LETTER OF ACCEPTANCE

[Letterhead paper of the Employer]

[ Date] [Contractors Name & Address] CONSTRUCTION OF SHOPPING MALL AT DEHIWALA CONTRACT NO.:
We write in response to your offer submitted on .2011 for the above captioned work. 1. Your aforesaid offer to execute, complete and maintain the said works is hereby accepted and is deemed to include, a! Your ori"inal tender submitted on ...2011, for a sum of #s. . includin" $ontin"encies or such other sum as may be ascertained in accordance with the provisions of the contract.

b! %he arithmetically corrected &id price .. c! %he a"reed contract sum of #s. . which includes day'works . d! Your compliance with the "uidelines and all other re"ulations made in terms of the provisions of the $entral (nvironmental )uthority )ct *o. +, of 1-.0 as amended. 2. %he offer referred to above totalin" to #s. . would be considered as the $ontract /rice for the purpose of the contract. 0. You shall obtain the insurance cover as re1uired by $lause 10.1 of the $ontract 2ata and produce the policies for our verification, to"ether with receipts of payment of the premium thereof. +. You shall furnish an on demand unconditional performance security within 2. days of the receipt of this 3etter of )cceptance, in the form of a 4uarantee issued by a &ank or any other institution acceptable to the to an amount of 056 of the contract sum. %he performance security shall be as per $lause 52.1 of the $ontract 2ata. 5. 7hould you wish to draw an advance payment after si"nin" of the formal a"reement with #oad 2evelopment )uthority, of 206 of the contract price in two installments as specified in the $onditions of $ontract, we shall re1uire a written re1uest for this payment to"ether with an on demand unconditional &ank 4uarantee in a form and by a &ank acceptable to the #oad 2evelopment )uthority as per $lause 51 of the $onditions of $ontract. %he 4uarantee issued by the $onstruction 4uarantee 8und too is acceptable, when provided in the similar form. %his )dvance /ayment will be paid to you in accordance with the $onditions of $ontract and more specifically 9the sub $lause 51.2 )dvance /ayment: in the $onditions of $ontract.

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<. )s stated in the $ontract 2ata, the works on site shall commence within 1+ days from the date of receipt of this letter and shall be completed within ..=>ntended $ompletion time? thereafter. ,. You are also re1uested to submit a duly authenticated /ower of )ttorney, to be effective till the end of the contract period inclusive of the defects liability period. .. /endin" the si"nin" of a formal contractual a"reement, you offer referred to above@ to"ether with this )cceptance shall form a bindin" contract between us. -. You are advised to immediately contact . for matters re"ardin" the $ontract. Ais %elephone *umber is .. 10. %he number allotted to this contract is , which shall be 1uoted, in all future correspondence on this subBect. /lease acknowled"e and advise the date of receipt of this letter. Yours faithfully, Chairman ABC Co. ltd.

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/ost $ontract ;ana"ement AGREEMENT

