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Optimizing PDFs To Reduce File Size

This document discusses how to optimize PDF files to reduce their file size. Optimization, also called linearization, removes unnecessary data from PDFs like embedded fonts, images, layers and other content to make the file smaller without affecting how it displays. Standard fonts, fewer fonts and styles, and avoiding special characters can significantly reduce file size. Optimization makes files faster to email and download, and saves storage space. Most PDF software has an optimization option to rewrite files with only necessary content.

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0% found this document useful (0 votes)
38 views2 pages

Optimizing PDFs To Reduce File Size

This document discusses how to optimize PDF files to reduce their file size. Optimization, also called linearization, removes unnecessary data from PDFs like embedded fonts, images, layers and other content to make the file smaller without affecting how it displays. Standard fonts, fewer fonts and styles, and avoiding special characters can significantly reduce file size. Optimization makes files faster to email and download, and saves storage space. Most PDF software has an optimization option to rewrite files with only necessary content.

Uploaded by

vijay123in
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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12/29/13

Optimizing PDFs to Reduce File Size | Talking PDF

T he Place for PDF Information

Optimizing PDFs to Reduce File Size


Pos ted on September 10, 2012 by V irginia Gavin in T alking PDF

Usin g t h e Por t a ble Docu m en t For m a t (PDF) ca n elim in a t e a n u m ber of pr oblem s w h en sh a r in g files. Fr om fon t s a n d for m a t t in g t o im a g es, t a g s, book m a r k s a n d m or e, PDF en su r es y ou r docu m en t look s ex a ct ly a s y ou in t en ded w h en it is open ed by t h e r ecipien t . Depen din g on h ow y ou r file w a s cr ea t ed, it cou ld be a la r g er file size u n less y ou opt im ize y ou r PDF. Opt im iza t ion is a lso ca lled lin ea r iza t ion . File size is m u ch m or e t h a n t h e n u m ber of pa g es. For ex a m ple, a 1 0 pa g e PDF file cou ld be a 1 0 MB file if it h a s v er y h ig h r esolu t ion g r a ph ics, m a n y la y er s of con t en t w it h in t h e file or is a h ig h r esolu t ion sca n n ed color im a g e. Ha v e y ou dow n loa ded a PDF file fr om a w ebsit e a n d h a d t o w a it sev er a l m in u t es for t h e file t o com plet ely dow n loa d befor e y ou cou ld ev en see t h e fir st pa g e of t h e docu m en t ? Most PDF edit in g /cr ea t ion soft w a r e offer a n opt ion ca lled Fa st W eb V iew or Opt im ize t h a t a llow s PDF files t o displa y t h e fir st few pa g es of t h e PDF file w h en t h e docu m en t is open ed, in st ea d of w a it in g for t h e fu ll file t o be a v a ila ble. Opt im ized files a r e a lso g en er a lly sm a ller in size t h a n n on -opt im ized files. For ex a m ple it s n ot u n u su a l t o r edu ce som e files by m or e t h a n h a lf by sim ply select in g Sa v e A s Opt im ized PDF .

Is a Larger File Size a Big Problem?


La r g e files con su m e ba n dw idt h . T h ey t a k e t im e t o dow n loa d a n d m a y t a k e t im e t o sen d w h en a t t a ch ed t o a n e-m a il. IT m a n a g er s h a v e t o dea l w it h in cr ea sed cu st om er su ppor t ca lls beca u se of slow m a il ser v er s a n d em a ils t h a t w er en t r eceiv ed beca u se ov er ly la r g e a t t a ch m en t s g ot h u n g u p in t h e g a t ew a y . Em a il st or a g e n eeds ca n a lso g r ow . It s sim ply g ood for m t o opt im ize y ou r PDFs a n d sa v e ev er y on e a lot of h ea da ch es.

Is It Difficult to Optimize a PDF?


Beca u se PDFs a r e self-con t a in ed, t h ey ca r r y a lot of da t a in a ddit ion t o t ex t a n d im a g es. Fon t s a ccou n t for a h ig h per cen t a g e of da t a in m a n y PDFs, bu t t h is ca n ea sily be r edu ced w it h sev er a l sim ple st eps, in clu din g u sin g on ly st a n da r d fon t s, u sin g few er fon t s a n d fon t st y les, a n d a v oidin g t h e u se of specia l ch a r a ct er s.

How Do I Find Out If My PDF Is Already Optimized?


Usin g A dobe A cr oba t , g o t o File a n d t h en t o Pr oper t ies. T h e Descr ipt ion t a b w ill sh ow y ou if it is set t o Fa st W eb V iew .

How Do I Optimize a PDF?


