo 0ugo
- -
(utgoing invoice (utgoing invoice /aster /aster
(utgoing invoice (utgoing invoice
-
A"ount-
Allocation- cust.
0ugo
Sort #iel- ACN0<
(utgoing invoice (utgoing invoice
.oc. no. 1N00000000
Kou use t2e transaction to control %2ic2 ty1e o :an5 1ostin4 you are 1rocessin4" or e)am1le" cre$it
memo" %ire transer or c2ec5 1ayment.
0n$i.i$ual $ocuments are selecte$ in su:le$4er accountin4 :y usin4 certain criteria Csuc2 as t2e
$ocument num:erD or :y usin4 t2e matc2co$e Caccount $eterminationD an$ a$$itional inormation
C$ocument $eterminationD suc2 as t2e amount" allocation" 1ostin4 $ate or $ocument $ate. #2ic2
selection iel$l are Fuerie$ $e1en$s on t2e account assi4nment .ariant an$ t2e inter1retation .ariant.
Kou can select memo recor$s relatin4 to t2e :an5 statement in t2e inital screen :y means o .arious
c2aracteristics. &2ese are t2en $eaulte$ in t2e $etail screens or enterin4 transactions. Selecte$
memo recor$s t2at $o not a4ree %it2 t2e :an5 account statements can :e $elate$ as 1art o entry
screen 1rocessin4.
0 you acci$entally entere$ incorrect :e4innin4 an$ en$ :alances" you can correct t2em in t2e entry
screen.
E S8' 89 &8>040 425
SAP AG 1999
Processing the :an) State"ent 6,8- Further
Processing
Te"porary ataset
F1: F1:
:an) :an) state"t state"t Process Process Settings Settings
- - *e4"ts
Post Plg types
.eletion inicators
.isplay
(vervie&
-
Ban5 statements you enter can :e $is1laye$" c2an4e$" or $elete$ :eore 1ostin4.
Post *an+ Statement
Kou can eit2er 1ost :an5 statements se1arately or 1ost all t2e :an5 statements entere$ in t2e current
%or5 session to4et2er.
&2e Y'ostY o1tion 4enerates t2e :atc2 in1ut sessions reFuire$ or t2e :an5 account 1ostin4s an$
su:le$4er account 1ostin4s" or 1osts t2em imme$iately.
&2e c2ec5 :y :an5 statement num:er ensures t2at 1ostin4s cannot :e ma$e t%ice.
&2e system 4enerates a 1ostin4 lo4" s2o%in4 t2e :atc2 session name i a11ro1riate.
!isplay Overview
Kou can use t2e o.er.ie% to 4ain a 1ers1ecti.e o.er all your :an5 statements. &2e 1rocessin4 status
s2o%s t2e sta4e :an5 statement 1ostin4 2as reac2e$. >or t2e ne)t $ay" c2oose Ne% Statement.
E S8' 89 &8>040 426
SAP AG 1999
/anual :an) State"ent Posting 12a"ples
1. Chec) creit 6CC8- I%M00 ;!I
Transaction- 0M0 :asis- Chec) .eposit 6C.8
+ncoming Check 411;1AF5 8S)Check Clearing 411;11E5
Customer Account (ank Account 411;1AA5
(I 10%000
C. I%M00
6S;:S8
C. I%M00
6S;:S8
C. I%M00
6G+>8
C. I%M00
6G+>8
CC I%M00
I%M00 CC
X Custo"er receives an invoice% an open ite" 6(I8 is set up in the account.
X Custo"er sens a chec) 6&ith iscount8. Chec) eposit creates t&o sessions
6general leger an su$siiary leger8.
X The open ite" in the custo"er account is cleare.
X Dou can see #ro" the $an) state"ent that the $an) has creite the chec).
The inco"ing chec) is cleare% the creit goes to the $an)
account 611,1008.
E S8' 89 &8>040 427
SAP AG 1999
/anual :an) State"ent Posting 12a"ples
2. (utgoing chec) 6(C8- <00%000 ;!I
Transaction- 001 :asis- Henor pay"ent 6HP8. 12a"ple- pay"ent progra"
(ank Account 11;1AA
Benor Account
-utgoing Check Account 411;1A15
(I <00%000 HP <00%000 HP <00%000 (C <00%000
(C <00%000
X Dou receive an invoice #ro" the venor. Dou set up the paya$le open ite"
6(I8 in the appropriate account.
X Dou can use the SAP pay"ent progra" to regulate pay"ents to venors. The open ite"
in the venor account is cleare. The pay"ent goes to the
outgoing chec) account.
X Dou can see #ro" the $an) state"ent that the venor has eposite the chec). The
relevant a"ount has $een eucte #ro" your $an) account.
E S8' 89 &8>040 42G
SAP AG 1999
/anual :an) State"ent Posting 12a"ples
,. Inco"ing $an) trans#er 6I:T8- <I0%,00 ;!I
Transaction- 0<1 :asis- (pen ite" in the custo"er account
(ank Account 11;1AA
Customer Account
Cash $eceipt Account 411;1A95
I:T <I0%,00 (I <I0%,00 I:T <I0%,00 I:T <I0%,00
X The custo"er receives an invoice #ro" you. Dou set up the receiva$le open ite"
6(I8 in the appropriate account.
X Dou can see #ro" the $an) state"ent that the custo"er has cleare the invoice $y "eans
o# a $an) trans#er. Dou process the G+> account session so that the cash
receipt is poste in the $an) account% o##setting the cash receipt account.
X *un the su$siiary leger session to clear the open ite" #ro"
the custo"er account. The posting in the cash receipt account is cleare. Dou
can e##ect the clearing $y e2ecuting progra" SAPF12,.
I:T <I0%,00
E S8' 89 &8>040 42H
SAP AG 1999
:an) State"ent - /anual 1ntry- ;nit Su""ary
The progra" #or "anual $an) state"ent
entry generates the postings #or the $an)
accounts an su$leger accounts.
Account eter"ination an open ite"
selection can $e carrie out using
various criteria.
E S8' 89 &8>040 430
12ercises
6nit: "ank Statement 8 1an#al 3ntry
8t t2e conclusion o t2ese e)ercises" you %ill :e a:le to:
'ost incomin4 an$ out4oin4 in.oices.
(nter an$ 1ost a manual :an5 statement.
0 Kour com1any 2as t2e statements rom some or all o its :an5s
sent :y mail. Kou no% %ant to amiliari@e yoursel %it2 t2e o1tions an$
1roce$ure or enterin4 t2ese :an5 statements manually.