This AGREEMENT, made the . day of .. 2006 bet ee! ABC Co. "td. At #ehi ala $he%ei!afte% &alled 'the Em(loye%)* a!d +he%ei!afte% &alled ' the Co!t%a&to%), of the othe% (a%t. -.EREAS the EM/"01ER is desi%o2s the Co!t%a&to% e3e&2tes Construction of Shopping M !! +he%ei!afte% &alled 'the -o%4s), a!d the Em(loye% has a&&e(ted the Bid by the Co!t%a&to% fo% the e3e&2tio! a!d &om(letio! of -o%4s a!d the %emedyi!g of a!y defe&ts the%ei!. N0- T.5S AGREEMENT -5TNESSET. as follo s. 6. 5! this Ag%eeme!t, o%ds a!d e3(%essio!s shall ha7e the same mea!i!g as a%e %es(e&ti7ely assig!ed to them i! the Co!ditio!s of Co!t%a&t he%ei!afte% %efe%%ed to, a!d they shall be deemed to fo%m a!d be %ead a!d &o!st%2ed as (a%t of this Ag%eeme!t. 2. 5! &o!side%atio! of the (ayme!ts to be made by the Em(loye% to the Co!t%a&to% as he%ei!afte% me!tio!ed, the Co!t%a&to% he%eby &o7e!a!ts ith the Em(loye% to e3e&2te a!d &om(lete the -o%4s a!d %emedy a!y defe&ts the%ei! i! &o!fo%mity i! all %es(e&ts ith the (%o7isio!s of the Co!t%a&t. 8. The Em(loye% he%eby &o7e!a!ts to (ay the Co!t%a&to% i! &o!side%atio! of the e3e&2tio! a!d &om(letio! of the -o%4s a!d the %emedyi!g of defe&ts he%ei! the 5!itial Co!t%a&t /%i&e o% s2&h othe% s2m as may be&ome (ayable 2!de% the (%o7isio!s of the Co!t%a&t at the times a!d i! the ma!!e% (%es&%ibed by the &o!t%a&t. 5N -5TNESS he%eof the (a%ties the%eto ha7e &a2sed this Ag%eeme!t to be e3e&2ted the day a!d yea% afo%eme!tio!ed i! a&&o%da!&e ith la of S%i "a!4a. S5GNE#, SEA"E# AN# #E"59ERE# B1 T.E SA5#. . Name ... Chai%ma! ABC Co. "td.

0! behalf of the Co!t%a&to%

5! the /%ese!&e of: -it!esses; . Name . Add%ess .

5! the /%ese!&e of: -it!esses; .. Name Add%ess ..

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"Uncon#ition !$

PERFORMANCE GUARANTEE
Chai%ma!, ABC Co. "td N<MBER: .. #ATE :

S<M G<ARANTEE# :

-he%eas . +Name a!d add%ess of Co!t%a&to%, =he%ei!afte% &alled 'the Co!t%a&to%)> has 2!de%ta4e!, i! (2%s2a!&e of &o!t%a&t No. dated to e3e&2te Construction of Shopping M !! t D%hi& ! =he%eafte% &alled 'the Co!t%a&t)>; A!d he%eas it has bee! sti(2lated by the Em(loye% i! the said Co!t%a&t that the Co!t%a&to% shall f2%!ish the Em(loye% ith a G2a%a!tee by a %e&og!i?ed o%ga!i?atio! fo% the s2m s(e&ified the%ei! as se&2%ity fo% &om(lia!&e ith his obligatio!s i! a&&o%da!&e ith the Co!t%a&t; A!d he%eas e ha7e ag%eed to gi7e the Co!t%a&to% s2&h a G2a%a!tee; No the%efo%e e he%eby affi%m that e a%e the G2a%a!to% a!d %es(o!sible to yo2, o! behalf of the Co!t%a&to%, 2( to a total of . +amo2!t of G2a%a!tee, .. +amo2!t i! o%ds,, s2&h s2m bei!g (ayable i! the ty(e a!d (%o(o%tio!s of &2%%e!&ies i! hi&h the Co!t%a&to% /%i&e is (ayable, a!d e 2!de%ta4e to (ay the Em(loye%, 2(o! the Em(loye%@s fi%st %itte! dema!d a!d itho2t &a7il o% a%g2me!t, a!y s2m o% s2ms ithi! the said amo2!t as afo%esaid itho2t the Em(loye%@s !eedi!g to (%o7e o% to sho g%o2!ds o% %easo!s fo% the Em(loye%@s dema!d fo% the s2m s(e&ified the%ei!. -e he%eby ai7e the !e&essity of the Em(loye%@s dema!di!g the said debt f%om the &o!t%a&to% befo%e (%ese!ti!g 2s ith the dema!d. -e f2%the% ag%ee that !o &ha!ge o% additio! to o% othe% modifi&atio! of the te%ms of the Co!t%a&t o% of the -o%4s to be (e%fo%med the%e 2!de% o% of a!y of the Co!t%a&t do&2me!ts hi&h may be made bet ee! the Em(loye% a!d the Co!t%a&to% shall i! a!y ay %elease 2s f%om a!y liability 2!de% this g2a%a!tee, a!d e he%eby ai7e !oti&e o% a!y s2&h &ha!ge, additio! o% modifi&atio!. This g2a%a!tee shall be 7alid 2!til a date 2A days f%om the date of iss2e of the Ta4i!g 07e% Ce%tifi&ate. Sig!at2%e a!d the Seal of the G2a%a!to%: .. Name of the Ba!4: Add%ess: #ate:
-it!ess: .