St a n da r d fon t s in a PDF in clu de T im es, Helv et ica , Cou r ier , Sy m bol a n d Za pfDin g ba t s. A ll PDF r ea der s su ppor t t h ese st a n da r d fon t s. If y ou u se a n on -st a n da r d fon t , it w ill be em bedded in t h e PDF file. If y ou u se a n on -st a n da r d fon t a n d ch oose n ot t o em bed it , A cr oba t w ill displa y a su bst it u t e fon t w h en t h e docu m en t is open ed.
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12/29/13

Optimizing PDFs to Reduce File Size | Talking PDF

Usin g few er fon t s is a lso w ise; ea ch fon t y ou a dd con t r ibu t es a m in im u m of t en s of k iloby t es t o y ou r file. A n d k eep in m in d t h a t few er fon t st y les m a k e a sm a ller file beca u se PDFs in t er pr et Reg u la r , It a lic, Bold a n d Bold It a lic a s fou r differ en t fon t s a n d u sin g a ll of t h em cou ld r equ ir e t h e PDF t o em bed t h a t fon t fou r t im es. Specia l ch a r a ct er s sh ou ld be a v oided w h en ev er possible t o r edu ce file size. T h ese ch a r a ct er s v a r y by PDF edit or . A s t o im a g es, v ect or -ba sed im a g es t a k e less spa ce a n d pr odu ces bet t er qu a lit y ou t pu t t h a n bit m a p im a g es. If y ou m u st u se bit m a ps, r edu ce t h eir size by u sin g m on och r om e r a t h er t h a n color . A n d if Micr osoft W or d is y ou r t ex t pr og r a m , t h er e a r e a few m or e st eps y ou ca n t a k e t o opt im ize y ou r PDF. Ch oose m in im u m size w h en sa v in g , u n ch eck ISO 1 9 0 0 5 -1 com plia n t (PDF/A ), w h ich for ces fon t em beddin g , a n d u n ch eck t h e box for u sin g bit m a pped fon t s. Fin a lly , w h en y ou Sa v e a PDF file, in cr em en t a l u pda t es a r e a ppen ded t o t h e file. T h is a llow s t h e docu m en t t o be sa v ed m or e qu ick ly bu t con t r ibu t es t o t h e ov er a ll size of t h e file. Ch oosin g Sa v e A s w ill com plet ely r ew r it e t h e file a n d r esu lt in a sm a ller file size. A dobe offer s sim ple g u ida n ce on opt im izin g PDF files w h en u sin g A cr oba t X Pr ofession a l: 1 . Open t h e PDF Opt im izer dia log box (File > Sa v e A s > Opt im ized PDF). 2 . T o u se t h e defa u lt set t in g s, ch oose St a n da r d fr om t h e Set t in g s m en u , a n d t h en sk ip t o st ep 6 . If y ou ch a n g e a n y set t in g s in t h e PDF Opt im izer dia log box , t h e Set t in g s m en u a u t om a t ica lly sw it ch es t o Cu st om . 3 . Fr om t h e Ma k e Com pa t ible W it h m en u , ch oose Ret a in Ex ist in g t o k eep t h e cu r r en t PDF v er sion , or ch oose a n A cr oba t v er sion . (T h e opt ion s a v a ila ble in pa n els v a r y depen din g on t h is ch oice.) 4 . Select t h e ch eck box n ex t t o a pa n el (for ex a m ple, Im a g es, Fon t s, T r a n spa r en cy ), a n d t h en select opt ion s in t h a t pa n el. T o pr ev en t a ll of t h e opt ion s in a pa n el fr om ex ecu t in g du r in g opt im iza t ion , deselect t h e ch eck box for t h a t pa n el. 5 . (Opt ion a l) T o sa v e y ou r cu st om ized set t in g s, click t h e Sa v e bu t t on a n d n a m e t h e set t in g s. (T o delet e a sa v ed set t in g , ch oose it in t h e Set t in g s m en u a n d click Delet e.) 6 . W h en y ou a r e fin ish ed select in g opt ion s, click OK. 7 . In t h e Sa v e Opt im ized A s dia log box , click Sa v e t o ov er w r it e t h e or ig in a l PDF w it h t h e opt im ized PDF, or select a n ew n a m e or loca t ion . Not e: T o opt im ize sev er a l docu m en t s a t t h e sa m e t im e, u se t h e Ou t pu t opt ion s for t h e A ct ion s W iza r d. T h er e a r e m a n y PDF u t ilit ies, ev en fr ee t ools, t h a t ca n h elp y ou opt im ize or com pr ess y ou r files, a lt h ou g h t h e a m ou n t of size r edu ct ion m a y v a r y . Not e : Opt im iza t ion , a lso ca lled lin ea r iza t ion , is a n in clu ded fea t u r e in a ll A pplig en t ser v er -ba sed a pplica t ion s. By Shaw na McAlearney Opt im ize PDF

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