1-1 'ost t2e ollo%in4 transactions:
*#tgoing invoice in t2e amount o 5H0"300
6ustomer: &-&058))A
9/, account G00200A
0n.oice/'ostin4 $ate Se.en $ays a4oA
&erms o 1ayment ]B00A
<ut1ut ta) 16X.
1-2 Kour :an5 113100 sen$s you t2e ollo%in4 :an5 statement:
()ternal :an5 $etails:
Ban5 num:er 20050000
8ccount no. 111111)) CY))Y \ 4rou1 no.D
Statement no.: 1
Statement $ate: &o$ay
<l$ :alance: ]ero
Ne% :alance: 600"000
(nter t2is statement. 7o not 1ost it yet.
8ccount assi4nment %ill :e eecte$ usin4 .ariant 1000.
No. &ransaction /alue 7ate Note to 'ayee 8mount 7/6
1 Y070Y Kester$ay 62ec5 cre$it rom c2ec5 $e1osit H"700 6
2 Y051Y Kester$ay Ban5 transer 1
6ustomer &-&058))
5H0"300 - 6
E S8' 89 &8>040 431
?se t2e ollo%in4 session names:
Ban5 1ostin4s B886))
Su:le$4er 1ostin4s: S?B,))
1-3 Kou %ant to ma5e urt2er c2an4es to t2e :an5 statement.
7is1lay an o.er.ie% o t2e :an5 statements entere$.
Select a statement an$ c2an4e its .alue $ate rom to$ay to yester$ay.
1-4 'ost your :an5 statement :y 4eneratin4 t2e sessions an$ runnin4 t2em in t2e
ore4roun$.
E S8' 89 &8>040 432
Solutions
6nit: "ank Statement 8 1an#al 3ntry
1-1 Solution or 'ostin4
Accounting
Financial Accounting
Accounts +eceivable
Document Entry
"nvoice
Enter your data/
;eave te terms o# payment under C$aymentC uncanged at N055/
&ield -ame or ,ata Type 9al#es
#ustomer -C-3>Axx
%nvoice date = days ago
Posting date = days ago
Amount >73@33 U)%
Output tax 4B? C domestic 1A)2
#alculate tax Set flag
-erms of payment )o discount 15*332
&;L account D33A33
Amount >73@33 U)%
1-2 Solution: (nterin4 Ban5 Statements
Accounting
Treasury
Cas Management
Manual 0an- Statement
Enter
Enter your data/
Do not #orget te minus sign #or outgoing cec-s/
For te outgoing cec-, you must also enter te document numberF #or te
incoming trans#er, enter te customer matccode/
E S8' 89 &8>040 433
&ield -ame or ,ata Type 9al#es
%nternal 0an+ determination !o not set flag
Start variant 4333
Further processing type 4C As 0atch input
*an+ +ey A33 >33 33
*an+ account 444444xx
#urrency U)%
Statement num0er 4
Statement date -oday
*eginning 0alance 3
Ending 0alance B33333
Posting date -oday
*an+ posting session *A).xx
Su0ledger session SU*Lxx
-wo 0an+ statement items
:
:
1-3 Solution: 62an4in4 Ban5 Statements
3as tas- !:94
Statement overview( position cursor
Coose CTrans#erC, ten press +eturn/
(nter your c2an4es.
1-4 Solution: 'ostin4 Ban5 Statements
(as tas- !:94
Statement overview( $osition cursor
$ost individual statements
Te system now generates te sessions//
+unning te sessions(
System
Services
0atc input
Select te sessions
$rocess te sessions/
E S8' 89 &8>040 434
SAP AG 1999
(rgani=ational 1le"ents +
:asic Settings
G+> Accounts
/aster .ata (vervie&
Proceure #or
.ay-to-.ay Planning
.ocu"ent Control Chec) .eposit- Custo"i=ing
Posting Control :an) State"ent- /anual 1ntry
Posting Tips
/anual :an) State"ent-
Custo"i=ing
Currencies Presentation- Consoliation
Ta2es
/anual :an) State"ent- Custo"i=ing
E S8' 89 &8>040 435
SAP AG 1999
Contents
Assign"ent o# state"ent transactions 6user page8 to internal
transactions 6posting rules8
Account eter"ination using posting rules
/anual :an) State"ent- Custo"i=ing
E S8' 89 &8>040 436
SAP AG 1999
/anual :an) State"ent Custo"i=ing-
;nit ($'ectives
At the conclusion o# this unit% you &ill $e a$le to-
/a)e the custo"i=ing settings necessary
#or "anually entering $an) state"ents an the entry
an upate o# the relate transactions.
.e#ine $an) state"ent transactions #or
stanar postings% an e#ine the relevant
posting an account eter"ination rules
Con#igure account sy"$ols an allocate
account nu"$ers
E S8' 89 &8>040 437
SAP AG 1999
/anual :an) State"ent Custo"i=ing- :usiness
Scenario
0aving ecie to use "anual $an)
state"ent
entry% you &ill no& learn ho& to use the
custo"i=ing settings re4uire to regulate
postings accoringly.
Kou are a mem:er o a 1ro*ect team %2ose tas5 is to su11ly t2e $ecision ma5ers in your com1any
%it2 inormation on mo.ements in com1any liFui$ity.
E S8' 89 &8>040 43G
SAP AG 1999
Posting *ules an Transactions
.e#ine Posting *ules .e#ine Posting *ules
P.rule P.rule Te2t Te2t
0001 0001 Cash receipt via interi" account Cash receipt via interi" account
0002 0002 (utgoing chec) (utgoing chec)
- -
Assign :usiness Transactions Assign :usiness Transactions
Trans. Trans. P.rule P.rule Acct Acct "oi# "oi#. . IntAlg IntAlg Te2t Te2t
0001 0001 0001 0001 Cash receipt Cash receipt
.* .* 000B 000B Chec) e$it Chec) e$it
- -
&2e irst ste1 is to $eine 1ostin4 rules Cinternal transactionsD. &2e 1ostin4 rules re1resent 1ostin4
transactions ty1ical o t2e :an5 statement.
8ssi4nin4 a 1ostin4 rule to a transaction use$ in t2e a11lication ma5es it 1ossi:le to u1$ate t2e
transaction or t2e :an5 statement too. Kou can $eine t2e transaction name as you %ant. Kou must
s1eciy t2e transaction name in t2e Y&ransactionY iel$ in t2e :an5 statement $etail screen.
8ccount $etermination is eecte$ usin4 t2e 1ostin4 rules. &2e system uses t2e internal transaction to
$etermine t2e inormation necessary or 1ostin4 C1ostin4 5eys" accounts" $ocument ty1eD.