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GUARANTEE FOR MO'ILISATION AD(ANCE PA)MENT

N<MBER: #ATE: . S<M G<ARANTEE#: .. To : Chai%ma!, ABC Co. "td Name of the Co!t%a&t: Construction of Shopping M !! t D%hi& ! Co!t%a&t No: 5! a&&o%da!&e ith the (%o7isio!s of the Co!ditio!s of Co!t%a&t, Cla2se B6 +Ad7a!&e /ayme!t,. of the abo7e me!tio!ed &o!t%a&t .+Name a!d add%ess of &o!t%a&to%, +he%ei!afte% &alled 'the Co!t%a&to% ',5 shall de(osit ith the Em(loye% a g2a%a!tee a&&e(table to the Em(loye% to g2a%a!tee his (%o(e% a!d faithf2l (e%fo%ma!&e 2!de% the said Co!t%a&t i! a!d amo2!t of amo2!t of g2a%a!tee, . +amo2!t i! o%ds, -e the ..+the !ame a!d add%ess of the o%ga!i?atio!, ,as i!st%2&ted by the &o!t%a&to%, ag%ee 2!&o!ditio!ally a!d i%%e7o&ably to g2a%a!tee as (%ima%y obligato% a!d !ot as s2%ety me%ely, the (ayme!t to the Em(loye% o! his fi%st dema!d itho2t hatsoe7e% %ight of obCe&tio! o! o2% (a%t a!d itho2t his fi%st &laim to the Co!t%a&to%, i! the amo2!t !ot e3&eedi!g +amo2!t of g2a%a!tee,, s2&h amo2!t to be %ed2&ed (e%iodi&ally by the amo2!ts %e&o7e%ed by the Em(loye% f%om the (%o&eeds of the &o!t%a&t. -e f2%the% ag%ee that !o &ha!ge o% additio! to o% othe% modifi&atio! of the te%ms of the Co!t%a&t o% of the -o%4s to be (e%fo%med the%e 2!de% o% of a!y of the Co!t%a&t do&2me!t hi&h may be made bet ee! the Em(loye% a!d the Co!t%a&to% shall i! a!y ay %elease 2s f%om a!y liability 2!de% this g2a%a!tee, a!d e he%eby ai7e !oti&e o% a!y s2&h &ha!ge, additio! o% modifi&atio!. No d%a i!g may be made by the Em(loye% 2!de% this g2a%a!tee 2!til e ha7e %e&ei7ed !oti&e i! %iti!g f%om the Em(loye% that a! ad7a!&e (ayme!t of the amo2!t listed abo7e has bee! (aid to the Co!t%a&to% (2%s2a!t to the Co!t%a&t. This g2a%a!tee shall %emai! 7alid a!d i! f2ll effe&t f%om the date of the ad7a!&e (ayme!t %e&ei7ed by the Co!t%a&to% 2!de% the Co!t%a&t 2!til the Em(loye% %e&ei7es f2ll %e(ayme!t of the same amo2!t f%om the Co!t%a&to%. Sig!at2%e: .. Name of the 0%ga!i?atio!: . Add%ess: . #ate: .. -it!ess:
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P rt II Con#itions of Contr cts