Kou can use account mo$iications to 2a.e 1ostin4s sent to accounts ot2er t2an t2e stan$ar$ account
assi4nment.
&2e inter1retation al4orit2m $etermines %2ic2 iel$s are e.aluate$ or t2e clearin4 transaction or
$ocument $etermination.
E S8' 89 &8>040 43H
SAP AG 1999
Posting .etails
P.rule P.rule Te2t Te2t
0001 0001 Cash receipt via interi" account Cash receipt via interi" account
- -
Posting Posting
Posting rule 0001 Posting rule 0001
Posting area Posting area 1 1
.e$it .e$it 40 :A!9 :an) account :an) account
Creit Creit <0 CAS0 *1C. Cash receipt acct Cash receipt acct
.oc.type .oc.type SA Posting type Posting type 1
Posting rule 0001 Posting rule 0001
P Posting osting area area 2 2
.e$it .e$it 40 :A!9 :an) account :an) account
Creit Creit <0 CAS0 *1C. Cash receipt acct Cash receipt acct
.oc.type .oc.type .K Posting type Posting type N
&2e internal transactions are use$ to in$ t2e 1ostin4 rules an$ necessary inormation C1ostin4 5eys"
accounts" an$ so onD.
&2e system uses t2e 1ostin4 area to $etermine %2et2er it s2oul$ 1ost t2e items to t2e 4eneral le$4er
C1D or su:le$4er C2D.
&2e 1ostin4 ty1e controls t2e $ata u1$ate.
&2e accounts are set %it2 t2eir account sym:ols. &2e account num:er is oun$ usin4 t2ese sym:ols.
8$.anta4e: No ne% ta:le entries are reFuire$ or 1ostin4s o t2e same ty1e ma$e to $ierent :an5s.
8 1ostin4 5ey or account is still ree in 1ostin4 area 2 Csu:le$4er accountin4D. &2e $ata reFuire$ 2ere
or t2e clearin4 1ostin4s is ta5en rom t2e c2ec5 inormation C$ra%er" $ocument num:er" an$ so onD.
Ban5 statement items selecte$ or clearin4 :ut not yet cleare$ can no% :e 1oste$ to an account. &2is
can :e an a$.anta4e i t2e customer or t2e ori4inal clearin4 2as :een i$entiie$ an$ t2e 1ayment can
:e 1oste$ to t2e customer le$4er or later clearance. 0n a$$ition" :an5 clearin4 accounts can :e
accesse$ %it2in t2e system or t2e account 1ostin4. &2e same a11lies to clearin4 1ostin4s in t2e
4eneral le$4er.
E S8' 89 &8>040 440
SAP AG 1999
.eter"ining Accounts #ro" 0ouse :an) .ata
0ouse $an)+
:an) accounts
:an) state"ent
entry
0ouse $an) - CITI
Acct I. - Current
-
:an) account - I100<1N1
G+> account - 11,100
-
Custo"i=ing- Account Assign"ent
Application 0001 :an) state"ent + Chec) eposit
Chart o# accts I!T
Acct sy"$ol Acct "oi#. Currency G+> acct
:A!9 S S SSSSSSSSSS
:A!9 S ;S. SSSSSSSS1I
CAS0 *1CPT S S SSSSSSSS0I
00 S S SSSSSSSSSS
01 S S 4MI000
-
Custo"i=ing- Account Assign"ent
Application 0001 :an) state"ent + Chec) eposit
Chart o# accts I!T
Acct sy"$ol Acct "oi#. Currency G+> acct
:A!9 S S SSSSSSSSSS
:A!9 S ;S. SSSSSSSS1I
CAS0 *1CPT S S SSSSSSSS0I
00 S S SSSSSSSSSS
01 S S 4MI000
-
CITI
Current
-
Acco#nt ,etermination R#les
1. &2e account sym:ol $etermines t2e 9/, account to %2ic2 1ostin4s are ma$e.
2. &2e 9/, account is $etermine$ usin4 t2e 9/, account num:er assi4ne$ to an account 07 Cull
mas5in4D.
3. 'artially mas5e$ entries reerence t2e clearin4 account t2at :elon4s to t2e 9/, account.
4. &2e system uses t2e entry in t2e Y6urrencyY iel$ to sen$ c2ec5s in orei4n currency to t2e reFuire$
orei4n currency account.
5. (ntries in t2e account mo$iication are reely $eina:le. &2ey are reFuire$ :y t2e user e)it or
com1any-s1eciic 1ostin4 transactions. ()am1le: 6lassiication o account acti.ities :y 1erson
res1onsi:le" 1ayments in or out" selection :y $eli.ery note.
E S8' 89 &8>040 441
SAP AG 1999
/anual :an) State"ent Custo"i=ing- ;nit
Su""ary
The posting transactions #ro" the $an)
state"ent are allocate to internal
transactions 6posting rules8.
These control the ho& posting in#or"ation is
locate. They also regulate account
eter"ination.
E S8' 89 &8>040 442
12ercises
6nit: 1an#al "ank Statement: /#stomi$ing
8t t2e conclusion o t2ese e)ercises" you %ill :e a:le to:
Ma5e all customi@in4 settin4s u1 to account $etermination
Kou %ill enter all t2e customi@in4 settin4s or a :an5 statement e)am1le.
1-1 7eine a 5ey or 1ostin4 rule ))05 C)) \ your 4rou1 num:erD in res1ect o Y62ec5
$e:it 9R))Y.
1-2 8llocate t2e a:o.e $ata to an e)ternal transaction ))05 Y/en$or c2ec5 $e1osit
4r.)).
1-3 7eine account $etermination or t2e ne% 1ostin4 rule ))05.
>irst" create account sym:ols:
))-B8NI Ban5 account 4rou1 ))
))-<?&63(6I. <ut4oin4 c2ec5 ))
S8/( your entries.
&2en assi4n accounts in t2e 0N& c2art o accounts to t2e account sym:ols. ?se t2e
acilities or 1artial an$ ull mas5in4. Kou can sim1ly o.er%rite e)istin4 mas5s"
t2ere:y creatin4 ne% ones.
))-B8NI N N NNNNNNNNNN
))- <?&63(6I N N NNNNNNNNN1
SA93 yo#r entries;
No% you can $eine 1ostin4 s1eciications or your 1ostin4 rule ))05 Conly
necessary or 1ostin4 area 1 - :an5 accountin4D.
E S8' 89 &8>040 443
Kou $o not nee$ to s1eciy a 1ostin4 5ey in t2e $e:it 1ostin4 C<?&63(6ID.