*+ +6.6, D%finition The Em(loye% is Name: ABC Co. "td. Add%ess: #ehi ala The E!gi!ee% is Co!s2lta!t A%&hite&t M%. N. Thila4a%ath!a, Colombo 0B The E!gi!ee% shall !omi!ate the of E!gi!ee%@s Re(%ese!tati7e the "ette% of A&&e(ta!&e. ithi! D days f%om

+6.6,

The o%4 &o!sists of Construction of Shopping M !! s p%r th% #r &ings+ +6.6, ,+ +8.6, -+ +A.6, .+ +E.6, The sta%t date shall be 14 &ale!da% days f%om the iss2e of the "ette% of A&&e(ta!&e. L ngu g% The la!g2age of the Co!t%a&t shall be E!glish. Oth%r contr ctors S&hed2le of othe% Co!t%a&to%s: /2bli& <tility Age!&ies P%rsonn%! S&hed2le of Fey /e%so!!el: +#i%e&tly i!7ol7ed i! the (%oCe&t, Mi!im2m (e%so!s ith G2alifi&atio!s a!d e3(e%ie!&e to be defi!ed, a. b. &. *,+ +68.6, Te&h!i&al , /%oCe&t Ma!age% ith B.S& Ci7il , E!g. H 60 yea%s o%4i!g , e3(e%ie!&e i! simila% Nat2%e. Co!t%a&t Admi!ist%atio! , A&&o2!ti!g I2a!tity S2%7eyo% ith 8 yea%s o%4i!g e3(e%ie!&e.

Insur nc% The mi!im2m i!s2%a!&e &o7e%s shall be: The mi!im2m &o7e% fo% i!s2%a!&e of the -o%4s a!d of /la!t a!d Mate%ials is 660J of the 5!itial Co!t%a&t (%i&e. The mi!im2m fo% i!s2%a!&e of othe% (%o(e%ty is Rs. 6 Millio! (e% o&&2%%e!&e ith the thi%d (a%ty, !2mbe% of o&&2%%e!&es 2!limited.

The mi!im2m &o7e% fo% (e%so!al i!C2%y o% death, Ko% the Co!t%a&to%@s o%4me! is Rs. L00,000MN (e% e7e!t Co!t%a&to%@s em(loyees othe% tha! o%4me! is Rs. BB0,000MN (e% e7e!t
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Ko% thi%d (a%ty a!d em(loyees of the Em(loye% a!d othe% (e%so!s e!gaged by the Em(loye% is Rs. BB0,000MN (e% e7e!t

The i!s2%a!&e &o7e% shall be 7alid f%om the Sta%t #ate to the e!d of the #efe&ts "iability /e%iod. */+ +6L.6, *1+ +6D.6, 6*+ +26.6, 61+ +2D.6, Sit% In0%stig tion R%port 5!fo%matio! f%om the site geote&h!i&al i!7estigatio!, if so a((li&able a!d a7ailable, is sho ! o! the #%a i!gs. Th% &or2 to 3% co4p!%t%# 35 th% Int%n#%# Co4p!%tion D t% The 5!te!ded Com(letio! #ate fo% the hole of -o%4s shall be 2D0 &ale!da% days f%om the Sta%t #ate. Poss%ssion of sit% The Site /ossessio! #ate shall be of A&&e(ta!&e. Progr 44% The Co!t%a&to% shall s2bmit a /%og%amme fo% the -o%4s of deli7e%y of the "ette% of A&&e(ta!&e. ithi! 28 Cale!da% days ithi! 14 Cale!da% days f%om the date of "ette%