0n t2e cre$it 1ostin4 C))-B8NID" s1eciy 1ostin4 5ey 50.
&2is is a 9/, account $ocument %2ic2 s2oul$ clear t2e :alance in t2e 9/, account.
1-4 No% 1ost an incomin4 in.oice in t2e amount o 22"000:
/en$or &-&058))A
9/, account 400020A
0n.oice/$ocument $ate Se.en $ays a4oA
&erms o 1ayment ]B00A
0n1ut ta) 16X.
1-5 'ay t2is in.oice :y c2ec5.
Ban5 account : 113101A
'ostin4/7oc.//al .7ate 7ate: Si) $ays a4o
Ma5e a note o t2e $ocument num:er.
&2e .en$or cas2es t2e c2ec5.
1-6 (nter a manual :an5 statement or your account 1777 / 1777.
0 you 2a.e alrea$y entere$ a :an5 statement or your :an5" use t2e o.er.ie% :utton
an$ t2e tool or 2a.in4 a YNe% statementY 1ro1ose$. &2e :an5 $etails" ne%
statement num:er" statement $ate" an$ :e4innin4 :alance are $eaulte$
automatically.
62an4e t2e start .ariant to Yinternal :an5 $eterminationY.
(nter t2e remainin4 $ata" suc2 as t2e ne% inis2in4 :alance" t2e 1ostin4 $ate
Cto$ayD" an$" i reFuire$" t2e session name.
(nter t2e transaction you *ust create$ as t2e transaction 2ere.
1-7 'ost your :an5 statement an$ 1rocess t2e :atc2 session.
1-G 3a.e t2e system $is1lay .en$or item &-&058)) an$ 9/, item 113101. 3a.e t2e
items :een cleare$M
E S8' 89 &8>040 444
Solutions
6nit: 1an#al "ank Statement: /#stomi$ing
1-1 Solution or 7einin4 a Iey or 'ostin4 Rule ))05.
Financial Accounting "M'
= 0an- Accounting
= 0usiness Transactions
= $ayment Transactions
= Manual 0an- Statement
= Create 6eys #or $osting +ules 3Manual 0an- Statement4
Enter your data 3&&5D CCec- debit memo4 and save your entries/
1-2 Solution or 8ssi4nment to ()ternal 8cti.ity ))05.
Financial Accounting "M'
= 0an- Accounting
= 0usiness Transactions
= $ayment Transactions
= Manual 0an- Statement
= Assign 0usiness Transactions
Enter your data, including a te&t 3transaction &&5D, plus sign, posting rule &&5D,
e&ample o# te&t( enter vendor cec- gr/&&C/
1-3 Solution to 7einin4 a Ne% 'ostin4 Rule
Financial Accounting "M'
= 0an- Accounting
= 0usiness 2olume
= $ayment transactions
= Manual 0an- Statement
= De#ine $osting +ules #or Manual 0an- Statement
(nter your $ata.
1. 7eine sym:ols" t2en sa.e
2. 8ssi4n accounts Cc2art o accounts 0N&D. ?se t2e acilities or 1artial an$ ull
mas5in4. Kou can sim1ly o.er%rite e)istin4 mas5s" t2ere:y creatin4 ne% ones. -
Sa.e your in1ut.
3. S1eciications
&ield -ame or ,ata Type 9al#es
Posting rule xx3>
E S8' 89 &8>040 445
Posting area 4
!E*%- posting +ey Empty
Acct sym0ol xxCOU-#HE#."
#'E!%- posting +ey >3
Acct sym0ol xxC*A).
!ocument type SA
Posting type /
1-4 Solution: 'ostin4 an 0ncomin4 0n.oice
= Accounting
= Financial Accounting
= Accounts $ayable
= $ostings
= "nvoice
Aow enter your data/
1-5 Solution to 'ayin4 &2is 0n.oice :y 62ec5A
= Accounting
= Financial Accounting
= Accounts $ayable
= $ostings
= $ost Outgoing $ayment
Enter your data/
1-6 Solution: (nterin4 Manual Ban5 Statements
= Accounting
= Treasury
= Cas Management
= 0asic #unctions
= Manual 0an- Statement
Enter your data/ 0e sure to enter te ban- statement #or your ban-/
1-7 Solution: 'ostin4 Manual Ban5 Statements.
= System
= Services
= 0atc input
= $rocess=#oreground
= $rocess
1-G Solution: 7is1layin4 /en$or 0tem &-&058)) an$ 9/, 8ccount 0tem 113101.
= Accounting
= Financial Accounting
E S8' 89 &8>040 446
= Accounts $ayable='eneral ;edger
= Account
= Display "tems
E S8' 89 &8>040 447
SAP AG 1999
(rgani=ational 1le"ents +
:asic Settings
G+> Accounts
/aster .ata (vervie&
Proceure #or
.ay-to-.ay Planning
.ocu"ent Control Chec) .eposit- Custo"i=ing
Posting Control :an) State"ent- /anual 1ntry
Posting Tips
/anual :an) State"ent-
Custo"i=ing
Currencies Presentation- Consoliation
Ta2es
Presentation- Consoliation
E S8' 89 &8>040 44G
SAP AG 1999
1C-CS% S1/-:CS
Presentation2
Consoliation
Presentation- Consoliation 1C-CS% S1/-:CS
E S8' 89 &8>040 44H
SAP AG 1999
1C-CS- .ata Flo&
C( C(- -PA PA
0* 0*
Cost center
assignment pro%ect
P!9 accounts
an C- o"%ects
()S accounts S. S.
// //
(P
(usiness
Planning
1+S
1xecuti/e
+nformation
S&stem
1C.CS Consoliation Bie,
6+ DataConsoliation
unit G
compan&)"usiness area
PCA Data I1
GCompan&)
profit center
1C.PCA
Profit Center Accounting
Profit center, compan& coe
C- . Controlling 6+.G9 Accounting
Assets
$ecei/a"les
Pa&a"les
Assets
$ecei/a"les
Pa&a"les
W+P
+n/entor&
-ther
W+P
+n/entor&
-ther
(6-6S consoli$ates at t2e or4ani@ational units com1any" :usiness area" an$ 1roit center. 0 t2e
o1eratin4 a11lications an$ t2e consoli$ation system are in one system an$ client" t2e $ata can :e sent
online to t2e consoli$ation system
8$$itionally" $ata can :e retrie.e$ rom ot2er R/3 Systems 1er 1erio$ic e)tract or rollu1.
'erio$ic e)tract:
0n t2e sen$er system" you e)tract t2e re1ortin4 $ata %it2 t2e inancial statement 1ro4ram.
0n t2e recei.er system" a 1ro4ram rea$s t2e $ata e)tract an$ 1osts t2e inormation.
Rollu1:
Rollu1 is a stan$ar$ tool in t2e S8' System or transerrin4 $ata recor$s rom a sen$er ta:le to a
recei.er ta:le. 0t is use$ or t2e transer o (6-'68 $ata to (6-6S. Kou can also im1lement it i
you %ant to transer $ata rom .arious R/3 Systems or clients rom (6-6S an$ %ant to set u1 t2e
1roit an$ loss statement :ase$ on cost o sales accountin4.
>or $ata transer rom non-S8' Systems" you can sen$ t2e $ata oline %it2 (6-6S creation orms"
MS-8ccess" or MS ()cel.
E S8' 89 &8>040 450
SAP AG 1999
1C-CS- (rgani=ational ;nits
Hie&
6Consoliation type8
0ierarchy
Consoliation
group 6part o#
group co"pany8
Co"pany
:usiness
area
Per o&nership Per region
3orl
1urope !orth A"erica
Consoliation
unit
6co"pany8
France
2200
France
Great
:ritain
2000
1nglan
Ger"any
1000
Ger"any
Canaa
4000
Canaa
;nite
States
,000
;SA
Co"pany coe
Pro#it
center
#it2 (6-6S" you can 1erorm le4al an$ mana4ement consoli$ations. &2e :asis or t2is are t2e
or4ani@ational units com1any" :usiness area" an$ 1roit center. >or eac2 consoli$ation ty1e" a vie. is
create$.
&2e 4rou1 structure %it2 a .ie% can :e re1resente$ in .arious hierarchies. 07(S uses a 2ierarc2y or
le4al re1resentation an$ one or re4ional re1resentation.
(6-6S orms t2e com1any structure usin4 consoli$ation 4rou1s an$ units. 'er 2ierarc2y"
consolidation gro#ps are $eine$. &2ey re1resent t2e le.els at %2ic2 t2e consoli$ation is com1lete$.
6onsoli$ation 4rou1s can :e: Su:4rou1s Ccom1any consoli$ationD" :usiness areas C:usiness area
consoli$ationD" 1roit centers" an$ 2ierarc2y no$es C1roit center consoli$ationD.
&2e o:*ects to :e consoli$ate$ t2at lie :elo% consoli$ation 4rou1s are consolidation #nits.
7e1en$in4 on t2e consoli$ation ty1e" t2ese are com1anies" com:inations o com1anies an$ :usiness
areas" or com:inations o com1anies an$ 1roit centers.
E S8' 89 &8>040 451
SAP AG 1999
Integration o# /aster .ata
Sener Syste"
Co"panies
:usiness Areas
Pro#it Centers
Accounts
Seconary Cost 1le"ents
Aitional Account
Assign"ents
6*egion% Functional
Area% Cost Center...8
Consoliation Syste"
.i"ension
Hersion
>eger
(rgani=ational ;nits-
- Consoliation ;nits
- Consoliation Groups
- Consoliation 0ierarchy
Consoliation Chart o# Accounts%
Financial State"ent Ite"s
Su$ite"s
FI FI
1C-
CS
1C-
CS
6onsoli$ation is centere$ on 4rou1in4 to4et2er $ata rom in$i.i$ual elements o an or4ani@ation to
orm a uniie$ %2ole. &2e aim o consoli$ation is to s2o% only t2e e)ternal relations2i1s" an$ to
eliminate internal connections an$ 1rocesses.
84ainst t2is :ac54roun$" t%o ty1es o master $ata are o 1rimary im1ortance:
&2e or4ani@ational units t2emsel.es" to4et2er %it2 t2eir structure" an$
&2e inancial statement items" %2ose structure $etermines t2e content o t2e $ata.
&2e inancial statement item is t2e :asis o entries" 1ostin4s" an$ re1ortin4 %it2in consoli$ation. 0ts
use is not merely conine$ to .aria:les rom inancial statements" income statements" or
a11ro1riation o retaine$ earnin4s t2at are rele.ant to inancial accountin4. Statistical inormation
an$ 5ey i4ures can also :e mana4e$ usin4 inancial statement items. 0n t2e 6onsoli$ation system"
t2eir 1ro1erties attri:utes are $etermine$ on t2e :asis o t2e >S item ty1e" %2ere-a11lie$ in$icator"
>S item cate4ory" $e:it/cre$it si4n" an$ :rea5$o%n cate4ory.
8 su:item is an o1tional a$$itional account assi4nment. >or e)am1le" inancial statement items or
i)e$ assets may 2a.e to :e a$$itionally assi4ne$ %it2 transaction ty1es so t2at all c2an4es in t2e
inancial statement items are s2o%n rom t2e o1enin4 to t2e closin4 :alance.
E S8' 89 &8>040 452
SAP AG 1999
Preparation in FI
FI FI
!on-
SAP
!on-
SAP
Sener S&stems
Partner In#or"ation
Co"pany
:usiness Area
C( C(
(rgani=ation
Co"pany
Co"pany Coe
Chart o# Accounts
:usiness Area
Consoliation
:usiness Area
Aitional In#or"ation
Consoliation
Transaction Types #ro"
FI an FI-AA
Functional Area 6P?>
State"ents using Cost
o# Sales Accounting8
*egions
1C 1C- -
CS CS
&2e $ata source or (6-6S is t2e >0 4eneral le$4er" an$ t2e com1any co$e is t2e or4ani@ational unit.
&2e >0 com1any co$e must :e assi4ne$ to a c2art o accounts an$ a com1any.
0n (6-6S" t2e consoli$ation units are 4enerate$ rom t2e :usiness units Ccom1anies an$/or :usiness
areasD.
0n accountin4 transactions :et%een :usiness units in t2e enter1rise" t2e rele.ant tra$in4 1artner unit
must :e store$ in t2e $ocument. &2is is necessary or t2e su:seFuent interunit elimination.
Store t2e rele.ant tra$in4 1artners in t2e master $ata or ailiate$ customers an$ .en$ors.
&o transer t2e $ata rom t2e transaction sen$er system to t2e recei.er system" you %ill ma5e
assi4nments tailore$ to t2e recei.er system.
&2ese can :e assi4nments t2at are eFually :in$in4 or all consoli$ation ty1es" suc2 as t2e assi4nment
o a com1any co$e to a com1any.
0 $esire$" :usiness area :alance s2eets can :e acti.ate$ or eac2 com1any co$e in >0.