Co!t%a&to% shall o%4 o!ly d2%i!g !o%mal o%4i!g days 2!less othe% ise ag%eed ith the E!gi!ee%. o% i! 2!2s2al &i%&2msta!&es he%e the safety of the (2bli& o% o%4 is i! Ceo(a%dy. .olidays de&la%ed by the ABC Co. "td be t%eated as 2s2al holidays. +2D.2, The (e%iod bet ee! (%og%am 2(date is a Mo!th. The amo2!t to be ithheld fo% late s2bmissio! of a! 2(dated /%og%am is 2J of the 5!itial Co!t%a&t /%i&e i! R2(ees. Corr%ction of D%f%cts The #efe&ts "iability /e%iod is 62 mo!ths. P 54%nts Re(la&e the se&o!d se!te!&e of Cla2se L8.6 'The Em(loye% ea&h &e%tifi&ate) ith the follo i!g. ill (ay ..date of

,7+ +8B.6, /,+ +L8.6,

'The Em(loye% shall (ay the Co!t%a&to% the amo2!ts &e%tified by the E!gi!ee% ithi! 2A days of the date of ea&h &e%tifi&ate. /1+* s p%r th% n%& circu! r pric% #8ust4%nts sh !! 3% p i# +

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/-+ +LA.6, R%t%ntion

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The %ete!tio! f%om ea&h (ayme!t shall be 60J (e%&e!t of the &e%tified 7al2e of -o%4 do!e fo% (ayme!t. The limit of %ete!tio! shall be B J of the 5!itial Co!t%a&t /%i&e Li9ui# t%# # 4 g% The liG2idated damages fo% the hole of the -o%4s shall be Rs 5,000.00 (e% #ay. The ma3im2m amo2!t of "iG2idated #amages fo% the 60J +te! (e%&e!t, of the 5!itial Co!t%a&t /%i&e. hole of the o%4s shall be

/.+ +LE.6,

7*+ +B6.6,

A#0 nc% P 54%nt Ad7a!&e /ayme!t o2ld be made i! t o eG2al i!stallme!ts. The se&o!d 5!stallme!t o2ld be (aid o!ly afte% establishi!g that the fi%st i!stallme!t of the ad7a!&e (ayme!t has bee! 2sed e3&l2si7ely fo% mobili?atio! as (e% Cl. B6.2 a!d s2bmissio! a!d a((%o7al of detailed &o!st%2&tio! (%og%amme ith !et o%4 a!alysis a!d %eso2%&e s&hed2li!g. The ad7a!&e (ayme!t g2a%a!tee shall o!ly be f%om a Ba!4 a&&e(table to the Em(loye%. Also the fi%st i!stallme!t of the ad7a!&e (ayme!t shall be (aid ithi! 6L days afte% sig!i!g of a fo%mal &o!t%a&t ag%eeme!t. The G2a%a!tee iss2ed by the Co!st%2&tio! G2a%a!tee K2!d too is a&&e(table, he! (%o7ided i! the simila% fo%m.

76+ +B2.6,

S%curiti%s The /e%fo%ma!&e Se&2%ity shall be BJ (e%&e!t of the 5!itial Co!t%a&t /%i&e. Ko%mal &o!t%a&t ag%eeme!t shall be sig!ed ithi! 6L days afte% s2bmissio! of the (e%fo%ma!&e g2a%a!tee. Op%r ting n# 4 int%n nc% 4 nu !s AsOB2ilt #%a i!gs shall be s2bmitted to the E!gi!ee% iss2i!g of Ce%tifi&ate of Com(letio!. Pro0ision ! su4 n# No4in t%# su3 contr cting Cla2ses 68.2+b,, 68.L, 68.B, 68.6 a!d 68.D a%e !ot a((li&able. Re(la&e i! e!ti%ely ith ' 5f e3e&2ted by the Co!t%a&to% the total s2m (aid to the Co!t%a&to% shall i!&l2de o!ly s2&h amo2!ts, fo% the o%4, s2((lies o% se%7i&es to hi&h the /%o7isio!al S2m %elates as the E!gi!ee% shall ha7e i!st%2&ted, (l2s a! admi!ist%ati7e &ha%ge of 60J o! the i!7oi&ed &ost.) ithi! o!e mo!th afte% the

7-+ +BA,

:,+ +68, 68.8

BCAS College