Kou can su:$i.i$e a com1any co$e into :usiness areas to 4enerate internal in$i.i$ual inancial
statements usin4 reely selecte$ areas o res1onsi:ility %it2in a com1any.
0n :usiness area consoli$ation" a consoli$ation :usiness area must :e assi4ne$ rom t2e recei.er
system.
0 $esire$" you can create unctional areas in >0 so t2at t2e income statement can :e 4rou1e$
accor$in4 to t2e reFuirements o cost o sales accountin4.
E S8' 89 &8>040 453
SAP AG 1999
Assign"ent- Co"pany Coe - Co"pany
!on-
SAP
!on-
SAP
Co"pany
Coe ...
Chart o# Accounts ...
Co"pany
Coe C100
Co"pany
Coe C200
Chart o# Accounts CA;S
FI FI
. . .
1C-
CS
1C-
CS
Syste"s
Client 001
Co"pany
C10000
Co"pany Co"pany
C10000 C10000
Co"pany
C20000
Co"pany Co"pany
C20000 C20000
Co"pany
...
Co"pany Co"pany
... ...
Co"pany
...
Co"pany Co"pany
... ...
6om1anies are t2e 4lo:al or4ani@ational structures in >0.
Kou can 1ortray one or more o t2e clientLs com1any co$es" as %ell as internal tra$in4 1artners
%2ose transaction inancial accountin4 is carrie$ out in ot2er systems CS8' system or non-S8'
systemsD.
>or t2e 1ur1ose o inte4rate$ $ata transer" you 2a.e to assi4n t2e com1any co$es o t2e transaction
system to t2e com1anies o t2e 4rou1.
&2e $ata to :e consoli$ate$ can eit2er :e store$ in t2e transaction system or $istri:ute$ o.er .arious
systems. 0t ma5es no $ierence i t2e systems in.ol.e$ are S8' R/3 Systems or non-S8' systems.
&2e internal tra$in4 1artners or %2ic2 transaction inancial accountin4 is not carrie$ out in t2e
6onsoli$ation system must also :e re1resente$ :y com1anies in >0.
0n (6-6S" consoli$ation units are 4enerate$ automatically on t2e :asis o t2e com1anies.
0nte4rate$ $ata rom com1any co$es t2at 2a.e :een assi4ne$ to a com1any can t2en :e co1ie$ to t2e
a11ro1riate consoli$ation unit.
0n a similar %ay" inte4ration tec2niFues can :e use$ to co1y $ata rom ot2er S8' Systems to
consoli$ation units. <t2er%ise" $ata entry is carrie$ out usin4 entry orms" le)i:le u1loa$" or MS
8ccess.
E S8' 89 &8>040 454
SAP AG 1999
Traing Partner in /aster *ecor
Custo"er
Henor
G+> Account
Aitional Account Assign"ent- Traing Partner in
.ocu"ent
:usiness Area - Partner :usiness Area

1
1
Traing Partner In#or"ation- FI
0$entiyin4 t2e 4rou1-internal 1ostin4 1roce$ures :et%een ailiate$ enter1rises is an im1ortant %ay
o 1re1arin4 $ata in in$i.i$ual inancial statements.
S8' stores t2e QSen$er-Recei.erR relations2i1 at t2e $ocument le.el in >inancial 8ccountin4. &2e
:alances are 2an$le$ in consoli$ation %it2 t2e a$$itional account assi4nment trading partner.
&2e rele.ant tra$in4 1artner num:er is store$ in t2e customer/.en$or master recor$.
&o allo% entries in t2e Q&ra$in4 1artnerR iel$" t2is iel$ 2as to :e set to Q<1tional entryR in t2e
a11ro1riate account 4rou1 o t2e master $ata CQ9eneral $ata" controlR iel$ status 4rou1D.
#2en 1ostin4s are ma$e to t2is account" t2e com1any num:er is co1ie$ to t2e line item" an$ can :e
use$ in consoli$ation or elimination o 0? 1aya:les an$ recei.a:les" as %ell as in re.enue an$
e)1ense elimination.
&2e tra$in4 1artner can also :e store$ in t2e 9/, account. 7urin4 1ostin4" it is t2en co1ie$ to t2e line
item" ena:lin4 t2e elimination unctions to :e carrie$ out in consoli$ation.
8lternati.ely" t2e tra$in4 1artner can also :e set manually in t2e $ocument.
>or :usiness area consoli$ation" you also nee$ a reerence in >0 to t2e tra$in4 1artner :usiness area
%it2 %2ic2 you 2a.e a :usiness relations2i1.
&2e :usiness area is usually $eri.e$ rom t2e MM/S7 transactions.
&o allo% t2e tra$in4 1artner :usiness areas to :e entere$ or 9/, account 1ostin4s" as %ell as or
transactions in >0-8'/-8R" t2e Q&ra$in4 1artner :usiness areaR iel$ in t2e iel$ status 4rou1 o t2e
>0 reconciliation account must :e set to o1tional entry.
E S8' 89 &8>040 455
SAP AG 1999
Aitional Account Assign"ent- :usiness Area
:usiness Area
FI FI- -AA Fi2e Assets AA Fi2e Assets
S. Sales an .elivery S. Sales an .elivery
// //
/aterials /aterials
PS Pro'ects PS Pro'ects
Pro'ect
Haluation
Area
Plant /aterial
.ivision
Fi2e Asset
Sales
(rgani=ation
.istri$ution
Channel
C( C( - - Controlling Controlling
Invest"ent
/easure
Cost Center (rer
0n many areas o t2e S8' System" master $ata is assi4ne$ to :usiness areas. 0n most cases" t2is
allo%s you to $eri.e t2e :usiness areas an$ t2e tra$in4 1artner :usiness areas automatically.
0n most :usiness transactions" t2e :usiness area is $eri.e$ %2en t2e $ata is 1oste$.
0 t2e a$$itional account assi4nment is not uniFue" 2o%e.er" t2e :usiness area is a$*uste$ at t2e en$
o t2e 1erio$.
'artner-s1eciic inormation rom t2e com:ination o com1any/:usiness area orms t2e :asis or
inte4rate$ :usiness area consoli$ation.
&2e 1ostin4 lines o t2e accountin4 :usiness transactions are 1ro.i$e$ %it2 a tra$in4 1artner :usiness
area assi4nment" ena:lin4 re.enue an$ e)1ense elimination to :e carrie$ out in t2e 6onsoli$ation
system. 0n t2e MM com1onent" t2e relations2i1s :et%een 1urc2ase an$ sales or$ers are also trac5e$.
E S8' 89 &8>040 456
SAP AG 1999
Assign"ents- Asset /aster *ecor
Cost Center Cost Center
(rer (rer
C100C4,11/
Trae >a&
. . .
Costing Costing
Fi2e Asset
1
:usiness
Area
4000
.ate-Sensitive .ata .ate-Sensitive .ata
.epreciation Area .epreciation Area
Cost Center C100C4,11/
M Co"pany Coe C100
M :usiness Area 4000
M Pro#it Center C4,11
Cost Center C100C4,11/
M Co"pany Coe C100
M :usiness Area 4000
M Pro#it Center C4,11
(rer TTTTTTTTTT
M Co"pany Coe C100
M :usiness Area 4000
M Pro#it Center C4,11
(rer TTTTTTTTTT
M Co"pany Coe C100
M :usiness Area 4000
M Pro#it Center C4,11
FI FI- -AA AA
C(
4000
4000
()am1le o 2o% t2e :usiness area is $eri.e$:
0 :usiness area :alance s2eets are acti.ate$ in >0" t2e :usiness area iel$ in t2e master recor$s or
i)e$ assets automatically :ecomes a reFuire$ entry iel$" re4ar$less o t2e u1$ate control settin4 o
t2e screen layout control or t2e asset class.
&2e costs o 1rocurement" 4oo$s manuacture$" an$ t2e $e1reciation are 1oste$ to t2e :usiness area.
>or cost accountin4 1ur1oses" a i)e$ asset can eit2er :e assi4ne$ to a cost center or to an or$er.
Bot2 6< o:*ects are assi4ne$ to a com1any co$e" a :usiness area" an$ a 1roit center %2en :usiness
area :alance s2eets or 1roit center accountin4 are acti.ate$.
#2en 1rocurement an$ manuacturin4 costs are 1oste$ to t2e i)e$ asset" t2e :usiness area an$ t2e
1roit center are t2en $eri.e$ rom t2e cost center or t2e or$er. &2e 1erio$ic $e1reciations are also
1oste$ to t2e :usiness area or t2e 1roit center.
E S8' 89 &8>040 457
SAP AG 1999
Consoliation 3ith .i##erent *eleases
4.C
,.C 4.C
!on-SAP
syste"
*+,
Syste"
*+,
Syste"
1C-CS
FI% C(% PCA FI% C(% PCA%
1C-CS
Trans#er using- A>1% *ollup 12tract% Fle2i$le ;ploa% /S Access Trans#er using- A>1% *ollup 12tract% Fle2i$le ;ploa% /S Access Trans#er using- A>1% *ollup 12tract% Fle2i$le ;ploa% /S Access
&2e (6-6S com1onent 1ro.i$es 1o%erul unctionality in :ot2 2omo4enous an$ 2etero4eneous
system en.ironments.
&2e com1onent co1es easily %it2 non-stan$ar$i@e$ 5ey systems Cor4ani@ational units" c2arts o
accounts" 1ro$ucts" an$ so onD" inancial a11lications" an$ 2ar$%are en.ironments.
&2e 4rou1 com1anies %2o $o not use t2e 6onsoli$ation system or inancial accountin4 are ma11e$
as com1anies in >0.
0n (6-6S" consoli$ation units are 4enerate$ automatically rom t2ese >0 com1anies.
&2is means t2at $ata rom com1any co$es to %2ic2 a com1any 2as :een assi4ne$ can :e transerre$
to t2e a11ro1riate inte4rate$ consoli$ation unit.
0 t2e transaction a11lications an$ t2e 6onsoli$ation system are all in t2e same client o t2e same
system" $ata can :e transerre$ to t2e 6onsoli$ation system online Cin realtimeD.
0t is also 1ossi:le to transer $ata rom S8' systems :y means o 1erio$ic e)tracts an$ rollu1s.
7ata rom non-S8' systems can :e im1orte$ usin4 s1ecial $ata entry orms" le)i:le u1loa$s" an$
Microsot 8ccess.
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.e#ining .ata Trans#er
Group- Fiscal Dear Hariant-
Active Active Consoliation Types Consoliation Types
E Co"pany
E :usiness Area
E Pro#it Center
1C-CS
C FI->C
C *F-9(!S
*ealti"e upate
C *ollup
C Perioic e2tract
Consoliation Consoliation Syste" Syste"
Co"pany Coe+
:usiness Area
Co"$ination
Chec)
FI FI
1C-
CS
1C-
CS
.ata Strea"s .ata Strea"s
Chart o# accts Hersion Active
*ealti"e upate
C*ollup
CPerioic e2tract
&o $eine $ata transer" s1eciy t2e 4rou1 to %2ic2 t2e com1anies o t2is S8' System re1ort. &2en
$eine t2e iscal year .ariant use$ in 6onsoli$ation. 8lso s1eciy t2e 6onsoli$ation system" t2e
consoli$ation ty1es t2at are acti.e or inte4ration" an$ t2e $ata transer met2o$s to :e use$ or eac2
o t2ese consoli$ation ty1es. Kou %ill nee$ to ma5e t2ese settin4s in e.ery client o e.ery system.
&2e system rea$s t2e consoli$ation c2art o accounts an$ t2e corres1on$in4 transaction c2arts o
accounts or e.ery $ata stream. <n t2e :asis o t2is inormation" it $etermines t2e a11ro1riate item in
t2e consoli$ation c2art o accounts or eac2 transaction account.
&2e system c2ec5s t2e ollo%in4 :eore t2e settin4s can :e sa.e$:
#2et2er acti.e $ata streams e)ist Cat least one $ata stream must :e $eine$ an$ la44e$ as acti.e
or eac2 $ata streamD
&2e assi4nment o 4rou1 accounts to 9/, accounts C$oes not a11ly to 1erio$ic e)tract met2o$D
#2et2er a $eault su:item an$ sen$er iel$ 2a.e :een $eine$ in t2e master recor$ o t2e su:item
cate4ories use$.
Business area consoli$ation:
0 some com1any co$es 1ost to $ierent :usiness areas" you can s1eciy 2ere t2at a c2ec5 s2oul$ :e
run in t2e 8ccountin4 system to see i a :usiness area $eine$ in t2e $ocument is .ali$ or t2e
com1any co$e in Fuestion. #2en t2e system runs t2is c2ec5" it uses t2e 1ermissi:le com:inations o
com1any co$e an$ :usiness area t2at you $eine$ in 6ustomi@in4.
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.ata Trans#er to 1C-CS
FCountryF
chart
o# accounts
6legal re4uire.8
FGroupF-
chart o#
accounts
F(peratingY
chart o#
accounts
1
-
1
!
-
1
C(
Cost ele"ents
FI
!-1
Financial
state"ent
version
Financial
state"ent
version
:+S
P?>
Operatin" sender systems
Postings
:+S
P?>
Consoliate
#inancial
state"ents
Consoliate
#inancial
state"ents
#onsolidation
chart of accounts
#onsolidation
chart of accounts
:alance sheet :alance sheet
P?> P?>
Cash #lo& Cash #lo&
Statistical ite"s Statistical ite"s
9ey #igures 9ey #igures
1C 1C- -CS CS
.irect upate
*ollup
Perioic
e2tract
&2e manner in %2ic2 $ata is transerre$ to consoli$ation $e1en$s on t2e $ata transer met2o$.
7irect u1$ate/rollu1:
/alue items %it2 t2e same names as t2e accounts o t2e 4rou1 c2art o accounts 2a.e to :e in t2e
consoli$ation c2art o accounts or (6-6S. Kou create t2e 4rou1 account o t2e sen$er system in
t2e master $ata o t2e o1eratin4 c2art o accounts.
'erio$ic e)tract:
&2e o1eratin4 accounts are assi4ne$ to a 4rou1 inancial statement .ersion in t2e sen$er system.
&2e items o t2e consoli$ation c2art o accounts in t2e recei.er system corres1on$ to t2e line items
o t2is inancial statement .ersion. 0n t2e >0 sen$er system" you e)tract t2e inancial $ata %it2 t2e
inancial statement 1ro4ram.
0n t2e (6-6S recei.er system" a 1ro4ram rea$s t2e $ata e)tract an$ 1osts t2e inormation.
&2e (6-6S consoli$ation c2art o accounts consists o .alue items" un$er %2ic2 t2e .alues are 5e1t"
an$ totals items" %2ic2 contain t2e totals o t2e .alue items :elo% t2em in t2e structure.
Kou can use multi1le consoli$ation c2arts o accounts to meet .arious reFuirements.
6onsoli$ation c2art o accounts or inancial accountin4 C4rou1 inancial statement :ase$ on ?S-
988'" or e)am1leD
6on$ense$ c2art o accounts
62art o accounts %it2 5ey i4ures
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Status /onitor
- -
;SA
Ger"any
Australia
Seg"ents
S S
Cons.goos !on-#oo
- - Phar"a
S S
S S
S S
S S 1lectronic
S S (ther
/ilestone
.ata trans#er Haliation Conversion ...
Proceures
0ierarchy o#
groups+units
Total
status
/onsolidation is 1erorme$ %it2 t2e 2el1 o t%o monitors. &2ey contain all t2e 1roce$ures to :e
carrie$ out.
,ata monitor: 'rior to consoli$ation" t2e $ata to :e consoli$ate$ 2as to :e 1re1are$ at t2e le.el o
t2e consoli$ation units.
&2e $ata monitor contains all 1re1aratory 1roce$ures an$ t2eir current status. 'roce$ures in t2e
$ata monitor coul$ :e: 6reation o inancial $ata an$ a$$itional inancial $ata Ca$$itionally" or t2e
consoli$ation o rele.ant $ataD" .ali$ation o t2e inancial $ata" manual a$*ustment 1ostin4s"
currency translation" a11ortionment" .ali$ation o a$*uste$ inancial $ata.
/onsolidation monitor: 8t t2e le.el o t2e consoli$ation 4rou1" t2e 1re1are$ $ata o t2e
consoli$ation units is inally consoli$ate$.
'roce$ures in t2e consoli$ation monitor coul$ :e: 6onsoli$ation o 1aya:les" sales" costs an$
e)1enses" in.estment income" an$ ca1ital. 8lso" t2e .ali$ation o consoli$ate$ .alues.
0 t2e system settin4s are correct an$ t2e inancial $ata %as 1ro1erly create$" t2e system carries out
t2e consoli$ation ste1s .ia t2e 1ress o a :utton. &2e automatically create$ 1ostin4s are $is1laye$ in
t2e lo4. Milestones are use$ to sto1 t2e automatic consoli$ation u1$ate at t2e 1roce$ures t2at are
mar5e$ accor$in4ly. &2e ne)t 1roce$ure is starte$ se1arately.
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SAP Consoliation RFuture .evelop"ent
SAP
consoliation
engine
1C-CS
Consoliation
S1/-:CS
:usiness Consoliation
Halue oriente group
control #unctions
:3
(>AP structures
*+,
(>TP structures
#i2e partially
#le2i$le
&2e consoli$ation en4ine contains all o t2e consoli$ation unctions.
6onsoli$ation is 1erorme$ usin4 t2e consoli$ation en4ine. &2e consoli$ate$ $ata can :e u1$ate$ in
t2e <,&' System CR/3 (6-6SD or in B# CS(M-B6SD.
<,&': <nline &ransactional 'rocessin4:
&2e $ata structures are :ase$ on ta:les an$ can :e 1artially $eine$ :y t2e customer.
&2e Business 0normation #are2ouse CB#D contains :usiness $ata" inclu$in4 t2e consoli$ate$ $ata.
&2is $ata is store$ in a multi$imensional $ata cu:e C<,8': <nline 8nalytical 'rocessin4D.
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SAP Strategic 1nterprise /anage"ent
:PS- Connection $et&een strategic
planning an enterprise planning+
si"ulation
CP/- :alance scorecars%
/anage"ent coc)pit% 9ey #igure syste"s
S*/- Inclusion o# sta)eholer
e2pectations in co"pany goals
:CS- >egal an "anage"ent
consoliation &ith the press o# a $utton
:IC- Auto"atic in#or"ation collection
#ro" e2ternal an internal co"pany ata
:3- Integration o# strategic% operative
in#or"ation an #inancial ata
Corporate
per#or"ance
"onitor
6CP/8
:usiness
planning ?
si"ulation
6:PS8
:usiness
In#or"ation
Collection
6:IC8
Sta)eholer
relationship
"anage"ent
6S*/8
SAP S1/
:3
:usiness
Consoli-
ation
6:CS8
6om1le) 4rou1 com1anies 2a.e to :e eecti.ely mana4e$.
Since t2e success o to1 mana4ers not only $e1en$s on t2e ri42t com1any strate4y :ut also on
im1lementin4 it Fuic5ly" S8' 2as $e.elo1e$ t2e ne% $imensions com1onent Strategic 3nterprise
1anagement S(M or o1timi@in4 com1any mana4ement.
S(M-B6S is t2e com1onent %it2 %2ic2 you can 1erorm le4al an$ mana4ement consoli$ation.
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